Republic of the Philippines

Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ

August 25, 2023

DIVISION MEMORANDUM
No. _______, s. 2023

MONITORING ACTIVITIES OF THE OPENING OF CLASSES FOR THE

SCHOOL YEAR 2023-2024

To: OIC, Office of the Assistant Schools Division Superintendent

Chief Education Supervisor, CID
OIC, Office of the Chief Education Supervisor, SGOD
Education Program Supervisors
Public Schools District Supervisors
School Heads of Public & Private Elementary, Secondary and
Integrated Schools
All Others Concerned

1. In reference to DepEd Order No. 22, s. 2023 titled “Implementing

Guidelines on the School Calendar and Activities for the School Year
2023-2024”, this Office shall conduct monitoring activities of the opening
of classes for both public and private schools from August 29 to September
8, 2023.

2. This activity aims to:

a. monitor the first two (2) weeks of the implementation of the K to 12

curriculum;

b. gather feedback; and

c. provide technical assistance.

3. The composition of the Division Monitoring Officials and the schedule of the
monitoring activities are as follows:

Chairperson: Ma. Lunie B. Sampani

OIC, Office of the ASDS

Vice-Chairpersons: Dr. Segundina F. Dollete

CES, CID

Dr. Edna B. Azcarraga

OIC, Office of the CES, SGOD

Address: Banica, Roxas City

Contact Number: (036) 620 2371
Email Address: [email protected]
 Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ

Team A Team B Team C

Ma. Lunie B. Sampani Dr. Edna B. Azcarraga Dr. Segundina F. Dollete
Salvador Dale Artates Ronie C. Reteracion Dr. Merlie J. Rubio
Sephora M. Roldan Elenia P. Baranda Dr. Rolando B. Jamora
Alan Vincent B. Altamia Andres D. Quiachon Shirley A. De Juan
Nannette G. Calixterio Engr. Marlon Clarito Dr. Ruth C. Gervero
Glenda Marie B. Botin Dr. Immaculada J. Amores Dr. Marggie Obligacion
Candelaria Talabucon Ronald D. Dile Eduardo Villafuerte
Jerry Mosquite Joy Arnold T. Lejos, MD Sheralyn Baticados

Schedule of M&E Activities

Date District Team
Cuartero
Team A
Dao
August 29, 2023
Dumalag Team B
Dumarao Team C
Ivisan
Team A
Sapian
August 30, 2023
Maayon Team B
Pontevedra Team C
Panay
Team A
Panitan
August 31, 2023
Pilar Team B
President Roxas Team C
Jamindan Team A
September 1, 2023
Mambusao East Team B
Mambusao West Team A
September 4, 2023
Sigma Team C
Capiz NHS Team A
September 5, 2023
Tapaz East Team B
September 6, 2022 Tapaz West Team C

4. School heads are required to accomplish the attached monitoring tool in

advance, to be validated by the monitoring personnel during their onsite
visit.

5. Coordination with the LGUs and local peace officers must be established to
ensure peace and order in coming in and going out of learners and
personnel to school.

6. During the monitoring, schools are advised to refrain from preparing food
for the monitors.

Address: Banica, Roxas City

Contact Number: (036) 620 2371
Email Address: [email protected]
 Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
7. The conduct of this activity must comply with the minimum health and
safety protocols.

8. Materials, food, and transportation expenses incurred relative to the

conduct of this activity are chargeable against the Division MOOE Funds,
subject to the usual accounting and auditing rules and regulations.

9. Immediate dissemination of and compliance with this Memorandum are

desired.

MIGUEL MAC D. APOSIN EdD, CESO V

Schools Division Superintendent

Address: Banica, Roxas City

Contact Number: (036) 620 2371
Email Address: [email protected]
 Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ

Enclosure No. 1 to SDM No. __________, s. 2023

SY 2023-2024 OPENING OF CLASSES DIVISION MONITORING TOOL

School: _____________________________________________ ID:______________
District: _______________________________ LD:_____________
School Head: _______________________________Date of Monitoring: _____________

FOCUS AREAS FINDINGS AND

RECOMMENDATIONS
A. ACTUAL ENROLMENT AS OF MONITORING DATE
1.Enrolment Data
Grade Previous Current SY Organised Day’s
SY 22-23 23-24 (LIS Classes Attendance
Quick Count)
Kinder
G1
G2
G3
G4
G5
G6
G7
G8
G9
G10
G11
G12
Total

Remarks on Enrolment Trend: ________________

Reasons for Increase or Decrease in Enrolment:
1.________________________________________________________________
2.________________________________________________________________
3.________________________________________________________________
4.________________________________________________________________
5.________________________________________________________________
2. OBE Client Assistance Service Desk
2.1 Presence of Attending Officer (preferably non-teaching)
3. Incidence of Learners Enrolling on Aug 29 or beyond
3.1 Common Reasons for late enrolment
Level Number Reason/ s
Kinder ______ ______________________
Elem ______ ______________________
Junior HS ______ ______________________
Senior HS ______ ______________________
Non-Graded ______ ______________________
Total ______
4. Data on Balik-Aral, Transferred-In, etc.
Balik-Aral________ Transferred-In__________
School Leavers_______ Failed to enroll__________
5. Alternative Learning System (ALS)
Level Actual Headcount
Male Female Total
BLP
ELEM

Address: Banica, Roxas City

Contact Number: (036) 620 2371
Email Address: [email protected]
 Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
JHS
SHS
Total

FOCUS AREAS FINDINGS RECOMMENDATION

B. TEACHING AND LEARNING DELIVERY

1. Class Programs and Teacher’s Programs are compliant with DO 21, s. 2019, compete and duly
signed by the signing authorities
1.1 Class Program  Evident
 Not Evident
 Other Findings
1.2 Teacher’s Program  Evident
 Not Evident
 Other Findings
1.3 Organization of Classes  Evident
 Not Evident
 Other Findings
2. Availability of MELCs-based teaching and learning resources
2.1 DLL/Lesson Plans  Evident
 Not Evident
 Other Findings
2.2 storage of the Learning  Evident
resource materials  Not Evident
 Other Findings
2.3 distribution scheme  Evident
 Not Evident
 Other Findings
3. Provision of adequate MELCs-based Teaching and Learning Resources
3.1 instructional materials  Evident
 Not Evident
 Other Findings
3.2 Self-learning materials  Evident
 Not Evident
 Other Findings
3.3 digitalized learning  Evident
materials  Not Evident
 Other Findings
4. Availability of Catch-Up Plans for Full Refresher/Non-Decoders/Non-numerates/Frustration
Readers
4.1 follow-up strategy/activity  Evident
after the NLC  Not Evident
 Other Findings
4.2 Learning Recovery Plan  Evident
approved programs  Not Evident
 Other Findings
5. Observance of Academic Focus and Non-Disruption of Classes
5.1 decluttering scheme or plan  Evident
 Not Evident
 Other Findings
6.Preparation to address various learning needs of Inclusion and Special Interest Programs
6.1 SNED - MFAT  Evident
 Not Evident
 Other Findings
6.2 IPED – Community  Evident
mapping  Not Evident
 Other Findings

Address: Banica, Roxas City

Contact Number: (036) 620 2371
Email Address: [email protected]
 Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
6.3 ALS – Functional Literacy  Evident
Test  Not Evident
 Other Findings

7. Teacher Upskilling based on Training

7.1 Capacity Building Activities  Evident

 Not Evident
 Other Findings
7.2 LAC sessions plan  Evident
 Not Evident
 Other Findings
7.3 Mentoring and Coaching  Evident
Program using the PPST  Not Evident
Learning Package  Other Findings
C. SCHOOL OPERATIONS AND CRUCIAL RESOURCES
1. School grounds, classrooms, and all  Evident
its walls and other school facilities are  Not Evident
clean and free from unnecessary  Other Findings
artwork, decoration, and posters at all
times.
2. Classrooms are cleared from  Evident
stockpiles of materials and other unused  Not Evident
items and disposals, including  Other Findings
unnecessary furniture and fixtures.
3. Availability and Age Appropriateness  Sufficient
of Seats  Insufficient
 Other Findings
4. Availability of the following

4.1 water Supply  Sufficient

 Insufficient
 Other Findings

4.3 Functional Toilet  Sufficient

 Insufficient
 Other Findings
4.3 Sanitation Facilities  Sufficient
 Insufficient
 Other Findings

5. Documented Partnership Engagements

5.1 Sourced Out Donations  Evident
 Not Evident
 Other Findings
5.2 Other Forms of Services Rendered
by Stakeholders
Total Donations Received during Brigada
Eskwela period
D. HEALTH AND SAFETY PROTOCOLS AND PROTECTIVE MEASURES
1. Waste Disposal System
1.1 recycling  Evident
 Not Evident
 Other Findings
1.2 combustion (burning)  Evident
 Not Evident
 Other Findings
1.3 composting  Evident
 Not Evident
 Other Findings
2.Absence of mosquito breeding spots

Address: Banica, Roxas City

Contact Number: (036) 620 2371
Email Address: [email protected]
 Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ
2.1 no stagnant water  Evident
 Not Evident
 Other Findings
2.2 clean gutters and drains  Evident
 Not Evident
 Other Findings
3. “Accident-free” environments
3.1 cautions signs for all accident prone  Evident
areas (presence of signages)  Not Evident
 Other Findings
3.2 indoor and outdoor maintenance  Evident
plan/activities  Not Evident
 Other Findings
3.4 indoor and outdoor hazard  Evident
inspection schedule  Not Evident
 Other Findings
3.5 maintenance schedule  Evident
 Not Evident
 Other Findings

E. WELL-BEING AND PROTECTION

1. In-placed school-based program on  Evident
Psychosocial Support Services for  Not Evident
Learners  Other Findings
Recommendation:
2. Functional Child Protection  Evident
Committee  Not Evident
 Other Findings
Recommendation:
F. Other Observations/Other Issues and Concerns

Agreement/ TA Provided:
___________________________________________________________________________________________________
___________________________________________________________________________________________________
___________________________________________________________________________________________________

Monitored by:

_______________________________ _______________________________ ________________________________

Concurred by:

________________________________________ Date:___________________

Address: Banica, Roxas City

Contact Number: (036) 620 2371
Email Address: [email protected]
 Republic of the Philippines
Department of Education
Region VI – Western Visayas
SCHOOLS DIVISION OF CAPIZ

Address: Banica, Roxas City

Contact Number: (036) 620 2371
Email Address: [email protected]