Class IX

Unit 3 : Digital Documentation

A. Multiple Choice Questions

1) Which of following is not a component of the Office Suite?

(a) Writer
(b) Impress
(c) Internet Explorer
(d) Base

2) The most widely used word processing software in late 1970s was_____________________.

(a) Word Perfect

(b) Word
(c) Word Star
(d) Writer

3) We can change the mistakes noticed in which of the following?

(a) Electronic typewriter

(b) Word processor software
(c) Simple typewriter
(d) Both (a) and (b)

4) Header and Footer is available in which of the following menus?

(a) File Menu

(b) Insert Menu
(c) View Menu
(d) Edit Menu

5) To hide or view ruler we should go to which of the following menus?

(a) Tools Menu

(b) Insert Menu
(c) View Menu
(d) Edit Menu

6) To check the grammar we should go to which of the following menus?

(a) Tools Menu

(b) Insert Menu
(c) View Menu
(d) Edit Menu
7) To replace a word Bombay with Mumbai, we should go to which of the following menus?

(a) Tools Menu

(b) Edit Menu
(c) View Menu
(d) Language Menu

8) To close an opened document, we should to go to which of the following menus?

(a) File Menu

(b) Insert Menu
(c) View Menu
(d) Edit Menu

9) Which of the following is the default extension of the writer file?

(a) .obt
(b) .doc
(c) .odt
(d) .docx

10) Which of the following technique selects a sentence in Writer?

(a) Single click (Pressing left button of mouse)

(b) Double Click
(c) Triple Click
(d) None of the above

11) Which of the following is a shortcut key to Redo any operation?

(a) CTRL + R
(b) CTRL + Y
(c) CTRL + X
(d) CTRL + Z

12) To find a word in a document we can use which of the following function key?

(a) F5 key
(b) F8 key
(c) Fl key
(d) None of the above

13) Spellings are corrected automatically in Writer because of which of the following features?

(a) Auto Text

(b) Auto Correct
(c) Auto Complete
(d) All of the above
14) The default table size is________________________.

(a) 1 column, 1 row

(b) 2 columns, 1 row
(c) 2 columns, 2 rows
(d) 1 column, 2 rows

15) What is the shape of the mouse pointer when drawing a table?

(a) Pencil
(b) White pointing arrow
(c) Black pointing arrow
(d) Black plus

16) Which shortcut key is used for automatic spell checking?

(a) SHIFT + INSERT

(b) SHIFT + F7
(c) CTRL + INSERT
(d) TAB + INSERT

17) Which shortcut key is used to insert table?

(a) CTRL + F12

(b) ALT + DELETE
(c) CTRL + DELETE
(d) TAB + DELETE

18) Which of the following is not valid type of data source in mail merge?

(a) Spreadsheet
(b) Text files
(c) MySQL
(d) CSV file

19) The default orientation of a page in Writer is_____________.

(a) portrait
(b) landscape
(c) book
(d) None of the above

20) Which of the following does not come under page formatting?

(a) Setting margins

(b) Find and replace
(c) Setting header and footer
(d) Page orientation
21) Saving an existing document with some other name using the Save As option______________________.

(a) replaces the current document

(b) leaves the current document intact
(c) is not possible
(d) closes the document

22) Keyboard shortcut to italicize the selected text is

(a) Ctrl + U
(b) Shift + U
(c) Ctrl + I
(d) Shift + I

23) Which option should be used to type H2O, to get 2 at its proper place?

(a) Bold
(b) Superscript
(c) Underline
(d) Subscript

24) What option should be used to to change the word ‘Books’ to the word ‘Copies’ in a document?

(a) Find
(b) Find and Replace
(c) Spell check
(d) Spelling and grammar check

25) What is the option to print the document so that the height of the page is less than its width?

(a) Landscape
(b) Portrait
(c) Indent
(d) Tab setting

B. Fill in the blanks

1) The submenu item with three dots ‘…’ just after the submenu name, denote that it will open
the dialog box.
2) The submenu item with right hand side arrows ‘►’, means, clicking on it will open another
submenu .
3) Formatting Tool Bar contains various options for formatting a document.
4) By pressing the Home key you jump to the beginning of the line and by pressing the End key you
jump to the end of a line.
5) After using the undo command, to go back again to the previous position the, redo option or
Command is used.
 6) Double click is used to select the word.
7) Headers appear at the top and footers appear at the bottom of every page.
8) In the landscape page orientation the height of the page is less than its width.
9) The print preview option is used to see how the document will look like when it will be printed.
10) In mail merge the file holding the mailing addresses is called as data source.

C. State whether the following statements are True or False

1. To open word processor ‘Window’ menu option is selected. (True)
2. Current file name is shown in Status Bar. (False)
3. Open icon for opening a file is part of Standard Tool Bar. (True)
4. Format Menu contains the options that apply to the whole document. (True)
5. It is possible to open a MS-Word file in Libre Office-Writer. (True)
6. We cannot open Libre Office-Writer file in MS-Word. (True)
7. Writer does not permit to copy a selected text in to another document. (False)
8. It is possible to copy a selected text without using Menu options and keyboard options. (True)
9. To open the ‘Find & Replace’ dialog box, we have to go to Format menu. (False)
10. We can find all the cities included in a document using ‘Find and Replace’ feature of Writer. (True)
11. While typing if an incorrect spelling is detected a red line is marked under it. After correcting it, the
red line is converted into green line. (False) *In book it is given True
12. The text written in Header and Footer is printed on each page of the document. (True)
13. The page number appears with gray background and is printed with background. (True)
14. Writer creates a table as wide as the page area. (True)
15. A new column is created in table by pressing tab key. (False)
16. Mail merge is used to prepare multiple copies of the same document. (False)
17. The Form Letter contains the variable information in mail merge. (False) *In book it is given True
(*One with the common contents is the main document or form letter and other holding the address
list is called the data source.)

18. The portrait and landscape orientations are set in Paper option under properties. (False) *In book
it is given True
19. In Print Range by default current page is selected for printing. (True)
20. By default the page size is A4. (True)
D. Short answer questions (50 words)

Q1. In a document all the occurrences of word “this” have to be changed to “these”. Which option is suitable
for this and what is the shortcut command used for it?

Ans. Find and Replace option is suitable to replace all the occurrences of word “this” by another word
“these”. Shortcut command for Find and Replace is Ctrl + H in LibreOffice. Shortcut command for Find and
Replace is Ctrl + F in OpenOffice

Q2. Which two documents are essential for mail merge?

Ans. Two documents essential for mail merge are :

1. Main Document
2. Data Source

Q3. Explain the concept of Word Processing.

Ans. The term Word Processing was invented by IBM in the late 1960s. Word processing is the use of
computer software to enter, edit, format, store, retrieve and print the document. The document can be a
letter, notice, report, business correspondence, etc.

Q4. List the various software available for word processing.

Ans. Various software available for word processing are :

1. Microsoft Word
2. OpenOffice Writer
3. LibreOffice Writer
4. Google Docs
5. Office 365 Word
6. Microsoft OneDrive Word

Q5. Write difference between a text editor and a word processor software. Write the name of any text
editor or word processor available in market.

Ans. Differences are :

Word Processor Text Editor

It helps to enter, edit and format the text It helps in editing plain text

It provides many formatting features like

It has no such formatting features.
format paragraphs as well as pages

It allows insert table, images, graphs It does not allow to insert such objects.
Common Text Editor available in market is : Notepad
Common word processor available in market is : Microsoft Word
Q6. List the various components of LibreOffice suite. Explain each component in one line.

Ans. The various components of LibreOffice are :

1. Writer (Word processor) : It is used for creating documents like letters, reports, thesis etc.
2. Calc (Spreadsheet) : It is used for storing data in tabular format and also provide many
mathematical and statistical functions.
3. Impress(Presentation) : It is used to create beautiful slide shows in which audio, video, images,
graphs etc. can be inserted.
4. Base(Database) : It is used to create and manage database.
5. Draw : It is used for drawing objects.

Q7. Compare the features of manual typewriter, electronic typewriter and word processing software.

Ans.
Manual Typewriter Electronic Typewriter Word Processor

It is a hardware. It is a hardware. It is a software.

Once typed can not be changed. Minor changes can be done. All type of Changes can be done.

No screen to display the Very small size screen to display Entire content is visible on
contents. the contents. Monitor.

Special symbol can not be Special symbol can not be

Special symbol can be inserted.
inserted. inserted.

Q8. Explain the different views to display a document.

Ans. Different views to display a document in LibreOffice Writer are :

1. Normal View : It is default view in Writer. This view allows to do formatting of document. Page break is
visible in this view.
2. Web : This view shows that how your page will look like when you publish your page on internet. Page
break not visible in this view.

Q9. What are the various methods for selecting the text in a document? Give the steps to select a paragraph

Ans. Various methods for selecting the text in a document are :

To select a letter or letters Drag the Mouse across the letter(s)

To select a single word at a Position the mouse pointer anywhere on that word and
time double click.

To select a complete sentence Position the mouse pointer anywhere in the sentence and
at a time triple click.

To select a complete Position the mouse pointer anywhere in the paragraph and
paragraph at a time quadruple click

To Select complete document Press Ctrl + A on the key board.

Q10. What are the special characters? How can you insert them in a document?

Ans. Those characters which can not be typed from keyboard are called special characters. Steps to insert
special characters in a document are.
1. Place the cursor where you want to insert the special character.
2. Select Insert → Special Character
3. Select the required character from the special character dialog box.
4. Click on insert.

Q11. How will you count the total words of a document?

Ans. LibreOffice Writer automatically count the number of words in a document and display on the Status
Bar.

Q12. What are the various menu of Writer GUI?

Ans. The various menu of Writer GUI are:

1. File
2. Edit
3. View
4. Insert
5. Format
6. Styles
7. Table
8. Form
9. Tools
10. Window
11. Help

Q13. What is the default extension assigned to the document in Writer when you save it? Write down the
steps to save the document to Microsoft Word document?

Ans. Default extension is .odt

Steps to save the document to Microsoft Word document are :
1. Open LibreOffice Writer and create a new document.
2. Click on File —> Save.
3. Save as dialog box appear.
4. Type the file name in “File Name” box.
5. Select Word 97 – 2003 from “Save as type” drop down.
6. Your file will be saved in .docx (Microsoft Word) extension.
Q14. What is the importance of password in the document? How will you protect the document using
password in Writer?

Ans. The importance of password in the document are :

1. It protects our documents from any unauthorized access.
2. It provides security to the important documents.

Steps to Save a document using password are :

1. Select File → Save
2. Type a suitable name for the document
3. Put a tick on the checkbox Save with a password.
4. Type the password to open the file in Set password dialog box
5. Type the same password in the second box and click OK button

Q15. What is mail merge? Write down the steps to create mailing labels to paste on wedding cards.

Ans. Mail merge is the process of merging the main document (letter or certificates) with the mailing
address of various persons. It is used to create a series of same documents with multiple addresses. It is
used to send invitations, letters or to print certificates for several people.

Steps to create mailing labels are :

1. Choose File > New > Labels
2. On the Labels tab , select the Database and Table.
3. Click the drop-down arrow under Database field and move the required field to Label text area.
4. On the Options tab, ensure that the Synchronize contents option is selected.
5. Click New Document. You now have a new, single-page document containing a series of frames, one
for each label of the selected type and filled with the data source address fields that you selected.

Q16. What are the advantages of table?

Ans. Advantages of table are :

1. It helps to summarize data in the form of Rows and Columns.
2. It gives better understanding of data which involves number like budget, comparison in prices of
various Authors book etc.