General Guidelines for Project Semester

Project Semester Assessment Details

Assessment includes a Reflective Diary which is to be updated throughout the project

semester, Goal report, Midway Project Reports, Midway presentation, a Final Report with
Learning Agreement/Outcomes and a Final Presentation & Viva which involves the faculty
Supervisor and other members from the department. A hard copy and electronic copy of
all reports are required. The mentor from the host organization will be asked to provide
his assessment on the designated form. The faculty supervisor assigned to the student is
responsible for managing and performing the assessment of the project semester.

A weighting for the assessments is as follows:

Activity Submission time line Marks to be Weighting

awarded by
Reflective Diary End of Project Semester Faculty 10%
Supervisor
Goals Report End of week 4 of project Faculty 5%
semester Supervisor
Midway report & End of week 10 of project Faculty 15%
Presentation semester Supervisor
Final Assessment End of project semester Host Mentor & 20%
Faculty
supervisor
Final Report End of project semester Committee 20%
Oral and poster End of project semester assessment 30%
presentation and
viva

Project Semester learning outcomes

The learning outcomes for the project semester are focussed on the implementation of
technical knowledge to address engineering problems, communications, group work,
professional and social ethics, sustainability, risk assessment and engineering design
practice. The semester long training provides the student with an opportunity to put into
practice the skills they have learned in classes. In addition, they will learn to enhance
those skills, obtain the perspective of a work environment and benefit from the industry
mentor or faculty supervisor’s experience and advice. The workplace creates learning
opportunities and it will be central to the student to interact with these possibilities.
Therefore, to gain the maximum from the project semester internship it is important to
identify learning possibilities. A key way to do this is by writing the goals of the program
as the first report at the end of 4 weeks. The goals must be specific to your training and
should be agreed with both your industry mentor and faculty supervisor. Each goal must
have specific and clear targets which depict the specific actions and accomplishments
that must be completed to reach the goals.

The project work undertaken as part of the project semester is diverse. As a result, the
Learning Outcomes will vary, but on completion of the module, students will have
achieved several learning outcomes from the following list:

 Be able to design / construct according to codes of practice and industry standards;

 Have the ability to consult and work with experts in various fields in the realisation
of a project;
 Able to identify and use appropriate mathematical methods, numerical techniques
and software tools for application to new and ill-defined engineering problems;

 Be able to integrate knowledge, handle complexity and formulate judgements with

incomplete or limited information;

 Have the ability to apply design methods, processes and techniques to unfamiliar, ill-
defined problems, involving other disciplines;

 Have the ability to investigate and define a need and identify constraints including
health, safety and legal issues and the impact of engineering solutions in a societal and
environmental context;

 Be able to make engineering judgements that take cognisance of the social,

environmental, ethical, economic, financial, institutional and commercial
considerations affecting the exercise of their engineering discipline;

 Have knowledge and understanding of concepts from a range of areas outside

engineering;

 Be able, via knowledge and understanding of group dynamics, to exercise leadership;

 Be able to select and apply appropriate communication tools and write technical
papers and reports;

 Be able to describe the relevant advantages and disadvantages of various technologies

to an audience, and to communicate effectively in public.
Reports to be submitted:
Goal report (approx. 10 pages) should describe the engineering problem/ opportunity
being addressed, defines the project objectives & goals, set out the methodology, identify
tasks to be completed and present a plan for the completion of the project semester.

The midway report (approx. 20 pages) should describe the work done, and the results (or
other outcomes) achieved to date. Major challenges and innovations should be identified
along with the remaining tasks to be completed by the end of the project.

The FINAL report will outline achievements while on project semester and incorporate
the description of all the work conducted and how this work meets the learning
objectives of the project semester. The final report (approx. 80 pages) should:
 Introduce the project setting and identify objectives
 Describe the background to the project (ex. Prior work)
 Describe the methodology and work done on the project, highlighting the areas of
greatest challenge and innovation; this description should demonstrate how the
learning outcomes are achieved
 Present conclusions, findings and recommendations for further work
 Include the Reflective diary as an appendix
 The Final Presentation and Viva should a .ppt presentation (or equivalent) followed
by a period of questions and answers.
The suggested structure for the final report is as under:
 Abstract, Acknowledgement and Table of Contents
 Chap 1: Introduction: Describe the industry setting, explain why the project is important,
define project objectives
 Chap 2: Background: Give context of the project, describe prior work done, summarise
state of knowledge of the topic – background research
 Chap 3 to N-1: Describe the work done, divide into chapter by topic or project, and
describe the methodology employed and the results obtained with as much detail as
possible, use graphical material. Use the learning outcomes when deciding what to
include or exclude.
 Chap N: Conclusions: Summary of project(s) in 1 to 2 pages, Main Findings (typically 5 –
6 bullet points), Recommendation for further work, what would be done if there was
more time.
The final report is evaluated under the following headings:
 Quality of the report (layout, structure, written and graphical material,
referencing): 25%
 Quantity of work completed, student effort required: 25%
 Level of difficulty, innovation and understanding of work completed: 25%
 Results, conclusions and learning outcomes achieved: 25%
Format for the Project Report

PROJECT SEMESTER REPORT

(Project Semester June 20__ - Dec 20__)

TITLE OF THE PROJECT

Submitted by

(Name of student)

Roll No.

Under the Guidance of

(Name of faculty coordinator (Name of Industry coordinator

with designation with designation)

DEPARTMENT OF CIVIL ENGINEERING

Thapar Institute of Engineering and Technology, Patiala
(Deemed-to-be-University u/s 3 of the UGC Act, 1956)

Month 20__
 DECLARATION

I hereby declare that the project work entitled (“Title of the project”) is an authentic record of
my own work carried out at (Place of work) as requirements of six months project semester for
the award of degree of B.E. (Civil Engineering), Thapar Institute of Engineering and
Technology, Patiala, under the guidance of (Name of Industry coordinator) and (Name of
Faculty coordinator), during MMYYYY to MMYYYY, .

(Signature of student)
(Name of Student)
(Roll No.)

Date: ___________________

Certified that the above statement made by the student is correct to the best of our knowledge
and belief.

(Name & Designation) (Name & Designation)

Faculty Coordinator Industry Coordinator

 CONTENTS OF THE REPORT

1. Cover page – on hard paper

2. Inner page – same as cover page but on the soft paper
3. Training completion certificate
4. Declaration
5. Acknowledgement (if any)
6. Abstract
7. Contents (as given above in the reports to be submitted)
8. Impediments/difficulties faced during project semester on project work;
Suggestions related to work/project semester.

Please note the case of letters in the cover page. The 3rd. line is 16 pt bold and other lines
are 12 pt. The page is centered. Department and Institute names are bold.

The matter contained in the report should be typed in MS word (1.5 spacing) Times New
Roman, 12 pt or equivalent with other software.

Figures and tables may be inserted in the text as they appear or may be appended in
order.

Subject matter should be types both sides. A total of THREE copies may be prepared – one
for the student, second for the industry coordinator and third for the institute.