~ Republic of the Philippines NATIONAL POLICE COMMISSION PHILIPPINE NATIONAL POLICE, POLICE REGIONAL OFFICE 8 REGIONAL PERSONNEL AND RECORDS MANAGEMENT DIVISION Camp Sec. Ruperto K. Kangleon, Palo, Leyte (ORPRMD(PS)-230816-0085 MEMORANDUM FOR See Distribution FROM : OIC, RPRMD SUBJECT : Implementing Guidelines of COMELEC Resolution Number 10924 Re Reassignment and Detail of Uniformed Personnel during the Election Period DATE August 16, 2023 1. Reference: Memorandum from TDPRM dated July 28, 2023 with the same subject stated above. 2. This pertains to the prohibited acts during the election period constituting election offense as provided under section 261(h) of the Omnibus Election Code: Sec. 261 Prohibited Acts — The following shall be guilty of an election offense: (@)... (h) Transfer of officers and employees in the civil service. — Any public official who makes or causes any transfer or detail whatever of any officer or employee in the civil service including public school teachers, within the election period except upon prior approval of the Commission. 3. Consequently, the COMELEC promulgated Resolution No. 10924 on June 7, 2023 granting the PNP the conditional authority to transfer or detail uniformed personnel during the election period as well as setting the guidelines requiring the PNP. to submit its request for authority to make or cause any transfer or detail of uniformed personnel. 4. In this regard, the following shall be the implementing guidelines in the processing of reassignment and/or detail of uniformed personnel during the election period (September 30, 2023 to November 6, 2023) based on COMELEC Resolution No. 10924: 2. ) How to file Request for Authority to Transfer or Detail. Requests for authority to make or cause any transfer or detail of uniformed personnel shall be: 1.) in writing; 2. ) indicating the office and place to which the personnel is proposed to be transferred or detailed; 3. ) stating the reasons for the transfer or detail; and 4. ) all other data or information as the agency may deem important or necessary regarding the same. Page 1 of 3RetNo. RPRMD(PS)-230816-0068 b. ) Where to File. Requests for authority to make or cause any transfer or detail of uniformed personnel shall be filed in: 1. ) Law Department, COMELEC — when the transfer or detail is inter- regional, both intra and inter-regional, involves 3 Level PCOs or the personnel is assigned at the National Headquarters; and 2. ) Office of the Regional Election Director — when it involves intra- regional transfer/detail of 2"! Level Uniformed Personnel. c. ) Conditions for the Grant of Continuing Authority to Transfer or Detail. Transfer or detail orders may be issued without prior request for authority from the Commission subject to the following conditions: 1. )Itis essential to the proper functioning of the office and shall not in any manner influence the conduct of the Barangay and Sangguniang Kabataan Elections (BSKE); 2. ) The authorization shall be in prospective in application and without prejudice to the applicable Civil Service Law, rules and regulations on personnel actions/movement; 3. ) It shall not involve promotion and giving of any increase of salary or remuneration or privilege during the forty-five (45) days period before the conduct of BSKE which is prohibited; and 4, ) They shall notify the Commission, in writing, within three (3) days from the date of transfer or detail through the Legal Department as follows: a. ) the office and place where the officer came from and the office/place to which said officer is transferred, detailed or otherwise moved; b. ) justifications and reasons for said transfer or designation; and c. ) all necessary data or information regarding the same. Likewise, the written notice shall be sent to the Law department via email at law@comelec,qov.ph as well as through registered mail/recognized courier service. 5. Further, all request for the issuance of reassignment or detail orders submitted to this Office must state clearly the justifications and must satisfy the conditions set forth by the COMELEC and this Directive. In order to determine the application rules, all requests must indicate the projected designation, the location of such whether it will involve a change in the geographic location of the concemed personnel, 6. Finally, all personnel are reminded that issuance of antedated orders which in effect shall bypass the statutory prohibition is not allowed. Such act will be dealt with accordingly and may give cause for criminal prosecution for election offense. Submit your weekly report of reassignment and detail, following the attached format, to this Office (Attn: Placement Section) every Wednesday during the election period via signed scanned and editable copy. Page 2 of 3Rell, RPRMD(PS}:230816-0066 7. For strict compliance. Distribution: RStatt PDs/CDs RMFE 8. Copy Furinshed: ‘Command Group Page 3 of 3SAMPLE APPLICATION FOR REQUEST FOR EXEMPTION FROM THE BAN ON TRANSFER (For the 2023 Barangay and Sangguniang Kabataan Elections) Name of Requesting Transferred Date of Effectivity | Justification of Nr. Name of Personnel Present Station Station of Transfer “Transfer pauthoriy, osition and Name of Agency | CERTIFICATION PBGEN VINCENT S CALANOGA, Regional Director, Police Regional Office 8, Camp Sec. Ruperto K. Kangleon, Palo, Li hereby certifies as follows: 1.) That the request is essential to the proper functioning of the office and shall not in any manner influence the conduct of the 2023 Barangay and Sangguniang Kabataan Elections; 2.) That the request shall not involve promotion or the giving of any increase of salary or remuneration or privilege during the forty-five days period before the 2023 Barangay and Sangguniang Kabataan Elections which is strictly prohibited without any exception whatsoever, and 3.) This authorization shall be prospective in application and without prejudice to the applicable Civil Service Law, rules and regulations on personnel actions/movements. Prepared and Submitted by: Position & Name of Agency. Date:SAMPLE Republic of the Philippines NATIONAL POLICE COMMISSION PHILIPPINE NATIONAL POLICE POLICE REGIONAL OFFICE 8 Camp Sec. Ruperto K. Kangleon, Palo, Leyte September 30, 2023 NOTICE OF REASSIGNMENT AND/OR DETAIL ATTY. JOSE NICK A. MENDROS Regional Election Director Regional Office 8 2nd/Floor Cerbito Bldg. 128 P. Paterno St., Tacloban City Dear Director Mendros: This is to notify you of the orders issued by this Office for the reassignmentdetail of the following PNP Uniformed Personne! pursuant to the authority granted by the COMELEC through its resolution No.10924: [ ] ] Date of | | Name of Personnel | Previous Office/Unit | New Office/Unit | _Etfectivty of nsfer/Detail The movement of the aforementioned personnel is essential to the proper functioning of the office and shall not in any manner influence the conduct of the BSKEs; the authorization shall be prospective in application and without prejudice to the applicable Civil Service Law, rules and regulations on personnel actions/movement; and shall not involve promotion or giving of any increase of salary or remuneration or privilege during the forty-five (45) days period before the conduct of BSKE which is prohibited. VINCENT S CALANOGA Police Brigadier General Regional DirectorSAMPLE Republic of the Philippines NATIONAL POLICE COMMISSION PHILIPPINE NATIONAL POLICE POLICE REGIONAL OFFICE 8 ‘Camp Sec.Ruperto K. Kangleon, Palo, Leyte September 30, 2023 NOTICE OF REASSIGNMENT AND/OR DETAIL Chairman, GEORGE ERWIN M GARCIA Commission on Elections Palacio del Gobernador Building Intramuros, Manila Thru: Law Department Dear Chairman Garcia: This is to notify you of the orders issued by this Office for the reassignment/detail of the following PNP Uniformed Personnel pursuant to the authority granted by the COMELEC through its resolution No.10924: Date of | Name of Personnel Ptciaoll New Office/Unit Effectivity of " - Transfer/Detail The movement of the aforementioned personnel is essential to the proper functioning of the office and shall not in any manner influence the conduct of the BSKEs; the authorization shall be prospective in application and without prejudice to the applicable Civil Service Law, rules and regulations on personnel actions/movement; and shall not involve promotion or giving of any increase of salary or remuneration or privilege during the forty-five (45) days period before the conduct of BSKE which is prohibited. VINCENT S CALANOGA Police Brigadier General Regional Director