MIZUHO SANGYO CO., LTD.

SAFETY MANAGEMENT MANUAL - VERSION 2

CHAPTER 7 MZ-5705-00 PSC Inspection Checklist Detailed Check
(6 MONTHS)
Company PIC: MSI and TSI Shipboard PIC: Master and Chief Engineer
Instituted: 2018/09/13 Version Up: 2018/09/17

CERTIFICATION & DOCUMENTATION

Check with respect to: Yes No Remarks
Certificate of Registry. Yes
International Tonnage Certificate (1969). Yes
Cargo Ship Safety Construction Certificate (and Yes
Exemption Certificate if any).

Cargo Ship Safety Equipment Certificate (and

Exemption Certificate if any)
-Record of Equipment (form E).
Yes
Cargo Ship Safety Radio Certificate (and
Exemption Certificate if any)
- Record of Equipment (form R).
Yes
Cargo Ship Safety A Flag State may choose to have
(and Exemption Certificate if any). “Cargo Ship Certificate” as an
alternative to the three previous
Certificates

International Load Line Certificate (1966) (and

Exemption Certificate if any):
- Record of Conditions of Assignment of Load
Lines.

Copy of Document of Compliance (DOC). Yes

Safety Management Certification (SMC). Yes
International Ship Security Certificate (ISSC). Yes
Continuous Synopsis Record (CSR) forms 1, 2 Yes
and 3-All CSRs must be available in original.

Minimum Safe Manning Certificate. Yes

Certificate of Class yes
- Class Survey Status.
ESP-Survey Report File: For Bulk Carriers and Oil Tankers
- Reports of structural surveys constructed before 1-1-
- Condition evaluation report 2014
- Thickness measurement reports
- Survey planning document
- Main structural plans of holds & ballast tanks
- Previous repair history
- Inspection of ship’s personnel. yes
International Anti-Fouling System Certificate.
Maritime Labour Certificate with the attached
“Declaration of Maritime Labour Compliance (Part
I and II)”.
MARPOL Certificates
International Oil Pollution Prevention Certificate
- Record of Construction and Equipment (form A
or B).
International Air Pollution Prevention Certificate
- Record of Construction and Equipment.

Engine International Air Pollution Prevention

Certificate
- Records of Construction
- Approved Technical Files.
International Energy Efficiency Certificate.
International Sewage Pollution Prevention
Certificate.
Civil Liability for Bunker Oil Pollution Damage
Certificate.
Civil Liability for Oil Pollution Damage Certificate.
 Documents – Plans – Crew Certificates
Check with respect to: Yes No Remarks
Crew’s Original Certificates of Competency
including national endorsements.
Flag endorsements for Crew Competency
Certificates.
Ship Security Officer Certificate.
Ship Security Awareness Certificates for all Crew
(after 1/7/2015)
Crew’s Medical Examination Certificates.
Certificate for Medical First Aid and/or Care.
Table of Shipboard Working Arrangements.
Record of Rest Hours of the Crew. Crew-related documentation
GO Certificates (GMDSS personnel have valid Crew (GMDSS Operators)
certificates and 2 of them have General
Operator’s certificates onboard).
SSAS-Type Approval and Test report.
Last 10 ports of call: security level records.
Approved Ship Security Plan.
Oil Record Book Part I filled out properly (see Environmental - MARPOL
1.2.1.1).
Approved SOPEP and annexes updated (see
1.2.1.1).
Ship Energy Efficiency Management Plan
(SEEMP).
Garbage Management Plan (including placards).

Garbage Record Book. (Part I & Part II)

Ballast Water Management Plan
Ozone-depleting Substances Record Book
Fuel Oil Changeover Procedure and Logbook
Manufacturer’s Operating Manual for Incinerator

EEDI Technical File For vessels built after 1-1-2013

NOx Technical File NOx Technical Code

Record Book of Engine Parameters
Bunker Delivery Notes and representative To be retained onboard for 3 years
samples.
Low Sulphur Analysis for D.O. / F.O.
Declaration on Anti-Fouling System.
BC Code Fitness Certificate (Appendix A, B, C).
Cargo Gear Record Book.
Approved Cargo Securing Manual.
Approved Intact Stability Booklet.
Reports of previous Port State Control
Inspections.
Official Deck Log Book. Following entries to be
verified:
- Onboard training and instructions
- Lifeboat falls
- Steering gear test before departure
- Communication system bridge to steering gear
test
- Full movement of rudder test
- Safety drills
- Weekly / monthly / quarterly / biannual / annual
safety equipment checks
- Lifeboat engine test
- Emergency lights test
Engine Log Book.
Check with respect to: Yes No Remarks
Radio Stations License.
Annual Test Report of EPIRB.
LRIT Conformance Test Report Conducted by an authorized testing
Application Service Provider (ASP).

AIS Annual Test Report

VDR/S-VDR Type Approval Certificate-Annual
performance test certificate
Shore Base Maintenance Agreement regarding
GMDSS
Radio Accounting Company Attestation.
Onboard training & drills record (SMS forms, etc.) yes

GMDSS Installation License.

GMDSS Plan.
Updated Fire Control & Safety Plan with updated
crew list.
Ship-specific Fire Training Manual.
Ship-specific Fire Operational Booklet.
Fire Extinguishers’ Certificates:
- Annual Test (or acc. to Flag requirements)
- Last Hydraulic Test
- List of Manufacturing Dates with Serial Nos
- Certificate of Conformity for use onboard ships

Foam Analysis Certificate:

a) For fixed foam systems: except for non-
alcohol resistant foam, the first test need not be
conducted sooner than 3 years after being
supplied to the ship.
b) For portable sealed foam containers: protein-
based foam concentrate portable containers and
portable tanks shall be thoroughly checked and, if
more than 5 years old, the foam concentrate shall
be subjected to annual analysis or renewed.
Fire & Safety
SOLAS training manual (Ship-specific). yes
Lifeboat / Rescue boat launching devices
servicing Certificates (annual / 5-year load tests).

Lifeboat on Load Release Gear Servicing

Certificate.
Liferaft Servicing Certificates.
Inflatable Lifejackets Certificate. 1 year
Liferafts' Inspection & Davit. 1 year
LSA wires (renewal). 5 years
EEBD yes 1 year
Hydraulic test (if it is provided by the maker). 5 years
Self-Contained Breathing Apparatus (SCBA). yes 1 year
SCBA air bottles hydraulic test. yes 5 years
Immersion suits. Pressure test: yes 1 year
a) If up to 10 years of age Every 3 years Every year
b) If more than 10 years of age
(Flag requirements to be also checked).

Muster list. yes

Medical oxygen (recharge). 1 year
Medical oxygen bottle hydraulic test. 5 years
Ultrasonic thickness measurements report. If applicable
Oxygen content meter / gas meter. Yes 1 year
Material Safety Data Sheets (MSDS).
Coating technical file. For dedicated seawater ballast
tanks
Noise survey report. Vessels >= 1.600 GT and keel laid
after
1-7-2014
Plans and procedures for recovery of persons
from the water (ship-specific).
Starting air cylinders. 5 years
Chain cables certificates.
Lashing and chains certificate (if applicable). 5 years
Embarkation ladder. Yes 1 year
5 years (load test)
P&I Club documentation.
Certificate of Financial Responsibility (COFR). Yes
Vessel General Permit (VGP).
Notice of Intent (NOI).
Biofouling Management Plan (ship-specific).
Tank or Non-Tank Vessel’s Response Plan (VRP
- NTVRP). For USA
Ship Emergency Response Plan.
Construction drawings.
Oil Record Book part II filled out properly. For Oil Tankers
Exemption Certificate (if any). For Passenger & Cargo ships, as
per SOLAS Reg. I/12

IMO / Safety signs / P&I posters. yes

 OPERATIONAL – PROCEDURAL – DOCUMENTATION CONTROLS
MARPOL
MARPOL Annex I – Oil Pollution
Check with respect to: Yes No Remarks
SOPEP / SMPEP
The most common deficiencies are out-dated list of port contacts and missing approval.

SMPEP / SOPEP approved by Class or Flag.

Updated list of contacts.
IOPP supplement marked correctly for SMPEP or
SOPEP as applicable.
Oil Record Book (ORB)
Incorrect entries in the Oil Record Book are the most common recorded deficiencies.
Correct entries.
Tanks recorded in ORB and volumes of tanks
correspond to IOPP supplement.
Entries signed by officer in charge of operation.
Each completed page must be signed by Master.

Receipts for delivery of sludge and / or bilge to

Reception Facilities are available onboard.
MARPOL Annex V – Garbage Pollution
Incorrect entries in the Garbage Record Book (GRB) are the most common recorded deficiencies.

Correct entries. Yes

Receipts are available onboard. Yes
Entries signed by the officer in charge of Yes
operation.
Each completed page must be signed by the
Master. Yes
MARPOL Annex VI – Air Pollution
Deficiencies recorded against any of below items may cause ship’s detention.
EIAPP certificates and technical files for the
specific diesel engines (M/E & AEs).
Sulphur content of any fuel oil used onboard not
exceeding the required level according to trading
area.
Compliance while operating within Emission
Control Area (ECA).
Change-over procedures (applicable when going
into ECA).
Type Approval Certificate for incinerators.
IAPP Supplement is listing ozone-depleting
substances in use onboard.
Anti-Fouling System Convention
Deficiencies below are considered as clear grounds for a more detailed inspection which may include
sampling and analysis of the ship’s Anti-Fouling System.
Valid International AFS Certificate or Declaration
on Anti-Fouling System.
Ships flying flags of Non-Parties to AFS 2001
should verify that AFS complies with the
requirements of the Convention.
ISM Code
Most common ground for detention is insufficient maintenance of the ship and equipment (ISM Code,
Ch. 10).
ISM certificates and manuals readily available
onboard.
Name and address of the Company and ship type
must be the same on SMC, DOC and ISSC (see
1.2.3).
Crewmembers are familiar with Company’s safety
and environmental protection policy.
Senior Officers are familiar with the SMS
procedures.
SMS is written in the official working language of
the crew.
Crew must be able to identify who the DPA is and
what the DPA function is.
Master’s responsibility and authority is clearly
defined.
Emergency procedures, drills and company’s
24/7 availability to be documented and readily
available.
Newly signed crewmembers have gone through
familiarization and required training.
Procedures for reporting of non-conformities,
accidents and hazardous situations are
implemented.
Any required corrective actions for previously
identified non-conformities are under control.
The planned maintenance system is well
implemented, documented and functioning.
Records of maintenance available for inspection.

Master has carried out the review of SMS.

Near misses, defect reports, alcohol tests (if
required by Company’s SMS Manual), risk
assessments in order.
Check with respect to: Yes No Remarks
Forms for enclosed spaces permits are used in
every case of tanks and other enclosed spaces
inspection.
ISPS Code
Most common ground for detention is lack of access control.
Name and address of the Company and ship type
must be the same on ISSC and SMC / DOC

Security level is set according to contracting

government instructions and Ship Security Plan
(SSP).
SSP is protected from unauthorized access or
disclosure.
Limited access to specific parts of the SSP is
provided (ISPS Code, 9.4 & 9.8, Part A).
Drills are carried out regularly as per ISPS Code
and SSP. yes
Records maintained and available for inspection.

Company Security Officer (CSO) or deputy CSO

is available 24/7.
MLC 2006
Most deficiencies are related to the below items that should be checked.
Insufficient manning, e.g. caused by the removal
from the Safe Manning Certificate of under-age
seafarers.
Evidence of repeated non-compliance with
maximum hours of work / minimum hours of rest
for the crew. Yes
Seafarer trained and certified in medical care (for
ship not carrying a medical doctor).
Persons under 16 years not allowed to work
onboard.
Persons between 16 and 18 years allowed to
work onboard but not at posts that are likely to
jeopardize their health or safety.
Medical doctor for ships ordinarily engaged in
international voyages of more than 3 days and
carrying 100 persons or more.
Several seafarers not holding valid medical
certificate(s) repeatedly.
Non-payment of wages and/or repeated cases of
delayed payment of wages over a long period.

Night work for seafarers under the age of 18 is

prohibited, except to the extent that an exemption
has been made by the competent authority under
standard A1.1, paragraph 3, in case of training
programs (exemption to be available).

Confirmation that seafarers are trained and

certified as competent (CoC), or otherwise
qualified to perform their duties (in accordance
with the mandatory instruments adopted by IMO,
i.e. STCW) is missing.
Seafarers onboard the same ship repeatedly not
in possession of valid SEA or seafarers with SEA
containing clauses contradictory to seafarers’
rights.
Any deficiency constituting a violation of
fundamental rights or seafarers’ employment and
social rights.
Any non-conformity that violates fundamental
rights (for example, the attribution of substandard
accommodation based on the race or gender or
trade union activity of the seafarers concerned).

Onboard complaints procedure is available.

Agreement between the Ship Manager and the
Manning agent to exist onboard.
When a ship owner uses a private seafarer
recruitment or placement service, the service
should be licensed or certified or regulated in
accordance with MLC 2006.
BRIDGE
DOCUMENTS – PLANS – MANUALS – CHARTS
Most common grounds for detention are charts and publications not corrected and missing Notices to
Mariners.
All charts and publications correspond to voyage
plan. Yes
Charts and publications up-to-date and old
editions removed. Yes
Chart corrections must be indicated on the chart
itself. Yes
Large scale charts are provided. Yes
Nautical publications up-to-date as per latest Yes
NTMs including Sailing directions and
supplements.
Passage Plan from berth to berth for current
voyage available and undersigned by all
navigating officers. Yes
Pre-arrival and pre-departure tests carried out
and recorded to log books. Yes
Chronometer error log-book in order. Yes If applicable
ECDIS up-to date with latest corrections Yes If used as primary means of
navigation
Second independently powered ECDIS or back-
up paper charts provided. Yes
Bell Book. Engine Status
Radio Log properly filled (Ship particulars, routine Yes Radio
tests or records available, daily position).

Magnetic Compass Deviation Card. Yes 1 year

Maneuvering characteristics.
Emergency Towing Booklet. For Passenger and Cargo ships

Bridge Drawings (Fire Plan, LSA Plan, Muster

List, Damage Control Plan). yes
Muster List. yes
Table of Shipboard Working Arrangements.
SOLAS Training Manual. yes Ship-specific
PUBLICATIONS
Most common grounds for detention are charts and publications not corrected and missing Notices to
Mariners.
Tide Tables up-to date with latest corrections. Yes ADP
International Code of Signals up-to-date with
latest corrections.
IAMSAR Manual Volume III. Yes
Sailing Directions up-to-date with latest Yes
corrections.
Check with respect to: Yes No Remarks
List of Lights up-to-date with latest corrections. Yes ADP
List of Radio Signals. Yes
ITU Publications. Yes
Nautical Almanac. Yes
Notice to Mariners up-to-date with latest Yes
corrections.
Cumulative list of notice to mariners (January or
June Edition). Yes
IMO Publications
- SOLAS
- MARPOL
- STCW
- COLREG
- ILLC
- IMDG Code
- Int. Grain Code (for bulk carriers PANAMAX)
- BLU Code (for bulk carriers)
- FSS Code
- LSA Code
- ISM Code
- ISPS Code
- IMSBC Code

Yes
Flag Administration Circulars up-to date. Yes
International Medical Guide latest edition. Yes
Masters’ Medical Guide (according to flag)
OPERATIONAL – PROCEDURAL – DOCUMENTATION CONTROLS
MARPOL Annex I – Oil Pollution
SOPEP / SMPEP
Crew emergency duties posted at bridge, engine
control room and public spaces.
ISPS Code
Ship Security Alert System (SSAS) is operational Testing interval as per Flag
and records for tests and maintenance available. requirements

EQUIPMENT (BRIDGE)
Navigation
Magnetic compasses (without bubbles,
foundation intact, lighting), Deviation Table and
Error Log book (see 2.4.1.3).
Yes
Gyro compass (including repeaters) and error log
book Yes
9 GHz Radar (a second 9 GHz radar or 3 GHz
radar for ships with GT>3,000) (see 2.4.1.1) Yes
ARPA (GPS, Gyro-compass & speed log For ships with GT>10,000
connected). Yes
Course Recorder if fitted, spare papers for
printers.
Speed and distance indicator with input from
heading device and Propeller revolution counter.
Yes
Rate of turn indicator. For ships with GT>50,000

Displays for rudder angle, propeller revolutions,

thrust, pitch and other indicators visible at main
steering station and at bridge wings.
Yes
Auto-pilot with changeover instructions.
Communication system with main steering room Yes
working properly.
Echo sounder working properly with operating
times, ports recorded and available with spare
paper and ink. Sound alarm to be always ON. Yes
Sound signals (whistle, gong, and bell) and
shapes (2 black balls, 1 diamond shape at bridge,
1 block ball at fore-castle) in good condition. Yes
Daylight signaling lamp (ALDIS) independent See IMO MSC.95(72)
from ship’s power supply and working
satisfactorily. Also, at least 3 spare bulbs to exist
on the bridge. Yes
Navigation lights. Tested on main and emergency
supply. Correct bulbs fitted; lenses clean; arc
screens fitted, spares available with certificates,
sidelight inboard screens painted matt black;
securing brackets & mountings in good condition.
Yes
Test of Navigation light failure warning on bridge.
Yes
Mechanical clocks (2 pcs.) for LMT and GMT.
Signal Flags (complete set). yes
Country Flags.
Sextants.
GPS working properly. Yes
GMDSS equipment (Antennas, VHF installations, Yes
MF and HF Radio Installations, INMARSAT Ship
earth stations, Navtex receiver, INMARSAT EGC
receiver) in good condition, spare papers for
printers are available. No overdue for annual
servicing.
GMDSS batteries in good condition. Yes
GMDSS walkie–talkies with three spare sealed Yes
batteries (check their expiry date).
GMDSS instructions next to devices. Yes
Crew capable of operating NAVTEX / NAVAREA Yes
and safety messages available for review.

Satellite EPIRB clearly marked, able to float free,

manual release fitted, Hydrostatic Release Unit
within service. Can be manually activated.

Line-throwing appliances validity and quantity as

per vessel’s fire and safety plan.
yes
Rocket parachute flares validity and quantity as
per vessel’s fire and safety plan. yes
Hand flares validity and quantity as per vessel’s
fire and safety plan.
yes
VDR recording without any alarm indication

AIS fitted and updated for current voyage

Search and rescue locating devices capable of

operating with batteries in date (SART/AIS
SART) min. 2 pcs for ships>500 GT, and 1 pc for
ships between 300 GT and 500 GT.
Public Address System. yes
General Alarm yes
Water Leakage Alarm (visual, sound alarm)
Normal + Emergency Condition, 30 sec delay.
 Radar
Check with respect to: Yes No Remarks
Inoperative radar is one of the common defects.
RADAR type approved by Flag Administration. Yes
RADAR in good condition as per requirements Yes
and manufacturer’s manual.
RADAR ready for demonstration. Yes
RADAR blind sector drawings are available.
RADAR log book available and records in order. Yes

If ARPA is installed, speed log data must be used

for calculation of manoeuvring characteristics of
targets. Yes
Radar Monitoir performance test carried out and
properly recorded (All Officers familiar with
Monitor Performance Test procedures) Yes
Procedures for periodical testing / maintenance of
Yes
RADAR.
Records are available and verified by Master.
Gyro Compass (GC)
Findings are mostly related to de-synchronized compass readings between main unit and repeaters.

Type approved by Flag Administration. Yes

Annual test report
In good working condition. Yes
The alarms for internal faults are functioning. Yes
Repeaters in order & synchronized with main Yes
unit.
Correction log book is available. Yes
Compare readings with magnetic compass. Yes
Procedures for periodical testing / maintenance of Yes
GC.
Records are available and verified by Master. Yes
Magnetic Compass (MC)
The most common defects are air bubbles in the MC and overdue calibration.
Magnetic compass is type approved by Flag
Administration. Yes
In good working condition. Yes
Without air bubbles & liquid level satisfactory. Yes
Deviation table is available with last calibration Yes
date.
Records of magnetic deviation correspond to real
condition. Yes
Readable by helmsman from steering position. Yes
Internal illumination is supplied from the
emergency electric power.
Correction logbook available and records in
order. Yes
Procedures for periodical testing / maintenance of
MC. Yes
Records are available and verified by Master. Yes
Voyage Data Recorder (VDR)
The most common ground for detention is inoperative VDR / S-VDR.
VDR / S-VDR available as per requirements. Yes
Type approved by Flag Administration. Yes
Valid Certificate of Compliance (annual testing) of Yes
the VDR / S-VDR.
Test reports readily available. Yes
VDR & all associated equipment (e.g. Yes
microphones) in good condition. No “FAULT”
signal on VDR.
Responsible officer is assigned for maintenance
and inspection. Yes
Procedures for activating are in place. Yes
 Electronic Charts (ECDIS) – if used for navigation purposes (i.e. not for training)
Check with respect to: Yes No Remarks
Deficiencies are mostly related to outdated electronic charts.
ECDIS is in good working condition. Yes
Official electronic charts correspond to intended Yes
voyage.
Electronic charts updated for the intended
voyage. Yes
Passage Plan from berth to berth for current
voyage available and undersigned by all
navigating officers and approved by Master.
Yes
Bridge officers are familiarized. Yes
Back up arrangements available either as Yes
provision of paper charts or an independent
powered ECDIS.
The personnel (bridge officers) working with
ECDIS are duly trained and certified (generic and
specific as per STCW). Yes
Automatic Identification System (AIS)
Findings are mostly related to poor transmission or reception performance.
AIS in good condition (inoperative AIS may cause
detention). Yes
Recorded in Cargo Ship Safety Equipment
Certificate, Record of Equipment. Yes
Type approved by Flag Administration. Yes
Annual testing as per Flag Administration's Yes
requirements and records available.
Periodically tested as per PMS. Yes
Long Range Identification and Tracking (LRIT)
Valid Conformance Test (original) onboard. A conformance test report to be re-
issued, if ship changes flag.

Recorded in Cargo Ship Safety Equipment

Certificate, Record of Equipment.
The Master or responsible officers are familiar
with essential operational procedures relating to
LRIT.
ACCOMMODATION
ACCOMMODATION AND LIVING CONDITIONS
Sanitary facilities in crew accommodation are
clean and in proper condition. Yes
Sick bay and medical locker complete and in Check Flag Administration
condition as required. requirements for medical locker
contents
Yes
Medical guide / medicine chest / medical
equipment onboard and updated.
Hospital (arrangement, cleanliness, equipment,
emergency button, log book, hot & cold water
supply both in bath tap and in shower).
Galley and provision rooms clean and without
possible signs of vermin.
Yes
Quality and quantity of food and drinking water
sufficient for the intended voyage. Yes
Galley ventilation grease trap clean. Yes
All garbage collected, separated and disposed of
in accordance with vessel’s Garbage
Management Plan.
Drums are the proper type and the stowage is
according to Garbage Management Plan. Yes
Accommodation ladder including hoisting
arrangements and safety net in good condition. Yes
Ventilation, air conditioning and/or heating
working satisfactorily. Yes
Accommodations are hygienic and functioning.
 FIRE-FIGHTING EQUIPMENT (FFE) (Safety Officer is assigned for inspection of all FFE)
Fire Control Plan
Check with respect to: Yes No Remarks
Up-to-date Fire Control Plan, ship-specific and
permanently displayed. yes
Availability of plan stowed in weather-tight Updated Crew List should be attached
container outside accommodation.
yes
Plan filed in language required by Administration:
working language with translation in English or
French if different. yes
Use of proper IMO symbols. yes IMO Res. A.952(23)
Fire Doors
The most common detainable items are:
a) malfunctioning Fire Doors;
b) damaged Fire Doors; and
c) defective closing devices.

Activation Panel / Mechanism.

Free from hold-back arrangements. Yes
Free from obstructions. Yes
Closing and securing mechanism working Yes
properly.
General good condition of structural parts (frames
and doors). Yes
Responsible officer is assigned for maintenance
and inspection. Yes
Records of inspection and maintenance
available. Yes
Fire Detection System
The most common detainable items are:
a) panel in faulty condition;
b) disconnected loops and detectors; and
c) back-up battery / power supply failure under black-out condition.
Check of 2 minutes delay (general alarm) Normal
& Emergency Condition.
Spare heads available onboard.
Special equipment for tests.
Main control panel / unit in good working yes
condition.
Crew familiar with and able to operate the
system. yes
Local sensors fitted at required positions. yes
All sensors are clean, unobstructed and in good yes
working condition.
Operating procedures are available in the
working language of the crew. yes
Overriding procedures are defined and there are
NO unauthorized overriding or cancelling of
alarms.
International Shore Connection
Spare connection in Fire Control Room. Yes
One gasket packing available Yes
4 bolts (16mm diameter, 50mm in length) and 8 Yes
washers available
Portable Fire Extinguishers
Recorded deficiencies include improper maintenance and missing service reports.
Number & place in accordance with Fire Control
Plan, easy to access, free from obstructions and
ready for use. yes
Extinguishers in good condition, without corrosion
and with sufficient pressure level. yes
All markings and labels are visible and readable.
yes
Spare charges / cartridges & relevant instructions
for onboard recharging.
yes
Crew trained to operate and familiar with their
location. yes
Periodical inspections as per IMO & Flag
requirements by authorized service technician.
Records of periodical inspections are available.
yes
 Means of Escape
Check with respect to: Yes No Remarks
Escape routes to be free from obstructions. Yes
Escape routes adequately lighted by emergency Yes
source of power.
Escape routes to be clearly identified and marked
with fluorescent IMO symbol.
Yes
Steps and handrails to be in good condition.
Stairways and corridors used as means of Yes
escape shall be not less than 700 mm in clear
width (*) and shall have a handrail on one side.
Stairways and corridors with a clear width
>1,800 mm shall have handrails on both sides.
(*)"Clear width" is considered the distance
between the handrail and the bulkhead on the
other side or between the handrails.
Emergency Escape Route of E/R to be equipped
with rope, safety harness and pulley for lifting an
incapacitated person.
Yes
ISPS CODE
Most common ground for detention is lack of access control.
No unaccompanied visitors to enter in vessel’s
accommodation.
Yes
Arrangements for securing and controlling
restricted areas in place as per SSP.
Yes
Restricted areas clearly identified and marked as
per SSP. Yes
DECK
OPERATIONAL – PROCEDURAL – DOCUMENTATION CONTROLS
MARPOL
MARPOL Annex I – Oil Pollution
SOPEP / SMPEP
The most common deficiencies are out-dated list of port contacts and missing approval.

SOPEP Inventory is according to SOPEP

Manual.
MARPOL Annex V – Garbage Pollution
Incorrect entries in the GRB are the most common deficiencies.
Drums are of the proper type and capacity, and
their stowage is according to Garbage
Management Plan. Yes
ISPS CODE
Most common ground for detention is lack of access control.
Gangway / pilot ladder access control procedures
are properly implemented as per SSP.
Yes
Crew in charge of access control is familiar with
their duties. Yes
Arrangements for securing and controlling
restricted areas are in place as per SSP.
Yes
Restricted areas clearly identified and marked as
per SSP. Yes
All security equipment well maintained and tested
according to SSP. Yes
Operational Controls (carried out during the inspection)
Fire drill (high risk locations include main and
ancillary engine machinery, galley spaces)
yes
Abandon drill yes
Emergency steering drill yes
Operational test of main engine
Operational test of diesel generators
Damage control drill
SOPEP/SMPEP drills yes
Man Overboard Drill (incl. recovery of persons
from the water) yes
Watertight doors drill yes
 FIRE-FIGHTING EQUIPMENT (FFE)
Fire Extinguishing System / Fire Main
Check with respect to: Yes No Remarks
The most common detainable items are
a) malfunctioning;
b) blocked nozzles;

c) missing servicing information. yes

Caps with chains for all fire valves.
d) Crew unfamiliar with Isolation system
The fire main pipe system is intact and properly
maintained, free from leakage or temporary
repairs (i.e. patches, clamps, cement boxes etc.).
yes
Fire hydrants and valves are in good condition. yes
Fire hose boxes contain all required equipment
(fire hose of adequate length as per Fire Control
Plan, nozzle and spanner). yes
Fire hose boxes are located as per Fire Control
Plan and marked with IMO symbols. yes
Hoses are free from leaks. yes
Accessibility: no obstruction – ready for use. yes
Records for testing and maintenance are yes
available.
International Shore Connection
Availability onboard. yes
Location clearly marked and in accordance with
Fire Control Plan.
Portable Fire Extinguishers
Recorded deficiencies include improper maintenance and missing service reports.Number & place in
accordance with Fire Control Plan, easy to access, free from obstructions and ready for use.
Extinguishers are in good condition, without
corrosion and with sufficient pressure level.
Yes
All markings and labels are visible and readable.
yes
Spare charges / cartridges and relevant
instructions for onboard recharging. yes
Crew is trained to operate and familiar with their
location. yes
Onboard periodical inspections carried out within
due dates. yes
Periodical inspections, as per IMO and Flag State
requirements, carried out by authorized service
technician. Records of periodical inspections are
available. yes
Emergency Fire Pump
The most common detainable items are:
a) malfunctioning;
b) insufficient pressure;
c) corrosion of the pump.
- Vacuum pump attachments, extract lines, Auto Cylinder to be checked after each pump testing
(weekly).
- Moving parts to be confirmed in good order after each testing (weekly).
- Vacuum Pump complete overhauling to be done every 3 months (instead of one year).

Pump in good condition, tested and ready for

use.
Pump free from leakage (seawater, hydraulic oil,
etc.)
Delivery water pressure (outlet) is sufficient to
operate 2 fire hoses simultaneously at a distance
of at least 12m.
Start / Stop from local and / or remote position
marked.
Operating instructions in the working language of
the crew are posted at appropriate locations.
Records showing instructions, drills and training
of responsible personnel are readily available.

Priming system for low water column head on

suction line.
Pressure gauges fitted on both suction and
delivery pipe in working condition.
Responsible officer is assigned for maintenance
and inspection.
Maintained as per manufacturer’s
recommendations with records available.
Check with respect to: Yes No Remarks
Electrically powered pumps:
1) Able to be run from the emergency supply
2) Connection to emergency switchboard:
Breaker in order and properly labelled.

Fuel-driven fire pumps:

1) Level gauge – quick closing valve/remote
closing device – fuel distribution – flexible hoses
2) Fuel availability: 3 hours autonomy plus
additional fuel for 15 hours
3) Starting system:
a) by compressed air: bottles and recharging
system and distribution line (check if air dryer is
fitted)
b) by battery: records of battery check and
battery charger
4) Exhaust gas pipe tight and properly insulated:
no gas leakage, no hot spots.
Fire main relief valves are checked, if fitted.
Control Means (skylight, quick-closing valves, pumps and machinery)
The most common detainable item is malfunction of quick closing valves for fuel system.

Local and remote closing mechanisms are well

maintained and in good working condition.
Location of remote controls to be in accordance
with Fire Control & Safety Plan. Crew should be
familiar with it.
Operating instructions including valve legends
should be posted nearby and crew to be familiar
with them.
For manually operated systems, means must be
provided for stopping fuel oil unit and transfer
pumps.
Locking and hold-back (as applicable)
arrangements are in good condition.
Responsible officer is assigned for maintenance
and inspection.
Periodically inspected and maintained as per
planned maintenance system and ready for use.

Call points - visual and audible fire signal at the

control panel on the Bridge or control station. yes
Engine Room Fans (emergency shutdown). Engine Room
- Fuel shuts down and emergency quick-
closing valves function correctly
- For pneumatic (air) quick-closing valves,
check pressure gauges and verify that system
is fully charged
- For wire type quick-closing valves, wires
must have regular inspection/ test records
- For hydraulic valves, records of regular oil
level check and leak testing to be available.

Fire Dampers
The most common detainable item is malfunctioned or corroded dampers.
Ventilation flaps and dampers moving freely with
all parts in place.
Casing of damper in order and tight: No holes /
wastage & proper connection to deck.
Crew familiar with operation of fire dampers. yes
Dampers / ducts preferably marked, indicating
clearly which space the damper serves.
Fire dampers to be properly marked with
fluorescent IMO symbol as per vessel’s Fire
Control & Safety Plan. yes
Operating handles and stoppers in good
condition.
Responsible officer is assigned for maintenance
and inspection.
Periodic maintenance and required tests of local
and remote operation carried out.
Open / Close positions are properly marked.
Locking pins can be easily removed.
Machinery flaps and ventilators close correctly.
Skylights close from local and remote positions.

Ventilator flame screens are in good condition.

 Low-expansion Foam System
Check with respect to: Yes No Remarks
Container of foam in order and fitted with means
to check the amount of foam stored inside.

The correct quantity of foam to be stored inside

the tank.
Foam liquid mixer adjusted for the proper mixture
percentage (3% or 6%).
High-expansion Foam System
Foam generator in order and properly connected
to sea water and foam lines.
Dampers on discharge duct in good condition.
Remote control panel and switchboard in order
and properly labeled.
Sprinkler System (Hyper-Mist)
Operational Test - Normal + Emergency
Condition.
Spare heads.
Section valves and alarms are tested.
Pressure gauges function correctly.
Pipe work is checked and in good condition.
The test of Sprinkler System triggers an
automatic visual and audible alarm for the
section.
Pumps are tested.
Switch in “Auto” mode during normal operation.
Operating & testing instructions to be posted
nearby the operation panel.
LIFE-SAVING APPLIANCES (LSA)
4.3.1. Lifeboats (see also Annex I, “Lifeboat/Rescue-boat Equipment”)
Inoperative lifeboat engine & improper re-setting of the on-load release gear (where fitted) are the
most common grounds for detention, and/or : Starting Batteries not properly charged or unable to be
charged.
All lifeboats fully operational and ready to be
launched. yes
Lifeboat hull is in good condition, free from
cracks, holes, or corrosion damage. yes
Lifeboat is stowed in the correct position. yes
Engine in good operational condition with yes
sufficient fuel for at least 24hrs continuous
operation, and no fuel / lube oil leaks.
Starting batteries are fully charged. yes
All required equipment in lifeboats in good yes
condition.
The bilge is clean from oil and bilge pumps in
good condition (suitable suction & delivery pipe
provided). yes
Bottom plugs (non-return valves) in good
condition.
All posted signs and instructions in good
condition. yes
Vessel’s name and port of registry to be marked
on lifeboat hull. yes
Lifeboat dimensions, weight and max. number of
persons to be marked on lifeboat hull. yes
Rudder and steering gear tested & in good
condition. yes
Propeller and shafting gear with clutch. yes
Painter attached correctly and painter release yes
operational.
Outside handrails are in good condition. yes
Side grab lines are in good condition. yes
Compressed air system in good condition and
tested.
Each set of safety belts for a seat to be of a
colour which contrasts with the belts for seats
immediately adjacent. yes
Annual inspection of lifeboats carried out by
authorized service technicians. yes
Responsible officer is assigned for maintenance
and inspection.
yes
Lifeboats maintained as per planned
maintenance system and manufacturer’s
recommendations. yes
Maintenance records are readily available. yes
Retroflective tape in good condition. yes
No excessive corrosion on tie-bands (also in the yes
lower part).
Hooks or suspension eyes in good condition. yes
Dynamic Test (1.1 times the weight of the yes
lifeboat) has been carried out.
SWL and date of wire renewal marked on davits.
yse
Emergency lighting to be available at both
stowage and launching positions yes
Thermal protective aids. yes
Emergency tiller operation instructions to be yes
posted inside lifeboat.
Embarkation ladders in good condition, properly
stowed & fixed on deck. Protective canvas also in
good condition. yes
 On-load Release Gear
Check with respect to: Yes No Remarks
The most common detainable items are:
a) significant corrosion on the hooks;
b) damaged release cable; and
c) improper re-setting after use.

On-load release gear (if fitted) in good working

condition, tested and release controls clearly
marked. yes
Responsible officer is assigned for maintenance
and inspection.
yes
Operation of on-load release gear to be
adequately protected against unintentional or
accidental release. yes
Visual indications of hydrostatic membrane on
internal release handle in correct position. yes
Internal release handle should move freely
without using heavy force. yes
Safety pin (if fitted) in place and in good condition
to prevent accidental release.
yes
Safety glass intact on manual override lever for
hydrostatic release (if applicable).
Release cables in good condition and not
submerged in water in the bilge keel of the
lifeboat. yes
No significant corrosion on the hooks. yes
Maker’s maintenance guide & recommendations yes
are available and implemented.

Annual inspection is carried out as per Flag

Administration’s requirements.
yes
5 yearly thorough examination and overload
testing carried out. Check Certificate.
The release control is clearly marked in a color
that contrasts with its surroundings. yes
Clear operating instructions posted and assigned
to crew familiar with the operation. yes
Off-load Release Gear
The most common detainable items are:
a) hooks are not moving; and
b) remote release system is not working.

Off-load release gear (if fitted) in good condition.

Safety pin in place (if fitted).

No significant corrosion of the hooks.
Hooks well-greased and swing freely when
opened.
Remote release system is working (if fitted).
Inflatable and Rigid Liferafts
The most common detainable items are:
a) overdue service of life raft; and
b) hydrostatic unit (overdue date).

Life raft cradles in good condition.

Container shells free from cracks and damage Yes
(for inflatable liferafts).
Emergency Lighting available at Stowage
Position & Launching Position. Yes
Embarkation Ladders in good condition and
properly fixed on deck. Protective canvas also in
good condition. Yes
Crew is familiar with their use and operation. yes
If not possible to carry out servicing within due
date, have extension authorization.
Hoisting arrangement (if fitted) is maintained and
operational. Painter line correctly attached with a
hydrostatic release unit. Weak link correctly
attached. Hydrostatic release units within expiry
date. Yes
All posted instructions in good condition. Rafts
annually inspected at approved servicing facility.
Yes
Responsible officer is assigned for maintenance
and inspection. yes
Certificate of inspections and maintenance
records are readily available.

Periodically inspected and maintained as per

planned maintenance system & maker’s
recommendation
Liferaft container to be marked with vessel’s
name, registry port & max. number of persons. yes
Retro-reflective material to be fitted. yes
For vessels with length > 100m: A 6-persons
liferaft to be fitted at forecastle, with embarkation
ladder nearby. ATTENTION: this liferaft may not
have a hydrostatic release unit, since it is of the
manually thrown type.
All launching instructions under emergency lights.
yes
 Launching Arrangements for Survival Craft
Check with respect to: Yes No Remarks
Davits are in good condition without structural corrosion or damage.
Checked for excessive corrosion under
foundations. Yes
Guide rollers, sheaves and blocks are in good
condition, greased and moving freely. Yes
Winch brake in good condition, operating
satisfactorily in “free-fall” mode and the manual
brake automatically re-applying upon release.
Yes
Falls are properly maintained and replaced at
least every 5 years. Moreover, to be properly
wound on the winch drum. Yes
Lashing and securing arrangements are in good
condition and correctly installed.
Yes
Bowsing gear and tracing gear in good condition
(as applicable).
Yes
Self-lowering arrangement (if fitted) in good
working condition. Tested during lowering.
yes
Launching arrangements including winches and
brakes are maintained and inspected / tested.
Yes
Limit switches are in good working condition. Yes
Annual inspection by competent person as
required by Flag Administration.
5 yearly overload test and maintenance
conducted as required, with related certificates
readily available.
Every 3 months all lifeboats (free-fall lifeboat
every 6 months) have been waterborne and
tested satisfactory.
Crew familiar with lowering procedures. Drills
carried out as required. Records of drills readily
available.
Lifeboat embarkation arrangements / platforms in
good condition and ready for use. Boarding gates
in the railing open freely (if applicable). Yes
Launching procedures posted at the station and
under emergency lights.
Yes
Responsible officer assigned for maintenance
and inspection. Yes
Records of inspection and maintenance
available. Yes
Lifebuoys

The most common defects are expired smoke signals and burnt lights.
Lifebuoys are inspected and in good condition,
free from cracks or damage.
yes
Correct amount of lifebuoys and placement as
per approved Fire Control & Safety Plan. yes
Markings appropriate and clearly visible (ship
name, port of registry and with retro-reflective
tapes). yes
Bridge wings lifebuoys (man-over-board) with
smoke / light signal within expiry date.
Moreover, the weight of MOB lifebuoys must be
at least 4 kg. yes
Ready for immediate use. yes
Lights tested periodically and batteries replaced yes
(within expiry date).
Heaving lines in good condition, not entangled or
tied up. yes
Holding brackets for lifebuoys and light/smoke
signals in good condition. Records of inspections
and maintenance readily available.
yes
Responsible officer assigned for maintenance
and inspection. yes
Lifejackets
The most common defect is expired lights batteries.
A lifejacket for every person onboard plus
additional lifejackets for persons on watch.
Location at survival craft stations.
yes
Stowed correctly as per Fire Control & Safety yes
Plan and easily available.
Crew is familiar with the location and use. yes
SOLAS approved type. yes
Whistle and light in good condition. yes
Batteries are within expiry date. yes
Retro-reflective tapes in good condition. yes
Vessel’s name to be noted. yes
All posted instructions in good readable condition. yes

Periodically inspected as per planned

maintenance system.
Responsible officer assigned for maintenance. yes
Records of drills and maintenance are available. yes
 Immersion Suits
Check with respect to: Yes No Remarks
The most common defect is that the number of immersion suits does not meet the requirements.

Quantity and sizes available as per requirements

and SOLAS approved type. yes
Stowed correctly and easily available. yes
Crew is familiar with location and use of yes
equipment.
Whistle and light are in good condition. Batteries
within expiry date. Reflective tapes in good
condition. yes
Watertight zippers are in good condition. yes
All posted instructions are in good condition and yes
easily readable.
Periodically inspected as per planned
maintenance system. yse
Responsible officer assigned for maintenance. yes
Records of drills and maintenance are available. yes

Pressure test: a) Every 3 years

a) If up to 10 years age b) Every year
b) If more than 10 years age
Flag requirements should also be checked.

Rescue Boat (see also Annex I, “Lifeboat/Rescue-boat Equipment”)

Rigid or Inflated construction, 3.8m < length <
8.5m, capable of carrying at least five seated
persons and a person lying on a stretcher.
Provided with sufficient fuel, capable of
maneuvering at 6 knots for a period of at least 4
hours.
Fitted with an inboard engine or outboard motor.

All equipment secured as not to interfere with any

launching or recovery procedures. yes
Operational tests have been carried out
successfully. yes
Launching and / or maneuvering. yes
Operational Readiness of LSA, Onboard Training and Instructions
The most common ground for detention is that crew is not familiar with their emergency duties.

Muster list and emergency plans in place. yes

Emergency duties assigned for crew. yes
Muster list updated with the latest crew changes. yes

Emergency plan specifies the emergency alarms

signals. yes
Posted instructions at various locations in good
readable condition.
yes
Emergency escape routes are unobstructed and
marked with recommended IMO symbols. yes
Safety Instructions in cabins. yes
MEANS OF EMBARKATION
Pilot & embarkation ladders and other
embarkation arrangements (accommodation &
combination ladders) in good condition (SWL -
safe working load / max. persons simultaneously
on / max. working angle). yes
PERSONAL PROTECTIVE EQUIPMENT (PPE) (see also Annex II, “Firefighting Outfit”)
Recorded deficiencies include unacceptable condition of facemasks and insufficient pressure in the air
bottles.
Fireman outfits in good condition and type
approved. Fire-fighting outfits appropriately sized
to fit designated crew. yes
Breathing apparatus (BA) sets in good condition
(check for leaks). yes
All air bottles are fully charged (including all
spares). yes
Low pressure alarm on BA operating correctly. yes
Quantity & position of outfits and BA as per Fire yes
Safety Plan.
Torch and radio fully charged. yes
Equipment stowed in appropriate fire station, yes
ready for use.
Easy access without obstruction to fire stations
and equipment.
yes
Crew is familiar and trained in the use of
equipment and required procedures.
yes
Responsible officer is assigned for maintenance
and inspection. yes
Records available showing periodical inspections
and maintenance as per maker’s
recommendations. yes
EEBDs placed according to Fire Control & Safety
Plan and fully charged. yes
 STABILITY, STRUCTURE & RELATED EQUIPMENT
Hull Damage affecting Seaworthiness
Check with respect to: Yes No Remarks
The most common ground for detention is cracks on deck and hull frames.
Hull, deck and internal structures (WBT, etc.)
regularly inspected. Yes
Special attention to welding seams and previous
repairs. Yes
Class must be notified for verification of repairs.
Yes
Hull and Machinery Condition
The most common ground for detention is cracks on deck and hull frames.
Ship’s side shell plates without damage and
excessive wastage, as far as visible.
Yes
Emergency diesel generator arrangement for
immediate supply of electrical power in proper
working condition.
Level in fuel storage tank must be 80% capacity
as a minimum.
Anchoring devices in good condition - no
damages. Yes
Mooring ropes in good working condition. Yes
Collision Bulkhead. Yes
Penetration of bhds. Yes
Em’cy Lighting, Batteries & Switches – Emergency Diesel Generator (EDG)
The most common defects are automatic start failure and defective battery.
In good working condition.
Crew properly trained for manual operation.
Two independent means of starting to be
provided in good working condition.

Fuel and lube oil quantity sufficient. Level in fuel

storage tank must be enough for:
18 hours continuous operation
capacity (for cargo vessels)

Automatic start-up and auto-connection to

switchboard are working properly (black out).
Start-up testing procedures posted in place
(blackout simulation) and responsible officer
familiar with.
Emergency switchboard mode selector set to
automatic.
EDG room is clean and ventilated.
Fire protection in good condition.
Protected against unauthorized access.
Instructions against electric shock.
Anti-shock rubber mats in front of all electric
panels.
Earth Test.
Electric cable arrangements properly installed
and insulated, without any loose wiring. Light
covers properly fixed on all lamps.

Remote fuel shut off is clearly marked and the

operating mechanism is in good condition.
Battery levels and specific gravities are correct.
Spare electrolyte & distilled water levels are
correct.
Appropriate personal protective equipment is
available in the area.
LOAD LINE
Stability / strength / loading information &
instrument. Yes
Protection of hatch openings and other openings.
Yes
Sea valves and overboard discharges, including
their attachments to shell.
Means of protection for crew and means of
access. Yes
Bulwark and freeing ports. Yes
Freeboard marks or other marks in accordance Yes
with the Certificates.
The vessel is not submerged or loaded beyond
the limits allowed by the Load Line Certificate(s) Yes
Railing, gangway, walkway & means for safe
passage. Yes
Windows, side scuttles and deadlights. Yes
Machinery space openings. Yes
Manholes / flush scuttles. Yes
Cargo ports and other similar openings. Yes
Scuppers, inlets and discharges. Yes
Decks properly maintained and painted. Yes
Plating free from oily residues. Yes
No obstruction in passage ways. Yes
 VARIOUS EQUIPMENT
Weather-tight Doors
Check with respect to: Yes No Remarks
The most common ground for detention is wastage and doors not closing properly.
Locking mechanism / clamps in good condition,
moving freely and well-greased. Yes
Open/close direction arrow to be in place. Yes
Gasket material in good condition-free from Yes
damage.
Door frame in good condition, free from corrosion
and damage. Yes
Hand grips are intact. Yes
Open / close gear (as applicable) in good Yes
condition.
The doors are free from obstructions. Yes
Responsible crewmembers assigned for Yes
maintenance, inspection & emergency duties.
Maintenance and inspection records available. Yes
Vent Heads, Air Pipes, Gooseneck-type Vents, etc.
The most common ground for detention is wastage and defective screen nets.
Intact and well maintained, free from corrosion
and damage. Yes
All bolts and nuts properly tightened. Yes
Flame arrestors (metal net) in place and free Yes
from damage or corrosion. Ball / float / flap (as
applicable) free from damage.
Overflow trays for fuel and lube oil tank air pipes
are properly arranged and marked with their
capacity. Associated plugs are in place and
secured. Vent head is properly marked with name
of the associated space. Yes
Open / close flaps moving freely. Yes
Locking / securing arrangements in good Yes
condition.
Gasket material for covers in good condition, free
from damage. Air pipes properly secured.
Yes
Crew members assigned to shut down vents
during emergency are familiar with duties. Yes
Cargo Hold Hatches and Covers (Dry Cargo)
The most common defects are corrosion cracks and hydraulic leaks.
In good condition, well maintained & weather-
tight. Yes
Guide rails / rollers without damage, corrosion
and moving freely. Clamping devices (quick
closing cleats) in good condition. Yes
Open / close mechanism in good condition (well-
greased if chains / without any hydraulic oil
leakages if hydraulic jacks).
Yes
Hatch cover securing arrangement in good
condition. Yes
Gasket material for hatch cover in good condition,
free from damage. Operating personnel duly
qualified. Yes
Periodically inspected and maintained as per
Planned Maintenance System. Yes
No blocking of gutter and drain hole. Yes
Compression bar in place and connected. Yes
Ventilators fitted with weather-tight cover: Yes
a) Cover & louvers not deformed
b) Gasket in place and in good condition
c) Hinges and dogs in good working condition
and well-greased
Check High - Low Alarm in Cargo Holds. Yes
Mooring Equipment
Marking (heave / slack) Yes
Winch Brake Test Yes
Foundation Yes
Rollers Yes
Cranes
SWL / max. working angle / max. work radius /
date of wires renewal to be marked. Yes
Hooks / rollers / sheaves in good condition. Yes
Bunkering
Bunkering Procedures to be posted.
Last Pressure Test of bunker lines (USCG
Requirements): The bunker lines must be
annually tested under static liquid pressure at
least 1.5 times the maximum allowable working
pressure (MAWP).
Paint Locker
For area < 4m : Portable fire extinguishers
2 Sprinkler system to be regulalry tested and
(CO2 or DP) to be available near the test date clearly stenciled near outside
valve
entrance. For area > 4m : 2

Fixed fire extinguishing system operated from

outside the locker fitted. Yes
Instructions to be posted. Yes
Lighting fittings, fire detector, heating appliances, Yes
ventilator motors inside paint locker to be of
explosion-proof type (for ships built on or after
01/07/2007as per SOLAS Ch. II-1).
Oxygen – Acetylene Bottles
Check with respect to: Yes No Remarks
To be stowed in separate lockers, well ventilated.

Marking.
Flame & flash-back arrestors in good condition
and properly fitted on flexible hoses & bottles.
Flexible hoses to be in good condition.
Water Ingress System
Check of Alarms. Yes
Spare sensor to exist onboard. Yes
ENGINE ROOM
PROPULSION AND AUXILIARY MACHINERY
Main Engine (M/E)
The most common defect is leakage; severe leakage may cause ship’s detention.
Fuel in use as per requirements (fuel changeover
procedures properly followed).
In case the ship is using ultra low sulphur fuel,
the fuel system is Class approved.
Main Engine(s) in good condition. Free from
unauthorized arrangements. Free from fuel
leaks / tracings.
Insulation of hot surfaces.
Free from obstructions.
Safe access and protection from moving parts
and hazardous objects.
Spare parts are available for safe operation.
Operating instructions / drawings are available in
the working language of the crew.
Maintenance as per PMS. Records readily
available.
Crew members are duly certified and qualified for
M/E operation and maintenance.
Oil leakage system operational test.
Visual Inspection of double skin oil high pressure
piping.
Emergency stop.
Oil mist detector and other automatic shut-off
arrangements & alarms for M/E in working order.

Engine Room Cleanliness

Dirty Engine Room is one of the top grounds for detention.
The Engine Room is clean with proper lighting.
Floor decks cleaned, free from oil and dirt
tracings.
Escape routes properly marked - free from
obstruction.
The oily rags are disposed properly as per
vessel’s GMP requirements.
No loose or unprotected electric wires.
The spares, tools and equipment are stowed as
per arrangements –no loose objects.
Heavy objects are stowed and properly secured.

Special attention to cleanliness of bilge wells.

All instruments, indicators, signal lights, etc. are
clean, free from damages, in good working
condition.
The deck floor, ladders, platforms with antiskid
surface (ship-specific).
Hazardous materials and chemicals stowed in a
separate locker.
Engine Room cleaning routine implemented
onboard.
Responsible engineer assigned.
Periodical inspection of cleanliness carried out
and records available.
MSDS to be available in relevant storage areas
for all paints / chemicals onboard. Moreover,
relevant personal protective equipment to exist at
these areas.
Engine Room and Machinery Condition
Main propulsion system in proper working
condition.
Remote fuel shut off is clearly marked and the
operating mechanism is in good condition.
Jacketed piping system on high pressure fuel
lines properly installed and alarms working.
Engines and piping systems free of leakages.
Quick-closing Valves.
Bilge Valves.
Cross Connection Valves are being inspected
periodically at sea at least once a week.
Suction Valves.
Transfer Pump & Fans (STOP out of E/R).
Bilge Alarm System.
Collecting Tank (Bunker Station).
Isolating Valves (bilge, black, grey, remote Usually for Passenger vessels for
controlled) between watertight bulkheads. pipelines crossing different
compartments

Tank Level Indicators: Glass with protective

device.
Funnel: Check cleanness inside and outside.
Communication of Bridge with Engine Room (2
means).
Steering Gear
Check with respect to: Yes No Remarks
Common defects are:
a) Malfunctioning
b) Rudder angle indicator & gyro repeater (if applicable) not synchronized.
c) The Officers and crew nit familiar with Emergency Steering Operations.

Steering gear and control systems in good

operational condition and free from oil leaks.
Rudder stock / sealing clean with no water or oil
leaks.
Bearing in good condition.
Switchboards in good condition.
Means of communication between Bridge and
Steering Gear Room to be provided & tested.
Gyro compass repeater synchronized (if
applicable).
Rudder angle indicator operating and
synchronized.
Main / emergency steering changeover
procedures displayed on Bridge and Steering
Gear Room.
Crew trained properly for emergency steering and
records of drills are readily available.
Operational Test with one / two pumps: From 30°
port to 35° stbd in 28 seconds and vice- versa.
Overload Alarm.
Escape route marking.
Indication compatibility between Bridge and
Steering Gear Room.
Steering Gear: Emergency test as per drill
schedule.
Auxiliary Engine(s) (A/E)
Leaks of oil or water may lead to ship’s detention.
In good operating condition.
Free from leakage.
Free from obstructions and unauthorized objects.

Spare parts are available for safe operation.

During port stay, sufficient power is produced by
the A/E for safety and port operations.

Means to sustain or restore operation if one of

the essential auxiliaries becomes inoperative.
Protection from moving parts and hazardous
objects.
Shielding / screening of hot surfaces in order.
Crew complies with the safety regulations.
Personnel duly qualified and certified for A/E
maintenance and operation.
Maintenance as per Planned Maintenance
System and records readily available.
Oil Leakage system operational test.
Visual Inspection of double skin piping.
Emergency Stop.
Parallelism.
Earth Test 220/380.
Black Out (Emergency Generator). Two means of start, two sets of
batteries, two chargers

Self-Protection (visual / sound alarm) oil

pressure, high temperature etc.
Main Fire Pump (to be checked with the rest of E/R machinery)
The most common detainable items are:
a) malfunction
b) insufficient pressure
c) corrosion of the pump.

Tested and confirmed to be in good condition.

Water pressure sufficient for 2 hoses.
Number of pumps as required.
Power supply correct.
Pipe connection flanges in good condition and
free from leaks.
Pressure gauges are in good condition.
Start / Stop from different locations as per Fire
Control Plan (as applicable).
Delivery water pressure (outlet) is sufficient as
per regulations.
Working performance test is carried out.
Maintenance, test and training records are
available.
Records showing drills and instructions of
responsible personnel are readily available.
Responsible officer is assigned for maintenance
and inspection.
Isolating valves in main tested, marked and
maintained.
Sprinkler System (Hyper-Mist)
General Condition of fixed fire-fighting
extinguishing system in E/R.
Hyper-mist switch in “Auto” mode.
Means of Escape
Escape routes to be free from obstructions. yes
Escape routes adequately lighted by emergency yes
source of power.
Escape routes identified and marked with
fluorescent IMO symbol. yes
Steps and handrails to be in good condition. yes
Stairways and corridors used as means of
escape shall be not less than 700 mm in clear
width (*) and shall have a handrail on one side.
Stairways and corridors with a clear width
>1,800 mm shall have handrails on both sides.
(*)"Clear width" is considered the distance
between the handrail and the bulkhead on the
other side or between the handrails.
Emergency Escape Route of Engine Room to be
equipped with rope, safety harness and pulley for
lifting incapacitated person. yes
Boiler
Check with respect to: Yes No Remarks
General Condition
High / Low Level Alarm
MARPOL EQUIPMENT
Oil Filtering Equipment / 15 ppm Alarm
Deficiencies related to Oily Water Separator (OWS) are common grounds for detention. Illegal
discharge may have serious legal implications.

System in good condition and as per Class

approved piping drawing. No physical
modifications / alterations apparent.
Type Approval Certificate available onboard for
both OWS
No direct overboard discharge connections
bypassing OWS.
Avoid leaving temporary equipment (e.g. flexible
hoses) onboard causing suspicion of illegal
discharge.
OWS set up correctly to indicate the oil content
and give alarm at 15 ppm.
All control panels, lamps, alarms in good
condition.
Personnel involved in the operation of OWS
trained.
User guide and maintenance manual available
and implemented.
Operating instructions and drawing posted in the
vicinity of OWS.
Spare parts available onboard (at least one spare
OWS Coalescer Filter)
System tested regularly and test records
available for inspection.
Testing procedure for the equipment is in place.

Filters maintained properly and not saturated with

oil.
Equipment and surroundings clean and tidy.
Check that type of equipment is marked correctly
in the IOPP supplement.
OWS Performance / Calibration Test (15 & 0
ppm), (every 5 years or as per Flag)
Flushing Line in bright color.
Overboard Sealed & Padlocked. Key in
possession of Chief Engineer.
Incinerator
Type Approval of Incinerator.
Operation Instructions.
Ash Collection Box.
Alarms.
Sewage System
Type Approval of Sewage Treatment Plant.
Overboard Valve (seal & padlock – key in hand of
Chief Engineer).
Marking.
Hoses for adjusting air flow for the sludge
sewage return, on top of the STP, should be
transparent to allow observing the operation.
MARPOL Annex V - Garbage Pollution
Drums are the proper type & capacity. Stowage
in the E/R is according to Garbage Management
Plan.