READING AND

WRITING SKILLS 11
4th Quarter
Week 6

LEARNING ACTIVITY SHEET

Division of Surigao del Sur
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 Competency: Identify the unique features of and requirements in
composing professional correspondence: EN11/12RWS-IVhj-13 -13.1
a. Resume EN11/12RWS-IVhj-13.2
b. Application for College Admission EN11/12RWS-IVhj-13.3

Objectives: At the end of the week, you shall have:

a. identified the unique features, parts, and requirements in composing

professional correspondence;
b. composed an application for college admission and resume; and
c. expressed the importance of unique features in composing
professional correspondence.

Learner’s Tasks

Lesson Overview

This Learning Activity Sheet discusses the distinctive characteristics of writing

professional correspondence. It teaches you the purpose, guidelines, and various parts
of writing a resume and application for college admission. Each professional
correspondence is followed by writing exercises to help you practice and improve your
writing abilities.

What is a professional correspondence?

This is a form of communication between two or more parties that is accomplished

through the professional writing of letters and emails. A person's level of competency
and professionalism is reflected in professional correspondence. Written
correspondence allows you to express your interest in a position offered by a company
and provide an employer with information about who you are and what you can offer
if you are hired.

A cover letter with your resume attached is a professional correspondence that you
may be required to submit.
Here are the general rules for professional correspondence which you should utilize
and observe particularly when writing a cover letter and a resumeˊ.

1. It should be written in business letter format. Your letter should be formatted,

addressed, spaced, and written correctly. It means that specific, important
information, such as contact information and the current date, is included in your
letter. This also applies to the page set up, which should have a proper margin of the
document, which is usually one inch on all sides. Additionally, appropriate fonts such
as Times New Roman and Arial in 11-12 font size and black ink should be used.
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2. It must be encoded, not handwritten. If you want to be taken seriously, your written
correspondence should be typed. The only part of your letter that should be
handwritten is your signature. Also, regardless of how legible your handwriting is, typed
correspondence looks neater and more professional.
3. Your cover letter and resume should ideally be printed on letter-size, white paper.
However, if the organization or company for which you are applying specifies the
paper size, you should adhere to that instead.
4. Every piece of correspondence sent to a potential employer should be unique.
Sending photocopies of your cover letter and resume may be perceived as
unprofessional.
5. On your written correspondence, use action verbs to narrate and describe
important information. This will make your correspondence more interesting to read.

PURPOSEFUL WRITING FOR PROFESSIONS: WRITING A RESUME

Hiring administrators, such as managers, usually require applicants to submit a résumé
when applying for a job or any work. To give them an overview of yourself, you must
be familiar with the various formats for creating a résumé in order for it to meet their
standards. The three types of résumé formats are listed below for your convenience.

1. Chronological Format
The chronological format is used to emphasize the applicant’s work experiences
progress. It starts with the whole work experiences, followed by the educational
background. It is best employed if the applicant is seeking for a position related to his
previous experiences and has ten to fifteen years work experiences.

2. Functional Format
Functional format, on the other hand, focuses on the skills, not on the work history. It is
best used if the applicant changed career or if re-entering the industry after a long
absence. It is also used by the high school or college students entering the industry.

3. Combination or Hybrid Format

Combination or Hybrid combines the chronological and functional format. It works best
if the applicant is aiming for a career change or wants to present both skills and
accomplishment.
Source: Buhisana, Nadesi L. Reading and Writing Skills Quarter 4 – Module 3:
Purposeful Writing in the Disciplines and for Professions

Writing your Resume

Below are the important features of a resume.

1) Heading
The resume heading includes the applicant’s complete name, current
address and contact details such as cell phone number or e-mail address. The
heading can be written in the center
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or on the left-side. Make sure that the formatting style, especially the font type, looks
professional.
• Example:
Ronan T. Kina-adman
Los-libertadores St. Comon, Mambajao, Camiguin
Phone: (088) 387-000
Mobile: (+63) 967 570 1927
e-mail: [email protected]

Explanation:
The heading contains basic information about the applicant.

2) Objectives
An objective also referred to as job objective or career objective, reflects the
applicant’s career goals and intention for applying for the job. Remember to write a
direct and specific objective that contains what you want to achieve in your career
and what the employer could expect from you.

• Example:
To land a job as hotel chamberlain, making every room a home of their own.

Explanation:
The objective given as an example includes the position and its detailed description.

3) Professional Summary
Professional summary, also referred to as ‘career summary’ or ‘career
profile’, showcases your knowledge and abilities. It includes short recent job summary,
together with your soft skills (e.g. problem-solving capability, adaptability to change,
etc.).

• Example:
Good cleaner, a flexible and hardworking. Hotelier with one-year experience in
providing customer service, preparing beds and maintaining cleanliness of the hotel
rooms.

Explanation:
This highlights the most valuable and recent job experience of the applicant.

4) Expertise and Achievement

This also refers to the ‘professional skills’ and ‘qualification’ of the applicant. It
includes personal and technical skills including the certifications and recognition
received.

• Example:
Order Taking Skills
Received recognition as best housekeeper dated October 2004
excellent in finishing room make up on time
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Explanation:
This is the part where the applicant, with or without experience, can write a detailed
description of his abilities and skills.

5) Work Experience
This is also called "employment history," "relevant experience", or "work history." Work
experience is a part of a résumé where the applicant states all previous employment.
If you have no work experience yet, write first the educational background, and
include the optional part Training and Seminar Attended.

• Example:
Housekeeper
Camiguin Highland Resort
(August 2002- October 2005)

Explanation:
The example shows the applicant’s job title, the employer and the length of service.

6) Educational Background
The educational background section can also be labelled as Academic, Academic
Qualification or Education and Certifications. Write the degree together with your
major, minor or concentration (if there is any), school and year attended.

• Example:
TESDA
Camiguin School of Arts and Trades
2001-2002

Explanation: The inclusion of educational background from preschool to junior high

school is not required in this part. Mentioning only the details on where and when the
applicant got his senior high school and college degree would be enough.

Tips

• Pass the resume with a cover letter. A cover letter gives the employer an
overview why they are receiving the resume, job posting the applicant is
applying for and the matching skills related to the position.
• A resume is used to apply for a job that contains a summary of an applicant’s
personal information, educational background, skills and work experiences
while a Curriculum Vitae (CV) is used to apply for an academic training or grant
that contains a detailed description of a person’s educational background,
academic credential, and achievement. It is optional to include the following
sections on the resume: Training and Seminars Attended, Activities and
Honors and References.

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 Here is a sample resume you can refer to:

Source: Buhisana, Nadesi L. Reading and Writing Skills Quarter 4 – Module 3: Purposeful
Writing in the Disciplines and for Professions

A resume is a synopsis of your educational qualifications. It emphasizes your relevant

skills and experiences in the field. It emphasizes your goals and achievements. Its goal
is to get you an interview. A resume should include more than just work experience;
there are three types of resume formats: chronological, functional, and combination
or hybrid.

PURPOSEFUL WRITING FOR PROFESSIONS: WRITING AN APPLICATION FOR COLLEGE

ADMISSION

College Admission Letter also referred to as the "letter of intent," is a one-page letter
required for college and university admission. The sender writes a letter to briefly discuss
his intention for attending the college program. College Admission Essay, or known
as "statement of purpose" or "personal statement," is an essay written by the student
applicant to answer the essay topics given by the admission office.

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 I. Pre-writing
Before you write a college admission letter and essay, you must first determine the
program you want to take, followed by a thorough research on program structure.
Then reflect on your purpose in enrolling the course, your achievements, and future
goals. Decide the format to use in writing a letter. If there is no required format, write
the letter in a full-block style, meaning all parts are aligned to the left, with the format
of one-inch margin, twelve-point font size, and single-spaced paragraph.

II. Writing your College Admission Letter

1. Heading, Date and Inside Address

Write on the top left the heading that includes your complete address and zip code.
It is the address of the sender. The date should be fully spelled out. The inside
address contains the name of the college or university admission head, his job title (if
applicable) and the address of the university. It is the address of the receiver. Skip a
line between the heading, date, and inside address.

• Example:
a.) Heading:
B15 L21 Amarillo St.
Brgy. Rizal, Makati 1218
b.) Date:
February 16, 2016
c.) Inside Address:
Ms. Katarina Katigbak
Officer-in-Charge, Admission Section
Office of the Registrar
University of Science and Technology of Southern Philippines
Lapasan, Cagayan de Oro City

Explanation:
The heading serves as a quick reference for the sender's address for the receiver and
can be used if the letter needs to be returned. The date indicates when the letter was
written, and the inside address refers to who and where the letter is addressed.

2. Greeting or Salutation
It starts mostly with the word "Dear" followed by the last name of the receiver.
End the salutation with a colon (:). If the name has not been obtained, address it
as “Ma’am/Sir”.

• Example:
Dear Ms. Katigbak: or Dear Ma’am/Sir:

Explanation:
The greeting or salutation addresses the person concerned with the admission process.

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3. The Body
The body is the main part of the letter which includes the course you are interested in,
reason for choosing the university, description of academic interest, the basis for them
to consider your application, and plans, if any. Last part will be your request to consider
your application for admission and information on how to contact you.

• Example:
I am writing to inform you of my interest in applying for Bachelor of Science in
Biology at your prestigious school – University of Science and Technology of Southern
Philippines.
I am enthusiastic to conduct researches in science. As shown in my scholastic
achievements and the documents attached, I am part of the team that ranked
second in the recent National Science Investigatory Project. The university offers the
best tertiary education in the country and is at its prime in research and publication.
Because of this, studying at the university would help me improve my research skills as
I deepen my knowledge of biological science.
I plan to allot most of my time, during and after my studies, in conducting biological
research. I envision myself doing research for the benefit of my countrymen.
I hope for your kind consideration. For any questions or concern, contact me at this
number 0967570192.

Explanation:
The body of the letter entails the course chose and the reason for choosing the college
as part of his academic career. The academic achievements related to the course,
future goal and a contact detail of the applicant is also included.

4. Complimentary Close
Complimentary Close is a polite way of finishing the letter. Remember that it always
ends with comma (,).

• Example:
Sincerely, or Yours truly,

Explanation:
Writing the complimentary close shows that the letter has already ended.

5. Signature and Sender’s Identification

This is the last part of the letter. Write your name on the first line and your title (if
applicable) on the second line. Then sign directly above the first line.

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 • Example:
(Signature)
Shiela A. Canillas

Explanation: It shows the name of the college applicant.

Writing a College Admission Essay

Most admission essays have a limit of two hundred to five hundred words and usually
answers assigned topic. The challenge here is to showcase you - as the right candidate
- for their university in a limited number of words. Remember that the purpose of this
essay is to know more of your personality without repeating what is written in the profile
or registration form. It should answer the question or topic clearly.

1. Introduction
The introduction should catch the attention of the reader. It should contain the main
concept for your essay. You can also restate the question without repeating the exact
words.

• Example:
Topic: Explain why you would like to pursue a program in our college.

My goal is not just to finish a degree. It should be finishing a degree in this

college.

Explanation:
This shows the main idea of the essay. It is short, but it captures the attention of the
reader.

2. Content
This is the part where you should answer the topic or question with clarity. Provide
justification based on the experience you have undergone. You can also incorporate
the factors that drive you into finishing your studies.

• Example:
To be enriched holistically to serve the country cannot be possible if without
the help of the college. It is because the college has the best professors in the
country – professors that are not only into teaching but also in molding the
students.

Explanation:
In this example, the applicant states the personal reason for pursuing a degree. It
answers the question or topic clearly.

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 3. Conclusion
To end the essay, write your plans after you graduate from their college. You could also
include the reinforcing statement stating that you are one of the best applicants to
their college.

• Example:
After finishing my degree, I am looking forward to working with a research
laboratory to be of aid to our country in adding more scientific knowledge of
the world around us. All of this would be possible with the help of the college.

Explanation:
The conclusion in this example depicts the long term goal of the college applicant.

Tips

• In writing a college admission letter, use a full-block style or the format

prescribed by the college.
• In writing a college admission essay, answer the questions directly and state
specific experiences and or achievements to support your answer.
• Make sure that it is written in a positive tone, well-written and free of errors.

Sample College Application Letter Writing Tips:

• As it is a formal letter, words and phrases should be chosen carefully.

• The language should be simple and easy to understand.
• The content should be short and straightforward.

__________ (Dean’s name)

__________ (College address)
__________
__________

From:
______________ (Your name)
______________ (Your address)
______________

Date
__________ (date of writing letter)

Dear Sir/Madam:

I came to know through one of your college students that you are conducting
a special workshop for management students. I am studying ……………….
(name of course) in ……………. (name of institute) and would like to attend it. I

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 would like to know if there is any application to be submitted. If so, I request you
to send me the application form to my address.
The training programs you conduct are popular in the industry and I want to
take advantage of this opportunity. I understand that several big names in the
industry are associated with the program. Lot many students belonging to
various colleges are interested to participate in the training program and get
benefitted.

Please inform me through email or you can contact me on my telephone

number_______.

I’m looking forward to hear from you.

Yours sincerely,
___________
(Your name)

College Admission Letter also referred to as the "letter of intent," is a one-page letter
required for college and university admission. The sender writes a letter to briefly discuss
his intention for attending the college program. College Admission Essay, or known as
"statement of purpose" or "personal statement," is an essay written by the student
applicant to answer the essay topics given by the admission office.

Source: Buhisana, Nadesi L. Reading and Writing Skills Quarter 4 – Module 3:

Purposeful Writing in the Disciplines and for Professions

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Activity 1
Directions: Identify and label the parts of the letter. Write your answers on your answer
sheet.

1 inch

____________________
____________________ 1
____________________
Single space (computer)
__________________________
__________________________
2
__________________________

Single
3 __________________ :
Single

__________________________________________________________
___________________________________________________________
4
___________________________________________________________
___________________________________________________________

5 ____________________,
Double 6
_____________________

1. ________________________
2._________________________
3._________________________
4._________________________
5._________________________
6._________________________
7. What is the format used in the sample above? ________________________

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Activity 2-A
Directions: Fill out this resumeˊ worksheet using your personal information. You
may accomplish this task on this page provided that this module is yours.

PERSONAL INFORMATION

Full Name: Gender:

Address:

Contact no.: Date of Birth:

EDUCATIONAL BACKGROUND

School Year:
(Elementary):

School Year:
(Junior High):

School Year:
(Senior
High):

WORK EXPERIENCE/ INTERNSHIP

Employer: Date employed:

HONORS AND AWARDS RECEIVED

1. 2.

COMPUTER SKILLS

1. 2.

SPECIALIZED SKILLS

1. 2.

REFERENCES (People who will vouch for you)

1. Name: Contact no.:

2. Name: Contact no.:

3. Name: Contact no.:

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Activity 2-B
Directions: Use the following situation to write an application letter for college
admission. Make certain that you use the proper format, language, and content.

Accomplishing this task allows you to put the strategies presented in this worksheet to
use. Examine the evaluation rubric, which will serve as your guide as you complete this
activity. You recently completed your senior year of high school. You must apply for
admission and a scholarship by following the instructions on the poster below.

Source: https://www.bpsu.edu.ph/images/scholarship/announcement-D4C2.jp

Rubric for College Admission Application Letter

Excellent Satisfactory Needs
5 points 3 points Improvement
1 point

1. Letter specifies needed information.

2. Applicant tailors the letter to university

goals.

3. Letter is factual and direct to the point.

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 4. Introduction specifies the purpose.

5. Organization is smooth and logical.

6. Content focuses on essential

credentials.

7. Conclusion thanks the receiver and

specifies interest for an interview.

8. Letter projects a professional image

and sincere tone.

9. Letter uses the correct format.

10. Letter uses correct grammar and

mechanics.

Total

Grand Total /50

Activity 3 Reflection
Directions: Explain in 2 -3 sentences the importance of unique features and
requirements in composing texts in professional correspondence?
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________

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 Formative Test
Directions: Read and analyze each question carefully. Choose the best answer and
write the letter of your answer on your answer sheet.

1. What is considered to be the most essential element of a resumeˊ which must

be included in such document?
A. hobbies and interests
B. personal profile
C. work experience
D. volunteer works

2. What type of resumeˊ contains a brief summary of one’s career highlights and
qualifications?
A. chronological resumeˊ
B. functional resumeˊ
C. mini resumeˊ
D. targeted resumeˊ

3. Suppose the college admission letter has three paragraphs. The first paragraph
contains the following details except _________.
A. how the applicant learned about the program.
B. why the applicant has chosen a specific program of the college.
C. why the applicant has chosen the college.
D. what has inspired the applicant to make the choice of program and college.

4. Suppose the college admission letter has three paragraphs. Which details can you
mention in the third and last paragraph?
A. That I am enclosing my transcript of records and college résumé.
B. That I am hoping for the college’s consideration.
C. That I am pursuing my goal for some important reasons.
D. That I am determined and passionate about my chosen path.

5. How important it is to learn the unique features of and requirements in composing

professional correspondence specially on the application for college admission?
A. Students will be able to prepare a letter that is correct in format and content.
B. Students will be able to write a letter with make-believe contents.
C. Students will have a great chance of getting admitted to college.
D. Students will know how to prepare a letter and include fake details.

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 Answer Key

Activity 1. (1. Heading, 2. Inside Address, 3. Salutation, 4. Body, 5. Complementary

close, 6. Signature)

Activity 2A & 2B Answer may vary

Activity 3 Answer may vary

References

Book

Buhisana, Nadesi L. Reading and Writing Skills Quarter 4 – Module 3: Purposeful

Writing in the Disciplines and for Professions, Department of Education
Regional Office IX, Misamis Oriental: 2020 accessed from :
RAW11_Q4_Mod3_Purposeful-Writing-in-the-Disciplines-and-for-Professions_

Bantolina, Darell ann T. Self-Learning Worksheet in Reading and Writing Skills

Quarter 4 Department of Education Cordillera Administrative Region DepEd
Abra-Learning Resource Management and Development Section 2020
accessed from: https://drive.google.com/drive/u/0/folders/1oh-jSUCfdwD
0bWcub4k0PBmwzaOvZBh?sort=13&direction=a

Anudin, A. G., & Peňa, A. S. (2019). Reading and writing. Quezon City, Metro
Manila: Vibal Group, Inc.

Online

bpsu.edu.ph (n.d.). Image of Scholarship

Flyer.https://www.bpsu.edu.ph/images/scholarship/announcement-D4C2.jpg

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