Republic of the Philippines

CIVIL SERVICE COMMISSION

ROOM EXAMINER & PROCTOR

GUIDE IN EXAMINATION
ADMINISTRATION
- Pen & Paper Test -
Note: This Guide should remain with the CSCRO.

Revised, May 2023

(Ballpen-based)
 GENERAL INSTRUCTIONS

Dear Room Examiner/Proctor:

This Guide in Examination Administration was prepared to walk you through in

the smooth administration of examinations being conducted by the Civil Service
Commission. It comprises of a “ToDo-List” for the Room Examiner and the Proctor
that will serve as reminders to avoid committing deviations from the standard
operating procedures and policies in test administration.

Thank you for providing continued support to the programs of the Commission.

Instructions on How to Use the Guide

1. Familiarize yourself with the contents of this Guide.

2. For specific instructions, refer to the Manual on Administering the Examination to
be provided by the Civil Service Commission Regional Office.
3. For easy reference, the following are the abbreviations used in this Guide: AS-
Answer Sheets; TB- Test Booklets; EAS- Examinee Attendance Sheet; PSP-
Picture Seat Plan; RER-Room Examiner’s Report; EN- Examinee Number; SE-
Supervising Examiner; CE-Chief Examiner

IMPORTANT REMINDERS

Do’s
1.Wear proper attire on examination day (i.e. NOT in sleeveless shirt/blouse, or shorts/short
pants, or tokong pants, or ripped jeans, or slippers).
2.Be prompt.
3.Familiarize yourself with and FOLLOW STRICTLY the Directions for Administering the
examination (Manual on administering the examination).
4.ALWAYS KEEP CLOSE WATCH OF THE EXAMINEES particularly those not answering
the test at all but are merely reading the test items. Such examinees might only be
intentionally reading the test items to memorize them. In any such case, immediately call
the attention of the examinee/s concerned. Be also watchful of examinees cheating by
looking at others’ answer sheet and copying answers, using crib sheets, and such other
unusual actuations.
5.Be vigilant and exercise utmost diligence to safeguard the integrity of the examination.
Report any untoward (unusual) incident/irregularity to the Supervising Examiner (SE), and
write/document the same, including any change, particular instance or action taken
relating to the conduct of the examination, in the Examinee Attendance Sheet and Room
Examiner’s Report. (Note: SE should report any incident to the
Chief Examiner (CE), the CE to the Regional/Local Examination Committee, and the REC to
ERPO, CSC.)
6.Instruct examinees to use BLACK BALLPEN only for all entries (written and shaded);
pencils are not allowed.

Don’ts
1. DO NOT USE CELLULAR PHONES AND TABLETS (texting, browsing, making and
receiving calls, surfing the internet, taking pictures/video, doing selfie, etc.), image
capturing devices, earphones, or any other similar gadgets during the examination.
Any such devices should be turned off, or in silent mode, and kept inside one’s bag.
Guide in Examination Administration (Pen & Paper Test) – Room Examiner & Proctor
(Revised May 2023, Modified Health Protocols) Page 2 of 22
 2. DO NOT TAKE PHOTO/PICTURE/VIDEO of any part/section of the Test Booklet,
Answer Sheet, or any examination related forms/materials (such as but not limited to
Picture-Seat Plan, Examinee Attendance Sheet, Room Examiner’s Report,
Manual/Guide on administering the examination) regardless of whatever
circumstance or purpose, and/or of examinees and testing venue/room, and/or of
“selfie”, before, during, or after the examination and posting them in the social media.
3. DO NOT READ THE TEST BOOKLET, OR ANY OTHER READING MATERIALS
(e.g. newspapers, magazines, pocketbooks and the like) during the examination.
4. DO NOT ENGAGE IN UNNECESSARY TALK (i.e. chat) with your room co-
examiner, or with examiners from other rooms during the examination.
5. DO NOT ENTERTAIN any questions from or give comments/interpretations to
examinees that relate to the test questions or any parts of the test booklet, including
test proper directions/instructions.

CONTENTS

Page

BEFORE THE TEST PROPER

PREPARATORY; RECEIPT OF NON-CONFIDENTIAL TEST MATERIALS ----- 4
INGRESS OF EXAMINEES AT THE MAIN ENTRANCE/GATE ---------------------- 5
ADMITTING THE EXAMINEES -------------------------------------------------------------- 5
PRELIMINARY ACTIVITIES (DOCUMENTATION) ------------------------------------- 8
DISTRIBUTION OF TEST BOOKLETS ----------------------------------------------------- 9

TEST PROPER
ACCOUNTING OF & SUBMITTING UNUSED TEST MATERIALS ------------------ 10
ACCOMPLISHING & REVIEW OF EXAMINATION FORMS ------------------------- 10

AFTER THE TEST

HANDLING EXAMINEES/EXAMINERS MANIFESTING FLU-LIKE/
COVID-19 SYMPTOMS DURING TEST PROPER --------------------------------- 11
COLLECTING, ACCOUNTING & SUBMITTING USED TEST MATERIALS ------ 12
CLEARANCE & DISMISSING EXAMINEES ---------------------------------------------- 13

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Suggested TO-DO LIST Remarks/Person
Time (Room Examiner & Proctor) Responsible

BEFORE THE TEST PROPER PREPARATORY; RECEIPT OF

NON-CONFIDENTIAL TEST MATERIALS
Arrive at the Testing Venue, report to the Supervising Examiner for room
Room Examiner/
6:30 a.m. assignment, and submit/present Certificate of Consent/Release/Waiver as
Proctor appropriate
Proceed to the assigned room and do, as follows:
- Inspect the cleanliness and readiness of the room (ensure that windows are Room
open; lights are functioning and turned on including electric fans, if any) Examiner/Proctor
- Ensure that a table with one (1) chair for the proctor and two (2) chairs for the
examinees are placed in front of the room for the accomplishing of forms, the
set-up of which should be at a physical distance of at least one (1)
meter from the first row of examinees’ seats.
- Check and ensure arrangement of chairs (as far as practicable, excess chairs should be
placed outside the room) according to the room layout, with at least 1 Room Examiner
meter (or arm’s length) distance in between.
- Ensure that the chairs have stable stands, and have arms suitable for
Proctor
convenient writing (replace defective chair/s with extra ones as applicable).
- Number the chairs in a “snake-like” manner, with “1” always at the left side Room
Examiner
- Post/Write on the board relevant exam information as well as illustrations on
Proctor filling out the exam forms (AS,PSP,EAS)

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 6:40 a.m. Receive the following non-confidential materials 1 from the Supervising Examiner:
Room Examiner
1. 25 pcs AS (or depending on number of assigned materials for the room)
2. 25 pcs Application Form (CS Form 100, or as applicable)
Note: The number of Application Forms depends on the
number of examinees in the room assigned
3. 2 pcs PSP (for examination using PSP)
4. 2 pcs EAS (one copy to be accomplished; the other copy for reference
purposes only)
5. 1 pc RER
6. 1 pc Report of Untoward Incidents (to be accomplished only when applicable)
7. 2 pcs I.D. card (one each for the Room Examiner and the Proctor)
8. 1 pc Guide in Examination Administration-Room Examiner & Proctor
9. 1 pc Manual on Administering the Examination
10. 1 pc stamp pad
11. 1 bottle alcohol
12. 1 pc rag For examination using PSP
13. 1 glue stick, or double adhesive tape
14. 1 pc OHP pen (marking pen for PSP)
15. 2 pcs Document envelope preferably plastic envelope (properly labeled for sealing
the Unused AS & TB)
16. 25 pcs plastic bag with zip lock (to fit size of a cellular phone)
17. 1 pc sharpened pencil (for numbering of the AS)
18. 2 pcs black ballpen (for possible use of examinees/examiners)
19. Pair of scissors, or cutter (for unsealing of plastic bags of AS/TB)
20. Sufficient amount of masking tape, or scotch tape, or double adhesive tape
(for posting of pre-printed illustration materials on the board, if any)
21. White board marker, or chalk (for writing relevant information on the board, as
applicable)
22. Staple wire remover (for detaching of 2 extra photos from the Application

Form, or as applicable)
Suggested TO-DO LIST Remarks/Person
Time (Room Examiner & Proctor) Responsible
Room
Wear Room Examiner/Proctor ID card Examiner/
Proctor
Number the AS from 1-25 (or depending on the number of AS
assigned for the room) on the upper right-hand corner using pencil.
The numbers will correspond to the sequence or seat number of the
Proctor
examinees in the EAS.
Number the PSP in a spiral manner, similar to the room layout (as
applicable)
INGRESS OF EXAMINEES AT THE MAIN
ENTRANCE/GATE
Examinees shall be required to wear proper attire on examination
day. For this matter, SLEEVELESS SHIRT/BLOUSE,
SHORTS/SHORT PANTS, TOKONG PANTS, RIPPED JEANS,
and SLIPPERS ARE NOT ALLOWED. Long hair (for both male and

1 Extra envelop, or plastic (properly labeled for separate sealing of the AS and TB of examinee/s who would manifest
flu-like/COVID-19 symptoms) may be requested from the SE as the need arises.
Guide in Examination Administration (Pen & Paper Test) – Room Examiner & Proctor
(Revised May 2023, Modified Health Protocols) Page 5 of 22
 female) must be tied in “ponytail”.
NO FACE MASK, NO ENTRY TO TESTING VENUE RULE SHALL
APPLY. FACE MASKS SHALL BE WORN AT ALL TIMES,
EXCEPT AS OTHERWISE ALLOWED.
At the main entrance/gate, arriving examinees shall observe
physical distancing of at least 1 meter from each other as they
queue.
6:45 a.m. ADMITTING THE EXAMINEES
Note: The Room Examiner starts admitting examinees as soon as
nonconfidential materials have been received from the SE,
provided that the chairs have been properly arranged and
numbered. This is to minimize instance of examinees
loitering along the corridors outside their respective rooms
while waiting to be admitted. The Preliminary Activities
(Documentation) should start by 7 a.m. (refer to the Manual
on
Administering the Examination for applicable scripts to be
read aloud).

Physical distancing of at least 1 meter from each other shall

be observed by examinees while queuing to be admitted to
the testing room.
GATES SHALL BE CLOSED TO EXAMINEES AT 7:45 A.M.
Examinees that arrive later than 7:45 a.m. shall NOT be
admitted.
Stay at the back door of the room to admit examinees with the copy
Room
of the EAS (without examinee number) and Application Forms (as
Examiner
applicable)
Require each examinee to present the following:

(To be RETURNED to examinees):

a. Original I.D. card/document (preferably the same I.D.
card/document submitted during filing of application)
b. Original Birth Certificate issued by the Philippine Statistics Room
Authority, or the Local Civil Registry (only if I.D. card has no date Examiner
of birth)

(To be COLLECTED from examinees):

a. Duly accomplished Certificate of Consent/Release/Waiver (only
if not submitted during filing of application)

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 Suggested TO-DO LIST Remarks/Person
Time (Room Examiner & Proctor) Responsible
Note: 1. In case of loss or unavailability of the I.D. card presented
during filing of application, the examinee must present any of
the other accepted I.D. cards for civil service exam (refer to
attached list of accepted I.D. cards/documents for civil
service exam), which is preferably valid (not expired).
2. The NO I.D., NO EXAM policy still stands. As such,
examinees shall still present I.D. card/document for
admission on exam day. However, on a caseby-case basis
and subject to the sound discretion of the REC/LEC/CE,
examinees without I.D. card/document on exam day but with
application receipt may be admitted, provided that, the
examinee's identity can be established through the photocopy
of the I.D. attached to application form, the photos, and the
application receipt.
3. Photocopy only of I.D. card, or cellphone photo of I.D., shall
not be accepted.
4. All other I.D. cards not included in the list (of accepted I.D.
cards) shall not be accepted.
5. As a last resort, expired I.D. card may be presented for
admission on examination day, provided that, the expiry date
of the I.D. card is within the preceding months of the year
reckoning the date of examination.

Note: Allow a female examinee wearing Muslim covering/clothing, e.g.

Hijab, Abaya or Niqab to take the test.

(Hijab is a head covering worn in public by some Muslim women.

Abaya is a fulllength, sleeveless outer garment worn by some
Muslim women. Niqab is a veil worn by some Muslim women in
public, covering all of the face apart from the eyes).

Check and ensure that the names of the examinees are included in Room
the EAS Examiner
Establish identity of the examinee; Require the examinee to remove
his/her face masks, and compare the examinee’s actual face
against the photographs in the I.D. card presented and the
Application Form. Make sure that the examinee is the same person
as the one appearing in the photographs affixed in the documents.
(If you doubt the identity of the examinee, proceed with the next
step but report the matter later to the Supervising Examiner)

Once identity is established/ensured, the examinee shall

immediately wear back his/her face mask.

Note: For female examinees wearing Muslim covering/clothing, when in

doubt, assign a
Room
female CSC staff or a female Room Examiner/Proctor to verify the Examiner
identity of the examinee in a designated area/room where the
covering may be removed or at least enable the female CSC staff or
the Room Examiner/Proctor to verify the facial features of the
examinee.
After identity has been duly established, return to, and collect from,
the examinee the appropriate documents as listed in Item 1 above.
Detach the 2 extra pictures from the Application Form and give them
to the examinee (as applicable)

Direct the examinee to the Proctor

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 Upon entering the testing room, INSTRUCT the examinees to do the
following before occupying their assigned seats: Proctor

a. Put all their personal belongings, including mobile phones

(turned off or in silent mode), timepieces that are smart
phone/with camera and/or calculator, all other gadgets/electronic
devices, I.D. cards/documents, including water bottle/container
and biscuits/candies (if any), inside their bags and place their
bags in front of the room. Hats/caps/headgears (except the
hijab/niqab), sunglasses, jackets, sweat shirts, and other similar
clothing/accessories must also be set aside. (In cool places such as
the Cordillera Administrative Region, examinees need not remove their
jackets/sweat shirts but shall be required to roll the sleeves up to their elbow.)

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 Suggested TO-DO LIST Remarks/Person
Time (Room Examiner & Proctor) Responsible
Note: Firearms of examinees (if any), and any other
harmful/pointed/sharp objects, should have already been
surrendered to the security guard/designated firearm
custodian at the main entrance/gate of the testing venue.
If there are examinees still in possession of such items,
require them to surrender the items to the security
guard/designated firearm custodian.
b. Surrender mobile phone/s, including timepieces that are smart
phones, with camera or calculator, and the like (in case the
examinee does not have a bag).
Note: Place surrendered phones/gadgets inside the plastic bag
with zip lock together with the examinee’s ID card for
proper identification in claiming after the examination. The
surrendered phones must be placed inside the drawer of
the Proctor’s table for temporary safekeeping and must be
returned to the examinees after they finish the test.
c. Present, for inspection, water or beverage container and biscuit
or candy wrappers
Note: Ensure that the water/beverage container and
biscuit/candy wrappers are free from any attached/affixed
crib sheet or any dubious stuff.
d. POCKET OUT [Note: Ensure that all pockets are empty of any
pieces of paper and all other similar materials/items, including
cellphones (examinees are not allowed to keep their cellphones
in their pockets during examination) and any electronic
devices/gadgets.]
e. Roll sleeves up to elbow level, as applicable (Check and ensure
that there are no other materials or electronic devices attached
to examinees’ sleeves, arms, or wrists.)
Note: Require female examinees wearing any Muslim clothing
which covers
the whole body (Abaya) to show their arms up to elbow
level. In case the examinee refuses to do so on the basis
of religious belief, refer the examinee concerned to the
female CSC employee assigned (not the Room
Examiner/Proctor) for verification procedure so as not to
disrupt the ongoing admitting procedure. In this instance, a
room shall have been identified for the purpose.
Guide the examinees to their assigned seats based on the EAS

Note: The ONLY ITEMS that examinees shall bring with them in
their seat are:  Black ballpen/s;
 Two extra pictures (only for exams with
PSP); and  Alcohol/hand sanitizer (not more
than 100 ml.).

In addition to the above-listed items, examinees of

BCLTE / ICLTE are allowed to bring in their seat, and use,
NON-SCIENTIFIC AND NONPROGRAMMABLE
calculator.

The RP shall closely inspect examinees’ face masks and

alcohol bottle/container, making sure that the items are
Guide in Examination Administration (Pen & Paper Test) – Room Examiner & Proctor
(Revised May 2023, Modified Health Protocols) Page 9 of 22
 completely free of any dubious/suspicious
markings/inscriptions.
Establish the identity of examinees with possible multiple
Room
applications (Refer to the WATCH LIST provided by the CSC, as
Examiner
applicable)
Seat far apart examinees who are relatives, as applicable (Refer to
Room
the List of Examinees with the Same Personal Data provided by the
Examiner/
CSC, however, they will still use their original examinee
Proctor
numbers)

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 Suggested TO-DO LIST Remarks/Person
Time (Room Examiner & Proctor) Responsible
Report to Supervising Examiner in case any of the examinees in the
room is a relative
Note: - The adjustment in room assignment (if any) must be
reflected in the EAS, PSP (as applicable) and Room
Examiner’s Report. Room
Examiner/
- The CSC shall assign a female Chief Examiner for Proctor
Investigation (CEI) to oversee the overall procedures in
admitting examinees on top of her present duties. Hence,
the CEI shall be briefed on the procedures for admitting
examinees and her new assignment.
7 a.m. PRELIMINARY ACTIVITIES (Documentation)
Preliminary activities, which should be started not later than 7:00
a.m., involve the accomplishing/filling out of the EAS, PSP, and
Answer Sheet (AS). In accomplishing these documents, the
examinees shall use ONLY BLACK BALLPEN for ALL ENTRIES,
both written and shaded.
As soon as the examinees are already settled in their assigned
seats, including those who have exchanged seats due to similar
names and other circumstances, preliminary activities may be
commenced. Do not wait for all examinees to arrive before
starting the preliminary activities.
Note: - Examinees shall NOT be allowed to eat/drink inside the
testing room during the preliminaries. However, they
may do so OUTSIDE the testing room, ONE AT A
TIME, only upon request and approval by the RE. This
includes taking of maintenance medicine/s as the case
may be.

- Examiners (RE and RP) are also NOT allowed to eat/drink

inside the testing room during the preliminaries.
However, examiners may take snacks and/or drink
OUTSIDE the testing room ALTERNATELY.
Introduce yourself and your Proctor, and give instructions to
examinees in filling-out the AS, EAS and PSP as appropriate (refer Room
to the applicable edition of the Manual on administering the exam Examiner
and READ ALOUD appropriate scripts)
Distribute Answer Sheets to the examinees, ensuring that the
number on the upper right-hand corner of the AS corresponds to Proctor
the seat number of the examinee indicated in the EAS
Instruct examinees to fill-out the Title, Date and Place of
Room
Examination and Birthdate using BLACK BALLPEN (refer to the
Examiner
illustration posted on the board)
Note: In case any examinee arrives while the Preliminary Activities are
already going on, the RE shall attend to admitting the examinee
and have the examinee comply with the procedural requirements
to include depositing of personal belongings in front of the room.

Call 2 examinees at a time to approach the seats in front of the

Proctor’s table bringing with them the AS, black ballpen/s, and 2
extra pictures (for examination using PSP) Proctor
Note: Examinees will take turns in accomplishing the Examinee Number
portion (of the AS), the EAS, and the PSP (as applicable) at the
Guide in Examination Administration (Pen & Paper Test) – Room Examiner & Proctor
(Revised May 2023, Modified Health Protocols) Page 11 of 22
 Proctor’s table.
Advise the examinee to copy the EN as indicated on the EAS on
own AS
Oversee and check if the examinee is properly accomplishing the
PSP, EAS and EN portion of the AS (Examinee should use black
Room
ballpen to write own EN and to shade the corresponding circle for
Examiner
each digit of the EN). Require examinees to immediately make
necessary correction, if any

Guide in Examination Administration (Pen & Paper Test) – Room Examiner & Proctor
(Revised May 2023, Modified Health Protocols) Page 12 of 22
 Suggested TO-DO LIST Remarks/Person
Time (Room Examiner & Proctor) Responsible

After accomplishing the forms, instruct examinees to return to their

respective seats, making sure that they are bringing with them Proctor
ONLY their accomplished AS, and black ballpen/s
Room
7:40 a.m. Receive Test Booklets from the Supervising Examiner
Examiner
DISTRIBUTION & SYNCHRONIZED CHECKING OF
TEST BOOKLETS
(refer to the applicable edition of the Manual on administering the
exam and READ ALOUD appropriate scripts)
Distribute TBs ONLY to examinees who are present (The TBs
7:50 a.m.
should be distributed face down.)
Proctor
Retain in your possession the TBs allotted for absent examinees.
Lead the examinees in synchronized checking of their TBs as to
misprints or missing pages (refer to the applicable edition of the
Room
Manual on administering the examination and READ ALOUD
Examiner
appropriate portions inside boxes). Look for raised hands, if any,
and assess their concern.
Proctor
Replace defective TBs, if any, with unused or extra ones
Record the replacement of TB/s or any noted misprint or missing
Proctor
pages in the PSP (as applicable) and RER

TEST PROPER
The Test Proper should only be started upon completion of the
preliminary activities but not earlier than 8 a.m.
Before the start of the test proper, allot 15-20 seconds of silence for
offering of a Prayer, then give the go signal to examinees to begin
Room
8 a.m. answering the test (refer to the applicable edition of the Manual on
Examiner
administering the examination and READ ALOUD appropriate
scripts)
Record time started, and keep a time check (“Time Left”) on the Room
board Examiner
REITERATION OF PROHIBITIONS DURING THE ENTIRE Room
CONDUCT OF THE EXAMINATION: Examiner &
Proctor
DO NOT USE CELLULAR PHONES AND TABLETS (texting,
browsing, making
and receiving calls, surfing the internet, taking pictures/video, doing
selfie, etc.), image capturing devices, earphones, or any other
similar gadgets during the examination. Any such devices should be
turned off, or in silent mode, and kept inside one’s bag.
DO NOT TAKE PHOTO/PICTURE/VIDEO of any part/section of the
Test Booklet, Answer Sheet, or any examination related
forms/materials (such as but not limited to Picture-Seat Plan,
Examinee Attendance Sheet, Room Examiner’s Report,
Manual/Guide on administering the examination) regardless of
whatever circumstance or purpose, and/or of examinees and
testing venue/room, and/or of
“selfie”, before, during, or after the examination and posting them in
Guide in Examination Administration (Pen & Paper Test) – Room Examiner & Proctor
(Revised May 2023, Modified Health Protocols) Page 13 of 22
 the social media.
DO NOT READ THE TEST BOOKLETS, OR ANY OTHER
READING MATERIALS
(e.g. newspapers, magazines, pocketbooks and the like) during the
examination.

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 Suggested TO-DO LIST Remarks/Person
Time (Room Examiner & Proctor) Responsible
DO NOT ENGAGE IN UNNECESSARY TALK (i.e. chat) with your
room coexaminer, or with examiners from other rooms during the
examination.
DO NOT ENTERTAIN any questions from or give
comments/interpretations to examinees that relate to the test
questions or any parts of the test booklet, including test proper
directions/instructions. Any question of an examinee on any test
item should not be entertained; the Room Examiner (RE) and the
Proctor are prohibited from reading the test item. However, the
RE/Proctor should ask the item number and note the same in the
RER.
TAKE TURNS IN KEEPING WATCH OF EXAMINEES WHILE Room
DOING THE SUCCEEDING ACTIVITIES Examiner/
Proctor
ACCOUNTING OF AND SUBMITTING UNUSED TEST
MATERIALS
Account the following test materials and place them separately in
envelopes provided:
a. Unused AS;
b. Unused TB Proctor
Note: Ensure that the total of unused AS/TB and the distributed AS/TB
tally. For any unaccounted AS/TB, double check distributed AS/TB
to examinees until the used and unused AS/TB tally. Indicate in
RER any discrepancy and report the same to the SE.
Between Submit to the Supervising Examiner (SE) the 2 envelopes
8:05 & respectively containing the Unused AS and Unused TB
8:30
Let and witness the SE account the Unused AS/TB and seal the
same in their corresponding envelopes Room
Examiner
Counter sign on the seal of the envelopes, extending to a portion of
the envelopes
Have the SE sign on appropriate space at the lower portion of the
RER
ACCOMPLISHING AND REVIEW OF EXAMINATION
FORMS
On the EAS, circle the sequence number of absent examinees and
write “ABSENT” under the remarks column opposite their names
For examination with PSP, mark “ABSENT” the box of the PSP Proctor
corresponding to
absent examinees and mark “NOTHING FOLLOWS” in the
subsequent box following the last entry in the PSP (if applicable)
KEEP WATCH OF EXAMINEES WHILE THE PROCTOR Room
ACCOMPLISH THE PSP AND THE EAS Examiner
Review PSP (as applicable) and EAS; Require examinees to Room
8:45 a.m. correct any further errors
Examiner
KEEP WATCH OF EXAMINEES WHILE THE ROOM EXAMINER
REVIEW THE PSP AND THE EAS Proctor

Let the SE review the PSP (as applicable) and the EAS inside the Room
Guide in Examination Administration (Pen & Paper Test) – Room Examiner & Proctor
(Revised May 2023, Modified Health Protocols) Page 15 of 22
 Examiner/
room
Proctor
Submit one copy of the PSP to the SE; Retain the second copy of
Room
PSP in the room for reference when checking whether examinees
Examiner
are seated in their designated seats (as applicable)
Return the supplies (paste, stamp pad, OHP pen, rags, etc) and Room Examiner/
Application Forms (as applicable) to the SE Proctor

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 Suggested TO-DO LIST Remarks/Person
Time (Room Examiner & Proctor) Responsible
Accomplish columns 2, 3, and 4 of Box I (TB/AS Retrieved) of the
Proctor
RER
POSITION SEPARATELY IN THE ROOM TO KEEP WATCH OF Room Examiner/
THE EXAMINEES AFTER COMPLETING THE ACTIVITIES Proctor

Room
Accompany examinees who would use the rest room/toilet. Require
Examiner/
them to “pocket out.”
Proctor
For examinees who finish the test ahead of time:

- Approach the examinees at their seats, bringing the RER

Note: Examinees should NOT STAND to submit their AS and
TB.
- Require them to accomplish the “Time Finished” portion on the
AS
- Collect their AS and TB (Inspect the pages of the test booklets if
there are missing or torn pages.) Room
- Require them to sign in appropriate column of the RER Examiner/
- Instruct them to get their bags/personal belongings deposited in Proctor
front of the room (As applicable, return their cellphone, together
with the ID card attached to the cellphone)
- Instruct them to quietly leave the room, reminding them of the
following: (i) they are not allowed to stay/loiter/wait at the
corridors while the examination proper is still in progress; (ii)
immediately leave the premises through the designated exit gate;
and (iii) strictly no loitering / no hanging around in the
school/venue premises
HANDLING EXAMINEES MANIFESTING
FLU-LIKE/COVID-19 SYMPTOMS DURING TEST
PROPER
In case of examinees who would manifest any symptoms of
COVID19 infection DURING the test proper, immediately notify the Proctor
Health Monitoring Team through the SE as practicable.
Instruct the examinee to stop the test and submit his/her test
materials (Test Booklet and Answer Sheet).
Account and immediately seal the examinee’s Test Booklet and
Answer Sheet in a separate envelope/plastic for immediate
submission to the SE who will then submit the same to the Chief Room
Examiner. Examiner
Properly indicate/report the case/s in the RER, EAS, PSP, and
Report of Untoward Incident (RUI). In the RUI, those who had close
contact with the examinee (inside and outside the testing room)
shall also be included.
Note: The examinee concerned shall be fetched by the Health
Monitoring Team (HMT) and taken to the designated
holding/quarantine/isolation area for assessment and, as
appropriate, refer the examinee to the on-site nurse/medical
staff (if any), or to the on-call nurse/medical staff (if any).

If there is no on-site/on-call nurse or medical staff, the examinee

Guide in Examination Administration (Pen & Paper Test) – Room Examiner & Proctor
(Revised May 2023, Modified Health Protocols) Page 17 of 22
 shall be required to stay in the holding/quarantine/isolation
area until attended by proper authorities. For this matter, the
HMT shall immediately coordinate with the nearest health
facility and turn over/indorse the case/s.

The examinee concerned shall be allowed rescheduling of the

exam, free of charge, in the next available exam schedule,
either via PPT, or COMEX. The examinee shall submit a
letter request, which shall be subject to verification and
validation by the CSC RO based on records (e.g., RER,
EAS, PSP, RUI).

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(Revised May 2023, Modified Health Protocols) Page 18 of 22
 Suggested TO-DO LIST Remarks/Person
Time (Room Examiner & Proctor) Responsible

HANDLING EXAMINERS MANIFESTING

FLU-LIKE/COVID-19 SYMPTOMS DURING TEST
PROPER
In case of examiners/test administrators who would manifest any
symptoms of COVID-19 infection DURING the test proper, the
Health Monitoring Team (HMT) shall be notified immediately.
The HMT, in turn, shall fetch the affected examiner/test
administrator and take him/her to the designated
holding/quarantine/isolation area for assessment and, as
appropriate, refer the case to the on-site nurse/medical staff (if any),
or to the on-call nurse/medical staff (if any).

If there is no on-site/on-call nurse or medical staff, the examiner/test

administrator shall be required to stay in the
holding/quarantine/isolation area until attended by proper
authorities. For this matter, the HMT shall immediately coordinate
with the nearest health facility and turn over/indorse the case/s.
Accordingly, the affected examiner/test administrator shall be
relieved of his/her examination duties. For this matter, the
alternate/standby examiner (if any) shall replace/substitute the
affected examiner. Otherwise, the SE shall assist the remaining
examiner.
The remaining examiner shall properly indicate/report the case in
the RER, and RUI. In the RUI, those who had close contact with the
affected examiner (inside and outside the testing room) shall also be
included.
AFTER THE TEST
COLLECTING, ACCOUNTING AND SUBMITTING USED
TEST MATERIALS
Instruct examinees to STOP writing and to remain seated when time
10:40/Sub limit has been reached (refer to the applicable edition of the Manual Room
11:10/Prof on administering the examination and READ ALOUD appropriate Examiner
(or depending scripts)
on the time Approach the remaining examinees at their seat one by one and
limit for other collect their AS and TB
exams) EXAMINEES SHOULD NOT BE MADE TO STAND AND WAIT IN
LINE FOR THE SUBMISSION OF AS AND TB Proctor
Inspect the pages of the TB for missing or torn pages
Require examinees to sign in appropriate column of the RER

10:45/Sub Account the collected AS and TB, including those submitted by Room
11:15/Prof examinees who finished the test earlier Examiner
Arrange the Used AS according to EN and the Used TB according Room Examiner/
to Serial Number Proctor

Accomplish the RER and the Report of Untoward Incidents.

Place the following documents on TOP of the Used AS:
 RER
 Accomplished copy of the EAS
 Report of Untoward Incidents (only if applicable)
Guide in Examination Administration (Pen & Paper Test) – Room Examiner & Proctor
(Revised May 2023, Modified Health Protocols) Page 19 of 22
 Pack the following in corresponding plastic bags/envelopes:
1. Used TB;
2. Used AS with RER, EAS, and Report of Untoward Incidents (if
any) on top
3. Second copy of PSP (for exam with PSP)
4. Other non-confidential materials (if any)
Clean the blackboard Proctor

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\\GUIDE FOR ROOM EXAMINER_2023-05 revised (CSE-Pen & Paper Test)-Modified.docx

Suggested TO-DO LIST Remarks/Person

Time (Room Examiner & Proctor) Responsible
10:50/Sub Proceed to the work station of the SE to submit the test materials, ROOM
11:20/ including the RE/Proctor ID cards EXAMINER
Prof ONLY
Stay in the room, together with the remaining examinees, and wait
for the Room Examiner to return

Note: Examinees in emergency cases/situations (e.g. pregnant having

pains or cramps; lactating mothers; those experiencing nausea
Proctor
and other medical conditions, or are already in indisposed state;
and other analogous situations) may be exempted/excused from
this procedure and dismissed accordingly, provided the test
materials (used AS and TB) have already been submitted to and
properly accounted for by the Room Examiner.
At the SE work station, submit the used AS and TB and other test
materials
Room
Note: While awaiting turn to submit test materials to the SE, the
Examiner
Room Examiner should guard the used AS and TB. The
used AS and TB should NOT be left unattended.
Upon submission of test materials, let and witness the SE account
the same, particularly the Used AS/TB
Have the SE sign on appropriate space at the lower portion of the
RER Room
Examiner
Witness the SE seal the corresponding plastic bags containing the
USED AS and TB, using adhesive tape
Counter sign on the seal, extending to a portion of the plastic bags

CLEARANCE AND DISMISSING EXAMINEES

Upon proper accounting of used test materials and CLEARANCE
BY THE SE, immediately return to the assigned room to dismiss
the remaining examinees Room
Examiner
Instruct examinees to get their personal belongings and leave the
room, requesting them to observe physical distancing while exiting.
Room Examiner/
Leave only after the last examinee has left the room
Proctor
~~~ end ~~~

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 LIST OF ACCEPTED I.D. CARDS/DOCUMENTS FOR CIVIL SERVICE EXAM

1. Driver’s License Card/Temporary Driver’s License (LTO O.R. must be presented together with old Driver’s
License; O.R. alone is not allowed)/Student Driver’s Permit;

2. Passport;
3. PRC License Card;
4. SSS I.D. Card;
5. GSIS I.D. (UMID) Card;
6. Voter’s I.D. Card /Voter’s Certification;
7. BIR/Taxpayer’s I.D. Card (ATM type/TIN card type with picture);

8. PhilHealth I.D. Card (must have the bearer’s name, clear picture, signature and PhilHealth number);
9. Company/Office I.D. Card;
10. School I.D. Card;
11. Police Clearance/Police Clearance Certificate (with picture);
12. Postal I.D. Card;
13. Barangay I.D. Card;
14. NBI Clearance;
15. Seaman’s Book;
16. HDMF Transaction I.D. Card;
17. PWD I.D. Card;
18. Solo Parent I.D. Card;
19. Senior Citizen’s I.D. Card;
20. CSC Eligibility Card (note: Implemented only beginning with the May 3, 2015 CSE-PPT); and
21. Philippine Identification (PhilID2) Card.

2 Based on Republic Act No. 11055 (An Act Establishing the Philippine Identification System) and Executive Order
No. 162 dated 14 February 2022 (Institutionalizing the Acceptance of the Philippine Identification or Philippine
Identification System Number as Sufficient Proof of Identity and Age in All Government and Private Transactions),
the Philippine Identification (PhilID) card issued by the Philippine Statistics Authority shall be accepted as valid I.D.
card for civil service exams. It shall include both formats of (i) ePhilID which is paper-printed and may or may not
be laminated, and (ii) PVC card-printed.
Guide in Examination Administration (Pen & Paper Test) – Room Examiner & Proctor
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