PARENTS/GUARDIANS CONTRACT INCLUDING

THE CODE OF ETHICS

Dear Parents/Guardian,
When you enrol your child to Lyceum International School, you become our most
trusted partners and part of a unique lifestyle and culture. As you are aware, Lyceum
International Schools consider student discipline to be of high importance and as our
partners, we solicit your fullest co-operation to implement the rules and regulations
of the school in order to maintain a good working relationship and to equip our
students with good life skills. Within Lyceum International Schools, there are three
categories of stakeholders; parents/guardian, staff and students. We respect everyone
equally. To join us is to accept this ideology of fairness and equality. Please read
and understand this document with due respect and seriousness, as it will outline
the expectations and guidelines set out to you as parents/guardian of Lyceum
International School. The Management of the Lyceum International Schools
comprises of the Board of Governors (Founder/Managing Director, Coordinating
Principal, Chief Executive Consultant, Director, Chief Executive Officer, Chief
Operating Officer, Director Sports, Director Finance, Deputy Director HR) and the
School Management (Deputy Coordinating Principal, Director, Principal, Deputy
Principal, Warden, Headmaster, Headmistress, Sectional Heads).

Purpose:
The purpose of this document is to highlight the contractual obligations including
the code of ethics for the parents/guardians. This conveys the rights of the school
management and expected conduct, behaviour and responsibility of all, parents/
guardian, while on school property, at school events and when interacting with staff
and students so that we can continue to flourish, progress and achieve our goals in an
atmosphere of mutual understanding for the benefit of your children and the school.

General requirements
We expect parents/guardian to have a fundamental understanding and commitment
to the following general propositions.
1. All students are expected to read, understand and follow rules and regulations
set out in Student’s Handbook 1 (SHB 1), Student’s Handbook 2 (SHB 2),
Student’s Record Book (SRB) at all times and parents/guardian must go through
same and to assist the children in carrying out same. Please read this entire book
together with your child, at least once during each academic year. The SRB is
issued as a hard copy and the SHB 1 and SHB 2 are issued as soft copies in the
Telegram Grade chat group for parents at the beginning of each academic year.
(The Pre Primary student receives the Pre Primary SRB and Grades 1 to 12
student receives the Grades 1 to 12 SRB, SHB 1 and SHB 2).
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2. Any changes to the curriculum, exam board, school colours, school uniform,
school timing, venue of the school etc. will be at the total discretion of the
Management (Board of Governors and the School Management). Cooperate
with the school in all instances, keeping in mind that the school will always
make decisions looking at the students betterment in the future. Therefore
parents have to listen and understand the decisions taken by the school and have
to work together.
3. Send the child regularly to school maintaining punctuality and not to keep him/
her away from school except in case of illness, and in such instances send a letter
of explanation/medical certificate to the Class Teacher. Keep the child at home
if he/she is sick or suffering from an infectious disease until the contagious
period is completely over.
4. If your child is in Grade 1 and above, please see that he/she comes to school in
the correct uniform (The colours and other specifications have been conveyed
to you earlier, refer SHB 1). Make sure the child’s hair and other aspects of
grooming are according to the standards stipulated by school.
5. Children should be given a healthy breakfast before they come to school. Please
send only a snack for the interval and do not send excess amounts of food.
A snack can be also sent to be consumed during the register marking period.
Please note that the child is not allowed to go to the canteen and purchase food
during the register marking period.
6. See that the child leaves the school premises once school is over without
loitering in and around the school premises.
7. In the event your child is found to have breach school rules/ the code of conduct
for students, parents/guardian agree to pledge their indisputable support to the
school when corrective actions are given for same. The parents/guardian will
accept the decision of the Management (Board of Governors and the School
Management) pertaining to these outcomes as final and indisputable. All
corrective actions given to children are to assist them to be groomed to become
more responsible individuals.
8. Treat all members of the school community with respect. A school Prefect too
needs to be given due respect. If there is a conflict due to an oversight of a
staff member, remain calm and respectful. Approach school authorities to help
resolve issues in a civilized manner. Set a good example in your own speech,
conduct and behaviour.
9. Children from Grade 6 and above will earn red stars as well as black marks. The
Discipline Chart in the SRB contains the record of any red stars or black marks
your child has received along with the reasons.
10. We urge you, with utmost emphasis, not to allow children from Grades 7 and
above to attend parties, as such gatherings are known to be full of outsiders and
student can get exposed to alcohol, smoking and drugs etc. If discovered, the
corrective action will be very severe not only for the organisers, but for everyone
present in such gatherings. Inappropriate relationships, drugs, smoking, and

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 liquor problems all start at these types of events.
11. Seek to clarify both your child’s version of events and the school’s view in order
to bring about a peaceful solution to any issue. Ensure that your actions do not
bring the school into disrepute.
12. Correct your own child’s behaviour, especially when it could lead to a conflict.
13. Accept that the school has the authority to transfer the child to another branch of
Lyceum network (which happens as required, for disciplinary concerns) in the
event of his/her behaviour, hindering his/her progress as well as the progress of
other children, if the disciplinary measures taken remain unsuccessful. All dues
have to be paid and cleared before the transfer occurs.
14. Understand that the studentship of the child will be terminated if the Management
(Board of Governors and the School Management) of the school considers that
he/she is not fit to continue studies at Lyceum International School.
15. Do not discuss issues about another child or compare your child with others.
Issues concerning a particular child will be communicated exclusively to the
respective parents.
16. Exercise careful supervision of your child’s homework and studies. Daily set
aside a specific period of time in the evening to help children with their studies
(this is in the best interest of your child). Go through the work done by the
child every week and acknowledge the classwork and homework by signing the
respective books with your initials.
17. Refrain from putting our staff in uncomfortable situations by offering gifts in
cash or any other form. Instead, your child may offer a flower/card/a letter to
show gratitude (if necessary).
18. Refrain from sending cakes or gifts to other students on your child’s birthday.
19. If your child is in the Pre-Primary Grades (Leaf Schools) and is hyperactive,
destructive, a disturbance and harmful to the physical and mental well-being of
the other students, we regret that we will have to request you to stop sending
your child to school. Additionally, gaining admission into Grade 1 will not be
possible. Please note that entry into Pre-Primary (Leaf School) does not mean
that a vacancy is reserved for your child in Grade 1.
20. Please keep in mind that the certificates/leaving certificate, will be kept for only
one year after the child leaves the school.
21. Please properly discard old/used school uniforms at the end of the term/school
career, so that these items cannot be misused in a disrespectful manner.
22. Enjoy at least one meal with your child, preferably dinner.
23. Parents/guardian should not be in contact (in any form) with other students of
the school who is not their own child/ward.
24. Parents/guardian should not use their child/ward to collect information on other
students of the school in any way.

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Rules pertaining to communication
1. Should any matter arise that you would like to discuss, please do not hesitate to
contact the school and make an appointment as early as possible.
2. Parents are not allowed to visit classrooms or enter the school unless they
request for prior permission via the SRB/you are invited for an event. You may
meet the class teacher/subject teacher by prior appointment written in the SRB,
and can conduct the meeting outside the Principal’s/Headmistress’s office.
3. To visit the Principal/Headmistress (Leaf School) please make an appointment
on an open day, which will be mentioned in the school newsletter.
4. The SRB, which is the main communication tool between the school and
parents/guardian, should be brought to school daily and produced for inspection
to the school authorities whenever required.
5. Please be advised that the SRB (issued for free to every student annually) has
two functions;
• To act as an identification document of the student.
• To provide a medium of communication between the school and the parents/
guardian.
6. If communication has to be made by a parent/guardian to school, you may make
a note in the ‘Notes from Parents to School’ section. Please acknowledge the
notices we send you with the same signature you have placed as the specimen
on page 4 and/or 5 of the SRB. You can also send a message in your respective
parents services telegram telephone number.
7. Parents/guardian must complete all relevant pages of the SRB (especially the
particulars of the student/parent and guardian contact details, student’s medical
details, growth chart, annual check-up, confirmation of term fees, parents’/
guardian’s acknowledgements - refer to the content page) and ensure that a
recent (taken not more than 6 months ago) passport-sized colour photograph of
the student (in school uniform for the Grade 1 - 12 SRB) is pasted on the cover
page from the first day of school. Additionally, please cover the SRBs with a
transparent cover.
8. The loss of an SRB is a serious matter, it must be reported to the Class Teacher,
within the same day or the very next working day in writing with the full details
on how the loss occurred, along with the parent’s/guardian’s signature. In
addition to any disciplinary action deemed necessary, the parents/guardian of
the student will be liable for the cost of replacement which is Rs. 1000/- (subject
to change).
9. Refrain from having personal discussions with teachers and requesting their
personal contact numbers. Always use official channels instead, such as the
school’s parent services number via sms/landline/your child’s SRB to contact
school. For any concerns you may have regarding your child, you may go
through the appropriate channels by writing/speaking to the Class Teacher/
School Management (Deputy Coordinating Principal/Director/Principal/Deputy
Principal/Warden/Headmaster/Headmistress/Sectional Heads), so that they can
be dealt with, appropriately and effectively for all concerned.

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10. In case of any malpractices, please write/e mail the Principal.
11. Take part in your child’s school meetings, religious and other events proactively
and productively. Contribute constructively where necessary. Understand that
your attendance at meetings is compulsory.
12. The School publishes a Newsletter on a monthly (or bi-monthly) basis. Parents
are requested to carefully read the Newsletter. Students with the appropriate
reading ability should also read the Newsletter. If the student is unable to read,
the sections relevant to them should be read out to them. The Newsletter is
posted in the Lyceum web page (www.lyceum.lk) as well as in the Telegram
Grade chat group for parents.
13. Maintain a separate file where all notices sent by the school via SRB/Telegram
grade chat group for parents.
14. When the parents/guardian are requested to come to school and meet the
Principal or any other authorized person for any matter, parents/guardian should
act in fullest co-operation and meet the relevant person without delay.
15. Parents/guardian should regularly check the Discipline Chart in the SRB, and
if any note has been made, advise and support the child to improve his/her
behaviour accordingly.

Rules pertaining to financial responsibility

1. Pay the term fees (which may be subject to change), at least a week before the
commencement of the term, regardless of attendance, until the child is officially
withdrawn from school. Please pay to the bank and not to any individual. Since
the new ERP system is integrated with Sampath bank, parents have different
payment options. Please refer to the ‘Confirmation of terms fees’ pages.
2. Please note that late payments will incur a surcharge. The parents/guardian will
receive reminders via Telegram group messages and notices through SRB in the
case of late or non-payment of term fees. We do not accept partial payments.
Further we expect full payment including surcharges for late payments. The
non payment of term fees after three months of the commencement of the
term and despite the reminders being sent to the parent/guardian, will result in
the immediate termination of the studentship of the child without any notice
at the end of the term. The Management (Board of Governors and the School
Management) reserve the sole discretion pertaining to termination of studentship
of any child.
3. If you wish to continue the studentship of your child after the end of said term,
please submit a letter of appeal to the Management (Board of Governors and
the School Management). If the appeal is accepted, the child will be granted
re-entry to the school with a surcharge of 50% added to the delayed term fee
(subject to change).
4. In the event of any acts of Nature such as fire, flood, earthquake, storm, hurricane
or other natural disaster, terrorist activities, government sanction, lock-down
or interruptions relating to epidemic, pandemic or any other event beyond the
control of the school, the school fees have to be paid fully without any overdue.
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5. Note that the Bank deposit slip/online credit card payment slip/bank transfer slip
should be pasted in the ‘confirmation of term fees’ page in the SRB. Payments
by cheques are not accepted. Note that under no circumstances will the fees paid
be refunded.
6. Parents/guardian should take precautions against any unforeseen incidents that
might lead to non-payment of fees, which will in turn lead to the cancellation
of the studentship of the child and to take full responsibility to ensure that the
payment of school fees continue without disruptions.

7. It is mandatory to produce the original refundable deposit slip at the time of

collecting the refundable deposit. It will be refunded only to the parents or to the
person (guardian) who is nominated by the parents via a letter of nomination.
Parents/guardian shall be and is hereby authorised to deduct from the said
refundable deposit, any outstanding amount of fees and if any dues by way of
damages caused to the movable or immovable properties of the school.
8. Give a full term’s notice of withdrawal of the child in writing by the first day of
the child’s last term at Lyceum. In default of such notice, understand that you
will be liable for payment of the next term’s fees (failing which, the leaving
certificate and report cards of the child will be withheld).
9. Pay the full amount for the school events such as excursion, concert or any other
due payment on time.
10. Please do not send money to the school unless you receive a signed note from
the Principal/Headmistress (Leaf School) and the teacher-in-charge. Please
write the amount and purpose in the SRB when sending money.

Rules at Sporting events, Co-Curricular Activities and Leadership Roles

1. Please extend your fullest support to all the teachers and co-curricular activity
teachers. Always encourage your child to participate in concerts, sports meets
and camps. Participation in such events is of vital importance to creating a well-
rounded personality, which is our ultimate goal.
2. Co-operate with the Teachers-in-charge (TICs) and the coaches. Allow them
to handle the practices and tournaments by giving your fullest support when
required.
3. Refrain from ‘side-line coaching’. Let the coaches appointed by the Management
do their job. Their decisions will be final.
4. Note that decisions taken by the Management (Board of Governors and the
School Management) regarding discipline, class changes, competitions,
selections, event results and student nominations for various leadership roles
are final and not negotiable. Do not interfere or pressure our staff with regard
to concert/drama/events selections etc. Instead, always help and encourage your
child to perform well.
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5. Some children are hyperactive by nature. You as parents/guardian, have a
responsibility to provide opportunities for them to play and release their extra
energy at home. They must be encouraged to do sports in and out of school.
6. Refrain from putting undue pressure on your child, other children, teachers and
coaches about academic and/or co-curricular activity outcomes.
7. Parents/guardian, hereby accept and acknowledge will abide by the policies
of the school, furthermore, parents/guardian will provide their indisputable
support to the appointment of student leadership nominations by school which
will be considered final and indisputable.
8. Abusive behaviour towards teachers, TICs, coaches, support staff etc. will not
be tolerated at any time regarding any matter. In such instances, the school will
be compelled to take necessary actions.
9. When special events are over, parents/guardian are expected to move out of the
school premises with their children without socialising with other parents inside
the school premises.

Rules pertaining to legal responsibilities

1. Parents are liable to inform the Principal/Headmistress (Leaf School) in writing
if there is any change to the child’s physical and legal custody due to divorce/
separation etc. The school must be issued the copies of the legal documents as
proof of physical/legal custody granted via a court order. Unless the school is
duly informed with supporting evidence, the school will not be held responsible
for any matters arising with regard to the guardianship of children.
2. If a child is temporarily not staying with the parents/legal guardian, the parents/
legal guardian must inform the School Management (Deputy Coordinating
Principal / Director / Principal / Deputy Principal / Warden / Headmaster
/ Headmistress / Sectional Head) in writing about another guardian and his/
her details. The particular new guardian also must give a letter accepting the
guardianship.

Rules pertaining to social media and technology

1. Refrain from taking pictures, videos etc. and posting them, at school or outside
venues during the day-to-day school activities as well as other school events
including concerts.
2. Refrain from forming parents’ committees, publicly criticizing the school,
making defamatory or offensive comments regarding the school or any of the
students/parents/staff of the school on Facebook or any other social media
sites. Any issue or grievance can be officially conveyed to the school Principal/
Headmistress (Leaf School) on the ‘open day’ or via the school parent services
number via sms and solve in a friendly atmosphere.

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3. The Management (Board of Governors and the School Management) of the
school considers the use of social media to campaigns and complaints against
the school as unacceptable and not in the best interest of the children or the
school community. Management encourages constructive criticism through
direct approach and wish to inform that Lyceum International Schools developed
exponentially during past years due to serious consideration of constructive
criticism and suggestions of parents. Management values all learned lessons
through past experiences.
4. Always keep in mind that not only the reputation of the school itself but more
importantly, your child’s future will depend on the school. Therefore, tarnishing
the good name of the school will harm your child’s future.
5. If parents/guardian are found using social media platforms to dilute and damage
the reputation of Lyceum International School using false, deceptive information,
legal action will be brought against them and respective studentship of child
will also be called into question by the Management (Board of Governors and
the School Management). The decision of the Management (Board of Governors
and the School Management) will be final and indisputable.

Rules pertaining to security, traffic laws and transportation

1. Abide by the traffic laws and parking regulations.

2. Abide by all the security rules and regulations which will be communicated to
you by the school time to time. Support us to create a peaceful and a safe school
environment for the students.
3. Please respect the security officers by giving them due respect, and following
their instructions.
4. Be courteous and respectful drivers when dropping and picking up your child
near the school gates. Do not honk near the school premises or block the path
with your vehicle for any reason.
5. Do not block the school entrances or any other entrances to kiss your child or
to say goodbye.
6. Refrain from standing or blocking the gates during the rush hours of the school.
7. Note that joining the school bus service or some sort of group transportation
system is compulsory. This is to minimize traffic congestion according to the
instructions given by the Urban Development Authority (UDA) of Sri Lanka.
8. Parents/guardian should avoid obstructing the school gate by standing in front
of it.

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Zero tolerance
The Lyceum International Schools will not tolerate (condone) the following
transgressions.
1. Disruptive behaviour which interferes or threatens to the operation of a
classroom, office or other area of the school premises.
2. Gossiping at Lyceum International Schools.
3. Loud, offensive language or physical or verbal violence.
4. Threatening, causing bodily harm to a member of staff, student, parent/guardian
or visitor.
5. Damaging or destroying movable and immovable property.
6. Sending abusive or threatening emails, texts, voice mails, phone messages or
other verbal or non-verbal communications.
7. Being intoxicated with alcohol, drugs or other substances harmful to health
while visiting the school premises, attending school functions or engaging in
school activities/events.
8. If any actions of existing parents/guardian cause harm to the goodwill/reputation
of Lyceum International School stern action will be brought against them,
depending on the severity of offence the Management (Board of Governors
and the School Management) has full discretion to cancel studentship of child
whose parents/guardian behaved in such a manner.

Thank you for your co-operation to ensure that all the children at Lyceum International
Schools remain happy, confident and successful and enjoy a wholesome school ethos.

This parents/guardians contract including the code of ethics is subject to change.

The updates will be mentioned in the monthly newsletter and also in the SRB which
is issued annually.

I/We, have read and understood the parents/guardians contract including the code
of ethics and agree to abide by it.

............................................. ..............................
Parent’s/Guardian’s Signature Date

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