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Kinds of Business Letters

The document outlines 15 different types of business letters including cover letters, letters of recommendation, interview follow-up letters, offer letters, sales letters, letters of commendation, letters of resignation, thank you letters, complaint letters, apology letters, office memorandums, welcome letters, request letters, announcement letters, and termination letters. Each letter type serves a distinct purpose in professional communication such as applying for jobs, verifying qualifications, following up after interviews, making sales, recognizing employees, resigning from positions, apologizing for mistakes, making announcements, and dismissing employees.

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Ronnabelle Mangaporo
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88 views3 pages

Kinds of Business Letters

The document outlines 15 different types of business letters including cover letters, letters of recommendation, interview follow-up letters, offer letters, sales letters, letters of commendation, letters of resignation, thank you letters, complaint letters, apology letters, office memorandums, welcome letters, request letters, announcement letters, and termination letters. Each letter type serves a distinct purpose in professional communication such as applying for jobs, verifying qualifications, following up after interviews, making sales, recognizing employees, resigning from positions, apologizing for mistakes, making announcements, and dismissing employees.

Uploaded by

Ronnabelle Mangaporo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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1.

Cover letters
A cover letter is a business letter typically sent with your resume when applying to a job.
While not all employers require a cover letter, it is a great opportunity to explain your
professional experience, qualifications and interest in the company and job.
2. Letters of recommendation
A letter of recommendation is written on behalf of another professional to verify their
qualifications and work ethic. A letter of recommendation can strengthen an application
for employment, higher education or another professional opportunity.
3. Interview follow-up letters
You can send a follow-up letter after interviewing for an open position to thank the
interviewer for their time and to demonstrate your interest in the job further.
4. Offer letters
An offer letter is an official offer of employment that describes the specific terms of the
position. If you agree to the terms the letter offers, then you will sign the offer letter and
accept the job.
5. Sales letters
The purpose of a sales letter is to introduce a service or product to a client or customer.
Sales professionals often use these letters when making new contacts with prospective
buyers or strengthening relationships with longtime clients.
6. Letters of commendation
Letters of commendation are a form of employee appreciation, and companies send
them out to the entire staff to congratulate an employee for a job well done.
7. Letters of resignation
A letter of resignation informs your employer of your intent to resign. While you may
verbally notify your coworkers and employer of your plans to leave, many organizations
prefer to have an official letter for documentation purposes.
8. Thank you letters
A professional thank you letter is an important way to let colleagues, employers,
vendors or other business contacts know you value their time or efforts. Sending a
professional thank you letter will build rapport with the recipient and communicate your
intentions for the future. It might be appropriate to send a thank you letter after someone
helps you with a job search, when a customer makes a purchase, or if a business
awards you a contract. You can also send a formal thank you letter to simply state your
general appreciation for someone.
9. Complaint letters
Complaint letters are usually sent by consumers to businesses when they're unhappy
with a service or product. Businesses may also occasionally need to write a complaint
letter. For example, an employee may be asked to write a complaint letter on behalf of a
company who is dissatisfied with a product.
10. Apology letters
An apology letter is an important tool in the workplace that acknowledges a mistake,
expresses regret and asks for the letter recipient's forgiveness or patience. Apology
letters create a formal record of your admitting to and attempting to rectify a mistake or
failure.

11. Office memorandum


An office memorandum or business memo is a short yet formal document used for
communication between the business and its employees. Effective memos are brief and
easy to navigate. The document is primarily for internal use, such as an announcement
regarding changes to personnel within an organization or updates on company
gatherings.

12. Welcome letters


A welcome letter is a formal way of introducing a company or employee and provides
basic information to the recipient. For example, while a new employee welcome letter
provides employees with the information to help them better prepare for their first day of
work, a new customer welcome letter thanks the customer for their business and
provides them with an overview of the company. Overall, these letters use a welcoming
tone to help establish a greater working relationship.

13. Request letters


A request letter is a way to formally ask for something in the workplace. You can use
this letter to request a raise, a training class, a recommendation or even a meeting to
ask for a promotion. Letters of request can also be a beneficial way to acquire specific
information.

14. Announcement letters


A business announcement letter is a letter sent out to employees, vendors, customers
or the press to declare something of note for the company, such as a change of policy,
an employee or management change, a merger, a takeover, a product release or an
event. The letter is typically short and written in a formal note.

15. Termination letters


A termination letter is a respectful yet effective way to dismiss an employee from their
current job. Termination letters are also called a "letter of separation," "a notice of
termination of employment" or "contract termination letter."

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