35th IADR-SEA Meeting 2021

CALL FOR ABSTRACTS

Important Dates and Deadlines:
• August 2021 – Abstract submission site opens
• 15 September 2021 – Abstract submission site closes
• 30 September 2021 – Abstract notifications emailed to presenters
• 15 October 2021 – Presenter pre-registration deadline
• 30 October 2021 – Final presentation numbers emailed to registered presenters

To Submit your Abstract: Click the “Submit your abstract” button on the meeting website. Please
follow the abstract submission instructions. Any questions may be directed to Dr. Prasanna
Neelakantan, Organizing Secretary, 35th IADR-SEA Meeting 2021 ([email protected]) or Dr. Waruna
L. Dissanayaka, Scientific Committee Chair ([email protected]).

Table of Contents:
• Abstract Rules and Guidelines
o Presenter Agreements, IADR Abstract Licensing Policy, IADR Full Disclosure Policy, Presenter
Change, Withdrawal of Abstracts

• Preparing to Submit an Abstract & Instructions

o Submission Elements, Systematic Review Abstracts, Common Mistakes, Group-Author Abstracts,
Word Limit Help, Special Requests, Awards and Submission Instructions

• Criteria for Abstract Acceptance

• Submission Categories by Scientific Group/Network
• Notification of Acceptance/Non-acceptance
• Presenter Pre-registration
ABSTRACT RULES AND GUIDELINES
1. Individuals may present only one abstract
2. Projects being submitted must be original research.
3. Submitters may NOT split one study into several papers, as they may be asked to combine
for review.
4. Individuals can co-author multiple abstracts.
5. Presenter must disclose any personal or co-author potential conflict of interest and agree
to the IADR Policy on Full Disclosure along with the IADR Abstract Licensing
Policy during submission.
6. Previously published abstracts (in print or any electronic format) or those presented at
another meeting are not allowed.
7. Abstracts based on manuscripts posted or submitted to a non-commercial preprint server
are not considered previously published.
8. Abstracts should not be submitted on material that will also be presented at a symposium
held at the same meeting.
9. Authors of presentations later proven to contain previously published or presented
material will be sanctioned and may be prohibited from presenting at future meetings.
10. The IADR-SEA Council and Organizing Committee reserve the right to reclassify
submitted abstracts into the most appropriate area of review.
11. Abstracts must be submitted via the online abstract submission site. Faxes, photocopies
or emailed copies will not be reviewed.
12. You must receive the approval of all co-authors before putting their names on the abstract.
13. There will not be an option for Late-Breaking News Abstracts.
14. There will not be an abstract replacement period.
15. Abstracts are reviewed as submitted by the abstract deadline of 15 September
2021. Abstracts in Draft will not be reviewed for inclusion in the scientific
program. Presenters are not permitted to modify their abstracts after this
date for purposes of review.
Presenter Agreement
All presenters must agree to the following conditions when submitting an abstract:
1. Affirm that any work with human or animal subjects reported in the abstract complies with
the guiding principles for experimental procedures found in the Declaration of Helsinki of the
World Medical Association, and this research project has been duly cleared by relevant
Institutional Review Board (IRB) or Institutional Ethics Committee or an equivalent ethical
body.
2. Affirm that the work has not been published (in print or electronically) or presented elsewhere
prior to the IADR-SEA Meeting.
3. Agree that if the abstract is accepted, IADR has permission to publish the abstract in printed
and/or electronic formats.
4. Agree to pre-register for the meeting and pay the appropriate registration fee by the presenter
pre-registration deadline of 15 October 2021

Failure to pre-register by 15 October 2021, will result in the following:

• The abstract will be automatically withdrawn from the scientific program.
• Submitter will not be allowed to present his/her abstract at the meeting.
• The abstract will not be citable as being part of the Special Issue of the Journal of Dental
Research.

IADR Abstract Licensing Policy

By submitting an abstract to IADR, and in consideration for the opportunity to be included in IADR’s
presentations, the author of the abstract hereby provides to IADR a non-exclusive, irrevocable,
worldwide, royalty-free license to use the abstract in IADR’s publications and materials. To the extent
that IADR incorporates an abstract in a collection or compilation of materials, including but not limited
to any publication of meeting abstracts or an online, searchable collection of abstracts, the author
acknowledges and agrees that IADR shall own all right, title, and interest in and to such collections
and compilations including any copyrights to said collections and compilations.

IADR Full Disclosure Policy

IADR seeks to provide participants in its education sessions with current, scientifically based
information relevant to dental, oral, and craniofacial research, the practice of dentistry and the oral
health of the public. Once a presenter is selected for a particular topic, IADR makes no attempt to
control the content of the presentation or the content of any submitted abstract. Therefore, in
submitting an abstract for presentation and publication, a presenter represents and warrants to IADR
that any intellectual property associated with or contained in the content of the abstract or
presentation is owned by the presenter, or the presenter is authorized to use said content along with
any applicable intellectual property associated with the content.
A presenter may be required by IADR to provide adequate written assurance that the presenter is
authorized to use the content of the abstract or presentation. In the event IADR requests such written
assurance and the presenter fails to provide the requested documentation, the presenter may be
denied the ability to make the presentation. For any abstract or presentation, the presenter and any
applicable co-authors of the content must be identified by full name and any affiliation. The presenter
also has received the approval from the co-author(s) to have their name(s) associated with the abstract
and its content prior to submission.
The presenter further agrees to indemnify and hold harmless IADR from any and all claims of
third parties regarding the content of the abstract or presentation, including but not limited to any
claims of infringement of intellectual property or misappropriation of proprietary or trade secret
information. To ensure fairness to the audience and the public, however, IADR requires each
presenter and co-authors to disclose:
1. Any financial relationship between the presenter and co-authors and,
 a. A company that manufactures or distributes a product discussed in the presentation,
or
b. A company whose product competes, or may compete, with a product discussed in
the presentation must be disclosed to the IADR upon approval on the abstract form
and must be disclosed to the audience at the beginning of the presentation. As used
in this document, "financial relationship" includes a consulting arrangement or the
conduct or research for the company by the presenter or co-author or a member of
the presenter's or co-author’s immediate family. It also includes ownership of stock
or other interest in a company by the presenter or co-author, and/or a trust of which
the presenter, co-author, or a member of the presenter's or co-author’s immediate
family is a beneficiary, to the best knowledge of the presenter.

2. All presentations must be made in a professional manner, without disparaging colleagues,

companies, or products. Unnecessarily demeaning comments and attacks on colleagues,
companies or products are unacceptable.

Failure to adhere to these guidelines may result in sanctions as deemed appropriate by the IADR,
including denial of permission to present at future IADR meetings.

Presenter Changes
If you are unable to attend the meeting and wish to name a substitute presenter, please use the
following guidelines:
• The Presenting Author is the only author that may request a presenter change.
• Substitute presenter must be a co-author.
• Substitute presenter must NOT be presenting another abstract at the meeting.
• Substitute presenter must be able to present abstract in assigned presentation mode virtually.
• After the abstract submission deadline of 15 September, all requests for presenter changes
MUST be made by emailing to Dr. Prasanna Neelakantan ([email protected]). Requests made
will be reviewed by the IADR-SEA Division Council or Organizing Committee before
processing.
• Substitution requests must be made PRIOR to the meeting.
• All Presenter Changes must be communicated through the email and approved by the IADR-
SEA Division Council or Organizing Committee prior to scheduled presentation.
• Failure to follow the above procedures may result in the presenter being charged the full
registration fee and/or not being allowed to present at a future meeting.

Withdrawal of Abstracts
The following are the guidelines for withdrawing abstracts:
• You may withdraw your abstract at any time until 15 October 2021, without notifying IADR,
in the abstract submission site.
• Abstracts withdrawn after 15 October 2021, must be withdrawn by emailing to Dr. Prasanna
Neelakantan ([email protected]). Requests not submitted via the email will not be considered.
• Withdrawal requests must be received PRIOR to the start of the meeting.
• All withdrawal requests must be communicated through the required email to the Organizing
Committee.
• Failure to follow the above procedures may result in the presenter being charged the full
registration fee and/or not being allowed to present at a future meeting.

PLEASE NOTE: Any submitted abstract that does not contain actual text, or is still in draft, will be
withdrawn automatically after 15 September. No changes to abstract text including typos,
incorrect data, etc. will be permitted after 15 September.
PREPARING TO SUBMIT AN ABSTRACT
All abstracts must be submitted online via the IADR online abstract system. Each completed
submission is peer-reviewed for its scientific content by Scientific Group/Network Abstract Reviewers
and Group Program Chairs.

Important Submission Elements

1. Scientific Group/Network: All abstracts must be submitted to an appropriate Scientific
Group/Network category for review based on the scientific content of the abstract. A large
majority of abstracts are transferred each year. If you select the appropriate area, you are
more likely to be graded by peers with similar interests and who are familiar with you and
your research topic. See the appropriate section below for a complete listing of Scientific
Groups/Networks.
2. Titles: Abstract titles are required to be 10 words or less. The title should be dynamic and
conclusive, rather than descriptive, and should be entered in title case format, AP format. In
general, you should capitalize the first letter of each word unless it is a preposition or article.
Do italicize scientific names of organisms such as Streptococci or Candida. Titles should not be
bold.
3. Authors: Each author should be added separately to the submission to ensure proper listing.
Enter first (given) name, and last (family/surname) name for each author plus
institution/affiliation. Please do not list the department/branch in the institution/affiliation field.
The order of the authors can be modified at any time prior to the abstract deadline. IADR will
not list each author’s department in the program materials. One person must be identified as
the Presenting Author.
It is imperative to provide an accurate long-term email address for the Presenting Author.
Presenting Authors are required to login to the ScholarOne Abstracts submission site to
confirm the accuracy of their contact information after the abstract is successfully submitted.
4. Abstract Text: All abstracts should be 300 words or less. When composing your text, be
sure to use a word processor to save your abstract in advance. Use the formatting functions
available in the submission system to add in special characters. Do not include your title or
authors in the abstract text — these items will be collected separately. Do not include
references. If the abstract is based on research that was funded entirely or partially by an
outside source, then be sure to enter the appropriate information (funding agency and grant
number if applicable) when prompted during submission. You do not need to re-enter the
information with your abstract text. However, all external funding MUST also be included in
the presentation if accepted. Tables are permitted but should be simple and concise.
Graphics/images are not recommended unless they are integral to the abstract and should be
limited to no more than one or two.
5. Special Characters: Special characters in the title or body of the abstract or in the co-
author’s names or affiliations should be entered into the system using formatting functions in
the submission system to avoid formatting errors.
6. Content of the Abstract: Titles, authors and authors' affiliations are not included in the
300-word limit (references are not collected by IADR). The abstract must contain a brief
statement of:
a. The objectives of the investigation,
b. Experimental methods used,
c. Essential results, including data and, where appropriate, statistics,
d. Conclusion
7. Other Items: the following information should be submitted:
 • Keywords: All abstract submissions may select up to five keywords from a list. Two keywords
are required. Keywords should be selected from Medical Subject Headings (MeSH) to be used
for indexing of articles. See: http://www.nlm.nih.gov/mesh/MBrowser.html for information on
the selection of key words.
• Educator/Clinician Track: IADR will ask if your research fits well into one of the tracks
created by the ASC. Selecting the Educator track indicates content would be of most
interest to educators. Selecting the Clinician track indicates content would be of most
interest to clinicians.
• Awards/Competitions (optional): Please be sure to select any applicable awards or
competitions during the abstract submission process and complete any additional required
questions. Clicking on the details & conditions for each award will reveal additional information
for each award.
• Contact Information: IADR will only correspond with the presenting author listed
on the abstract regardless of who may have submitted the abstract.
• Successful participation in the virtual 2021 IADR-SEA Meeting is contingent on the correct
email address being provided for the Presenting Author. It is imperative to include a correct,
long-term email address/phone number for the presenting author. If the presenting author
relocates before the 2021 IADR-SEA Meeting, please be sure to notify the Meetings
Department with the new information.
• Chair Opportunities: Be prepared to enter whether the presenter is interested in serving
as a Session Chair. Abstract presenters accepted into oral sessions are automatically entered
into consideration for Chair.

Systematic Review Abstracts

IADR will accept the submission of Systematic Review Abstracts. Systematic Reviews are defined as,
“a review of a clearly formulated question that uses systematic and explicit methods to identify, select
and critically appraise relevant research, and to collect and analyze data from the studies that are
included in the review. Statistical methods (meta-analysis) may or may not be used to analyze and
summarize the results of the included studies. The aim is to ensure a review process that is
comprehensive and unbiased. Findings from systematic reviews may be used to determine research
priorities and/or provide the scientific basis for clinical treatment.”

Common Abstract Submission Mistakes

• Failure to state objective and conclusion.
• Failure to state sample size and data.
• Excessive use of abbreviations.
• Excessive use of commercial product names.
• Typographical errors (authors can’t change any text after the abstract deadline).
• Writing your abstract at the last minute.
• Work that is duplicative is not well received and you will only be asked to combine with
another abstract or your abstract may not be accepted.
Make sure to show your abstract to a colleague prior to submission to avoid making
common mistakes, or if you feel you may benefit from English language assistance, please
submit your abstract for the ELAP program.

Group-author Abstracts
Some research collaborations with large numbers of investigators, operating under a single group
name, request the inclusion of the group name as an author, distinct from the individual authors.
Group authors may also be known as Collaborative-, Corporate- or Collective-authors. Group-
authors would include individuals who contributed to the research that led to the abstract but are not
named individually as authors. A common example in dental research would be a practice-based
research network. Group-authorship is not meant to acknowledge the University, Institution or
Corporation under whose auspices the research was conducted. If your abstract does have a Group-
author that includes individuals who contributed to the research that led to the abstract but are not
named individually as authors, the name of the Group-author must be added along with the City,
State/Prov. and Country for each individual person. The Group-author listings will be included in the
Author/Co-author Index online and the Program Book.
The Group-author Abstracts section of the abstract submission system should not be used to list out
individual co-authors. Individual co-authors must be entered as instructed in the online system to be
included in the author listing.

Word Limit Help

• Always hyphenate when possible (e.g., use “composite-resin restorations”, rather than
“composite resin restorations”), and string together complicated phrases with hyphens.
• Abbreviate extensively [i.e., introduce abbreviations quickly and use them. Do not say hybrid
zone but rather introduce hybrid zone (HZ) and then use HZ from that point onward].
• Always close spaces between numbers and units (e.g., instead of 30 mm, say 30-mm or 30mm;
never leave spaces between numbers & standard deviations; and replace “30 ± 5” with
“30±5”).
• Always use tables for the presentation of information when possible. Put units in headers and
omit them from the rest of the matrix.
• Make sure that there is no inadvertent ‘dangling punctuation’ in the text, such as a comma or
period that is not immediately adjacent to a word.
• Eliminate as many “articles” (a, an, the, …) as possible.
• String together all of the steps in the Materials & Methods section so that you are not starting
and stopping individual sentences with separate subjects, verbs, and adjectives [e.g., “The
samples (n=10/gp) were etched (37% H3POO4), washed (15s), stored (37°C, 7d), conditioned
(25°C, 10m), tested (0.1mm/m), and statistically analyzed (ANOVA, Tukey’s, p<0.05).”].
• Replace statements with equations [e.g., Instead of “10 samples were tested for each group”
insert “(n=10)” into an appropriate sentence].
• Report all statistical differences with superscripts on results that can be attached rather than
requiring separate statements.
• Construct tables to minimize the number of necessary cells.

Special Requests
If you have any special requests (i.e., religious, academic, travel or personal conflicts) or if you wish to
request that abstracts be scheduled in a specific order, please enter this information in the “Special
Request” box when entering your abstract online. IADR-SEA will not change your presentation if you
neglect to include any details regarding your request when submitting your abstract. Please note that
all special requests cannot be accommodated but the Scientific Committee will do his/her best when
scheduling the applicable abstracts.

IADR Awards
Add an Award to your abstract submission! The list of Awards for which you can apply when
submitting your abstract is as follows:
• IADR-SEA Unilever Hatton Award (Junior Category)
• IADR-SEA Unilever Hatton Award (Senior Category)
• Research Category Awards
SUBMISSION INSTRUCTIONS
Clicking the button where it appears online will provide you with step-by-step instructions for
submitting your abstract online.

CRITERIA FOR ABSTRACT ACCEPTANCE

Presentations will be selected for the program based on the scientific quality of the work as judged
from the abstract. An impartial panel of reviewers (three persons per Scientific Group/Network) will
evaluate the content of each abstract. Selection of the abstracts will be made by these reviewers and
by the ASC, whose decision is final.
The following are the evaluation criteria used in the review of abstracts. This is provided to
call your attention to points that will be considered. In the final analysis, it will be the reviewers’
judgment of the value of any abstract that will determine whether the abstract should appear on the
program. Since the abstracts are published and become part of the world’s scientific literature, it is
important that the content be scientifically sound and grammatically correct. Each abstract is reviewed
so that high standards can be ensured.

Common reasons for rejection are:

1. Abstract is not original research.
2. The research is not innovative in its approach to the stated problem (methodology or data
collection or analysis or data interpretation).
3. Nature of problem not explicit from either title or abstract.
4. Material too closely related to another abstract submitted by the same co-authors; should
have been combined into a single paper.
5. Abstract has been presented at other meeting(s) or previously published. Abstracts based on
manuscripts posted or submitted to a non-commercial preprint server are not considered
previously published.
6. Abstract poorly organized and/or not complete. Required information not given in abstract:
a. Objective
b. Methods
c. Results – data and statistical analysis, or
d. Conclusions
8. Methods of obtaining data not appropriate with respect to the stated problem for the
following reasons: a. Methods not sufficiently precise to permit the measurements to be
accurate, i.e., variations are within the error limits for the method.
a. Sampling method contains inherent discriminatory factors not recognized.
b. Size of sample insufficient to show significant conformity or differences.
c. No well-defined criteria given for evaluation of variables.
d. Choice of controls questionable.
e. No control groups reported.
f. Significance of results related to the nature of the problem being studied is not stated.
g. Conclusions do not necessarily follow because of the method of analysis applied to
the data.
h. Conclusions not adequately qualified, i.e., conclusions have greater limitations than
implied by the author.
i. Correlations suggested may be fortuitous insofar as no plausible cause-and-effect
relation has been suggested, and none is obvious.
j. Abstract is not in English.
k. Abstract is over word count.
NOTIFICATIONS OF ACCEPTANCE/NON-
ACCEPTANCE
The official notifications will be emailed on or about 30 September 2021 to all accepted
presenters. The notifications will include presentation mode assignment (oral or poster) date and
session time. An email containing the Final Presentation # will be sent after the Presenter Pre-
registration deadline (15 October 2021), to all registered, accepted presenters.
All communication between IADR-SEA and the PRESENTING AUTHOR will take place via
email. The email address used will be the one supplied at the time of abstract submission for the
PRESENTING AUTHOR. Please make sure that you enter a valid, long-term email address for the
PRESENTING AUTHOR to ensure the PRESENTING AUTHOR will receive all important notices
that are sent from IADR-SEA regarding your abstract and presentation at the meeting.
Successful participation in the virtual 2021 IADR-SEA Meeting is contingent on the correct
email address being provided for the Presenting Author. After 15 October 2021 the placement or
rejection of your abstract cannot be changed and is considered final.

PRESENTER PRE-REGISTRATION
All presenters are required to pre-register for the meeting by the presenter pre-
registration deadline of 15 October 2021. Failure to pre-register by this date will result in the
withdrawal of your submission. Please plan accordingly. Also, if you plan on registering at the IADR
membership rate, please make every attempt to complete your annual renewal in advance of the
presenter pre-registration deadline to allow ample processing time.