Doc. No.

: PF/SP/26A
PROCEDURE FOR CONDUCTING
INTERNAL AUDITS
Page No. –1 of 4

1.0 Purpose:

To establish and maintain a system of Internal audits to verify whether quality activities comply with
planned arrangements and to determine the effectiveness of the Quality Management system
adopted by the organization.

2.0 Scope:

This procedure is applicable to all aspects of the Quality system for the implementation of Quality
Management Systems.

3.0 Definition:

Auditor(s): Trained persons who have been authorized by Management Representative

to plan and perform Internal Audits.
CAR: Corrective Action Request

4.0 Responsibility:

4.1 Food safety team leader is responsible for ensuring the implementation of this
procedure. He is also responsible for the overall coordination of matters related to
Internal Quality Audits.

4.2 Department Head (HOD) - Responsible for providing necessary co-operation for
conduct of audits and ensuring timely implementation of corrective actions arising
out of such audits.

5.0 Description:

SR.NO. Activity Responsibility Doc. Ref. No.

5.1 Selection of Auditor(s) FSTL
5.1.1 Select and appoint auditors based on --do--
their audit related qualifications
5.1.1.1 For maintaining an internal pool of --do--
Auditors, impart Internal Quality Auditor
training to selected employees. This
training shall be given by an IRCA
accredited QMS Lead Auditor or any
accredited Certifying Body. Ensure that
the trained Auditors are certified to
conduct Internal Quality Audits. Select
and train more than one Auditors.
5.1.1.2 Alternatively outsource an IRCA --do--
Accredited FSTL Lead Auditor to conduct

PREPARED BY: FSTL REVISION NO. : 01

APPROVED BY: CEO REVISION DATE: 10/08/16

 Doc. No.: PF/SP/26A
PROCEDURE FOR CONDUCTING
INTERNAL AUDITS
Page No. –1 of 4

SR.NO. Activity Responsibility Doc. Ref. No.

the Internal Quality Audits. Retain the
photocopy of the outsourced auditor’s
IRCA certificate in the records.
5.2 Planning the Audits
5.2.1 Prepare an Annual Schedule of Internal FSTL SYS-F-01
Quality Audits. The planning shall include
atleast 3 Internal Quality Audits in a year.
5.2.2 Prepare Audit Plans for each scheduled --do-- SYS-F-02
audit in advance. The audit plan shall
include:
a. Date of the Audit
b. Areas to be audited
c. Each area to have auditor
independent of that activity
d. The time slots of audit for each
area
e. The applicable clauses of the
standard against which each area
will be audited
f. Timings for opening and closing
meeting
5.2.3 Circulate copies of the Annual Schedule --do--
and Audit Plans to each concerned
departments / auditees and the
Auditor(s)
5.3 Preparing for the audit
5.3.1 Collect information about the area to be Auditor(s)
audited
5.3.2 Refer the past records of audits --do--
conducted on the area to be audited
5.3.3 Prepare audit checklists / questionnaire --do--
to be used while conducting audit on the
concerned area
5.4 Conducting Audit
5.4.1 Conduct the opening meeting as per the Auditor(s)
Audit Plan
5.4.2 Audit the areas as per the Audit Plan. --do--
5.4.2.1 Record findings on the audit checklists / --do--
questionnaires.
5.4.2.2 Collect objective evidences to support --do--
the findings.
5.4.3 Discuss the findings with FSTL before --do--
finalizing the Non-conformances. Cross-
verify the findings with other Auditors, if
any, for conforming the results. Re-verify
PREPARED BY: FSTL REVISION NO. : 01

APPROVED BY: CEO REVISION DATE: 10/08/16

 Doc. No.: PF/SP/26A
PROCEDURE FOR CONDUCTING
INTERNAL AUDITS
Page No. –1 of 4

SR.NO. Activity Responsibility Doc. Ref. No.

the findings with the auditee, if required.
5.4.4 Conduct the Closing Meeting as per the --do--
Audit Plan
5.4.4.1 Brief the auditees about the findings --do--
5.4.4.2 Disclose the Non-conformances to the --do-- SYS-F-03
auditees thru the use of Corrective Action
Request (CAR)
5.4.4.3 Conduct a root cause analysis of the non- Auditee
conformance
5.4.4.4 Suggest the disposition / correction of --do--
the Non-conformity
5.4.4.5 Suggest the Corrective Action to be taken --do--
to eliminate the root cause of the Non-
conformity
5.4.4.6 Decide on the target date of compliance --do--
to the suggested Corrective Action
5.4.4.7 Analyze the CAR and write down the FSTL
observations and / or any suggestion on
the CAR
5.4.4.8 Retain the signed copy of the CAR and --do--
issue one photocopy of the same to the
Auditor and one photocopy to the
Auditee for record and follow-up.
5.5 Audit Reporting
5.5.1 Prepare a summary report of the Internal FSTL SYS-F-04
Quality Audit & submit to the Top
Management for information
5.5.2 Discus the Audit Report during the --do--
subsequent Management Review
Meeting
5.6 Audit Follow-up
5.6.1 Verify compliance to all the Corrective FSTL
Actions / Preventive Actions committed
by the auditees. Ensure that the
compliances are made within the target
period specified.
5.6.2 In case of any non-adherence to the --do--
compliance requirements, discuss the
status and the reasons with the auditee.
Assist the auditee in solving any
organizational or out of scope problems
related to the Corrective Action /
Preventive Action implementation. If
required, involve Top Management for

PREPARED BY: FSTL REVISION NO. : 01

APPROVED BY: CEO REVISION DATE: 10/08/16

 Doc. No.: PF/SP/26A
PROCEDURE FOR CONDUCTING
INTERNAL AUDITS
Page No. –1 of 4

SR.NO. Activity Responsibility Doc. Ref. No.

necessary support.

DOCUMENTATION RETENTION:
The records applied to this procedure
are to be kept on file for a minimum
of 3 years.

6.0 References:

6.1 Annual Internal Audit Schedule - ******

6.2 Audit Plan -*******
6.3 Corrective Action Request - ************
6.4 Internal Quality Audit Summary Report - ************

PREPARED BY: FSTL REVISION NO. : 01

APPROVED BY: CEO REVISION DATE: 10/08/16