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Chap2 Excel

This document discusses descriptive statistics in Excel and additional tools. It covers calculating averages, ranges, variance, standard deviation, percentiles and quartiles using Excel functions. It also summarizes using the Analysis ToolPak add-in for Windows to generate summary statistics tables, and the free StatPlus:Mac LE software for Mac to perform similar analyses. Instructions are provided on installing the Analysis ToolPak and running StatPlus.

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TC RaNa
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38 views

Chap2 Excel

This document discusses descriptive statistics in Excel and additional tools. It covers calculating averages, ranges, variance, standard deviation, percentiles and quartiles using Excel functions. It also summarizes using the Analysis ToolPak add-in for Windows to generate summary statistics tables, and the free StatPlus:Mac LE software for Mac to perform similar analyses. Instructions are provided on installing the Analysis ToolPak and running StatPlus.

Uploaded by

TC RaNa
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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1

Using Excel, Chapter 2:


Descriptive Statistics

• Individual Descriptive Statistics using Excel Functions 2

• A Summary of Descriptive Statistics Using the Analysis ToolPak (Windows Users) 3

• A Summary of Descriptive Statistics Using StatPlus (Mac Users) 4

• Getting and Running the Analysis ToolPak and StatPlus LE 5


2

Individual Descriptive Statistics using Excel Functions


• Averages:

– The mean is calculated using the AVERAGE(cell range) function.


– The median is calculated using the MEDIAN(cell range) function.
– The mode is calculated using the MODE(cell range) function.

• Range, Variance, and Standard Deviation:

– The range is calculated using the MIN and MAX functions.


– The sample variance is calculated using the VAR.S or VAR (older versions) function.
– The sample standard deviation is calculated using the STDEV.S or STDEV (older versions) function.
– The population variance and standard deviation are calculated using the VAR.P and STDEV.P
functions respectively.

• Percentiles & Quartiles

– The k th percentile is found by Pk = PERCENTILE(Data Range, k in decimal form)


– The first quartile (Q1 ) is found by PERCENTILE(Data Range, 0.25)
– The the third quartile (Q3 ) is found by PERCENTILE(Data Range, 0.75)

• Box-Plots and 5-Number Summaries:


Excel is terrible with box-plots. There are various add-in’s you can find. I find the easiest method
is to grab a free-use template from the internet. There are many. Just search boxplot Excel Version.
You enter the data into the correct location and a graph of the box-plot is made via a sequence of
non-standard graphing tricks.

There is no single command to get Excel to make a 5-number summary but you can piece it together
pretty easily.
5-number summary: Excel Commands
min MIN(Data Range)
Q1 PERCENTILE(Data Range, 0.25)
Q2 MEDIAN(Data Range)
Q3 PERCENTILE(Data Range, 0.75)
max MAX(Data Range)
3

• A Summary of Descriptive Statistics Using the Analysis ToolPak


Windows Users Only
The Data Analysis ToolPak is available for free to all Windows versions of Excel. It is not available
to Mac users. Installation directions are on the last page of this document. It provides a nice way to
create a complete table of valuable statistics. Once you’ve added this package, go to the far right tab
and click

1. Click the Data tab.


2. Click the Data Analysis option on the far right.
3. Choose Descriptive Statistics
4. A dialogue box will open.
5. Place cursor in the Input Range box and select the data by highlighting it.
6. Check Labels in the First Row if that is the case.
7. Select Output Range and choose a location for the output by clicking on a cell in the worksheet.
8. Check the box Summary Statistics
9. Click OK
10. You will get an output table of summary statistics like the ones below.

Note: Excel will violate the round-off rule almost every time. You’ll have to edit this by right clicking
on the cell then:

format → number → the appropriate number of decimal places


4

• A Summary of Descriptive Statistics Using StatPlus


Mac Users Only
The Analysis ToolPak which comes free with every Windows version of Excel is not available for Mac
Excel. There is an application called
StatPlus:Mac LE (http://www.analystsoft.com/en/products/statplusmacle/).
This is a free version of the full StatPlus application. It is actually better than the Analysis ToolPak but
you have to run it alongside Excel as opposed to directly within Excel. So you have to get accustomed
to running them simultaneously. Once you have downloaded the software, you can get a nice summary
of descriptive statistics by following the sequence below.

1. Run StatPlus from the Applications folder. It automatically opens Excel.


2. Click Statistics.
3. Choose Basic Statistics and Tables.
4. Choose Descriptive Statistics.
5. Select the range of cells in which the data lies.
6. Check Labels in first row only if you highlighted the column headings.
7. Click ’OK’.
8. The results are printed on a separate StatPlus page.
9. You can cut and paste the results back into your Excel spreadsheet if you want.
5

• Getting and Running the Analysis ToolPak and StatPlus LE

– Installing Analysis ToolPak (Windows Only)


1. Open a blank Excel spreadsheet.
2. Click on the windows icon (pre 2010) or the file tab (2010+).
3. Choose Excel Options (pre 2010) or just options (2010+).
4. Choose add-ins.
5. In manage (bottom of window), choose Excel Add-ins and click Go.
6. Check the box that says Analysis ToolPak and click OK.
7. After you load the Analysis ToolPak, the Data Analysis command is available under the Data
tab. It should be the far right option.

– Getting StatPlus LE (Mac Only)


As of this writing, if you are running Excel 2008 or higher on a Mac, the Analysis ToolPak is
not available. There is an application called StatPlus:mac LE which is a free version of the full
StatPlus application. It can handle most of the tasks performed by the Analysis ToolPak and the
full version is probably superior - but that costs money.

Once you download the software from http://www.analystsoft.com/en/products/statplusmacle/,


1. Run StatPlus from the Applications Folder.
2. If you don’t already have Excel open, it will open it for you.
3. You will run the commands from the StatPlus menu (top menu bar).
4. Choose the appropriate cells from the Excel worksheet containing the data.
5. The results are printed to a separate Excel worksheet.
6. You can then cut and paste these results in the Excel Worksheet that contains the data.

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