SAP Project Manager With Activate Methodology - Agile Project Delivery

Agenda

Basic Pillars of SAP Activate Characteristics of Activate Methodology

SAP Transition Road Map Project Structure

SAP Activate Project Methodology Introduction to Work streams

3
 Project Methodology

SAP Activate is a project management methodology used to implement SAP S/4HANA. It’s adopted from Scrum, which is capable of
1 quick adaptation and makes it easy to adopt quarterly innovations from SAP and expand the solution footprint

One of the key challenges in the traditional implementation approach was a “big-bang,” large, and complex implementation of business
2 functionalities led by IT. SAP Activate, on the other hand, to overcome the challenge, enables a business-driven, self-service approach
with frequent innovations

Before SAP Activate, the two implementation methodologies were ASAP 8.0, which was used for on-premise
3 implementations, and SAP Launch, which was used for cloud implementations

Presentation By Aditya Challa 4

SAP Implementation Methods

ASAP implementation methodology

Agile implementation methodology

Hybrid approach

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ASAP
ASAP implementation methodology, driven by the waterfall approach, has six implementation phases

Project preparation 01 02 Blueprinting

Realization 03 04 Final preparation

Go-live support 05 06 Run

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Agile
Agile implementation methodology has four implementation phases

Prepare 01 02 Realize

Verify
03 04 launch

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SAP Activate(Hybrid Approach)
SAP Activate replaces both of these methodologies and is a hybrid approach

0 1 Framework
0 2 Tools

0 3 Accelerators
0 4 Questionnaires

0 5 Checklists
0 6 Play books

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SAP S/4HANA Transition roadmaps

New implementations

System conversions

Selective data transition

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New implementations?
Greenfield implementations in which the client isn’t on SAP and wants to implement SAP S/4HANA. Data migration from non-SAP systems to the industry-leading, intelligent, simplified,
and ready-to-run business processes on S/4HANA may be a key component of greenfield implementations. A new implementation is also applicable if the customer wants to reengineer
their current processes based on the current innovations

Reengineering of existing processes

Adoption of simplifications based on the

latest innovations Greenfield
implementations
Utilization of innovative business
processes with preconfigured processes

Initial data load

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System conversions ?
This roadmap will provide the path, tools, accelerators, and other artifacts when a client is on an SAP system such as SAP ERP 6.0 on SAP HANA or on another database (from this
point referred to as any DB) and wants to move their ERP system to SAP S/4HANA. These are also known as brownfield implementations

Technical conversion followed by

01 adoption of business innovations

Brownfield 02
Ability to adopt innovations at your own
pace
implementations
03 Quick to go live on the new platform

04 Lower implementation cost

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Selective data transition
The most complex scenario is when a client wants to consolidate their existing ERP systems, including functionality transformation, consolidation of global business units, or simply
retiring an outdated ERP system into a new SAP S/4HANA instance. This transition approach balances the need for innovations and the historical data migration

Balance between reengineering and reuse

Option to merge/split instances

landscape
Migration of selective data
Transformations
De-risk implementation

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Three Pillars of SAP Activate

r a cti c e
B e s t P
S A P

a ti o n
d C o nfigur
Guide

d o l o g y
e th o
On eM

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SAP-Best Practice

Faster time to Predictable Quick and simple First of the three pillars is SAP Best
value Practices. Implementation of any
results on boarding to ERP requires sound functional
The ready-to-run, The variety of business the cloud knowledge and a strong
preconfigured scenarios across the understanding of the business
The easy deployment
processes, along with industry provides requirements. The first pillar of SAP
to the cloud provides
other assets, will help repeatable and Activate is meant to provide a
flexibility for clients.
jump-start the predictable results. standard, consistent, and
implementation. If SAP Best Practices preconfigured ready-to-run
followed, it drastically along with some business process optimized for
reduces the localization generally SAP S/4HANA.
implementation time, forms the
and customers can implementation SAP Best Practices support the
reap the benefits baseline new implementations as well as the
quickly migration and integration of system
conversion. For selective data
transitions (or landscape
transformations), SAP Best
Practices, apart from the use
cases, migration, and integration,
01 02 03 includes extensibility of the existing
business processes with the
customer’s own process.

https://rapid.sap.com/bp. Presentation By Aditya Challa 14

Guided Configuration

The SAP solution builder tool is the first step of

guided configuration, which allows you to activate
the best practices. Within the SAP solution builder
tool, processes are modeled as scope items. You
can develop and structure configuration content
based on the industry model

SAP Activate is a common methodology to implement on-

cloud or on-premise, the tools for guided configuration vary
based on the chosen landscape—cloud or on premise. In
simple terms, guided configuration is your personal assistant
that will help you configure the system. For SAP S/4HANA
Cloud, it also helps in managing the lifecycle of the
preconfigured business process. However, guided
configuration behaves differently for on-premise
SAP S/4HANA and SAP S/4HANA Cloud versions

Guided configuration, the second pillar of SAP Activate, supports

SAP S/4HANA implementations by providing a framework,
accelerators, playbooks, checklists, tools, and many other assets

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One Methodology
The third pillar of SAP Activate,
which is the successor of the ASAP
and SAP Launch methodologies, is
the methodology itself—one
modular, simpler, and agile
methodology

Activate methodology is wide

The Roadmap Viewer
ranging and supports the initial
implementations as well as the
continuous innovations on one
spectrum, while on the other
spectrum, it also covers the
implementations of broad SAP SAP Best Practices
solutions such as SAP S/4HANA, 6
SAP cloud solutions, and SAP 5
Business Suite. And, on yet another 4
spectrum, it enables co-innovations
with partners and customers. 3
Implementaion Phase . 2
1
The SAP Activate methodology not
only provides a structured and
cohesive approach to implement the
solution, but it also provides the
solution, contents, and accelerators
for the three transition paths
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Six key characteristics of the SAP Activate methodology

01 Best Practice

02 Cloud Ready

03 Validate Solution

04 Premium Engagement Ready

05 Modular,Scalar,and Agile

06 Quality Build In

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SAP Best Practice
Best Practices contains details such as the project library, documentation, ready-to-run solutions, cloud deployment accelerators

SAP Best Practices for SAP S/

05 4HANA Cloud and SAP S/4HANA
are similar except that the on-
SAP Best Practices also premise version has additional
includes integration and 04 scope items
migration Models
SAP Model Company offers
03 preconfigured packages that
can be easily deployed on the
Best Practices provides a client’s environment to start
jump-start in implementing 02 the fit-to-standard process
solutions by providing rich and
ready-to-run business SAP Best Practices Explorer
processes along with sample 01 screen, displaying the
data in the form of SAP Model prepack-aged solutions
Company arranged in different tiles such
as SAP Model Company or
SAP S/4HANA – Solution
Packages

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Cloud Ready

The “cloud ready” characteristics go well with the “start

with the best practices” advice by providing ready-to-run
and ready-to-deploy processes in the cloud for the initial
work while determining the final infrastructure—on-
premise or cloud

SAP S/4HANA journey, the project team can set up the

sandbox environment using SAP S/4HANA software
appliances, which are available in SAP Cloud Appliance
Library, You can also set up the sandbox environment
using the Blu-ray media shipped by SAP

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Validate Solution
Sandbox system is ready, and the project team is all set to start the fit-to-standard or fit-gap analysis. This step is performed during the explore phase of the
SAP Activate methodology

On Premise Implementation
Fit-Gap-Analysis
02
Cloud Solutions
Fit-to-Standard
01

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 The main objective of this workshop for SAP S/4HANA

Cloud-Fit Gap Standard Cloud implementations is to establish that the best

practices provided by the SAP Activate methodology fit
either as is or with some additional but minor configuration
requirements (through self-service configuration, expert
configuration, or extensibility) with the client’s functional
The experience required to conduct such a workshop includes sound requirements
functional knowledge; strong understanding of the SAP Best
Practices content; familiarization with sample data and test scripts, The project team will have a series of work-shops to
documentation, and process flow; some strong soft skills; and demonstrate SAP Best Practices to the client’s business
several internal dry runs owner, SMEs, project manager, and other key
stakeholders. The SME and the other members of the
team will validate the SAP Best Practices and either
conform to the standard or identify the gaps

These gaps can be filled in by some minor configurations

that can be performed either by the project team through
SSCUI, expert configuration through the SAP Support
Portal, or through extensibility

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 The fit-to-standard process contains the following steps

Demonstrate business scenarios Identify gaps

Plug in the data provided by the client and perform basic configuration. Demo the Identify the gaps, and update the
system’s best practices, highlighting areas that may require configuration product backlog

Enable customers
Provide access to customers, and
guide them to execute scenarios of
their own

Review SAP Best Practices

The implementation team will explain the
process flow to the client using SAP Best
Practices

Fit SAP Best Practices with Identify required

client’s requirements configurations
Discuss and decide with the client whether SAP Identify the configuration
Best Practices fit well with the client’s requirements requirements, and raise a formal
request to the customer for their
value lists

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 Fit-gap analysis is an explore phase process for on-

On Premise-Fit-Gap premise SAP S/4HANA implementations that is conducted

through two workshops

Analysis The prime objective of the fit-gap analysis is to identify the

The experience required to conduct such a workshop includes sound gaps and capture the delta requirements. During these
functional knowledge; strong understanding of the SAP Best workshops, the project implementation team discusses the
Practices content; familiarization with sample data and test scripts, solution design and then identifies and prioritizes the delta
documentation, and process flow; some strong soft skills; and requirements and gaps to ensure that the customer’s
several internal dry runs business objectives are met

A strong fit-gap analysis process will reduce the probability

of rework during the later phases of the project. Let’s look
at the two workshops conducted during the fit-gap analysis

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 Workshop

Workshop B (delta design)

The list of prioritized gaps will feed into workshop B. Based

on the delta require-ments and the priority, the project team
will update the reference system, including real business
Workshop A (solution validation) data and scenarios to visualize it correctly. It will help the
team understand the far-reaching effect of the change, if any

In this workshop, the project implementation team

ensures that the changes to SAP Best Practices are real
requirements or are affecting more than one business
value. The output of workshop A is in the form of delta
requirements and gaps. The business team will prioritize
the requirements to facilitate the right sequence of
implemented features

The project team will invite the client’s SMEs and other stakeholders for the verification of the build and drive acceptance

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 SAP SAP
Max Attention Active Attention

This premium-level engagement provides professional

Premium Engagement Read services to help deliver the expected outcome

SAP provides two types of premium engagement models This premium-level engagement with SAP helps customers
safeguard their landscape, implementation, and operation
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 Premium Engagement Read

Each phase is well connected via SAP

Both premium engagement models
support to keep innovating and at the
ensure that the client gets all the
same time making sure that operations
necessary support and attention, ensuring
aren’t affected. Premium engagement
100% service delivery and business
ensures that we build SAP like a factory
continuity
and run SAP like a factory

SAP Innovation Control Center supports the It also supports building the prototypes
“build SAP like a factory” directive. SAP and pilots with the line of business (LoB).
Innovation Control Center, a huge repository of The prime focus of SAP Innovation
prototypes, new business models, and Control Center is to drive the innovations
processes, supports the new business and co- and provide support to customers during
innovations within the budget implementations

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SAP Innovation Control Center includes the following advantages

01 Accelerated time-to-value
02 Reduced implementation cost

03 Smooth transition to operations

04 Co-innovation

Support for new business models

05 06 Ability to build prototypes

07 Assistance in adopting industry best practices

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SAP Operations Control Center, on the other hand, supports the “run SAP like a factory” directive. It focuses on streamlining and optimizing the operations,
both business and system, and running the solutions at their peak performance level SAP Operations Control Center includes the following advantages

Higher degree of automation Better business performance

Reduced operational cost

Enhanced business continuity

Enhanced user efficiency Simplified system landscape

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 Modular, Scalable, and Agile

With SAP Activate, the projects are structured to

deliver solutions directly. It’s an agile implementation
methodology that will help the customer adapt
quickly to the rapid development cycle. To facilitate
customer co-innovation, the whole approach has
been modularized, with full support for initial
deployment and con-tinuous business innovation

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 Quality Built-In

You can identify risk early with the total quality approach provided by SAP Activate. Although ASAP and SAP Launch
had concepts of quality gates, with SAP Activate, formal risk and quality management with a structured quality
management plan and predefined quality gates are built into the project from the start

Presentation By Aditya Challa 37

Project Structure
The structure of the SAP Activate methodology,
which has a total of six phases (including four
project or core phases), eleven work streams,
and several tasks and deliverables.

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What is a Phases ?

A phase of the project is a group of The project and the project team There are four mandatory quality
activities or tasks grouped together can’t move forward to the next stage gates to move from the prepare,
logically within a specific stage of without completing and without explore, realize, and deploy phases
the project. There are several getting approval during the to the next phase.
activities that can and will expand mandatory quality gate checkpoint
into multiple phases process—an import-ant feature
taken from the waterfall
methodology

The SAP Activate methodology The team combines the acceptance

provides a template with a quality gate of the current phase
questionnaire that helps the team with the readiness quality gate of
execute each quality gate. At the the next phase. The acceptance
beginning of the phase, the team quality gate in the deploy phase is
performs the readiness quality gate, the last quality gate, and is for the
which verifies that the team is well project closure
prepared to start the new phase. At
the end of the phase, the team
performs the acceptance quality
gate, which verifies whether the
team meets the acceptance criteria

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Phases in Project
Each phase of the project delivers a specific, predetermined value that helps in achieving the business objective of the project

Realize
Explore

Deploy
Preparation

Run
Discover

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 Discover
This is the most strategic phase from the
organisational change perspective whereby the
executive team builds the digital transformation
strategy leveraging the overall organisational
strategy

Deliverables
During this phase of the project, a cloud trial
system can be provisioned to understand the
business value and build the implementation
strategy
1 Cloud trial 2 Discover assessment

Application value and

3 assessment

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 Preparation
This is the second phase of the project, but it’s
the first project phase. most of the project
planning happens during this phase of the
project

Deliverables
Project plan and its components, including the
risk management plan, communication plan,
scope management plan, project schedule and
its management plan, budget management plan,
1 OCM roadmap 2 Fit-to-standard analysis quality management plan
preparation

Phase closure and sign-off

End-user learning strategy
3 4 phase deliverables

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 Explore
The project team conducts the fit-gap (or fit-to-
standard) analysis to ensure the alignment,
Deliverables understand the gaps (if any), and finalize an
acceptable solution to bridge the gaps

1 Project execution and 2 Fit-to-standard analysis

monitoring

Customer execution of Solution definition

3 standard process 4

Phase closure and sign-off

5 Product backlog 6 phase deliverables

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 Realize
The project team uses the Scrum approach to
build and test the business solution based on
the product backlog that was built during the fit-
gap (or fit-to-standard) analysis in the explore
phase of the project

Deliverables
The project team further plans the operation and
cutover activities. They will also migrate the
legacy data and carry out some additional
planning work. Like any other phase, the project
1 Project execution and 2 Solution build team must clear the quality gate to move to the
monitoring next phase of the project

Data migration
3 4 Operation planning

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 Deploy
This is the phase with the most apprehension
when the go-live happens. The team sets up the
production environment, completes the
customer readiness check, conducts the end-
user training, and carries out the other

Deliverables production cutover activities

The team ensures the seamless go-live, carries

out hyper care activities, documents the lessons
learned, and transitions the project to the
operations
1 Project execution and 2 Go-live system
monitoring

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 Run
In this final phase, the operation is carried out
based on the operation strategy and planning,
including other activities such as benefit
realisation, enhancements, bug fixes, and
optimisation

Deliverables

Continuous consumption of
1 Continuous improvements 2 innovations

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Work streams
Workstreams are collections of related deliverables that span the phase.s. They are attributes assigned to a deliverable and the related tasks.
A deliverable must be a part of a workstream that is delivered at a predefined phase of the project

Project management

Application: Design and

Application: Testing
configuration*

Technical architecture and Application: Solution

Application: Integration
infrastructure adoption*

Application: Customer
Analytics
team enablement*

Operations and support

Presentation By Aditya Challa 48

 Deliverables, Tasks, and
Artifacts

Deliverables
A deliverable is an outcome that is delivered during the course of the project.
Several deliverables are included within a work stream

Tasks
A task is work to be performed. The outcome of a set of related tasks is a
deliverable.

Artifacts
An artifact is the information or the document created during the
process of implementation or conversion

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Governance, Roles, and Responsibilities
SAP S/4HANA’s SAP Activate framework defines the roles and responsibilities of key stakeholders as a guideline to ensure that project oversight is
maintained and the objective of the project is met within the defined metrics and KPIs

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