EGERTON UNIVERSITY

STUDENT HANDBOOK

Revised in 2017

STUDENT’S HANDBOOK 1
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 EGERTON UNIVERSITY

STUDENT’S HANDBOOK

Issued by:-

THE OFFICE OF THE DEAN OF STUDENTS

STUDENT’S HANDBOOK 2
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 Prof. Shem O. Wandiga
Chancellor
Egerton University

STUDENT’S HANDBOOK 3
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 Dr. Ben Chumo
Chairman of Council
Egerton University

STUDENT’S HANDBOOK 4
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 CHIEF UNIVERSITY OFFICERS

Prof. Rose A. Mwonya

Vice-Chancellor

Prof. Alexander K. Kahi Prof. Issac O. Kibwage Prof. Alfred C. Kibor

Deputy Vice-Chancellor Deputy Vice-Chancellor Ag. Deputy Vice-Chancellor
Academic Affairs Administration, Planning & Development Research and Extension

Prof. Lenah Nakhone-Wati Prof. S. F. Owido Dr. T. K. Serrem Prof. B. O.

Bebe Princpal, NTCC Registrar ( AA ) Registrar ( APD) Ag.
Director, ( R&E )

Janegrace Kinyanjui Moses Ouma

University Librarian Finance Officer

STUDENT’S HANDBOOK 5
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
Contents
1.0 INTRODUCTION ........................................................................ 8
1.1 ABOUT EGERTON UNIVERSITY ................................................. 9
1.2 Why Egerton is the University of Choice ................................ 11
1.3 The University Administrative Structure ................................ 12
1.4 Academic Affairs.................................................................... 15
1.5 Research and Extension ........................................................ 16
II. CAMPUSES, COLLEGES, FACULTIES, SCHOOLS, DIRECTORATES
AND INSTITUTES ........................................................................... 19
2.1 Main Campus (Njoro Campus) ........................................... 19
2.2 Nakuru Town College Campus ........................................... 20
2.3 Nairobi City Campus ........................................................... 20
2.4 Kenyatta Campus ............................................................... 21
2.5 Baringo Campus ................................................................. 21
2.2 Faculties ................................................................................. 21
2.3 DIRECTORATES ....................................................................... 29
2.3.1 College of Open and Distance Learning (CODL) .............. 29
2.3.2 Directorate of Quality Assurance .................................... 30
2.3.3 Board of Post Graduate School ....................................... 32
2.3.4 Time Tabling and Examinations....................................... 32
2.3.5 Board of Undergraduate Studies and Field Attachment
Programmes( BUGS)................................................................. 33
2.3.6 The Directorate of Institutional Advancement (DIA) ...... 34
2.3.7 The Directorate of University Welfare Services .............. 35
III STUDENTS AFFAIRS DEPARTMENT ........................................... 39

STUDENT’S HANDBOOK 6
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 3.1 Chaplaincy Services ............................................................ 42
3.2 Counseling Services ............................................................ 42
3.3 Games, Sports and Recreation ........................................... 46
3.4 Student Leadership Development Programme .................. 47
IV. STUDENT FINANCE .................................................................. 48
4.1 Loans and Bursaries ........................................................... 48
4.2 Caution Money ................................................................... 49
4.3 Refunds .............................................................................. 49
V. UNIVERSITY BOOKSHOP ........................................................... 49
VI. UNIVERSITY HEALTH SERVICES................................................ 50
VII. EGERTON UNIVERSITY PRESS ................................................. 51
IX. LIBRARY SERVICES ................................................................... 52
X. STUDENTS UNION OF EGERTON UNIVERSITY (SUEU) .............. 53
XI. STUDENTS' CLUBS AND ASSOCIATIONS .............................. 58
(i) Deferment of Studies ........................................................... 58
(ii) Permission to be Away from the University........................ 59
(Iii) Discontinuation on Abscondment ..................................... 60
XIII. COMPLAINTS HANDLING AND CORRUPTION REPORTING
MECHANISMS ............................................................................... 60
XIV. STUDENT IDENTITY CARD...................................................... 61

STUDENT’S HANDBOOK 7
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
1.0 INTRODUCTION
This handbook contains general information on academic
programmes, policies, student services, as well as available
facilities at Egerton University. You will find a lot of
information in this handbook that will enable you to adapt to
the campus environment with ease. The Egerton University
Senate reserves the right to interpret and change any section
of this handbook from time to time as it may deem fit. The
student shall bear the responsibility for any misinterpretation
of rules and regulations. Please note that the primary purpose
of your admission to the university is the pursuit and
achievement of your academic goals. One of the impacts of
Egerton University's evolution has been the dramatic growth
in student enrolment, the diversification of student intake and
academic programmes. The challenge for the university,
therefore, is to provide adequate, effective and appropriate
support services for the students and a campus environment
that will enhance academic pursuits. Designated as a centre
of excellence in research and agriculture in the region,
Egerton University should provide an enabling environment
for academic and other related activities to flourish. While
the main enterprise for students is of course academic,
students are also undergoing other significant and critical
developmental and growth processes, which require a
campus environment that fosters and enhances all these
processes. Academics should not be seen in isolation. We
therefore aim at developing the "whole" person. We also
recognize that each student has unique qualities and
aptitudes and we should provide each one of them an
opportunity to do their best.

STUDENT’S HANDBOOK 8
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
1.1 ABOUT EGERTON UNIVERSITY
Egerton University started as an agricultural school in
1939. Lord Maurice Egerton donated 400 hectares of his
land to the colonial government of Kenya to set up a
school to train large-scale farmers in the Kenyan
highlands. The first students were three ex-British
servicemen. In 1955, the school became a college
through the Egerton College Ordinance. Since then, it
has grown as a premier agricultural training college for
Kenya, East, Central and Southern African region.
In 1986 Egerton College was elevated to a Constituent
College of the University of Nairobi and in 1987 it
became a full-fledged university by an Act of Parliament.
The Act was replaced by the new Universities Act 2012.
The University was awarded a Charter in 2013. Egerton
University has five campuses namely - Main Campus at
Njoro, Nakuru Town College Campus, Nairobi City
Campus, Baringo Campus, Kenyatta campus and
Baringo Campus. Since its inauguration, Egerton
University has continued to expand. Currently, the
university offers nine (9) diploma courses, thirty eight
(38) undergraduate degrees, twenty nine (29) Graduate
degrees (Masters programmes), and 17 doctorate
programmes. It has 95 departments in nine faculties, with
a work force of about 2,000 members of staff (academic,
administrative and support) and 21,000 students pursuing
various diplomas, undergraduate and postgraduate degree
programmes. Eighteen degree programmes are in a
proposal stage awaiting Senate approval.

STUDENT’S HANDBOOK 9
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
Vision

A world-class university for the advancement of humanity.

Mission

To generate and disseminate significant knowledge and offer

exemplary education that contributes to national and global
development.

Core Values

The university's activities and decisions will be guided by the

following core values:

• Passion for excellence,

• Professionalism,
• Devotion to duty,
• Integrity,
• Transparency and accountability
• Social fairness

Egerton University has the following campuses:

Main Campus (Njoro Campus)

The main campus is located at Njoro about 25 Kms from

Nakuru town, l80Kms northwest of Nairobi off Njoro-Mau-
Narok road. It is situated on a prime agricultural land, at an
altitude of 2,250 metres above sea-level. The location has an
excellent climate that provides an ideal learning atmosphere.
Other campuses are: Nakuru Town College Campus, Nairobi
City Campus, Baringo campus and Kenyatta Campus

STUDENT’S HANDBOOK 10
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
1.2 Why Egerton is the University of Choice
Egerton University is one of the public universities in Kenya.
Its phenomenal growth is a reflection of the importance
Kenya attaches to development in education in general. The
Main Campus is situated in the central Rift Valley on a
beautiful geographical landscape, and good climate,
excellent for learning. Egerton University has a diverse
student body with students drawn from a wide range of
interests and life experiences all driven by the common need,
goal and ambition for success. The university is committed
to preparing its students to work, acquire skills and enlarge
their capacities, to equip them adequately to live in rapidly
changing global environment. We are committed to the
highest standards of teaching and research across the broad
range of disciplines offered at all the levels. We take interest
in the welfare of our students. They have access to the
resources to enable them to receive quality education. The
university offers a wide variety of services and amenities that
ensure students are exposed to ample techniques. We also
offer counseling services, international student services,
spiritual guidance and education for our students' growth.

Students are advised to reciprocate by maintaining high

standards of discipline in order to fully utilise the resources
available to them. To assist students meet national and
individual goals, we pay special attention to questions of
ethical conduct in all spheres of life (academic, social and
spiritual). We train our students to realize that for them to
acquire high standards of education, they need to be
intellectually honest and to be ready to give credit to others
where it is due. In case students have problems, they should
seek advice from their faculty advisors, the Dean of
STUDENT’S HANDBOOK 11
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
Students, the Board of Undergraduate Studies or the
Graduate School. This handbook provides a useful summary
of matters related to university administrative structure,
policies, services, rules and regulations governing students'
conduct, responsibilities and channels of communication
available to them to enhance a good campus environment.
Students are advised to consult relevant departments to seek
help and guidance and to enhance good working
relationships between them and staff.

1.3 The University Administrative Structure

The University Council

The University Council consists of nine members as follows:

A Chairman, and five members appointed by the Cabinet
Secretary for Education, Principal Secretaries in the
Ministries of National Treasury and Education, Science and
Technology, The Vice-Chancellor who will be an ex-officio
member.

Functions

The University Council, as the governing body of the

university, through the Egerton University Act 1987 and
Universities Act 2012;

• Shall administer the property and funds of the

university in a manner and purposes which shall
promote the best interests of the university but the
Council shall not charge or dispose of immovable
property of the university without prior approval of
the Chancellor.

STUDENT’S HANDBOOK 12
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 • Shall provide for the welfare of staff and students in
the university.
• May, after consultation with the Senate make
regulations governing the conduct and discipline of
students of the university.

The University Senate

• The Senate consists of the following:

• Vice-Chancellor - Chairman
• Deputy Vice-Chancellors
• Principals of Campus Colleges and University
Colleges
• Full Professors
• Directors
• Deans of Faculties
• Dean of Students
• University Librarian
• Associate deans
• Two Student Representatives
• Registrar (Academic Affairs)
• Registrar (Administration)
• Finance and Accounts Controller
• Chair persons of departments
• And any other member as may identified from time
to time.

STUDENT’S HANDBOOK 13
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 Functions of the Senate

• To satisfy itself regarding the content and academic

standard of any course of study in respect of any
degree, diploma, certificate or other award of the
university and to report its findings thereon to the
Council
• To propose regulations to be made by the Council
regarding the eligibility of persons for admission to a
course of study
• To propose regulations to be made by the Council
regarding the standard of proficiency to be gained in
each examination for a degree, diploma, certificate or
other award of the university
• To decide which persons have attained the prescribed
standard or proficiency and are otherwise fit to be
granted a degree, diploma, certificate or other award
of the university
• To initiate proposals relating to the conduct of the
university generally and to discuss any matter
relating to the university and to make representations
thereon at the Council.
• To make regulations governing such other matters as
are within its powers in accordance with Egerton
University Act or the Statutes.

STUDENT’S HANDBOOK 14
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
1.4 Academic Affairs
The Academic affairs division is headed by the Deputy
Vice- Chancellor- Academic Affairs

Egerton University has over the years evolved as a centre of

excellence in agricultural education, research and extension.
The university has diversified its programmes to include the
Natural Sciences, Education, Engineering, Arts and Social
Sciences among others. The university has over sixty (67)
bachelors and masters' degree programmes in nine faculties
namely: Environment Resource Development, Education and
Community Studies, Arts and Social Sciences, Commerce,
Engineering and Technology, Agriculture, Science, and
Health Sciences, Veterinary Medicine and Surgery and
Surgery. The university also offers PhD programmes.

It has continued to offer diploma programmes in the

following areas: Farm Management, Agricultural Education
and Extension, Dairy and Food Technology, Diploma in
Clinical Medicine, Horticulture, Animal Health and
Computer Science.

The university has diversified and reviewed its programmes

to meet the development needs of the country. Though the
majority of students are Kenyan, students from other African
countries are also considered. We have over 600-strong
teaching staff most of whom have been trained or had
research and teaching experiences from African, European,
American and Asian institutions of research and higher
learning. The strength of our academic staff is further
enhanced by the many linkage programmes we have with
various institutions both within and outside the country. The

STUDENT’S HANDBOOK 15
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
university has seven libraries (four at the Main Campus) and
one each at Nakuru Town College Campus, Nairobi City
Campus and Baringo Campus. The university has an
Endowment Scholarship Fund for postgraduate students and
the awards from the fund will promote academics. Besides
the provision of affordable education, we also take keen
interest in the welfare of our students. The Students Affairs
Department has counselors and chaplains who provide
counseling and spiritual services to students. Games and
Sports are also under the same department.

Registration of Students

Registration of students and courses is done online through

each student’s portal.

1.5 Research and Extension

The Division of Research and Extension was established in
1987 to further and develop the University's initiative in
research and extension. It is headed by the Deputy Vice-
Chancellor – Research and Extension. It comprises of the
following sections:

• Chemeron Dryland Research Training and

Ecotourism Centre
• Crop Management Research Training (CMRT)
Centre
• Lord Egerton Castle
• Ngongeri Farm
• Agricultural Resource Centre (ARC Hotel)
• Tegemeo Institute of Agricultural Policy and
Development.
STUDENT’S HANDBOOK 16
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 • Tatton Agricutural Park

Chemeron Field Station

Chemeron Field Station is in Baringo County, 150

Kilometers north of Egerton University. It hosts the offices
for Dryland, Research Training and Eco Tourism Centre.It
covers an area of 1,000 acres in a Rangeland. The Station is
suitable for dry land research. Here Jatropha Project has been
established. Other activities of the Station are bee keeping
and livestock keeping. There is a hostel facility with a bed
capacity of forty two (42) persons with catering and dining
facilities.

Crop Management Research Training (CMRT) Centre

The CMRT centre is committed to enhancing the capacity of

National Agricultural Research Systems (NARS) in Sub-
Saharan Africa to conduct effective crop management and
livestock husbandry research. The centre organizes and
facilitates both soft skills and advanced research, short
training courses in various disciplines in agriculture as may
be requested by various clients and stakeholders in the region
and internationally. CMRT draws from a wealth of expertise
in agriculture available at Egerton University and beyond to
serve its clients to their satisfaction. CMRT operates under
the Division of Research and Extension. It is equipped with
modern conference facilities and accommodation.

Ngongogeri Farm

Ngongogeri is a large scale mixed commercial farm of

Egerton University. It is run independently as a Business
Unit under Egerton University Investment Company headed
STUDENT’S HANDBOOK 17
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
by a Managing Director. It covers an area of 2,728 acres of
land, lies at an altitude of 7600ft above sea level and receives
an annual average rainfall of 900mm. Most of the land is

arable. The crops grown include wheat, barley, maize,

lucerne, kowkandy, Sudan grass, Rhodes grass (chloris
gayana) and Agro forestry. The livestock kept on the farm
are Friesian and Aryshire dairy cows of high genetic
potential and purebred corriedale sheep.

Tegemeo nstitute of Agricultural Policy and Development

Tegemeo Institute is in Nairobi, it conducts Research and

Analysis on Policy in the domain of Agriculture, Rural
development, Natural resources and the Environment. The
Institute aims at addressing Micro and Macro Economic
Policy issues bearing on Farming, Transportation,
Processing, Marketing, and Trade of Agricultural Products
and Inputs; Sustainability of Agricultural Systems and
Natural Resources as well as the Environment; and
Commercialization, Income growth and Food security.

The Lord Egerton Castle

Lord Egerton Castle built between1930 and 1940 is Located

14.2 Kilometers North west of Nakuru town on the Nakuru-
Eldoret highway. It was owned by Lord Maurice Egerton
(1920-1958) of Tatton, England. The Castle is a four storey
building with a total of 52 rooms constructed in beautiful
stone and zinc coated tile roof. The design of the building is
classical Victorian, inspired from the Egerton family
Mansion in Knutsford, Cheshire, England. It is a masterpiece

STUDENT’S HANDBOOK 18
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
in architectural style and finish grandeur. Currently the
Castle is an Agricultural Museum.

Agriculture Resource Centre (ARC) Hotel

This centre is situated opposite Students Affairs Office and

has high-class hotel accommodation facilities (90 rooms),
catering services and bar mainly for staff and international
visitors. It is managed by the Egerton University Investment
Company. Among the services offered here include: •
Conference and seminar facilities for both staff and students.
• Laundry services • Outside catering services • Business
centre

This division is headed by a Deputy Vice-Chancellor who is

in charge of all issues pertaining to personnel and finances
namely; recruitment and staff development, welfare,
housing, transport, finance, estates, medical and utilities. The
division ensures that there is conducive working
environment by taking care of physical facilities and human
resources.

II. CAMPUSES, COLLEGES, FACULTIES,

SCHOOLS, DIRECTORATES AND INSTITUTES
2.1 Main Campus (Njoro Campus)
The main university administration is based at Njoro
campus. The campus is located at Njoro about 25 Kms from
Nakuru town, l80Kms northwest of Nairobi off Njoro-Mau-
Narok road. It is situated on a prime agricultural land, at an
altitude of 2,250 metres above sea-level. The location has an
excellent climate that provides an ideal learning atmosphere.

STUDENT’S HANDBOOK 19
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
2.2 Nakuru Town College Campus
Nakuru Town College Campus was established in 2001 with
the aim of accommodating students enrolled in self-
sponsored programmes (SSP) in Bachelor of Commerce and
Masters in Business Administration. Since then, the courses
offered in the campus have diversified to include
programmes in high demand in the job market. These
include:- Diploma in Education (Arts), Bachelor of
Education (Arts), Bachelor of Psychology, Masters in
Guidance and Counselling, Bachelor of Industrial
Technology (BIT), Bachelor of Arts (Communication and
Media) Bachelor of Arts (Criminology & Security)
(BA.CRSS), Bachelor of Arts (Economics & Statistics)
Bachelor of Library and Information Science (BUNS),
Bachelor of Science BSc (Computer Science), Bachelor of
Science BSc (Appl. Comp. Science), BSc (Civil
Engineering), Bachelor of Commerce (BCOM) and Diploma
in Computer Science; Egerton University - Western
Michigan University twinning programme which offers
various options in Engineering and Business courses; The
Campus also offers a number of Masters Programmes which
include MBA, MA (Journalism), MA Criminology and
Criminal Justice, MA Security Management, MA Sociology.

2.3 Nairobi City Campus

The Campus is located in Nairobi at the central business
district. It offers self sponsored programs which include:-
Diploma in Business Management, Diploma in Logistics and
Procurement, BCom, MBA, MHRM, Bsc (Economics and
Statistics), from Faculty of commerce; BA (Criminology and
Security Studies), MA (Security Studies) and MA
(Sociology), BA (History and International Relations),
STUDENT’S HANDBOOK 20
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
Diploma in Education (Primary), Diploma Education (Arts)
BEd. (Primary), BEd. (Arts), from Faculty of Education and
MSc (Agri-business) MSc (Agr-Econ) from faculty of
Agriculture.

2.4 Kenyatta Campus

Kenyatta Campus was established in 2002. It houses the
College of Distance Education. Through the programmes it
offers the college positions the University as a national and
regional centre of Excellence in Open and Distance
Learning.

2.5 Baringo Campus

It is situated within Kabarnet town in Baringo county.

It offers self sponsored programs which include:- Diploma in

Business Management, Diploma in Logistics and
Procurement, BCom, MBA, MHRM, Bsc (Economics and
Statistics), from Faculty of commerce; BA (Criminology and
Security Studies), MA (Security Studies) and MA
(Sociology), BA (History and International Relations),
Diploma in Education (Primary), Diploma Education (Arts)
BEd. (Primary), BEd. (Arts), from Faculty of Education and
MSc (Agri-business) MSc (Agr-Econ) from faculty of
Agriculture.

2.2 Faculties
There are nine faculties which are constituted by various as
shall be mentioned:

Faculty board consists of: A dean, chairpersons of

departments, all professors and associate professors, senior

STUDENT’S HANDBOOK 21
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
lecturers, lecturers and full time staff of equivalent grades in
the associated departments of the faculties, members of staff
of departments, institutes and schools associated with the
faculty who are engaged in teaching students within the
faculty.

Functions of the Faculties

• To consider and make recommendations to Senate

concerning the progress of the students within the
faculty.
• To make recommendations to Senate concerning
syllabuses and regulations for the courses for study
for degree, diploma and other awards.
• To regulate the conduct of examinations in the
relevant disciplines and make recommendations to
Senate.
• To recommend to the Senate the names of examiners
for appointment and consider and make any other
recommendations as may be requested.
• To consider and make recommendations on any
question relating to the faculty.
• To deal with any matters referred to it by Senate.
• To determine the rules governing the procedure to be
followed in meetings of the faculty board.

Academic Departments

An academic department consists of: A Departmental

Chairperson and all members of Academic staff of the
department. They are responsible for:

• Academic advising and career guidance of students.

STUDENT’S HANDBOOK 22
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 • Carry out initial processing of examinations.
• Class and faculty representatives' liaise with the
Chairman and Deans for matters appertaining to
academics record of all student absences that may
have significant effect on his/ her status.
• To ensure that all students enrolled in the department
maintain a satisfactory record and meet the
obligations of the courses in which they are enrolled.
• Recommend to the faculty board and Senate
suspensions and discontinuation of students who fail
to register or attend classes for two consecutive
weeks.
• Ensure that all students regularly attend course
lectures and other related events.

Faculties

1. Faculty of Agriculture

Departments

• Crops, Horticulture and Soils

• Animal sciences
• Food science and Technology
• Agricultural Economics & Agribusiness Mgt.

2. Faculty of Science
Departments
• Chemistry
• Biochemistry and Molecular Biology
• Physics
• Mathematics

STUDENT’S HANDBOOK 23
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 • Biological Sciences
• Computer Science
3. Faculty of Education and Community Studies
Departments
• Curriculum, Instruction and Educational
Management
• Agricultural Education and Extension
• Psychology, Guidance & Counseling
• Educational Foundations
• Applied Community Development Studies

4. Faculty of Arts and Social Sciences

Departments
• Literature, Languages and Linguistics
• Philosophy, History and Religion
• Peace, Security and Social Studies
• Economics

5. Faculty of Engineering and Technology

Departments
• Agricultural Engineering
• Civil and Enviromental Engineering
• Industrial and Energy Engineering
• Electrical and Control Engineering

6. Faculty of Environment and Resources

Development
Departments
• Natural Resources
• Environmental Science
• Geography
STUDENT’S HANDBOOK 24
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 7. Faculty of Health Sciences--has a campus in Nakuru
Town opposite Rift Valley Provincial General
Hospital.
Departments
• Clinical Sciences and Surgery
• Nursing
• Pathology
• Human Physiology
• Nutrition
• Human Anatomy

8. Faculty of Commerce
Departments
• Accounting and Finance
• Business Adminstration

9. Faculty of Veterinary Medicine and Surgery

Departments:
• Clinical studies
• Anatomy and Physiology
10. Institute of Women, Gender and Development
Studies
• Gender and Development courses

The institute also provides personalised assistance and

referral services primarily to women students. A wide range
of programmes offered encourages academic achievement,
leadership development and consideration of current issues
of importance that affect both men and women in our
academic community. Unplanned pregnancies, sexually
transmitted infections (STIS, HIV/AIDS), stress due to

STUDENT’S HANDBOOK 25
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
academic, financial and relationship problems, rape, and
sexual harassment, among others.

Conferences, seminars and workshops Discussion sessions

(coffee hour, every Tuesday) Outreach programmes Lunch
Hour get together Student’s Handbook 12

Rehabilitation of gender violence victims Peer assistance and

referral. Annual Gender Awareness Day 17th October The
Girl Child Education Fund Mentoring programme for High
School Girls Student mothers support group Operation of a
resource centre Two weeks Gender Certificate Course in
April and September Postgraduate Diploma in Gender
Poverty and Development. B.A. Programme in Gender
Poverty and Development The Institute has a growing library
on women and other issues. There is also a study lounge in
the Documentation Unit. A student has no reason to suffer
alone. Whenever in need, see the Dean of Students,
counsellor, or come to the Institute. We are all involved and
the Director and her friendly staff will be glad to help.

(ii) Personal Safety and Gender Issues

Physical assault caused by intoxicated individuals under the

influence of alcohol or drugs may also occur in the context
of any relationship. If you or your friend is physically
assaulted, or have fears for their physical safety or that of
others, report the matter to the Security or Dean of Students
offices. To avoid being victims of assault, students are
advised to take the following precautions: · Don't take
alcohol and drugs. The substances can impair your judgment
and you can easily lose self-control. · Stay alert and be
conscious of the people around you all the time. Avoid the

STUDENT’S HANDBOOK 26
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
company of strangers Avoid secluded places Meet in public
places until you get to know someone. Set clear sexual
limits. Say "NO" and mean it. Don't open your door if you
don't know who is knocking from out there. Keep doors to
your cubicles locked at ALL times.

(iii) Sexual Harassment

Deliberately and persistently annoying another, and or

making unwelcome sexual advances, requests for sexual
contact and other verbal or physical conduct of a sexual
nature, constitutes sexual harassment. Egerton University is
committed to creating and maintaining an educational
environment free of disrespectful, behaviour or
communication that interferes with students' activities or
performance, or creates a hostile, intimidating or threatening
environment. Any student who is subjected to sexual
harassment by a member of teaching staff or administrative
staff should report the incident immediately to the Dean of
Students.

The student will be asked to write and sign a statement

confirming the facts of the report. Investigations will be
conducted and the results of the investigation will be
reported to the DVC (AA), or appropriate administrator for
appropriate action. Any student who knowingly files a false
claim of sexual harassment will be subject to disciplinary
action. Any student who rapes or tries to rape another shall
be expelled from the university and handed over to the police
for prosecution in a court of law in accordance with the laws
of Kenya. It is important that Egerton University students are
encouraged to obtain copies of the laws of Kenya, read and
understand their rights and obligations so as not to find
STUDENT’S HANDBOOK 27
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
themselves on the wrong side of the law since that will
interfere with their studies.

(iv) Pregnancy and Child Care

Female students are discouraged from becoming pregnant

during their studies as unplanned pregnancies tend to disrupt
one's academic performance. In case a student becomes
pregnant, and in order to protect the health of the mother and
child, it is recommended that she vacates university halls of
residence three months before delivery and can re-apply for
accommodation three months after delivery. Affected
students are encouraged to seek counseling services at the
office of the Dean of Students.

(v) HIV/AIDS/STDs Policy

We are living in an era where HIV/AIDS, sexually-

transmitted diseases (STIs) and other infections are real.
Students are encouraged not to put themselves in
compromising situations that can make them vulnerable to
such infections. In addition, students are encouraged to be
good managers of their finances and to avoid spending
money on things such as alcohol, drugs and other substances
that might result in casual sex with multiple partners. The
consequences of irresponsible sex include: Sexually-
transmitted diseases/infections, exposure to HIV and
subsequent development of Aids and unwanted pregnancies.
It is known that many students are often reluctant to seek
treatment immediately they develop symptoms of an STD,
probably due to the stigma or presumed embarrassment.
Some may even continue to have un-protected sex with
increased transmission to other unsuspecting students. First

STUDENT’S HANDBOOK 28
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
Year students should attend all orientation sessions arranged
for them by the university. This and many more problems
that could face them in campus are openly discussed and
crucial lifelong skills are shared. While on campus, new
students should attend various seminars where issues are
often discussed e.g. information and education sessions
conducted by Peer Counsellors. Students should not indulge
in risky and careless sexual behaviour. Students who cannot
abstain from sex or who are unable or cannot maintain a
faithful monogamous relationship should always use
condoms.

2.3 DIRECTORATES

2.3.1 College of Open and Distance Learning

(CODL)
It was established in October 1998 as the School of
Continuing Education and became operational in May 1999.
Ongoing programmes include: Military Science, Computer
Applications, Accounting, Teacher Education, Development
Studies and Media.

The College of Distance Education, located at Kenyatta

Campus, was established in 2002. Its mandate is to develop,
co-ordinate and manage all distance learning programmes of
Egerton University, and strategically position the university
as a national and regional centre of excellence in open and
distance learning. Among the programmes currently
managed by the college are the school-based Teacher
Education Programmes in Diploma, undergraduate and
Postgraduate degree courses. The College offers distance

STUDENT’S HANDBOOK 29
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
learning programme in Military Science for serving officers
and face to face course in Diploma in Military Science for
Cadets. The College also has developed and implemented
collaboration programmes with AICO in Eldoret and Moi
Teachers College, Baringo where Egerton University senate
approved courses are implemented. The college is headed by
a director while academic programmes and support services
are managed by co-ordinators. For more information, call:
Tel. 051-62278/9 Ext. 5147.

2.3.2 Directorate of Quality Assurance

The overall objective of the Directorate of Quality Assurance
is to promote high academic standards through maintenance
and continuous enhancement of the quality of academic,
research, and outreach programmes in line with the
University's Charter, Statutes, Strategic Plan and ISO
standards. The specific objectives are as follows:-

• To develop guidelines and procedures to monitor,

maintain and review academic, research, outreach
and extension programmes.
• To monitor and enhance the quality of teaching,
learning and research experiences in the University.
• To monitor the effectiveness of internal support
services to students and staff in order to enhance
academic and research quality
• To develop and sustain a culture of continuous
academic and research quality improvement among
members of the University community.
• To safeguard the integrity of the academic awards of
the University. The above objectives are
implemented through the following activities:
STUDENT’S HANDBOOK 30
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 • Monitor teaching effectiveness in the University by
conducting teaching effectiveness evaluation of
lecturers by students and making recommendations
for improvement .
• Coordinate assessment of academic programmes by
departments and external peer reviewers to ensure
quality.
• Carry out surveys to gauge the satisfaction levels of
employees, customers (mainly students, suppliers,
surrounding communities and employers of our
graduates) on provision of services including work,
learning and living environment.
• Establish linkages, partnerships and networks with
other Quality Assurance units, institutions and
agencies for purposes of benchmarking and
enhancing delivery of services and academic
standards.
• Analyze external examination reports and make
recommendations to Senate on areas that require
improvement.
• Carry out academic and research audits in
compliance with Academic and Research Quality
Assurance Policy and ISO procedures.

The implementation of these activities by the Directorate

requires the co-operation of all stakeholders, including
students and staff. Thus, the Directorate of Quality
Assurance appeals to all stakeholders especially students to
respond objectively to questionnaires and interviews. There
is a suggestion box and a customer complaints register at the
Directorate for your feedback. The offices of DQA are
situated behind Utafiti Building (CMRT) and next to the
STUDENT’S HANDBOOK 31
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
College of Open and Distance Learning (CODL). For more
information and feedback, contact:- 254 2217891/2 Ext 3349
or email: [email protected]

2.3.3 Board of Post Graduate School

Egerton University Graduate School (The Board of Post
Graduate Studies) was incepted in 1990 initially to enhance
the academic statuses of its teaching staff. It then admitted
eigh and three Masters and Doctoral students respectively.
The enrolment has since grown into hundreds in all the eight
faculties. The school is responsible for:

• Vetting of graduate curricula as per rules and

regulations governing them.
• Admission of students
• Proper conduct and supervision of programmes
• The administration and processing of examination
results, research projects and theses.
• The general welfare and discipline of graduate
students
• Administration of graduate scholarships and research
grants.

2.3.4 Time Tabling and Examinations

The specific functions of Time- Tabling and Examinations
Department include:

• Preparation of academic calendar for undergraduate

and postgraduate programmes

STUDENT’S HANDBOOK 32
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 • Preparation of the teaching timetable at the beginning
of each semester for all degree and diploma
programmes.
• Arrangement of academic trips during the semester.
Coordinating uses of various lecture halls for both
academic and non- academic purposes.
• Maintenance of lecture halls in collaboration with
other relevant departments.
• Preparation of university examinations timetable.
• Coordinating university examinations and providing
all necessary logistics and materials.
• Ensuring that standards and procedures of
examinations are maintained.
• Facilitating invitation and working of external
examiners at the end of academic year.

2.3.5 Board of Undergraduate Studies and Field

Attachment Programmes( BUGS)
The Board is answerable to the Deputy Vice-chancellor
(Academic Affairs) and the Senate in respect of the conduct
of Undergraduate Studies and have responsibility over the
following matters:

• The review of and recommendations to the Senate on

the quality of Undergraduate degree and diploma
curricula.
• Promotion of interdisciplinary collaboration at
undergraduate level with a view to facilitating
coherence and resource use optimization with regards
to training.

STUDENT’S HANDBOOK 33
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 • Formulation and review of course scheduling policies
for the purpose of enhancing coherence, flexibility
and liberalization of the respective curricula
• Coordination of recommendations to the Senate on
rules and regulations formulated by Departments and
Faculties governing the undergraduate degree and
diploma programmes.
• Coordination of the Award Scheme for academic
excellence amongst undergraduate studies and
forwarding recommendations thereon to the Deans
Committee.
• Coordination and facilitation of Field/Industrial
Attachment Programmes and Teaching Practice · The
Board shall have such other powers such other
functions as may be assigned or delegated to it by the
Senate in accordance with the statutes.
• Collecting all university academic programmes for
publication in the University Catalogue.
• The board shall have such other powers to perform
other functions as may be assigned or delegated to it
by Senate in accordance with the university statutes.
Board Offices are located along Tanzania road BH
46.

2.3.6 The Directorate of Institutional

Advancement (DIA)
It is charged with the responsibility of strengthening the
University financial and communication base through
mobilization of resources, maximization of income and
effective communication to stakeholders. Its mandate
include:

STUDENT’S HANDBOOK 34
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 • Alumni Relations
• Fund-raising for recurrent and capital development;
• Developing of communication and marketing
strategies
• Formulating and reviewing policies on investments
• Identifying and sensitizing strategic partners/donors
• Coordinating the developments and submission of
proposal on Universities development projects and
providing guidelines on maximization of income and
cost cutting interventions, including regulations for
income generating units.
• Communication and marketing department of the
directorate is to enhance University’s image; provide
information about University and its programmes,
products and services; develop feedback mechanism
about University and expand markets for University
programmes and services by coordinating
advertisement of programmes.

2.3.7 The Directorate of University Welfare

Services
It coordinates both Catering and Accommodation
Departments in the University. Its function is to ensure
quality residential and food services at an affordable rate.
The office makes preference to the comfort of students at the
University. The quality of learning is positively correlated to
the quality of living in the residential places. In line with the
University Vision to be A World Class University for the
Advancement of Humanity, we peg our services on this
vision. The Student fraternity continues to be our primary
clientele and we efficiently respond to their needs at all

STUDENT’S HANDBOOK 35
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
times. We liaise with other departments to ensure that
security, peaceful living and personal development are
achieved at all times. We aspire to make the University a
home for all students where they can enter into dialogue with
us to improve the quality of services. We can do this with the
full good will of the students. Partnership with the students is
vital for the good order, maintenance, and intervention of
their needs. The Directorate, with its departments and
committees will include students in their processes. This will
include ensuring quality services at both the University and
outsourced Catering Services. The team will also facilitate
students' safety and comfort by ensuring that the rules in the
service areas are maintained.

Catering Department

The Catering Department provides catering services to

students and the university community. It operates catering
units, which offer snacks and meals at affordable prices. It
attends to special functions and groups and takes up outside
catering on request at affordable costs. The Catering
Department is a service unit which compliments other
services offered by other departments within the university.
We provide pay-as-you eat catering system to all students
and staff .It is programmed to provide a variety of meals
suitable to our customers. In recognition of religious
observations which may require students to eat on scheduled
hours (e.g. during the holy month of Ramadhan), the units
provide meals at hours convenient to groups, provided prior
arrangements are made. In addition, hired catering services
are offered. We operate three kitchen units. These constitute;
Main Kitchen or Upper Mess or Mara Restaurant situated

STUDENT’S HANDBOOK 36
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
close to Buru Buru hostels, J.F. Kennedy Restaurant situated
next to Mama Ngina and Old hall hostels and FASS
Cafeteria next to FASS Library. Each unit has a cateress on
duty and shifting- charge. Students are advised to meet with
unit-in-charge to discuss special meal plans and diet
requirements or for consultation in case of problems or
complaints. There are a number of private catering
units/cafeterias in various locations and students are free to
take their meals there. There are facilities provided for
students who want to cook for themselves in various
kitchenettes in various locations. Ask the custodian in-charge
for help.

Accommodation services
Halls of Residence

The university halls of residence hostels in various campuses

cater for both female and male students. Staff in the halls of
residence hostels are responsible for keeping them tidy and
functional to ensure that students are comfortable. Students
are expected to keep their rooms clean. Accommodation is
for diploma, undergraduate and international students
mainly.

They are responsible for a cluster of blocks in the halls of

residence. Consult your custodian for assistance in the hall of
residence.

Booking of Rooms

N/B :Booking of rooms is done online.

STUDENT’S HANDBOOK 37
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
Students are considered for room allocation on the basis of
first come- first-served. A student will be considered for
room allocation subject to the following conditions: (i) the
availability of bed space (ii) first -come- first-served basis
(iii) presentation of the university official payment receipt.
Students will occupy the bed space in the room and maintain
acceptable conduct and demeanor.

Keys

Keys remain the property of the university at all times. A

student should neither take the keys home during the long or
short vacation nor lose them. The keys must not be
duplicated. However, any loss of keys must be reported to
the Halls Officer who will replace them at a fee. Keys must
be handed over to custodians before clearance at the end of
each semester.

Privately rented Hostels

For NTCC and Njoro students, privately rented hostels

selected and recommended by the office of the Dean of
Students can be found in Nakuru Town and in the
surrounding areas of Njoro.

Students Mails

Students should use the university mail number, which is

Egerton University followed by the block complex and block
number. For example a student living in Ruwenzori Complex
and block should write as follows: Egerton University,
RuwenzoriBlock35, Room 1, P.O. Box 536 - 20115,
Egerton. Egerton University Nakuru Town Campus, P.O.
Box 13357, Nakuru.
STUDENT’S HANDBOOK 38
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
Sanitary Bins

Women halls of residence have sanitary bins, which must be

used appropriately to maintain hygiene.

General Facilities

There are a number of Common Rooms (Junior Common

Room - JCR and the New Student Centre) for TV viewing,
recreation and meetings. When planning a meeting or
organising a recreational event, students must seek
permission from the Dean of Students. Permission to use a
particular hall will be sought from the Director Time Tabling
and a permit will be issued by the Dean of Students.

III STUDENTS AFFAIRS DEPARTMENT

The Dean of Students coordinates all the activities of the
department and represents the department in the University
Management, Senate and all the other organs of the
university. Services offered at this department include:
Counselling, Overseeing Student Union activities,
Registration of Clubs, Career Advise, Public Lecturers,
Recreational Activities, Financial Aid, Orientation of new
students and Conflic Resolution among others.

The Mandate of the Department of Student Affairs

• To develop, nurture and promote an enabling

environment that supports and enhances both the
academic pursuits and other development processes
of students.
• To offer services that caters for the general welfare
of students.
STUDENT’S HANDBOOK 39
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 • To develop and implement programmes and activities
that assist students to develop their physical,
psychological, social, spiritual and leadership
capabilities.
• To liaise with other university departments and
academic faculties to ensure that each and every
student achieves his/her full potential and prepare
them for the challenges of adulthood.
• To serve as an advocate for students by assuring that
interests of students are served in strategic aspects of
university operations.
• To develop community life by designing
programmes and activities that nurture and encourage
a strong sense of belonging among students, faculty
and staff.
• To promote and expand knowledge about the
characteristics of students and the factors that affect
their growth and success, and advise the rest of the
university on the same others as seen necessary for
the welfare of students.

Being Mindful of others

Students are encouraged to be their brothers and sisters
keeper by; Referring needy cases to the office of Dean of
Students. In case the affected students are not ready to come
forward please inform the Dean of Students in confidence

Death and Bereavement

This is a situation where a student may die during the
academic session. Death may occur on campus or outside.
If a student dies on campus during the semester, the

STUDENT’S HANDBOOK 40
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
university provides transport for a limited number of student
colleagues to his/her final resting place. Before any
arrangement is made, documents from the hospital or Chief
Medical Officer confirming the death must be provided to
the Dean of Students, who will in turn officially inform the
Vice-Chancellor/the Principal of
college. The Dean of Students shall officially inform the
university community about an occurrence of death. Students
who want to attend a funeral must, through their patrons,
apply to the Dean of Students, for transport five days before
the date of travel.

Services for Students with Disabilities

A disability is any impairment that substantially limits an

individual in a major life activity. Students with disabilities
are requested to register with the Dean of Students for
assistance.

Work-study programme
The Work-study programme is designed to assist financially
needy students to enable them meet their basic educational
expenses. Students who wish to apply should complete a
form in the Dean of Students at the beginning of each
semester. Interviews are conducted for eligible students for
job placement in various departments. Only students in
session are allowed to apply. Students work during their free
hours up to a maximum of 10 hours per week. They are
supervised by the respective heads of departments and must
follow the laid down rules and regulations. The university
reviews payment of students in the programme from time to

STUDENT’S HANDBOOK 41
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
time. Payment is made at the end of the working session.
Work study programme job ends one week before the start of
examinations to allow students to prepare for examinations.

3.1 Chaplaincy Services

The university provides environment for free interaction of
religious groups including Protestant, Catholic, SDA, and
Muslims. Muslim students usually consult a senior Muslim
staff member on campus for spiritual guidance. We have one
venue for students of Protestant faith in the “B” halls, where
they meet for their Sunday services. No individual churches
are allowed to operate on campus. Students of Catholic faith
attend their services at the St Augustine Chapel outside the
main gate. The SDA members meet in FASS theatre for their
Sabbath and Muslim students meet at a building in Buru
Buru hostels for Friday prayers. The University Chaplaincy
serves as a resource and referral centre for students, and staff
who wish to explore their own spiritual needs and
Counseling. The mission of the Chaplaincy is to organise,
coordinate and offer spiritual and Counseling services in the
university, and to serve and act as a link between the
university administration, and the faith community.

3.2 Counseling Services

This section has several professional student counselors
headed by a Co-ordinator who is a Senior Student
Counsellor. The primary mission of Counseling is to assist
students in the development of skills for establishing and
maintaining effective and satisfying personal and social
relationships, in the formulation and implementation of their

STUDENT’S HANDBOOK 42
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
educational and career plans, facilitate student self-
understanding and self acceptance. The staff in Counseling
Centre will assist students with concerns such as the
following:

• Become more proficient in life skills such as

choosing between alternative effective interpersonal
communication, and enhancing potentials.
• Improve insights and self-understanding that will
enable students to understand their feelings and
tensions.
• Cope with crises and learn how to resolve problems.
Facilitate emotional, spiritual and psychological
healing so that students can move towards
wholeness, especially in the light of the brokenness
brought about by crises.
• Reconciliation - assist students to move towards
restoring wholeness in broken or strained
relationships with those who constitute our social
environment. Sustaining - supporting students by
standing by them and sharing burdens with them
while responding to a crisis.
• Guiding - assisting students to make decisions by
drawing from within them what was potentially
available in their own Informing - clarifying
alternatives for students providing specific new
information and data for their decision-making
• Growth nurturing - assisting students as they
negotiate the sharp curves of their psychological,
physical, emotional, social and intellectual
development.

STUDENT’S HANDBOOK 43
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 Peer Counselling
Peer Counsellors are a group of students recruited and
trained by Egerton University staff to counsel their peers.
They are trained in and are knowledgeable about, Family
Life Education, Counselling Skills and HIV/Aids and
Sexually Transmitted Infections (STI). As a result of their
training and experience, peer counsellors are often more
highly sensitised to the needs of those around them and can
respond more appropriately to those needs. Peer Counsellors
are trained to counsel on a wide range of issues including:

relationship concerns, sexual harassment, rapes, unplanned

pregnancies, stress, financial and time management,
roommate problems, academic problems, religious issues,
alcohol and drug abuse. Peer Counsellors can also help
student's acclimatize and adjust to the new university
environment. Peer counsellors are always near you in the
residential halls, lecture and dining halls and around campus.

Alcohol, Drug and Substance Abuse

Research has shown that alcohol and marijuana (sativa
cannabis) are the prevalent drugs mostly abused by
university students in many countries. Certain factors such as
peer pressure, easy availability of the substances, parental
and societal influences, emptiness in life, and advertising
media pressure, among many, play a leading role in the use
or abuse of alcohol and drugs. These substances have far
reaching adverse physical, social, economical and
psychological effects. Using these substances as a way of
escape or dealing with everyday problems in life is a
maladaptive way of responding to the problems and pressure
of growing up When you are under some stress and feel

STUDENT’S HANDBOOK 44
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
tempted to turn to drinking or taking drugs, please go to the
Counseling Services Centre or talk to a peer counselor.
There are also caring staff who will provide you with the
necessary help. They will treat you with the utmost
confidentiality. As an educational institution, Egerton
University is committed to providing an environment that
enhances and supports the intellectual growth of all its
students. The university community has the collective
responsibility to ensure that this environment is conducive to
healthy intellectual growth. Possession, sale and
consumption of controlled substances is prohibited both on
campus and off campus. Students should note that if caught
in possession of illegal drugs by the State security agents,
they will be prosecuted in a court of law just like any
Kenyan caught breaking the law and the university will not
intervene in any way. Disciplinary action shall be taken
against any student who may disturb others under the
influence of alcohol or other substances.

Permission to use Facilities

All meetings or events that utilise university premises or
facilities shall be scheduled in accordance with the university
timetable. University premises or facilities have two
sections: Lecture halls/rooms and residential halls/hostels.
Any club or association intending to use either of the
premises or facilities must apply in writing to timetabling
section through their patrons and the Dean of Students.
Application letter to use the facilities must reach the Dean of
Students at least three days before the material day. An
individual or group of students applying for the use of a
university facility or premise must take care of it and shall be
held responsible for any damage. Students are advised to
STUDENT’S HANDBOOK 45
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
desist from tampering with fire-fighting appliances wherever
installed. Such appliances shall be used for fire-fighting
purposes only. Students are advised against the misuse or
willful damage to or destruction of university property, in
default of which such student(s) shall bear full responsibility
of their actions. No student is supposed to keep a motor
vehicle on the university premises without the written
permission of the Deputy Vice-Chancellor (Administration
and Finance). Such permission shall be issued on proof of all
relevant documents. Such permission may be refused or
withdrawn without giving reasons.

3.3 Games, Sports and Recreation

The university has a well-established Sports and Games
section manned by highly qualified and adequate personnel
in all the campuses. There are a variety of disciplines as
follows: soccer, hockey, netball, basketball, swimming,
volley ball, rugby, tennis, boxing, weight lifting, martial arts,
aerobics, cycling, athletics (track, field and cross country)
and handball. The university has excellent sports facilities,
which include a large swimming pool, a sports pavilion with
a large seating capacity, field and track facilities. Egerton
University also takes part in Kenya Inter University Games
(KIUG), national leagues and tournaments, East Africa
University Games (EAUG),Africa University Games (AUG)
and World University Games (WUG). Facilities for indoor
games are found in various junior common rooms in the
halls of residences and the student centre. These include
darts, scrabble, table tennis, badminton and chess. For
further information please contact the Senior Games Tutor in
charge of Sports in office no. 3 at the Sports Pavilion
STUDENT’S HANDBOOK 46
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
IV SECURITY SERVICES

The Security Department is charged with the responsibility

of providing security services to the university. It is headed
by the Chief Security Officer who is assisted by supervisors
and other security staff. The duties of the department
include: · Protection of university staff, students and
property within the campus · Investigating cases reported to
the Department e.g. thefts/losses, assaults, missing students,
gender conflicts, reports on suspicious elements, etc The
department also liaises with other departments on matters
other than security affecting the comfort of students within
the university. Students making reports are advised to
consult with the Chief Security Officer or any supervisor
whenever they are not satisfied with the services provided at
the department. Use mobile phone number 0725964695 to
report emergency cases. The department will soon acquire
more cell phone lines. The security office appeals to all
students to accept security staff as friendly and volunteer
information for their own safety.

3.4 Student Leadership Development Programme

The overall goal of the Programme is to develop a holistic
leadership among students which will impact not only on the
University community but also on the society as a whole. Its
terms of reference are: (1) To evaluate and recommend
students innovations for development (2) To train and equip
students with appropriate leadership skills in light of the
demands of the modern world (3)To provide professional
empowerment to students in career development and to link
them to the job market (4)To supervise, monitor and evaluate
students' projects under the Student leadership Development

STUDENT’S HANDBOOK 47
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
Programme (5) To nurture a culture of responsibility,
accountability and exemplary leadership within the student
community (6) To advise and guide students in regard to
sourcing of funds for projects (7) To equip students with the
entrepreneurial skills required for successful business
practices and (8) To undertake any other duties relating to
the Student Leadership Development Programme as may be
directed by the University Management Board. The
Programme has four objectives:

• To develop innovation creativity and investment in

relation to use of resources among students.
• To develop a culture of environmental cleanliness
conductive for healthy living.
• To provide opportunities for students to apply
acquired knowledge and problem-solving skills in
the community
• To involve students in improvement of the image
and corporate responsibility of the University

IV. STUDENT FINANCE

4.1 Loans and Bursaries
Currently, the Higher Education Loans Board (HELB)
awards loans and bursaries. Students are expected to
download loan application forms from HELB's website.
Students seeking a loan should apply directly to HELB. It is
the prerogative of HELB to consider the amount of money to
give each student depending on the information given in the
form. The university has no part to play in the issuing of
loans and bursaries. No student will be registered unless

STUDENT’S HANDBOOK 48
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
he/she completes fee payments for the current and previous
semesters. It is the university policy that students pay full
amount of fees as required before they are registered on the
first day of reporting. Students are required to register in
person at the beginning of the date designated in the calendar
for the academic year. No student will be registered two
weeks after commencement of the semester.

4.2 Caution Money

Caution money is intended for any damages, losses and
breakages of university property. The amount to be paid will
be determined by the University from time to time. This
money should remain throughout the students' academic life
and is refunded upon producing a clearance certificate at the
end of the studies or on discontinuation of studies or may be
transferred to cater for graduation fee upon request by the
student.

4.3 Refunds
Refunds of excess funds will only be made during the final
semester of studies. Excess funds from sponsors will be
refunded to the sponsors

V. UNIVERSITY BOOKSHOP
It is located near ARC hotel. Hours of operation: Monday to
Friday from 8am - 1pm and 2 pm to 5 pm The main
bookshop is located at the Main Campus. There are branches
in Nakuru Town Campus and Nairobi City Campus.
Services: University textbooks, Stationery – e.g. writing
materials, exercise books; tapes. Scientific equipment:
T.shirts, dissecting kits, drawing sets and Labcoats,

STUDENT’S HANDBOOK 49
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
Secondary school textbooks, primary and pre-primary
textbooks. Sports wear (track suits, T- Shirts, bags),
Photocopying facility, Note: The Bookshop can order any
book from anywhere in the world on request. The procedure
of placing an order requires the customer to fill an order
form that can be obtained from the bookshop.

VI. UNIVERSITY HEALTH SERVICES

The department is a service unit, which compliments other
services offered by other departments. Its mission is to
maintain a healthy environment through offering curative,
promotive, preventive and rehabilitative health services to
staff, students and members of the public. The facility is
manned by qualified staff in the areas of clinical, nursing,
public health, pharmaceutical, dental, laboratory, medical
records, administration and other specialised services.
Services available to students include consultation,
dispensing and purchase of drugs, basic laboratory
investigation, basic x-ray, and hospitalization. If a student
expects the money spent on consultation with specialist
doctors outside the university to be reimbursed, he/she must
first obtain a written permission by the Chief Medical
Officer before seeking the service. Clinic days: Mondays:
Paediatric, Tuesdays: Tuberculosis, Wednesdays:
Obstetrics/gynaecology Thursdays: Surgical
Mondays/Fridays: Dental The medical fee paid by each
student does not cover the cost of CT Scan,
echocardiography, ECG, EEG, dental extractions, temporary
or permanent tooth filling, purchase of spectacles, hearing
aids and hospital admission outside the university. The unit's

STUDENT’S HANDBOOK 50
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
wards have a capacity of 30 beds and a maternity wing with
6 beds.

VII. EGERTON UNIVERSITY PRESS

Egerton University Press is a printer and publisher with a
complete production line from pre-press to print finishing.
The main objective of Egerton University Press is to develop
optimum quality educational materials at low cost to the
students and staff. It also enables faculty to produce research
publications and materials to support teaching. Besides
printing stationery for the university and other clients, EUP
also facilitates the development of educational materials for
extension and outreach activities. Basic services provided:

• Production services - Includes editing, designing and

printing.
• Training services: can either be formal group,
workshop, or informal individual consultations. Some
of the services offered are: Bookbinding, preparation
and production of handouts, manuals, booklets,
overhead transparencies, brochures, books, research
publications, business cards, newsletters, journals,
signs, posters, fliers, letterheads, conference folders,
name tags, certificates - indeed all printable jobs are
undertaken under one roof. · · Student’s Handbook
• Students who wish to have their theses and
dissertations typed, photocopied, bound and trimmed
get all these services at one stop, thus saving on
valuable time and expenses. The charges for work
done are competitive and pocket friendly.

STUDENT’S HANDBOOK 51
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
VIII. TRANSPORT SERVICES

Egerton University offers transport services for academic

trips only. The academic trips are organised by the academic
departments in conjunction with timetabling department. In
all the trips, students must exercise full discipline and
conduct. No transport will be provided for clubs,
associations, professional groups, social and welfare
activities.

IX. LIBRARY SERVICES

Currently, the number of Libraries at Egerton University is
four (4). Namely: Main Campus Library, Faculty of Social
Sciences Library (FASS), Nakuru Town Campus, and J.D.
Rockerfeller Library (TEEAL) Note Also: The Library
systems at Egerton have totally discouraged the reservation
of seats in the library as this inconveniences other users. The
Library is automated/computerised but use computers to
access specific stand alone data bases and CD-ROMs.
Borrowing and Fines: - Students borrow books for two
weeks. If you delay returning the books after expiry date,
you are surcharged. Opening hours During the Semester:
Monday: Friday, 8 am to 10 pm Saturday: 8 am to 5 pm
During vacations Monday: Friday 8 am to 5pm Sunday and
Public Holidays: Closed Membership Membership is open
to full time registered students, academic and administrative
staff. Other persons and institutions may be admitted to
membership for purposes of consulting and borrowing
materials. Members are allowed to borrow as follows:
Undergraduate - 4 books for two weeks and 1 reserve book.
STUDENT’S HANDBOOK 52
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
Postgraduate - 4 books for one month and 1 reserve book.
Other Library Services Photocopying at a fee, book
repair/binding and research services

X. STUDENTS UNION OF EGERTON

UNIVERSITY (SUEU)
The Students Union of Egerton University (SUEU)
represents the individual and collective interests of the whole
student body in various constituent organs of Egerton
University. As provided for in its constitution, SUEU holds
its free, fair and democratic elections once every academic
year. The Union Congress, which got entrenched into the
SUEU constitution after its 2001 review, operates much like
the Commonwealth Parliamentary system and in principle
greater student representation and administrative
involvement in the various constituent organs of the
University.

Mission statement

• To champion the democratic rights of its members

while embracing the virtues and principles of social
justice, consensus building, integrity and
constructive engagement.
• In liaison with other student organisations; SUEU
seeks to advance and champion the collective
national interests and concerns of Kenya's university
students.
• To engage in crisis management where integrity,
dialogue and constructive criticism aimed at
improving our university shall be embraced.

STUDENT’S HANDBOOK 53
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
 • To encourage comrades to be creative, innovative
and observe moral and social justice.

Vision

To be an outstanding organisational point of reference in a

just, democratic, transparent academic and scholarly
environment at Egerton University and beyond.

SUEU remains morally obliged and duty bound to foster a

peaceful and stable teaching, learning and research-enabling
environment that will continue to propel Egerton as a
university and Kenya as a nation to greater heights of
scholarly and socio-economic prosperity. To participate fully
in university activities with the aim of making it achieve its
vision of becoming a world-class university for the
advancement of humanity. Students are expected to play an
important role in the management of the university and have
input in decision making especially in matters that affect
them. In this respect, and in accordance with the Egerton
University Act of, 1987, there is a student association of all
registered students of Egerton recognized by Senate and
Council. For purposes of representation in the Council and
Senate, the students association elects its representative in
accordance with its constitution. Students are also
represented in other committees of the university in
accordance with the university statutes. The student's
association constitution is approved by Senate and Council
and guides the association's activities. The Students'
Association holds its elections once every academic year in
accordance with its constitution. Membership in the
association is by payment of a prescribed membership fee

STUDENT’S HANDBOOK 54
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
and annual subscription in accordance with the constitution.
The student association operates under the office of the Dean
of Students, which also acts as the linkage between students
and the administration. The association and its representative
body play a very important role in the university. Students
are therefore advised and encouraged to participate actively
and positively in the affairs of their association.

JCR and The New Student Centre

The Student Centre (Junior Common Room) is located

between Old Hall and Barret Halls of residence are deposited
in the SUEU account. The new Student Centre is situated
next to Lavington Hostel. The centre houses the students'
resource room cum activity room, a canteen, recreational
facilities and indoor games and offices for student affairs
offices. The office of the Dean of Students is responsible for
the maintenance of the centre. Students wishing to use the
resource room for any function should seek permission from
the Dean of Students. Funds raised from JCR are sometimes
used to advance soft loans to needy students through the
office of the Dean of Students and SUEU.

Student Rights and Responsibilities

Every student has the right to freedom and protection from

all forms of discrimination or harassment on the basis of
race, ethnicity, gender, sexual orientation, religion, political
belief, creed, national origin, age, or handicap. The
university shall not interfere with the rights of students to
join any registered association. Students should have
accurate information relating to acceptable academic
standing, graduation requirements, and individual course

STUDENT’S HANDBOOK 55
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
objectives and requirements. In all instances of general
discipline, academic discipline and academic evaluation, the
student has the right to fair and impartial treatment. The
university recognizes the right of all students to discuss, to
exchange thoughts and opinion, and to speak, write, or print
freely on any subject in accordance with the national
constitution of the country. The university considers the
freedoms of inquiry and discussion as essential to a student's
intellectual development. In exercising their rights and
freedom, students should not infringe on other people's rights
and freedom. Students are responsible for their behaviour,
actions, conduct and the protection of the environment and
common facilities for everybody in the community. A
student who feels aggrieved should report the matter to the
Dean of Students, dean of faculty or Security office.

Processions, Demonstrations and Ceremonies

It shall be an offence for any student, or group or

organization while on campus, to organise or participate in
demonstrations, processions, ceremonies, picketing or any
other meetings for which permission has not been granted by
the university administration or government authority. In
addition to any other permits which may be required by the
law, permission to hold meeting in the university precincts
shall be given by the Dean of Students and a report made to
the Chief Security Officer. Where such processions,
demonstrations ceremonies have been organised unlawfully,
the organisers shall be subject to appropriate disciplinary
action.

STUDENT’S HANDBOOK 56
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
Channels of Communication

Students are informed that the university has laid down

procedures for tackling their issues, starting with the Dean of
Students office. Students are expected to refer issues
affecting them (either individually or in groups) to various
departmental heads, so that they are listened to and sorted
out appropriately. It is every student's responsibility to keep
the channel of communication effective without breaking it.

Correspondence to the Press (Mass Media), Public

Speakers and Posters

Correspondence to the press or other mass media by an

individual or officials of the students' organisation shall bear
their individual names and signatures. It shall be an offence
to make slanderous and/or irresponsible statements about
matters affecting the university or student organisations.
Publishing, writing and/or distribution of anonymous
literature of a malicious nature, including placards, shall be
subject to disciplinary action. Displays of advertising notices
on university premises shall be subject to approval by the
Vice-Chancellor. Correspondence through letters by
individual students or by officials of the students'
organisation to Government officers, foreign government,
ministers and MPs or other dignitaries, sponsoring bodies, of
other such bodies, on matters pertaining to the university,
shall be sent through the office of the Dean of Students who
will forward as may be appropriate. Invitation to government
ministries, government officials, politicians, representatives
of foreign governments or any other important persons to
visit the university in their official capacities shall be notified

STUDENT’S HANDBOOK 57
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
within adequate time to the Vice-Chancellor through the
Dean of Students.

XI. STUDENTS' CLUBS AND ASSOCIATIONS

Students are free to form organisations which get registered
at the Dean of Students office. The clubs and societies could
be for specific educational, professional, social and
recreational purposes. There are currently over 100 clubs
and associations registered with the Dean of Students.
Students wishing to register a club should collect guidelines
from the Dean of Students.

XII. ABSENCE FROM THE UNIVERSITY

(i) Deferment of Studies
The university shall allow students to defer their studies on
the following grounds: Sickness, maternity/ paternity,
bereavement or lack of fees. Request for deferment shall
normally be supported by documentary evidence. In all cases
of absence from classes on account of illness and maternity,
a medical officer or any certified medical practitioner will
make a recommendation to the dean of the relevant faculty
and the Dean of Students. Where private practitioner has
treated a student, the medical report shall be submitted to the
university Chief Medical Officer for record. Deferment
application forms available in the relevant faculties or offices
must be signed by the applicant at least one day before
leaving the university. The university shall not entertain any
claims where a student leaves without prior official
permission. Students, who wish to interrupt their studies at
any time before graduating due to fees or any other cause,
MUST apply to the dean of faculty for permission through
the Dean of Students. A student, who is granted leave or
STUDENT’S HANDBOOK 58
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
discontinues studies, is expected to vacate university
premises as soon as possible. A student who has been
allowed to defer his/her studies during an academic session
shall not be refunded tuition fees or rent, unless application
is received before the start of the semester. The university
shall not entertain any claims where the student leaves
without prior official permission.

(ii) Permission to be Away from the University

Permission to travel outside the University for less than a
week during the semester involving missing lectures, CATs
and practicals must be sought in writing from the Dean of
Faculty where the student is registered. The student shall be
required to collect a "Leave Out Form" from the Faculty's
office, complete it and leave it at the department before
departing. If there is an emergency which will make the
student not able to collect the form, a colleague or the class
rep may be given instructions by student to do so.
The following are acceptable reasons for seeking permission
to be absent from the University:-

• Sickness
• Bereavement
• Financial problems
• Social problems

A Student who absents him/herself from the University with

or without permission for two (2) consecutive weeks (i.e. 10
working days) during a semester shall be required to defer
his/her studies.

STUDENT’S HANDBOOK 59
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
(Iii) Discontinuation on Abscondment
A student will be discontinued on abscondment grounds if
she/he fails to register and/or attend scheduled classes for a
period exceeding 2 weeks or longer without the consent of
senate.

XIII. COMPLAINTS HANDLING AND

CORRUPTION REPORTING MECHANISMS
A student may lodge a complaint through telephone call,
personal visit, letters, e-mail, short messages service (sms),
suggestion box and feedback form in the various relevant
offices in the University. Reports should be made to
Integrity Promotion Committee whose mandate is:

• To receive and ensure resolution of complaints on

injustices, maladministration, unethical conduct,
breach of integrity, discourtesy, misbehaviours,
inefficiency or ineptitude.
• To receive and investigate reports on alleged
corruption.

Physical location: Utafiti Building room 330/331 hotline –

051-2111111 or 051-2112222. Mobile No. 0702-200015/15,
E-mail: [email protected]

Reporting boxes are also strategically located in areas of

high human traffic in the University. Green Box for
complaints and Red Boxes for corruption allegations.
Students are encouraged to make genuine reports through
any of the above avenues.

STUDENT’S HANDBOOK 60
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”
XIV. STUDENT IDENTITY CARD
Application Procedure

• Take a passport size photo at the appointed

photographer to be announced by the Dean of
Students. The photographer will download the photo
into one of the computers in the Library Resource
Centre and in the Faculty Resource Centres.
• Go to the University’s website at the Computer
where your photo was downloaded.
• Go to the student cards portal.
• Click to open an account with the card management
system. After a while, information requiring the
details of the applicant will be sent to the applicants
e-mail address.
• Go to your e-mail address, open message from card
management system and complete the form provided
correctly.
• Upload your passport photo, save and click send.
• The information will be transferred online to the
admissions office for approval.
• After approval, the information will go to the printer
who will print your ID card and supply it within 2
weeks. If disapproved the information will go back
to your e-mail address giving reasons for
disapproval. Correct information and re-send
• Collect your ID card from your Faculty.

For Inquiries: Dean of Students [email protected] Printed

by: Egerton University Press

STUDENT’S HANDBOOK 61
Egerton University is ISO 9001:2008 certified
“Transforming Lives through Quality Education”