Page 1 of 13

METHOD STATEMENT
(Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters)
Department: Date: Document Ref.: Revision:
02

Project/Contract:
Principal Contractor:
Site Address:
Project Start Date:
Expected Duration:
Completion Date:
Name Job Title Signature Date
Prepared by:
Authorised by
Client Approval:

Emergency Contact Details

Person Name:
Contact No:

HSE Documents-HSE-Method Statement-Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters
 Page 2 of 13
METHOD STATEMENT
(Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters)
Department: Date: Document Ref.: Revision:
02

Table of Contents
Scope:..........................................................................................................................................................4
Location of Works.......................................................................................................................................4
Labour requirements..................................................................................................................................4
Permits to Work & Induction......................................................................................................................4
Security:..................................................................................................................................................4
Method of Work.........................................................................................................................................4
General Site Procedure...........................................................................................................................4
Cleaning and Replacement of Filter and Access Panels – Air Handling Unit (AHU)..................................5
Cleaning of Extract ductwork and Extract fans on Rooftop plant and Plant rooms.................................5
Plant Room Cleaning...............................................................................................................................5
Roof Operations......................................................................................................................................5
Ventilation Kitchen Extract Canopy Cleaning...........................................................................................6
Ventilation Kitchen Extract Canopy Grease Filter Cleaning.....................................................................7
Ventilation Kitchen Grease Extract Duct Cleaning...................................................................................7
General Note: Grease Extract canopy and grease filters (if cleaned on-site) are governed by
separate Method Statements..............................................................................................................7
Cleaning of High-Level Ductwork – Ladder Access..................................................................................8
Operatives to use cloths or green scouring pads (as required)................................................................9
Ductwork Cleaning – Installation of Access Panels..................................................................................9
Sheeting up Areas....................................................................................................................................9
Work Place access and Isolation of Services..............................................................................................10
Personnel..................................................................................................................................................10
Controls Initiatives:...............................................................................................................................10
Communication and Training of Health and Safety:............................................................................10
Checks and Inspections:........................................................................................................................10
Rules:.................................................................................................................................................10
Smoking:............................................................................................................................................10
Unloading Details:.................................................................................................................................11
Access:...................................................................................................................................................11
Tools:.....................................................................................................................................................11

HSE Documents-HSE-Method Statement-Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters
 Page 3 of 13
METHOD STATEMENT
(Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters)
Department: Date: Document Ref.: Revision:
02

Welfare facilities:......................................................................................................................................11
Emergency Arrangements:.......................................................................................................................11
Housekeeping:..........................................................................................................................................11
Job Safety Analysis (JSA):..........................................................................................................................12
The Sequence of Work:.............................................................................................................................12
Dependent on the Work:..........................................................................................................................12
On Completion of Work:.......................................................................................................................12
When working at Height (General):......................................................................................................12
When Working Alone:..............................................................................................................................12
Accidents, Incidents and Near Misses:.....................................................................................................13
Additional Health and Safety Controls.....................................................................................................13
Personal Protective Equipment................................................................................................................13
Waste Management.................................................................................................................................13

Scope:
To clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters.

HSE Documents-HSE-Method Statement-Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters
 Page 4 of 13
METHOD STATEMENT
(Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters)
Department: Date: Document Ref.: Revision:
02

Location of Works
The kitchen at [write down the location for your exact location where the task is to be conducted]

Labour requirements
• All Works/employees will take place during Daytime working hours unless otherwise agreed.
• Labour – Site supervisor for these works is Mr XYZ (Mob: 123456789)

Permits to Work & Induction

Method Statement details
• Contact with the Client’s site project manager/engineer for any worksite induction or Permits to
Work (PTW) requirements before proceeding any work on site.
• Contact with the site project manager/engineer that asbestos is not present at the work area.
Asbestos-containing materials (ACM’s) are not to be disturbed by [Organization/Company] This
work required to be conducted by a specialist contractor or Government entities.
• Permits to work will be issued by the site maintenance team or main contractor.

Security:
• Before commencing to site, make sure that the Client’s site project manager/engineer has
authorised access to the workplace and the work area.

Method of Work
General Site Procedure
• The Supervisor and all Operatives are to arrive on-site at the specified time and make their way
to the reception.
• All Project/ worksite workforce/employees are to sign in and await the arrival of the site
contact. The company vehicle should be parked where told to do so by the site contact. All
workforce/employees must be present for the site induction/orientation.
• The worksite induction/orientation should make the personnel aware of local fire safety rules
and other hazards.
• Local/country rules must be adhered to at all times
• Operatives are to check all PPE, Cleaning equipment and chemicals required for the task. Refer
to Control of Substances Hazardous to Health (COSHH) assessments supplied for chemicals
being used. Operatives to set out all ‘Caution’ and ‘Warning’ signage required and cordon off the
cleaning area (where possible) before work commences.
• On completion of any cleaning, operatives to dispose of all debris and materials on-site and
remove all cleaning equipment and signage to a company vehicle.
• Operatives are not to leave the site until authorised by the Site Supervisor.
 The Site supervisor to have worksheet signed off by site contact before leaving the site

HSE Documents-HSE-Method Statement-Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters
 Page 5 of 13
METHOD STATEMENT
(Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters)
Department: Date: Document Ref.: Revision:
02

Cleaning and Replacement of Filter and Access Panels – Air Handling Unit (AHU)
• Operatives to erect access equipment e.g., stepladders or ladders correctly and safely. Ladders
to be erected at the correct angle of 1:4 (75 Degree). If working between 2-6 meters in height
ladders must be footed or an approved ladder stopper or stabilizer used.
• Operatives to make sure that air handling units are switched off and the controls are isolated.
• Operatives to make sure to clean the open filter housing unit and remove the filters from the
unit one at a time.
• If applicable, Operatives to clean filter housing unit using cleaning chemical applied either on a
clean cloth or green scouring pad.
• If applicable, Operatives to rinse the area with clean warm water using a clean cloth and then
buff dry.
• If applicable, Operatives to insert new filters into the unit one at a time and ensure a correct and
secure fit.
• Operatives to close filter housing unit. Operatives to remove access equipment from the area.
Operatives to switch the power back on at isolation point.

Cleaning of Extract ductwork and Extract fans on Rooftop plant and Plant rooms
General Note: Operatives should be reminded of the risks and hazards associated with working at height
and in plant rooms, e.g., no work should be undertaken on rooftop equipment unless appropriate edge
or fall protection devices (Body Harnesses/Safety nets) have been installed. Plant/machinery rooms
have confined spaces and that head height can be very limited, with ducting and other plant and
equipment protruding. Ducting can be fragile, have sharp edges or screws or bolts that can protrude.

Plant Room Cleaning

• The Team Leader (Supervisor/Forman) has to ensure that a ‘Permit to work’ is issued, that it is
read, understood and signed by those undertaking the task. A drawing or blueprint of the
rooftop ducting and plant room must be attached to the ‘permit’. Also. If needed, make sure
that all keys to roof access doors and plant room are signed for.
• The Team Leader is to check that all equipment sited below roof level and in the plant, the room
is switched off and all controls isolated.
• Operatives to proceed to the roof area via the designated safe route, open roof access door and
proceed to the rooftop plant room.
• Operatives are to check the blueprint/drawing matches the plant room and ducting.
• Operatives to then initiate cleaning operations inside the plant/machinery room.

Roof Operations
• Team Lead to climb up on to the roof systems using a ladder or step ladder to gain access and
carry out a survey to determine if access panels need to be cut and inserted.
Note: team leader to determine the safe climbing route also if the rooftop is fitted with edge or
fall protection devices.
• Once the Team Leader has determined that the area is safe to work on, they will instruct the
operatives of where access panels are to be inserted.
• The Operatives will then climb onto the structure and if required will attach their inertia safety
line to the nearest safety eyebolt or latch way system.

HSE Documents-HSE-Method Statement-Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters
 Page 6 of 13
METHOD STATEMENT
(Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters)
Department: Date: Document Ref.: Revision:
02

• The Operatives will cut panels as required and insert the new access panels while cleaning areas
as necessary.
• On completion of all operations, the operatives will pack all waste materials into strong plastic
bags for disposal on site.
• The Operatives will then descend from the plant room roof ensuring that all equipment and
waste is accounted for. The Operatives working inside the plant room will also ensure that their
equipment and waste is accounted for.
• The Team Leader will then shut and lock the plant room access door, before leading all
Operatives back to the roof access door. Once through the roof access door, the Team Leader
will then shut and lock the door and descend to ground level via the safe designated route.
• The Team Leader will then sign off the ‘Permit to Work’ and sign back in any keys to roof access
doors.

Ventilation Kitchen Extract Canopy Cleaning

General Note: Grease filters if cleaned on-site are governed by a separate Method Statement See Ref:

• Operatives are to survey area to check that the correct access equipment has been supplied for
the task and that the canopy can be reached without needing to overstretch.
• Operatives are reminded that canopies can be fragile or may have loose screws or bolts, seams
can be broken and surface dented or misshaped.
• Operatives to erect access equipment e.g. stepladder/ladder correctly and safely. Ladders to be
erected at the correct angle of 1:4 (75 degrees). If working between 2-6 meters height ladders
must be footed or an approval ladder stopper or stabilizer used.
• Operatives to take care if leaning a ladder on to canopy cover, if possible. Position ladder on to
nearest solid surface instead, e.g., a wall
• Operatives are not to stand on any kitchen work surfaces, drainers, stoves or ovens. Operatives
are to place suitable boards over the equipment if required.
• Operatives are to wear tool belt with all tools attached, this will leave both hands free for
climbing and descending a ladder or step ladder. Operatives are reminded not to climb above
four rungs from the tops of ladders or step ladders.
• Operatives carry out an electrical safety check of cabling and plugs required for electrical tools.
Ensuring that the cable/lead is sound and not severely kinked and that the plug is not damaged
and that the machine has a current PAT testing certificate.
• Operatives are to make sure that the canopy has cooled for a suitable amount of time after last
use before cleaning. Two hours is recommended.
• Operatives are to carefully remove the filters one by one from the canopy, taking care not to
damage the filters (Vokes filters can be easily damaged)
• Operatives to fill a Spray bottle with Catering degreaser as per the COSHH data sheet, being
careful to check for any leaks of the bottle.
• Operatives to apply a suitable amount of catering degreaser to supplied rags. Using the rags, the
Operatives are to wipe away any grease on any internal/external canopy surface (as required).
• For stubborn grease, operatives may also use green scouring pads (if the canopy surface metal
allows) in place of a rag.

HSE Documents-HSE-Method Statement-Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters
 Page 7 of 13
METHOD STATEMENT
(Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters)
Department: Date: Document Ref.: Revision:
02

• When the surface is free from grease the operative is to dry the area with a clean rag or paper
towelling.
• External surfaces of the Canopy can be polished using stainless steel polish post clean.
• After cleaning operatives are to replace the filters carefully back into the canopy.

Ventilation Kitchen Extract Canopy Grease Filter Cleaning

• General Note: Grease filters once cleaned should be completely free of grease and carbon
deposits. In practice, this may not be achievable resulting in only the surfaces being cleaned.
• Operatives to check hoses and connections for High-Pressure washing equipment (if used).
Operatives are to carry out an electrical safety check of cabling and plugs required for electrical
tools. Ensuring that the cable/lead is sound and not severely kinked and that the plug is not
damaged and that the machine has a current PAT testing certificate.
• Operatives to check that the cleaning tank is in fit condition, no holes or damage to the main
body of the tank.
• Operatives to dispense cleaning chemicals into the tank as per the COSHH data sheet
instructions. Fill the tank with water to the recommended level and switch on the heater.
• Operatives are to carefully remove the filters one by one from the canopy (providing the canopy
has been left to cool from last use for sufficient time). The filters are to be placed into the tank,
taking care not to over stack the filters. Note: filters can be easily damaged (especially Vokes
filters)
• Operatives are to let the filters soak in the tank for a minimum of 10 minutes.
• After 10 minutes, operatives to remove filters one at a time from solution. Whilst also holding
the filters over the tank, clean the edges of the filters using a green scouring pad.
• Operatives to place filters into the spray tank and repeat the process until the spray tank is full.
• Operatives to spray the filters methodically using the high-pressure jet sprayer (as instructed by
supervisor) ensuring that all parts of the facing part of the filter have been sprayed.
• Operatives to repeat this process on each side of the filter.
• On completion, operatives to place filters into a drainage area and allow excess water to drain
out.
• While filters are draining, operatives to dismantle the sprayer and all other equipment ensuring
that the cleaning and spray tanks are emptied and the waste solution is disposed of safely on
site.
• Once the filters are dry operatives are to carry out a visual and manual quality inspection to
ensure that all grease and debris has been removed from the filters.
• Operatives are to replace the cleaned filters carefully back into the canopy.

Ventilation Kitchen Grease Extract Duct Cleaning

General Note: Grease Extract canopy and grease filters (if cleaned on-site) are governed by
separate Method Statements.
• Operatives are to check all PPE, Cleaning equipment and chemicals required for the task. Refer
to COSHH assessments supplied for chemicals being used. Operatives to set out all ‘Caution’ and
‘Warning’ signage required and cordon off the cleaning area (where possible) before work
commences.

HSE Documents-HSE-Method Statement-Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters
 Page 8 of 13
METHOD STATEMENT
(Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters)
Department: Date: Document Ref.: Revision:
02

• Operatives are to survey area to check that the correct access equipment has been supplied for
the task and that the ductwork can be reached without needing to overstretch.
• Operatives are not to stand on any kitchen work surfaces, drainers, stoves or ovens. Operatives
are to place suitable boards over the equipment if required (e.g., Youngman boards)
• Operatives carry out an electrical safety check of cabling and plugs required for electrical tools.
Ensuring that the cable/lead is sound and not severely kinked and that the plug is not damaged
and that the machines have a current Portable Appliance Test (PAT) testing certificate.
• Operatives are to make sure that the duct has cooled for a suitable amount of time after last use
before cleaning. Two hours is recommended.
• Operatives are to check that correct/suitable access into the duct is available. If there is no
access, operatives are to install access as per the method statement for installing access doors
into the ductwork. Note: Some kitchen extract ductwork will require specialist doors with a
particular fire rating. This should always be checked before installation of any door.
• Once access is available, operatives to fill a Spray bottle with Catering degreaser as per the
COSHH data sheet, being careful to check for any leaks of the bottle.
• Operatives to apply a suitable amount of catering degreaser to supplied rags. Using the rags, the
Operatives are to wipe away any grease on any internal ductwork surface (as required).
• For stubborn grease, operatives may also use green scouring pads (if the internal duct surface
metal allows) in place of a rag.
• If required operatives can spray the internal surface of the duct with catering degreaser and
allow to soak for a few minutes to make removing debris easier.
• When the surface is free from grease the operative is to dry the area with a clean rag or paper
towelling.
• Operatives are to ensure that all ductwork is free from debris and cleaning equipment and the
replace the access door cover making sure that the door is sealed as per manufacturer’s
instructions.

Cleaning of High-Level Ductwork – Ladder Access

• Operatives to erect access equipment e.g., stepladders or ladders correctly and safely. Ladders
to be erected at the correct angle of 1:4 (75 Degree). If working between 2-6 meters in height
ladders must be footed or an approved ladder stopper or stabilizer used. If working between 6-9
meters in height ladders must be fitted with approved top and bottom stabilizers unless there is
a ladder tie system in place in which case the ladders must be tied off.
• Operatives will wear a tool belt and ensure that all hand tools are secured to the belt via a
lanyard.
• Operatives will climb ladders using both hands at all times. Do not climb above 4 rungs from the
top.
• Operatives to commence cleaning, keeping one hand on the ladder at all times. Operatives are
warned not to overreach or stretch when working on ladders
• Operatives will clean all necessary surfaces ensuring that where necessary care is taken not to
cause damage to any fragile surfaces.

HSE Documents-HSE-Method Statement-Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters
 Page 9 of 13
METHOD STATEMENT
(Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters)
Department: Date: Document Ref.: Revision:
02

Operatives to use cloths or green scouring pads (as required).

• On completion of cleaning operatives to descend the ladder using both hands, operatives must
not slide down ladders at any time.
• Operatives will check the floor area for any sign of drips or spillage and clean up any that are
found.

Ductwork Cleaning – Installation of Access Panels

• Operatives to erect access equipment e.g. stepladders or ladders correctly and safely. Ladders to
be erected at the correct angle of 1:4 (75 Degree). If working between 2-6 meters in height
ladders must be footed or an approved ladder stopper or stabilizer used.
• Operatives are to check the condition of all power tools and whether they have an in-date
Portable Appliance Test (PAT) certificate. Any tool that has a defect will not be used.
• The door’s retaining frame is used as a template and marked on the side of the ductwork. If
there is insulation around the outside of the ductwork, this should be cut away leaving a 3 cm
edge around where the door will be positioned before marking the door frame on the duct.
• Using a cone drill the operatives are to drill holes in the corners of the door template.
• For rectangular ductwork, the operative will use a Draco metal shear to trace along the edge of
the template. Operatives are reminded that the edges of ductwork can be sharp and can
sometimes be hot after cutting.
• For spiral / curved duct the operative performs the same procedure but using a Jigsaw.
• The tangs of the door frame are inserted into the cut hole and the tangs are then bent over to fit
the frame into place. Mole grips are then used to crimp the tangs and secure the door frame
into place. Note: make sure that the neoprene seal is compressed to form an airtight seal.
• Any cut away insulation should be taped up to prevent migration of fibres. Other types of
ductwork insulation may require various types of insulation cover. These are to be discussed and
organised by the customer.

Sheeting up Areas
General Note: All working areas and their surrounding areas have a chance of becoming contaminated
with the dirt of dust and will require protection. This is achieved by sheeting over the area.

• The Team Leader is to discuss the area to be sheeted up with the site contact. All valuables and
personal items are to be removed by the site contact.
• Operatives are to make sure that polythene sheeting is clean before use to prevent dirt from
being transferred to a clean area.
• Operatives are to be careful when sheeting up to make sure that the polythene sheet does not
catch on any equipment. Caught sheeting has the potential to pull items off of tables.
• When covering electrical equipment that cannot be switched off, operatives are to make small
air holes to allow cooling.
• After cleaning works have finished, or at the end of each shift, the sheeting will be removed by
the Operatives. All furnishings (chairs and desks etc.…) should be returned to their original
positions.

HSE Documents-HSE-Method Statement-Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters
 Page 10 of 13
METHOD STATEMENT
(Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters)
Department: Date: Document Ref.: Revision:
02

Work Place access and Isolation of Services

• Access to the site is as per the method of work
• Access to a high level is via
• Access to Confined Space areas will be in conjunction with All-clean Environmental Services
safety procedures.

Personnel
Operations manager /operative/engineers to be arranged
Controls Initiatives:
Appropriate Controls measures have been identified from the risk assessments and are highlighted in
Method Statement and Risk Assessment MSRA include the following key points:
• Proper Health and Safety Communication and Training
• HSE Inspections
• HSE Observations
• Method of working
Communication and Training of Health and Safety:
• All risk assessments, method statement and Safe Systems of Work (SSOW) will be
communicated to the [Organization/Company] team/ operative prior work initiate.
• A copy of this documented procedure and other recommended and suggested and applicable
safety arrangements will be communicated and passed onto the client/ sub-contractors or other
stakeholders before work started.
• All relevant toolbox talks will be communicated to the team/ operative before work
commencing ensuring that the team/ operative have had instruction and awareness information
provided.
• Further information on the communication and training of Health and Safety can be found in the
Health and Safety Arrangements.
Checks and Inspections:
• All work equipment, devices or machinery will be checked before use for safe operation and to
ensure that it is “fit for purpose” and proper required third-party certification has been done.
• Risk Assessments (RA) and Safe Systems of Work (SSOW) will be checked before work started.
Rules:
• Organization’s Contractor, team or operative will carry out their work within the Client’s Health
and Safety rules and arrangements.
• Before commencing work these Health and Safety rules will be communicated to the team/
operative.
Smoking:
• [Organization/Company] will strictly comply with a no smoking policy on any Client’s
premises/workplace.

HSE Documents-HSE-Method Statement-Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters
 Page 11 of 13
METHOD STATEMENT
(Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters)
Department: Date: Document Ref.: Revision:
02

Unloading Details:
• Delivery to the site to be arranged with Client’s to ensure minimal disruption.
• Ensure adequate access and the best route to the workplace.
• Unload the vehicle of equipment by hand if no mechanical aids are available.
• Manual handling could be done by teamwork.
• Avoid a route that may bring you into contact with Client’s staff or customers if possible, ensure
that gangways are clear, before bringing materials through, to the work area.
Access:
• All designated gangways and passageways should be free from obstructions.
• Ensure all waste from gutters is collected and disposed of from the work area.
• Ensure all fire exits and firefighting equipment clear of any obstructions.
Tools:
• All sort of Ladders to be used will be inspected before going on the workplace/site.
• All tools and equipment are to be inspected before use.
• All other tools and equipment will be hired by our preferred hire company.
• All tools and equipment hired from the “outsource suppliers” will be inspected properly on
delivery to make sure they are fit for purpose and have had the essential safety inspections/
checks.

Welfare facilities:
• Before work commencing [Organization/Company] will liaise with Client’s local management for
use of toilets and wash facilities.
• Eatables/meals will be provided by the team/ operatives themselves.

Emergency Arrangements:
• The exact location of First Aid (FA) arrangements will be required to be provided by the Client
before work started.
• Fire arrangements will need to be provided by Clients before work commencing including the
location of assembly points, location of fire exits and fire equipment; procedures to follow.
• More details on [Organization/Company] Emergency Arrangements can be provided in the
attached risk assessments and safety arrangements.

Housekeeping:
• All work areas will be kept clean and tidy where possible; [Organization/Company] operate a
“clean as you go policy”.
• All tools, equipment and waste will be removed from the site after the job has been completed.
• Any (non-hazardous) waste will be disposed of using the Client’s facilities or where necessary by
the team/operative.

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 Page 12 of 13
METHOD STATEMENT
(Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters)
Department: Date: Document Ref.: Revision:
02

Job Safety Analysis (JSA):

• A Job Safety Analysis will be required to be carried out.
• The following sequence of work has been established as guidance from Organization/Company’s
safety arrangements, Risk Assessments and Job Safety Analysis (JSA).

The Sequence of Work:

• Before work commencing all Personal Protective Equipment will be put on.
• Location of work/activities/tasks to be planned well and cleared of obstructions appropriately.
Check for any asbestos.
• A safe working area will be created.
• Our van/ vehicle is to be directed to the point of unloading ensuring minimal disruption and to
minimize lifting/ handling activities.
• Organization/company’s team and or operative will unload materials if essential, getting help
(teamwork strategy) to reduce handling hazards.
• All equipment, devices and materials to be kept where they are to be used.
• Local floor obstructions to be removed.

Dependent on the Work:

• Review each risk assessment for the control measures.
On Completion of Work:
• All equipment and waste to be removed from the work area.
• Work area to be handed over to the Client’s site management (Project manager/engineer) after
work is accomplished.
When working at Height (General):
• Onsite risk assessment to be conducted appropriately.
• Construct a safe working area.
• Check steps/ ladders before use.
• Use equipment correctly, no overreaching, no standing on the top rung, no sideways force.
• Use of crawling boards on the facility’s building roof to get access to the higher-level guttering
on the main buildings.

When Working Alone:

• Communicate intentions with others within the organization/institutions.
• Mobile phones to be used to keep in contact (remember to keep the battery charged).
• Confirm safety arrangements with the client before visiting the client's site.
• Inform co-workers & colleagues of any ill-health or illness that may affect work (e.g., COVID-19).
• Wear PPE were required (as per instructions)

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METHOD STATEMENT
(Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters)
Department: Date: Document Ref.: Revision:
02

• When manual handling

• Where practicable use mechanical aids such as a sack barrow, pump truck etc.
• Use good handling techniques.
• If in doubt get help.

Accidents, Incidents and Near Misses:

• In case of an accident/incident get help and contact a Client’s First Aider personal.
• All accidents need to be reported to Clients and [Organization/Company].
• All property damage needs to be reported to Clients and [Organization/Company].
• All near misses and hazards (i.e., potential accidents) need to be reported to Client’s and
[Organization/Company].

Additional Health and Safety Controls

• As per risk assessment

Personal Protective Equipment

• All All-Clean Environmental Services Operatives are to wear a minimum of Standard issue
uniform, Site safety boots with steel toe protectors, Hi-Viz waistcoats and gloves.

Waste Management
• Operatives are to ensure that all areas are clear from debris and rubbish.
• All areas allocated to the contractor are to be free of redundant materials.
• All rubbish is to be disposed of in the allocated location before leaving the site.
• Fire escape routes are to be free of rubbish at all times.

HSE Documents-HSE-Method Statement-Clean the Kitchen Extract System, Including Canopy, Ductwork, Fans and Filters