ST.

VINCENT COLLEGE OF CABUYAO

College of Information Technology

Bachelor of Science in Information Technology

Saint Vincent College of

Cabuyao's Web-Based

System for Borrowing and

Tracking Sports

Equipment

CASE STUDY

Saint Vincent College of

Cabuyao

System Analysis Design

by

GRAMPA, HANNAH DETUYA

AGUILAR, STEPHEN JOAQUIN GONZALES

PESQUESA, KERVIE SUMAGPANG

3rd Year Bachelor of Science in Information Technology

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Bachelor of Science in Information Technology

Topic No. 1

I. General Subject Area

Sports: Sports equipment borrowing and tracking web-based

application for St. Vincent College of Cabuyao

II. Specific Topic

Saint Vincent College of

Cabuyao's Web-Based

System for Borrowing and

Tracking Sports

Equipment

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INTRODUCTION

In today’s generation, where technology is rapidly advancing and digital

solutions are becoming more intertwined with our lives, educational institutions

are constantly looking for innovative ways to streamline administrative tasks and

improve the overall experience for students. This study aims to address one area

of improvement within the infrastructure of Saint Vincent College of Cabuyao the

management of sports equipment lending.

Physical education and sports activities play a role in providing a rounded

education. By offering students access to sports equipment, the researchers

don’t encourage fitness but also nurture teamwork, discipline, and overall well-

being. However, managing and distributing of the equipment can sometimes

pose challenges that disrupt the flow of these activities. Common issues such, as

delays, miscommunication or potential shortages can negatively impact both

student engagement and the school’s resources.

This research aims to improve Saint Vincent College of Cabuyao's sports

equipment borrowing process by developing a web-based application. The

application will streamline the process, provide a user-friendly interface for

students and faculty, enhance transparency, and accessibility of equipment-

related information. The research aims to design and implement the application

intuitively, assess its impact on efficiency, student participation in sports activities,

and overall resource allocation. The study will explore the challenges faced by

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Bachelor of Science in Information Technology

the school in managing sports equipment, explore the technological landscape of

web applications for educational contexts, outline the methodology used, and

discuss potential benefits. This initiative aims to modernize administrative

practices and enhance student experiences.

BACKGROUND OF THE STUDY

Physical education and sports activities are crucial for student

development, but managing sports equipment is a challenge. Traditional systems

often result in inefficiencies, miscommunications, and resource allocation issues.

Technological advancements offer an opportunity to transform this process by

developing a web-based application for school sports equipment management.

This application streamlines administrative workflows, enhances student

experience, and improves transparency. This research aims to create a user-

centric application that simplifies the borrowing process, optimizes resource

allocation, and encourages student participation in sports activities. This project

will evaluate the application's impact on borrowing efficiency, student

engagement, administrative workflows, setting a standard for improved resource

management, and enhanced student experiences.

OBJECTIVES (general & specific)

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• This research aims to create a user-friendly web application for Saint Vincent's

sports equipment management system, allowing students and faculty to request,

reserve, and track equipment availability.

• To improve the sports equipment borrowing process at Saint Vincent by

implementing a web application to reduce delays, miscommunications, and

administrative overheads.

• Enhance transparency and accessibility of sports equipment availability

information, enabling real-time access for students and faculty, and to promote

student engagement in sports activities through an efficient platform for

borrowing equipment.

• Evaluate the web application's impact on school resource allocation by

analyzing equipment usage and demand patterns to optimize utilization.

• Set a model for technological innovation in educational institutions by

implementing a web application to solve practical challenges and contribute to St.

Vincent College of Cabuyao’s educational excellence by providing a seamless

sports inventory managing.

Manageability (scope & limitations)

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Scope of the study

• This research project will develop and implement a web-based application for

St. Vincent College of Cabuyao's sports inventory system, covering key areas

such as design, development, and implementation.

• This project will involve the researcher to understand student and faculty needs,

designing an application with interface, features, and functionalities to streamline

equipment borrowing.

• A well-structured database will manage sports equipment inventory,

reservations, and availability, while a web application will be developed for

features like equipment browsing, reservation requests, and user authentication.

• The application will undergo rigorous usability testing to identify and address

user experience challenges, and an impact assessment will evaluate its

efficiency in sports equipment borrowing, student participation, and

administrative workflows.

Limitations of the study

• This research project aims to enhance student engagement in a specific

institution, but it faces limitations such as its institution-specific context,

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technological constraints, resource availability, user adoption, external factors,

ethical considerations, and sustainability. The findings will be influenced by

existing systems, hardware, programming languages, user familiarity, and

external factors like changes in school policies or technological advancements.

Ethical considerations and institutional commitment will also play a role in the

project's long-term sustainability.

• This research project focuses on creating a Saint Vincent-specific web-based

sports equipment borrowing application but acknowledges limitations and

requires careful interpretation of findings.

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CHAPTER 1

INTRODUCTION

Physical education is a vital part of a student's education. It helps students

stay healthy and teaches valuable teamwork skills. That's why schools should

provide physical education classes for everyone. These classes encourage

students to be active and enjoy fun activities, which can lead to a lifelong habit of

staying physically fit. What's interesting is that research shows that being

physically active can boost academic performance. In fact, one study found that

students who are active tend to earn better grades and are more likely to

graduate from high school.

In the past, schools relied on old-fashioned paper systems to manage

sports equipment, causing problems like delays, confusion, and limited access

for students. The researchers decided to create a web-based application that will

help the school administrator to manage the inventory of sports equipment. This

application can simplify administrative work, improve the user experience, and

encourage more student involvement in sports.

This web-based application serves a multifaceted role, delivering

significant advantages to both the educational institution and its students. It

fosters a culture of responsibility among students when requesting equipment,

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simultaneously affording administrator a seamless and efficient authorization

process.

1.1 Background of the study

In St. Vincent College of Cabuyao, physical education and sports are

essential for students' growth. Nevertheless, the management of sports

equipment has historically posed logistical challenges. It becomes accustomed to

needing an ID to borrow sports equipment. It can be somewhat inconvenient

because students are not sure about the equipment they have, which caused

delays, mix-ups, and made it hard for students to access the gear they needed.

The researchers decided to create a web-based application to streamline

transactions, making it easy to check equipment availability. The application isn't

just about convenience, it's about making life easier for administrators to facilitate

the equipment effectively.

1.2 Statement of the problem

The researchers noticed a common challenge in Saint Vincent College of

Cabuyao, the student IDs are always needed to borrow sports equipment. This

process can be inconvenient and uncertain since we often don't know what

equipment is available. That's why the researchers have taken on the task of

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developing a web-based application. The researchers’ goal is to simplify

equipment transactions and provide a reliable way to check equipment

availability.

Specific problems:

• Having trouble knowing if they have available equipment you need

• Depositing ID when requesting an equipment.

• Having trouble when borrowing if the professor who is assigned in sports

equipment is busy or on duty, requesting is expected to be delayed.

1.3 Objectives of the study

The goal of this study is to create a web-based application for St. Vincent

College of Cabuyao to help the administrator for sports equipment facilitating. It

will streamline the process of borrowing sports equipment, making it more

convenient for students.

Specific objectives

• To provide a database that will help both students and faculty to ascertain what

equipment is available in the inventory.

• Facilitate Admin-Student algorithm efficiency.

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• To reserve the equipment early to avoid inconvenience.

• To give penalty for the late returning of equipment. This will help the student

have discipline about borrowing.

1.4 Scope of the Study

 Efficient Equipment Management: A sports equipment tracking system

that enhances faculty's capacity to proficiently oversee their sports

inventory, guaranteeing its availability when required while minimizing

the potential for loss or theft.

 Accountability: Through the allocation of equipment to designated

students, the system cultivates a sense of responsibility. When

students are entrusted with equipment, they are more inclined to

ensure its proper care and usage.

 Fair Distributions: It facilitates equitable equipment distribution among

students, ensuring that all individuals have access to the necessary

resources for their sporting activities.

 Budget Management: School can manage their budget by monitoring

equipment usage better and identifying areas where repairs or

replacements are necessary.

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 Data Analysis: Over time, the data collected by the tracking system

can provide insights into equipment usage patterns, helping the school

to make wise decisions about purchasing and allocation.

 Security: It helps to determine theft and unauthorized use of school

equipment, enhancing overall security.

1.5 Limitations of the study

 Cost: Implementing a tracking system can be expensive, including the

cost of equipment tags, scanners, production server, and staff training.

So, the researchers decided to implement QR code scanning for each

of the equipment.

 Privacy Concerns: Tracking students’ use of equipment raises privacy

concerns. The Administrator must ensure that the data collected is

used responsibly and that student personal data is protected.

 Maintenance: The system itself requires maintenance and occasional

upgrades, which can also add to the overall cost.

 Resistance from Students: Some students may resist the idea of being

monitored or having to check in/out equipment. This resistance could

affect the system’s effectiveness.

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 Human Error: There is always a possibility of human error in the

tracking process, both on the part of students and staff responsible for

managing the system. This can lead to inaccuracies in the data.

 Limited Coverage: The system can only track equipment that has been

tagged or registered. If equipment is not properly accounted for, it may

still be lost or stolen.

 Resource Constraints: Smaller schools or those with limited staff may

struggle to implement and maintain an effective tracking system.

 Technology Dependence: Relying on technology for tracking can be

risky, as technical glitched or failures can disrupt the system.

1.6 Significance of the study

The development of a web-based system for borrowing and tracking

sports equipment at Saint Vincent College of Cabuyao holds paramount

significance for various stakeholders, including students, the Physical Education

(P.E.) administration, and the school. This study elucidates the compelling

reasons that underscore the importance of this project, emphasizing the tangible

benefits it offers to each group involved.

For Students:

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Primarily, the web-based system caters to the needs and convenience of

the students. It addresses the pressing need for an efficient and streamlined

process of managing sports equipment within the college. Students often find

themselves in a situation where they require sports equipment for their physical

education classes or extracurricular activities. The new system allows them to

access and borrow sports equipment with ease, eliminating the cumbersome

process of physical paperwork and significantly reducing the chances of errors or

equipment loss. This improved efficiency ensures that students have unfettered

access to the equipment they need, thereby promoting active participation in

sports and physical activities.

Furthermore, the web-based system leverages technology to enhance

accessibility and convenience for students. With a user-friendly online platform at

their disposal, students can effortlessly check the availability of sports equipment,

reserve items in advance, and receive notifications when their requested

equipment is ready for pickup. This not only saves valuable time but also ensures

a fair distribution of equipment among student users, playing sports and

recreational activities more accessible to all. Students no longer need to worry

about the availability of equipment or long queues to sign out items.

The system's digital tracking feature adds a layer of accountability and

transparency for students. By keeping a personal record of borrowed equipment,

students can conveniently monitor their responsibilities and ensure the prompt

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return of equipment. This fosters a sense of ownership and encourages

responsible behavior among the student body. Moreover, this digital record

empowers students with real-time information about their equipment

transactions, helping them stay organized and avoid any unintended violations.

For P.E. Administration:

The benefits of the web-based system extend to the P.E. administration.

Managing sports equipment inventory is a task of considerable magnitude, and

the new system simplifies this process significantly. P.E. administrators can now

monitor equipment usage with precision, track maintenance needs promptly, and

plan for equipment procurement more efficiently. They no longer need to rely on

manual record-keeping methods, reducing the chances of errors and

discrepancies.

The system's digital tracking capabilities also enable the P.E.

administration to identify any misuse or mishandling of equipment in real time. By

maintaining accurate digital records of who has borrowed which items and for

how long, administrators can swiftly address any issues related to equipment

misuse or delays in returning items. This proactive approach ensures that

borrowers are held accountable for their borrowed items, enhancing overall

equipment management.

Additionally, the system generates valuable data and reports that assist

the P.E. administration in making informed decisions. This data can reveal trends

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in equipment usage, preferences for different sports, and the overall demand for

specific items. Armed with this information, administrators can optimize the

allocation of resources, plan for equipment acquisitions strategically, and provide

a better sports experience for students. In essence, the system empowers the

P.E. administration to make data-driven decisions that enhance the quality of

physical education and sports activities.

For the School as a Whole:

The implementation of this web-based system aligns seamlessly with the

school's commitment to embracing technology and innovation. It serves as a

testament to the institution's dedication to providing modern and efficient services

to its students and staff. By leveraging technology to improve equipment

management, the school showcases its commitment to technological

advancement and student well-being. This initiative underscores the school's

forward-thinking approach to education, creating a positive image for prospective

students and faculty members.

Moreover, by promoting sports and physical activity among students, the

school fosters a healthier and more active campus community. Encouraging

students to actively participate in sports and physical education not only

contributes to their physical well-being but also enhances their overall academic

experience. Physical fitness and well-being are integral components of a holistic

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education, and the web-based system aligns with the school's mission to provide

a well-rounded education to its students.

In conclusion, the development of a web-based system for borrowing and

tracking sports equipment at Saint Vincent College of Cabuyao holds paramount

significance. It benefits students by enhancing accessibility and accountability,

empowers the P.E. administration by improving equipment management and

decision-making, and aligns with the school's commitment to technological

advancement and student well-being. This project exemplifies the school's

dedication to providing modern, efficient services and fostering a healthier, more

active campus community.

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CHAPTER 2

2.1 Related Foreign Study

2.1.1 Benefit of Equipment Inventory Management System

In Manish Mohan's 2022 article, the indispensable role of equipment

inventory management systems in contemporary organizations is underscored.

These systems simplify equipment management by providing a comprehensive

view of assets throughout their lifecycle, aiding in stock level management and

risk mitigation. They excel in inventory forecasting, aligning stock levels with

precise demand data to optimize order volumes. Real-time data and traceability

capabilities enable informed decisions, while automation eliminates human error,

saving time and ensuring accuracy. Additionally, equipment inventory

management systems enhance supply chain operations by diversifying sources

and maintaining optimal inventory levels. Ultimately, these systems contribute to

organizational growth and success by avoiding inventory-related issues and

facilitating well-informed decision-making.

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https://infraon.io/blog/benefits-of-equipment-inventory-management-system/

#:~:text=Equipment%20inventory%20management%20is%20the,a%20simple

%20supply%20chain%20component.

2.1.2 Tools and Equipment Monitoring System

Kimmy Matillano's Tools and Equipment Monitoring System, developed in

March 2021, exemplifies the integration of technology in addressing asset

management challenges within the construction industry. This system's focus on

preventing tool and equipment loss, transitioning from manual to computerized

tracking, and its expected impact on management underscores broader trends in

digitalization and efficiency enhancement. While the study's details are limited,

Matillano's work serves as a testament to the evolving landscape of asset

tracking systems, leaving room for future researchers to expand upon these

advancements and contribute to the field's growth.

https://itsourcecode.com/fyp/tools-and-equipment-monitoring-system-chapter-1/

2.1.3 Importance of QR Code Asset Management in Business

In Carlos Virreira's blog post published on July 20, 2023, the importance of

QR code asset management in today's fast-paced digital business landscape is

emphasized. QR codes, as two-dimensional barcodes, offer an efficient solution

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for tracking and managing physical assets, such as equipment and machinery.

By affixing unique QR codes to assets, businesses can streamline the

identification and monitoring process. QR code asset management facilitates

efficient tracking, enhances security by restricting access to authorized

personnel, and results in cost savings by eliminating the need for expensive

software or hardware. The process involves creating distinct QR codes for each

asset, attaching them securely, scanning with mobile devices for access to asset

details, and regularly auditing and maintaining data for accuracy and

completeness. This approach enhances overall asset management efficiency

and can greatly benefit organizations in various industries.

https://www.shelf.nu/blog/the-importance-of-qr-code-asset-management-in-

business

2.1.4 Asset Management Information and Tracking System with QR Code

Based on the Human Centered Design Method

In today's business landscape, particularly in establishments with

inventory systems, accessing asset information can often be a time-consuming

process, leading to delayed data retrieval. Addressing this issue, the research

conducted by Benrahman in 2021, as cited in J. Phys.: Conf. Ser. 1830 012006,

aims to streamline the acquisition of asset information for improved efficiency.

The proposed method involves affixing QR Codes to asset labels, allowing data

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retrieval through the scanning of these QR Codes using Android smartphones.

The research seeks to enhance the existing inventory system by incorporating

web addresses into the QR Code labels, leveraging the widespread use of QR

scanning capabilities on Android smartphones. This approach holds promise for

optimizing inventory management processes. The application's testing and

implementation have yielded a remarkable 99.9% validity rate, making it an asset

for organizations seeking to enhance their inventory operations.

https://iopscience.iop.org/article/10.1088/1742-6596/1830/1/012006

2.1.5 The Benefit of Equipment Management for schools and universities

In a publication by Hana Belbecir dated October 14, 2021, the significance

of efficient equipment management, particularly in educational institutions like

schools and universities, is highlighted. The article emphasizes the need for

proper equipment tracking and maintenance to reduce costs, enhance

accountability, and ensure students' access to essential equipment. It

underscores the benefits of implementing equipment management software,

such as barcode tracking systems, to minimize human errors, centralize data

accessibility, simplify annual inventory audits, and streamline the equipment

checkout process. This comprehensive approach to equipment management not

only saves time and resources but also contributes to a more efficient and

reliable educational environment.

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https://www.cheqroom.com/blog/equipment-management-for-schools-and-

universities-the-top-5-benefits/

2.1.6 Inventory Management for Sports Equipment: Agile Project

Management

In this Agile software development project, led by author Nicholas Barnard

(2019), the goal was to create a web-based application for managing inventory

and rentals within an on-campus organization, specifically focusing on the

Kinesiology, Sport Studies, and Physical Education department at The College at

Brockport. The project followed an Agile methodology, emphasizing client

collaboration and adaptability throughout the development process. Initial

requirement capture involved understanding the existing paper-based processes

and creating detailed use cases, sequence diagrams, GUI mockups, and state

diagrams. The team successfully implemented the Agile approach, ensuring

consistent client communication and accommodating evolving requirements. The

project aims to streamline equipment management processes, reduce paper

usage, and enhance tracking efficiency, with the ultimate success measured by

the adoption of the software in the coming year.

https://soar.suny.edu/bitstream/handle/20.500.12648/6737/honors/245/fulltext

%20%281%29.pdf?sequence=1&isAllowed=y

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2.1.7 The Benefits of using Web-Based Applications.

In the article authored by Phymon Khamooshi and published in December

2019, the advantages of web-based applications over desktop applications are

highlighted. These web-based applications, often referred to as Software as a

Service (SaaS), offer accessibility across various devices and operating systems,

promoting flexible working and enhancing employee productivity. They can be

easily customized for different devices and integrated with other systems,

providing greater interoperability. Maintenance is simplified, with updates and

upgrades managed centrally, reducing downtime and ensuring consistency.

Additionally, web-based applications offer scalability, data security, and

centralized data access, making them a valuable choice for businesses seeking

efficiency and flexibility in their software solutions.

https://www.geeks.ltd.uk/insights/blog/the-benefits-of-using-web-based-

applications

2.1.8. Design Method and Application of Intelligent Sports Equipment

Based on Stochastic Differential Equation

In the article authored by Xianrong Liang and Jiangxi Yu, published in

June 2023, the architecture for IoT (Internet of Things) applications in sports is

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discussed. The architecture comprises multiple layers, with the perceptual layer

being the foundation, encompassing various sensors like EMG, ECG, EEG, and

more, used to monitor a user's physical condition in sports. These sensors are

connected to devices such as belts, armbands, or cuffs. The network layer

handles data transmission and processing, employing communication protocols

like Z-Wave, NFC, IrDA, ZigBee, and more. The sports management layer

focuses on IoT applications in sports, including data analysis, statistics, 3D

visualization, and cloud computing. Finally, the sports application layer involves

communication protocols like MQTT, COAP, XMPP, and AMQP for seamless

connectivity and messaging in IoT-based sports applications. This architecture

provides a comprehensive framework for incorporating IoT technology into the

sports industry.

https://www.researchgate.net/publication/372937508_Design_Method_and_Appli

cation_of_Intelligent_Sports_Equipment_Based_on_Stochastic_Differential_Equ

ation

2.1.9. Tracking Systems as Thinking Machine: A Case Study of a Service

Company

In his 2018 paper, Sabah S. Al-Fedaghi underscores the significance of

object tracking systems in addressing various challenges related to safety,

security, and location-based applications. These systems, particularly crucial in

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transportation, often suffer from the lack of well-defined and comprehensible

descriptions, leading to fragmented representations that hinder effective

documentation. Al-Fedaghi introduces a novel diagrammatic methodology for

modeling tracking systems, aiming to produce engineering-like schematics that

can be utilized for documentation, explanation, communication, education, and

control purposes. The paper focuses on the role of the Global Positioning System

(GPS) in tracking objects and its growing importance, especially in applications

such as mobility pattern recognition, vehicle navigation, fleet management, and

route tracking. It highlights the need for structured modeling in vehicle-tracking

systems, which involve GPS and Global System for Mobile Communications

(GSM) technology to monitor vehicle status, position, and timing, ultimately

contributing to the advancement of tracking system understanding and utilization.

https://www.researchgate.net/publication/329305439_Tracking_Systems_as_Thi

nging_Machine_A_Case_Study_of_a_Service_Company

2.1.10 Inventory Management System Thesis

The study conducted by Samaro et al. underscores the significance of

implementing a systemized data manipulation process for managing inventory

efficiently, particularly in the context of ordering products. The authors emphasize

the relevance of integrating evolving technology and technological knowledge

into inventory management to enhance its effectiveness. The proposed inventory

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management system is designed to offer various features, including product

search and data item addition or deletion, benefiting both employees and retail

administration. The study's primary objective is to optimize inventory oversight

and management by providing real-time inventory status data, ultimately enabling

companies to realize inventory management benefits. The choice of this study is

deemed reasonable due to its practical implications and potential to improve daily

operations within corporations, particularly benefiting Prifood Corporation and

serving as a valuable reference for future researchers.

https://www.studocu.com/ph/document/ama-computer-learning-center/bsit/

inventory-management-system-thesis/28856629

2.2 Related Local Study

2.2.1 Maximizing Equipment Monitoring through Online Management

Systems

Mark Anthony M. Tamayo's 2008 study, the importance of efficient

equipment monitoring and management within organizations was highlighted.

Tamayo developed an online equipment management system utilizing

prescriptive analytics, with a focus on optimizing monitoring and evaluation of

property equipment while minimizing technology upgrade costs. This innovative

system leveraged open-source programming languages like PHP and utilized

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standard Android mobile phones as QR code scanners for equipment evaluation,

enhancing tracking and analysis capabilities. The study achieved three specific

objectives: implementing the system in the pilot area, improving data collection

accuracy and timeliness, categorizing equipment conditions, and providing

versatile reporting formats. Tamayo's research exemplifies practical and cost-

effective approaches for organizations seeking to enhance their equipment

management processes through modern technology.

https://ijssst.info/Vol-20/No-S2/paper10.pdf

2.2.2 AN AUTOMATED INVENTORY SYSTEM USING QUICK RESPONSE

(QR) CODE AND BARCODE FOR PROPERTY MANAGEMENT OF THE BOY

SCOUTS OF THE PHILIPPINES

In De Chavez's 2015 design paper, an automated inventory system using

QR code and barcode technologies is proposed for the Boy Scouts of the

Philippines (BSP) National Office –NCR. This GUI-based system, driven by C#

programming, aims to modernize property management processes and meet

annual inventory reporting requirements mandated by the Commission on Audit

(COA). By assigning QR codes to new and expensive items and barcodes to less

costly ones, the system streamlines property tracking and establishes a

comprehensive database for accurate inventory reporting. It also facilitates

borrower monitoring and accountability in cases of property damage or loss. To

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College of Information Technology

Bachelor of Science in Information Technology

further enhance its functionality, the recommendation includes adding a printing

function for automatic receipt and report generation, integrating barcode and QR

code generators, and establishing department-specific databases, ultimately

promising increased efficiency and accuracy in property management and

reporting.

https://docplayer.net/41495807-An-automated-inventory-system-using-quick-

response-qr-code-and-barcode-for-property-management-of-the-boy-scouts-of-

the-philippines.html

2.2.3 Development of an Attendance Checker System Using QR Code for

Technological Institute of the Philippines.

In the research conducted in 2016 by Barlin, Raphael Jericho Cagas,

Divine Mary Grace Collado, Darelle Andrei Pereyra, Keilyn Rodriguez, and

Joshua Rod, the primary objective was to develop an attendance checker system

using QR Codes for the Technological Institute of the Philippines. The study

aimed to create an efficient and accurate attendance monitoring system that

would offer an alternative to the traditional manual process. By utilizing QR

Codes, students could conveniently log their time in and out, reducing the time

and effort required for attendance management. The researchers employed a

descriptive method and conducted surveys among thirty-nine students to gather

information and assess the system's usability. The results indicated that the

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 ST. VINCENT COLLEGE OF CABUYAO
College of Information Technology

Bachelor of Science in Information Technology

proposed system was well-received by the students and helped the school

improve attendance monitoring. This innovative approach not only minimized

paperwork for teachers but also provided a reliable database for attendance

records. QR Codes emerged as a versatile and practical tool for attendance

management in educational institutions.

https://www.coursehero.com/file/44887141/RESEARCH-THESIS-Copy-2docx/

2.2.4 Equipment Inventory Management and Transaction Recording Using

Bar Coding Scheme via VB6

In the study conducted by Geoffrey T. Salvador, PECE Laboratory Head at

the Department of Electronics Engineering, College of Engineering, Polytechnic

University of the Philippines, during the academic year SY 2014-2015, the aim

was to implement a bar coding system using Visual Basic 6 (VB6) and Microsoft

Access to automate transaction recording and equipment inventory monitoring in

the PUP ECE Laboratory. The study successfully developed and recommended

the "AutoLab" system, which effectively automated transaction recording by

merging manual methods and utilized barcoding technology for precise recording

of key and equipment transactions. The results showed a 100% efficiency rate,

and the study suggested potential enhancements to the system's user interface

and the integration of faculty access codes for further improvements in laboratory

management and efficiency.

A Digital Appointment System of Identification Card for College Students in St. Vincent College of Cabuyao xxx
 ST. VINCENT COLLEGE OF CABUYAO
College of Information Technology

Bachelor of Science in Information Technology

https://www.ijera.com/papers/Vol6_issue6/Part%20-%203/P06060392095.pdf

2.2.5 Android-Based Classroom Monitoring System for Teacher Using QR Code

Technology

In the research conducted by SUSADA, RICHIE A. in 2020, the primary objective

was to develop an Android-based classroom monitoring system for teachers using QR

code technology. The system allowed users, particularly assigned beadles, to scan QR

codes via a smartphone, which would then automatically send attendance, schedule,

and user information data to a web-based system titled "Web-Based Attendance for

Teacher Using QR Code." This web-based system displayed teachers' attendance

records in real-time, marking them as absent, late, or under time based on class entry

times. The study successfully implemented the system using Android programming

technology, with a focus on JSON technology as an import library. It aimed to improve

attendance monitoring for teachers, reduce administrative workload, and provide real-

time attendance information. The research findings emphasized the importance of

proper development and testing procedures for mobile applications like this system.

https://deliverypdf.ssrn.com/delivery.php?

ID=49209907012100412511708509706406710209603802006506400707211907900507

4109067103028073103004116122038058047068006127112086007007041057031008

01811701212709212000601207509503508011912311208807611200900008100700009

6079093080002026093106010100080025127082068&EXT=pdf&INDEX=TRUE

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 ST. VINCENT COLLEGE OF CABUYAO
College of Information Technology

Bachelor of Science in Information Technology

2.2.6 EQUIPMENT MANAGEMENT SYSTEM FOR CENTRAL PHILIPPINE

UNIVERSITYJARO ILOILO CITY

A study by Arnesto et al. (March 2012) shows that an inventory control

system is a process for managing and locating objects or materials. In common

usage, the term may also refer to just the software components. Modern

inventory control systems often rely upon bar codes and radio-frequency

identification (RFID) tags to provide automatic identification of inventory objects.

Inventory objects could include any kind of physical asset: merchandise,

consumables, fixed assets, circulating tools, library books, or capital equipment.

To record an inventory transaction, the system uses a barcode scanner or RFID

reader to automatically identify the inventory object, and then collects additional

information from the operators via fixed terminals(workstations),or mobile

computers

https://www.scribd.com/document/133250299/Equipment-Management-System-

Final-Document

2.2.7 Laboratory Equipment Monitoring System: Towards Paperless

Management – Rabago et al. (2008)

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 ST. VINCENT COLLEGE OF CABUYAO
College of Information Technology

Bachelor of Science in Information Technology

This study aimed to design laboratory management software to effectively

manage equipment maintenance, borrowing and returning, failure analysis,

inventory, repair, scheduling, and flexible report generation process.

The development strategies used in the project analysis, design and

development include a thorough analysis and evaluation of both the existing and

the first prototype of the proposed system. Waterfall model was used in the

development of the system. The system had undergone the following stages:

requirements gathering and analysis, system design, implementation, testing,

deployment and maintenance in the said development. The study used ISO 9126

in the evaluation of the software, which determined the acceptability of the

software in terms of usability, accessibility, reliability, and maintainability. The

respondents were composed of ITE students, teaching and non-teaching

employees. Comprehensive analysis of the results of the evaluation was applied

as basis for conclusions.

The evaluation showed that majority of the respondents from the three

groups assessed the software as very acceptable in terms of functionality,

reliability, usability, efficiency, maintainability, and portability. The software is also

very acceptable in gaining real time visibility in equipment inventory,

maintenance and borrowing and returning, and that it is also very acceptable in

providing reports at the same time provide history recording of the different

processes available.

https://ejournals.ph/article.php?id=9224

A Digital Appointment System of Identification Card for College Students in St. Vincent College of Cabuyao xxxiii
 ST. VINCENT COLLEGE OF CABUYAO
College of Information Technology

Bachelor of Science in Information Technology

2.2.8 WEB-BASED LOCATOR AND MONITORING SYSTEM FOR TOOLS

AND EQUIPMENT IN LABORATORIES AND WORKSHOPS IN TIP ARLEGUI

CAMPUS - Susan S. Caluya (2000)

The study was conducted to evaluate the manual way of processing,

borrowing, returning, and generating of reports of tools and equipment

Observations showed that most of the students sign many forms when they

borrow sensitive and disposable materials. There was much time consumed in

generating reports. PHP database and Dreamweaver were the programs used to

develop the locator and monitoring system. The study was evaluated based on

the following criteria: accuracy, user-friendliness, reliability, and efficiency. In

view of the evaluation of results, it was concluded that the locator and monitoring

system could store borrowers’ information and status of equipment and tools

used efficiently. The system was also used in a network since it is web-based.

Moreover, the user can send the borrower liability report to the accounting

department. Hence, the software was rated as very good in terms of reliability. It

was also evaluated as very good in terms of accuracy, user-friendliness and

efficiency.

A Digital Appointment System of Identification Card for College Students in St. Vincent College of Cabuyao xxxiv
 ST. VINCENT COLLEGE OF CABUYAO
College of Information Technology

Bachelor of Science in Information Technology

https://ejournals.ph/function/reader1/read2/web/reader.php?id=uploads

%2Farchive%2FTIPMRJ%2FVol.+5+No.+1+%282000%29%2FArticles

%2F14_Caluya.pdf&di=9084

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Llego, M. A. (2022, August 25). The Importance of Physical Education in

Schools. TeacherPH.

https://www.hindawi.com/journals/sp/2022/7126743/#references

A Digital Appointment System of Identification Card for College Students in St. Vincent College of Cabuyao xxxvi