Quick guide

Adobe Acrobat Pro DC v21.007.20102

Acrobat DC vs Acrobat Reader Organise pages

Acrobat DC is a PDF editor that creates, edits, converts,
digitally signs, encrypts & exports PDF files. Acrobat How to rotate pages in a PDF
Reader DC is a PDF viewer for reading, printing & 1. Select Tools > Organise Pages.
commenting on PDF documents. 2. Select the page thumbnail
& then rotate clockwise or
Workspace overview counterclockwise.
The Acrobat Pro DC user interface has three views:
1. Home - This is the landing page when you don’t have
a PDF opened in Acrobat.
2. Tools - This view lists all Acrobat tools. To add a tool How to extract pages from a PDF
shortcut to the right pane, press the Add button
below the tool name. 1. Select Tools > Organise Pages
3. Document - This is the default view whenever a 2. Select the page thumbnails or type the page range
document is opened in Acrobat. The tab takes the file (on the toolbar) you need to extract.
name. Multiple documents open in different tabs. 3. If needed, check the box “Delete pages after
extracting” or “Extract pages as separate files”.
1 2 3 4. Press Extract.

How to delete pages in a PDF

1. Select Tools > Organise Pages.
2. Select the page thumbnail you want to delete and
press the bin icon or right-click and choose Delete
Pages.

Create PDF How to split PDFs into multiple

documents
Convert a file to PDF via the File menu
1. Select Tools > Organise Pages.
1. Select File from menu. Choose Create > PDF from 2. In the toolbar, choose Split.
File. 3. In the “Split by” drop-down list, select your criteria
2. Select your file from the dialog box & choose Open. for dividing the document.
4. Press Split.
Convert a file to PDF via the Tools view
1. Select Tools > Create PDF
2. Choose Single File > Select a File
3. Press Create

Quick guide Adobe Acrobat Pro DC 1

How to move or copy pages in a PDF Export PDF
1. Select Tools > Organise Pages
2. Choose one or more page thumbnails. Convert PDF to Word
3. To move a page, drag the page thumbnail to the new 1. Select Tools > Export PDF.
location. 2. Choose Microsoft Word > Word
4. To copy a page, right-click and choose Copy. Then Document.
click between the page thumbnails where you want 3. Press Export.
to paste, right-click & choose Paste. 4. In the Save As dialog box select the
destination folder and press Save. .

How to replace pages in a PDF

1. Select Tools > Organise Pages > Replace. Convert PDF to JPEG
2. In the dialog box, choose the document containing
the replacement pages and press Open. 1. Select Tools > Export PDF.
3. Under Original, enter the pages to be replaced in the 2. Choose Image > JPEG.
original document. 3. Press Export.
4. Under Replacement, enter the first page of the 4. In the Save As dialog box select the destination
replacement page range. folder and press Save.
5. Press OK. 5. Each page in the PDF is saved as separate JPEG files.

Combine files
Merge files into single PDF
Use the Combine Files tool to merge
Word, Excel, PowerPoint, audio, or
video files, web pages, or existing
PDFs. Acrobat converts the pages
of the various files into sequential
pages of a single PDF.

1. Select Tools > Combine Files > Add Files.

2. In the dialog box, choose the files you wish to
combine.
3. Rearrange (drag file icons to change page order) or
delete pages, if needed.
4. Press Combine.

Quick guide Adobe Acrobat Pro DC 2

Edit PDF Comment
Edit & Format text 1. Select Tools > Comment.
2. Alternatively, press the Comment
1. Choose Tools > Edit PDF > Edit. shortcut on the right panel.
2. Editable areas will appear outlined. 3. The comment toolbar appears
3. Select the text you want to edit above the document.
(change, replace, delete).
4. The formatting options appear in
the right-side Format panel.
4. Use the tools you need for your annotations:
Add new text • Add sticky note, all the comments will be
displayed on the right pane.
• Highlight text
1. Select Tools > Edit PDF > Add Text.
• Underline text
2. Drag to define the width of the text block.
• Strikethrough text
3. For vertical text, right-click the text box, and choose
• Add note to replace text
Make Text Direction Vertical.
• Insert text at cursour
4. Type the text.
• Add text comment
5. You can change the text properties in the right-side
• Add text box
Format panel.
• Use drawing tool
Edit scanned PDFs • Erase drawing

1. Select Tools > Edit PDF. Acrobat automatically

applies OCR to your document and converts it to a Add a signature
fully editable copy of your PDF.
Attention: this feature is NOT an electronic
2. A prompt on the upper- signature; it does not certify the sender’s identity.
right corner appears
showing you the 1. Select Tools > Fill & Sign or choose the Sign yourself
recognised OCR language. icon from the toolbar on the top.
To change the language, 2. A prompt appears with the options
press Settings in the Add signature and Add Initials. Press
prompt or in the right pane. on the respective “+” icon.
3. If signing for the first time, the
3. Click the text element you want to edit & start typing. Signature or Initials panel appears.
New text matches the look of the original fonts in
your scanned image.
4. Choose File > Save As and type a new name for your
editable document.

Protect
Add a password to a PDF
1. Open the PDF in Acrobat DC.
4. In the panel above, you may:
2. Choose File > Protect Using • Type: Type your name in the field. You can choose
Password. Alternatively, you can from a small selection of signature styles.
choose Tools > Protect > Protect • Draw: Draw your signature in the field.
Using Password on the toolbar. • Image: Browse & select an image of your signature.
5. Save Signature: When this check box is selected &
you’re signed in, the added signature is saved securely
3. On the pane showed, select if you want to set the in Adobe Document Cloud for reuse.
password for Viewing or Editing the PDF. 6. Press Apply and click where you want to place the
4. Type and retype your password. Your password must signature or initial.
be at least six characters long. 7. To move the placed signature or initial, click the field
5. Click Apply. to highlight it and then use the arrow keys. To resize
or delete the field, use the options in the field toolbar.

Quick guide Adobe Acrobat Pro DC 3

Accessibility Accessibility Check

Make the source file accessible 1. Select Tools > Accessibility > Add
shortcut (if not present on the right
The fastest and best way to create an accessible PDF pane).
is to start with an optimised source file and add 2. Press Accessibility Check.
accessibility features in the authoring software, such 3. Choose one or more of the Checking
as MS Word, PowerPoint and InDesign. Options and select Start Checking.
4. The results are displayed in the
Easy steps for accessible PDFs Accessibility Checker panel on the
Whenever possible, return to the source file and add left, which also has helpful links and
accessibility features in the authoring application. hints for repairing issues.
Repairing the original file ensures that you don’t have
to repeatedly touch up future iterations of the PDF in
Acrobat.
1. Optimise the source document for accessibility (e.g.
in MS Word):
• Write title and author in the metadata of the file.
• Use styles to attribute real Headings to titles (e.g. H1,
H2, H3..).
• Define the language of the document.
• Ensure that the reading order is logical.
• Provide sufficient colour contrast between text and
background.
• Add alternative text to images.
• Write hyperlink as descriptive link text and not as url.
• Include a table of contents & bookmarks in long
Simple issues you can fix on Acrobat Pro
documents.
2. Save the file as a tagged PDF.
3. Edit tags to fix issues, if necessary. Add Metadata
4. Check your PDF with automated and manual testing 1. Select File > Properties > Description.
to ensure accessibility. 2. Fill-in the “Title”and “Author” fields.
3. Select File > Properties > Initial view > Show >
Main accessibility features Select Document title.
Acrobat Pro DC makes it easy to create accessible PDFs
Set up the Language of the document
and check the accessibility of existing PDFs. You can
create PDFs to meet common accessibility standards, 1. Select File > Properties > Advanced > Language.
such as Web Content Accessibility Guidelines (WCAG) 2. Select the language.
2.1 and PDF/UA (Universal Access or ISO 14289).
Alternative text
Tag panel 1. Select Tools > Accessibility > Add shortcut (if not
The Tags panel allows you present on the right pane).
to view and edit tags in the 2. On the right pane select Set Alternate Text
logical tree structure (tags tree) 3. Use the arrows to select the images on the page and
of the PDF. In the Tags panel, enter the alternative text in the rectangle.
tags appear in a hierarchical 4. Save and Close.
order that indicate the reading
sequence of the document.
Tips to remember
To add the tag panel to your • If your PDF is a scanned document or text in an image
interface: format, convert it into editable text and images, using
Choose View > Show/Hide > OCR (optical character recognition).
Navigation Panels > Tags. • Do NOT use the feature “Autotag Document”.
The automatic process does not ensure a correct
hierarchical tag structure; human analysis is required.
• Advanced users may edit tags properties in order to
add more features or fix errors.

Quick guide Adobe Acrobat Pro DC 4