A Summer Internship Project Report

on

HR AND PAYROLL SYSTEM

Completed at

DUCOL ORGANICS & COLOURS PVT. LTD NAVI MUMBAI

by
SAKSHI MAHESH SHIRKE
1062200974
Division- B
BBA-IB
(Batch: 2020-2023)

Submitted to

Dr. Vishwanath Karad MIT World Peace University, Pune

Maharashtra, Pin-411038

In partial fulfillment of the requirement for the award of Degree of

Bachelor of Business Administration- International Business (BBA-IB)

Submitted Through

School of Management (UG)

Dr. Vishwanath Karad MIT World Peace University, Pune
Maharashtra, Pin-411038
2022

1
 A Summer Internship Project Report
on

HR AND PAYROLL SYSTEM

Submitted in partial fulfillment of the requirement for the award of Degree of

Bachelor of Business Administration- International Business (BBA-IB)

Completed at

DUCOL ORGANICS & COLOURS PVT. LTD. NAVI MUMBAI

By

SAKSHI MAHESH SHIRKE

1062200974
Division- B
BBA-IB

(Batch: 2020-2023)

Submitted to

External Guide Internal Guide

Mr. Mahendra Kadam Dr. Sukhmeet Kaur
HR HEAD Ast. Professor
Ducol Organics & Colours Pvt. Ltd. School of Business,Faculty of Business & Leadership

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 CERTIFICATE

This is to certify that Ms. SAKSHI MAHESH SHIRKE of SOB, MIT-WPU has successfully

completed the project work titled “HR AND PAYROLL SYSTEM” at DUCOL ORGANICS

& COLOURS PVT. LTD. in partial fulfillment of requirement for the award of BBA-IB

prescribed by the Dr. Vishwanath Karad MIT World Peace University, Pune from 20th JULY,

2021 TO 20th SEPTEMBER, 2021

SUKHMEET KAUR
Internal Project Guide
School of Business Faculty of
Business & Leadership

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4
 DECLARATION

I, Ms. SAKSHI MAHESH SHIRKE hereby declare that this project is the record of

authentic work carried out by me during the academic year 2020-2023. This project is

plagiarism free and has not been submitted to any other University or Institute towards the

award of any degree.

SSHIRKE

Signature of the student

SAKSHI MAHESH SHIRKE

PRN- 1062200974

Division- B

BBA-IB

(Batch: 2020-2023)

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 ACKNOWLEDGEMENT

I’m grateful to Mr. Mahendra Kadam, whose guidance, inspiration and constructive suggestions
throughout the project has resulted in a successful completion of this internship. Without his
willing disposition, cooperation this internship could not have been completed in due time. I’m
also thankful to Mrs. Sukhmeet Kaur ma’am and all the faculty members of MIT WPU for their
cooperation and support in their own way.

I would also like to thank internal guide Dr. Sukhmeet Kaur who helped me at every stage
of the internship. It wouldn’t have been possible without her help, support and guidance, as
well as Prof. Dr. Deependra Sharma, Dean, School of Business who gave us the wonderful
opportunity to do this wonderful internship.

Secondly, I would like to thank calyx pod to allow me to generate my profile to get
wonderful internship that has helped me build my confidence.

SSHIRKE

Signature of the student

SAKSHI MAHESH SHIRKE

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 TABLE OF CONTENT
SR PARTICULARS PAGE NO.
NO.

Cover Page

Title page

Project Details

Certificate

Certificate from institute

Company certificate

Declaration by student

Acknowledgement

Table of Contents

List of Tables

List of Figures
1. EXECUTIVE SUMMARY 9

2. CHAPTER ONE: INTRODUCTION 10

1.1 Introduction

1.2 History

1.3 Hierarchy

1.4 Vision

1.5 Mission

1.6 Introduction of Project title

1.7 Significance of study

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3. CHAPTER TWO: RESEARCH METHODOLOGY 14

2.1 Objective of Study

2.2 Collection of Data

2.3 Scope & Limitations

4. CHAPTER THREE: DATA ANAYLSIS & INTERPRETATION 18

3.1 Anaylsis

3.2 Interpretation

3.3 SWOT Anaylsis

5. CHAPTER FOUR: SUMMARY & CONCLUSION 21

4.1 Observation

4.2 Suggestions/Recommendations

4.3 Conclusion

6. BIBLIOGRAPHY 21

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 EXECUTIVE SUMMARY
This internship report stresses on the work experience I have gathered as
an Intern in DUCOL ORGANICS & COLOURS PVT. LTD. Navi Mumbai
from 20th July, 2021 to 20th September, 2021. In this report, I mainly have
incorporated my experience at DUCOL ORGANICS & COLOURS PVT.
LTD especially Human management, Payroll System etc. where I also have
provided details about my 2 months’ work experience at DUCOL
ORGANICS & COLOURS PVT. LTD along with a handling interview. In
this report, I have included a list of their customers they are managing.
Later, I discussed about some interviews which was held by me under my
department’s supervision where I followed-up are also provided. Then, I
discussed about the project on the HR and PAYROLL SYSTEM. The
project’s objective is to understand the roles of HR in an organization. This
report will serve good information for the HR.

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 CHAPTER ONE
INTRODUCTION

1.1 INTRODUCTION
Ducol Organics and Colours Pvt. Ltd. is a chemical manufacturing company located in
Taloja, Navi Mumbai, Maharashtra, India. The company was founded in 1996 and has
since become a leading manufacturer of high-quality dyes, pigments, and specialty
chemicals.

Ducol Organics and Colours Pvt. Ltd. has a state-of-the-art manufacturing facility spread
across an area of over 2.5 acres. The facility is equipped with the latest technology and
equipment, and the company has a highly skilled and experienced workforce to ensure
the production of high-quality products.

Ducol Organics and Colours Pvt. Ltd. is a leading Indian manufacturer and exporter of
organic and inorganic pigments, dyes, and specialty chemicals. The company was
established in 1980 and is headquartered in Mumbai, India, with manufacturing facilities
located in the Taloja Industrial Area of Navi Mumbai.Ducol Organics offers a wide range
of high-quality pigments and dyes for a variety of industries, including textiles, plastics,
coatings, inks, and paper. The company's product portfolio includes organic pigments,
inorganic pigments, fluorescent pigments, and special effect pigments. Ducol Organics
also offers custom color solutions to meet specific customer requirements.The company's
commitment to quality is reflected in its state-of-the-art manufacturing facilities, which
are equipped with modern equipment and technology. Ducol Organics has a dedicated
team of experts who continuously work towards improving the quality of its products
and processes.Ducol Organics has a strong focus on research and development, and the
company invests heavily in innovation to bring new products and technologies to the
market. The company has a well-equipped R&D center that is staffed by experienced
scientists and engineers who are constantly working on developing new products and
improving existing ones.Ducol Organics has a strong presence in both domestic and
international markets, and the company exports its products to over 50 countries
worldwide. The company has a reputation for providing high-quality products and
excellent customer service, and it has won several awards for its performance and
contribution to the chemical industry.

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1.2 HISTORY

The history of Ducol took shape as a small laboratory in 1990. It was set to research and
develop process capabilities and product application techniques matching international
standards. We are the market leaders in the segment with decades of rich experience in
pigments and their dispersion, master batches, preparations, concentrates and
elaborations with a range of colour solutions for various industries like paints, inks,
plastics, textiles, detergent and paper. It’s been an intense twenty-odd years of research,
innovation and modernization. The search to optimist and customize solutions has
given us many landmarks along the way.

1.3 HIERARCHY

• 1995- Commercial production of pigment powders begin.

• 1997- Anticipating the future, Ducol places emphasis on pigment dispersion for
various industries.
• 2002- Ducol tied up with Rheine Chemie ( a Bayer Group company, now a part of
Laxness ) to produce pigment master batches for the rubber industry.
• 2009- Ducol begins producing plastics master batches. A second plant at Taloja is
successfully started.
• 2010- Ducol ties-up with CPS Colours for the production of machine colorants.
• 2011- Ducol enters into an agreement with DIC-AP for the distribution of Ducols's
products, Duprint, Dutint and other grades in Asia-pacific and Middle East
countries.
• 2012- 3rd plant is commissioned to produce dry dispersion

1.4 VISION

To create sustainable growth in the business of pigment, dispersion and to be the

preferred partner to industry in the global arena.

1.5 MISSION

To improve values at product level providing operational convenience and innovative

options to our customers.

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1.6 INTRODUCTION OF PROJECT TITLE

The HR and Payroll System is an essential software application for managing

human resources and employee compensation in an organization. It automates
various HR and payroll-related tasks and processes, making them more
efficient and accurate.

PURPOSE:

The purpose of this project is to design and develop a comprehensive HR and

payroll system for an organization that can handle various HR functions and
processes, including employee records management, attendance management,
leave management, and payroll processing.

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1.7 SIGNIFICANCE OF STUDY

Streamlining HR Processes: The HR and payroll system helps streamline HR

processes by automating various HR-related tasks, including employee records
management, attendance tracking, leave management, and payroll processing.

Increased Efficiency and Accuracy: The HR and payroll system improves the
efficiency and accuracy of HR processes by reducing the need for manual data
entry and reducing the likelihood of errors in employee records, attendance,
leave, and payroll data. This reduces the risk of non-compliance with labor
laws and regulations, which can result in costly fines and penalties.

Improved Access to Information: The HR and payroll system provides

managers and employees with easy access to employee records and other HR-
related information. This access enables managers to make informed decisions
based on accurate and up-to-date data.

Enhanced Data Security: The HR and payroll system provides enhanced data
security by controlling access to employee records and other sensitive HR-
related information. This reduces the risk of data breaches and unauthorized
access to confidential information.

Better Employee Experience: The HR and payroll system can improve the
employee experience by providing a self-service portal where employees can
access their records, view their payslips, and apply for leave. This self-service
portal reduces the need for manual intervention, allowing employees to manage
their HR-related activities more efficiently.

Compliance with Labor Laws and Regulations: The HR and payroll system
ensures compliance with various labor laws and regulations related to
employee compensation and benefits. This compliance reduces the risk of non-
compliance penalties, which can be significant and impact the organization's
reputation.

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 CHAPTER TWO

RESEARCH METHODOLOGY

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The first and primary objective of the project was to study the employee satisfaction on
payroll management. The main goal knows the payroll software program’s utilized

within the roll and the employer of HR in payroll. The secondary objectives of the look
at are apprehending the HR roll in Payroll, to check out the usefulness of the payroll
fashion of cognizant, to find about the application programs utilized in pleasant stage
and payroll manner of personnel the use of the software programs to evaluation
whether those programs are customer friendly, to recommend the existing day software
program’s in following organizational objective.

2.1 OBJECTIVES OF THE STUDY:

➢ In order to learn the roll of HR in payroll plus the payroll software’s utilized in
the business.
➢ In order to apprehend the HR roll in Payroll.
➢ In order to check out the Effectiveness of the Payroll process Of Cognizant.
➢ To get about the application programs used in First-Rate degree and payroll
system of personnel the use of the software programs.
➢ To analysis whether those software’s are customer friendly.
➢ To indicate the trendy software’s in following organizational goal.

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2.2 COLLECTION OF DATA

PRIMARY DATA:

Primary records stand for the very first-hand unprocessed facts which were
particularly built up for the present research trouble. main information is unanalyzed,
unprocessed but to get some sort of substantial interpretation. natural resources of main
information have an inclination to function as the paper of doing a number of sorts of
exploratory, casual or descriptive studies.

• Data Collection:
• Observation
• Interview

Directness of the observation: primarily based at the directness of remark, it can be

classified as oblique or direct. Direct remark happens while the onlooker is actually
monitoring simultaneously as the event is using region. this’d extremely adaptable as
the onlooker is able to establish what you should look at, exactly how a great option
moment to invested on declaration of a piece, while to shift cognizance so on.

SECONDARY DATA:

The secondary data is definitely the historical data previously gathered up and
assembled for several additional studies problem. Secondary documents could be
mostly collected at reasonably-priced and quicker way than another data. Nevertheless,
the facts may not be hearty or perhaps not accurate inside the researchers’ statistics
need. The secondary data will be acquired from the libraries, site, published
additionally to unpublished documents etc. The secondary data on the other hand are
those which have already been collected by someone else and which have already been
passed through the statistical process. In this study, the data was collected from the
primary source through interview schedule

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2.3 SCOPE AND LIMITATIONS

SCOPE

⚫ Identification of Research Problem

⚫ Research Design

⚫ Data Collection

⚫ Data Analysis

Limitations of Research Methodology:

⚫ Bias

⚫ Limited Generalizability

⚫ Time and Resource Constraints

⚫ Ethical Concerns

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 CHAPTER THREE

DATA ANALYSIS AND INTERPRETATION

2018-19
MONTHS 2019-20 2020-21 2021-22 2022-23

April to May 1154 1351 1271 1748 1884

June to July 1154 1251 1069 1219 1918

August to September 1032 1274 1265 1821 1763

October to November 1179 1511 1143 1546 2032

December to January 1344 1464 1768 1952 2482

February to March 1255 1253 1868 1811 1915

TOTAL 7118 8104 8384 10097 11994

Local Bi-Monthly Sales 2021 - 22 vis-a-vis 2022 -

3000
23
2500

2000
Sale in tons

1511 1464
1500 1351 1251 1274 1344 12551253
1154 1179
1154
1032
1000

500

0
April to May June to July August to October to December to February to
September November January March
Months

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3.2 INTERPRETATION

Interpretation of analyzed data involves drawing conclusions and making meaningful

inferences based on the statistical results obtained from the data analysis. Here are some
general steps for interpreting analyzed data:

1. Understand the Research Question: Before interpreting the results, it is essential to

understand the research question or hypothesis being tested. This understanding
will help in making sense of the statistical results and drawing accurate conclusions.

2. Review the Descriptive Statistics: Descriptive statistics, such as mean, median,

mode, and standard deviation, provide a summary of the data. Reviewing these
statistics can help in identifying patterns and trends in the data.

3. Interpret the Results: Based on the descriptive and inferential statistics, interpret
the results by answering the research question or hypothesis. Draw conclusions
based on the results and consider the limitations of the data and analysis.

4. Communicate the Findings: Communicate the results clearly and effectively to the
intended audience, using appropriate visual aids, such as graphs and charts, to
support the interpretation.

5. Validate the Results: Validate the results by checking the robustness of the analysis
through sensitivity analysis and other techniques

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3.3 SWOT ANAYLSIS

STRENGTHS

⚫ Reduction in HR costs
⚫ Fast and efficient process
⚫ Increase in productivity
⚫ Low turnover rate

WEAKNESS

⚫ Expensive IT support
⚫ Insecure data storage
⚫ Complaint issues

THREATS

⚫ Balancing access with security

⚫ Data privacy
⚫ Internal risk
⚫ Demand for employees

OPPORTUNITIES

⚫ HR policy
⚫ Skilled labor
⚫ Management of remote team
⚫ Tech advancement

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 CHAPTER FOUR

SUMMARY AND CONCLUSION

4.1 OBSERVATIONS

Accoring to analysis, I don't have the ability to make observations directly. However,
based on the feedback and experiences of organizations that have implemented HR and
payroll systems, some common observations can be made:

1. Improved Efficiency: One of the most significant observations of HR and payroll

systems is improved efficiency. The automation of HR and payroll processes reduces
the manual workload, eliminates errors, and increases accuracy.

2. Increased Productivity: HR and payroll systems also increase productivity by

providing employees and managers with access to real-time information, such as
attendance, time-off, and pay, and reducing the time spent on administrative tasks.

3. Enhanced Compliance: HR and payroll systems help ensure compliance with legal
and regulatory requirements by automating tax calculations, generating accurate
payroll reports, and maintaining accurate employee records.

4. Better Decision-Making: HR and payroll systems provide managers with access to

real-time data, which helps them make informed decisions related to employee
performance, compensation, and development.

5. Improved Employee Experience: HR and payroll systems improve the employee

experience by providing self-service options for accessing personal information,
submitting time-off requests, and reviewing pay stubs.

6. Cost Savings: HR and payroll systems can result in cost savings by reducing the need
for manual data entry, paper-based processes, and administrative personnel.

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4.2 SUGGESTIONS/ RECOMMENDATIONS

◆ Proper training should be given to the employees, in order to increase their

knowledge about the usefulness of the software system.
◆ Employee’s complaint should be registered properly and immediate action should
be taken by the concerned authority.
◆ The interface between the Human resource department and pay roll system should
be widen and more regulatory control should be given to H.R. department to ensure
that the organization is concerned toward the welfare of the Employees and thereby
productivity of an organization also enhanced.
◆ Top management shall constantly evaluate the application based on the customer
needs that shall be viewed as good support to the device by the workers along with
customers.
◆ Latest program really should be applied in the organization to record the rivals and
keep the clients of theirs.
◆ Proper education must be provided to the workers, to be able to improve their
information about the convenience of the payroll software process.

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4.3 CONCLUSION

The study had confirmed that the company is having a good interface level between
account and H.R. department in the organization. From this study, it is found that
majority of the workers were satisfied with Software Used in an organization. To make
the software system more efficient and excellent, the company should give Importance
to the employee’s suggestion related to improvement of software used in pay roll system
and thereby makes their software more effective and adequate. To create awareness
among employees and it shall consider some of the ways and means Suggested by the
employees like addition of parameters such as short cut for calculation PF, ESI, TAX etc.
Dependability and conducting regular training program on the software usage for the
employees in an organization. H.R. department should be given more regulatory power
to analyze the proper Functioning of the pay roll system and thereby widen up the
interaction between finance and H.R. department. I hope that the suggestion given in the
report may be implemented in future course for the benefit of the employees and the
company. The business must perform the similar kind of investigation at regular interval
to learn the changing software program and also to learn about the most recent
technologies in the marketplace to adjust to it. I wish the suggestion provided in the
article might be applied in future program of the gain of the organization and the
employees to implement changes.

BIBLIOGRAPHY

https://www.researchgate.net/publication
https://in.linkedin.com/company/ducol-organics-&-colours-pvt.-
ltd.

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