SAP S/4 HANA 1809 Implementation Project

Business Process Document

Author Docum ent Location (repository/path/name)
Wemyt MM Team Lead M. Arif Dars
Umaid Hussain Khan (MM Functional
Consultant)
Version Status Date (DD-MM-YYYY)
0.3 Draft May 29, 2020

REVISION HISTORY

Version Date Description

0.1 March 27, 2020

0.2 April 06, 2020
0.3 May 29, 2020

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REVIEW AND APPROVAL

Name Date (YYYY-MM-DD)

Burque Project Manager

Name Date (YYYY-MM-DD)

Wemyt Project Manager

Name Date (YYYY-MM-DD)

Key Stakeholder

Name Date (YYYY-MM-DD)

Key Stakeholder

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TABLE OF CONTENTS
1. MATERI AL MANAGEMENT – PROCUREMENT PRI NCIPAL INTERIM & FOC MATERIALS – J45 5
1.1. Busine ss Proce ss Requirements...........................................................................................5
1.2. Busine ss Proce ss De scription ...............................................................................................5
1.3. Busine ss Proce ss Diagrams ..................................................................................................6
1.4. Process Step Detailed Requirements & Solution ...................................................................7
1.5. Locations where this Busine ss Proce ss i s performed ...........................................................8
1.6. Operational Decisions or Logic within the Process ...............................................................8
1.7. Reference to Key Process Change s ......................................................................................8
1.8. Integration Points ..................................................................................................................8
1.9. Organization Structure Considerations .................................................................................9
1.10. Master Data Consi derations (including all relevant data relationships) .................................9
1.11. System Configuration Consi derations ................................................................................. 10
1.12. Technical/Development Related Items................................................................................. 13
Workflow......................................................................................................................................... 13
Reporting ........................................................................................................................................ 13
Interfaces ........................................................................................................................................ 13
Enhancements ................................................................................................................................ 14
Output /Form s................................................................................................................................. 14

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1. MATERIAL MANAGEMENT – PROCUREMENT PRINCIPAL INTERIM & FOC MATERIALS – J45

1.1. Business Process Requirements

This scope item fulfills the following requirements.

 Local procurement of FOC materials and handling of principal owned stock

For details please refer to the following MM user stories – AG16 User Stories Document.

MM02, MM03, MM06

1.2. Business Process Description

 FOC purchasing process is used for procuring non valuated materials, FOC purchase order will be
created manually. If Principal sends his regular material as FOC then FOC PO will be created with
FOC valuation type which must be assigned into the respective Material Master. No Invoice will be
posted against FOC PO.

 Principal Interim Stock purchasing process is used for procuring non valuated Principal materials
only. Principal Interim purchase order will be created manually with respective PO type. Principal
Interim PO will be created with Interim valuation type which must be assigned into the respective
material master. No Invoice will be posted against Principal Interim PO.

 A purchaser has to validate the FOC check marked in FOC PO line item and Principal Interim PO
line item purchaser also have to validate FOC valuation type for Principal regular products &
INTERIM valuation type for Principal Interim PO.

Process Characteristics

Process Trigger FOC & Principal Interim PO Create Manually

Process Input Material Master Data and Vendor Master Data

Process Output Material supplied

Process Owner Supply Chain, Sales and Finance Department

Process Volumes Low

Process Frequencies Monthly

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1.3. Business Process Diagrams
The diagrams below explain the FOC and Interim Purchase Order processes that will work in
Burque

1.3.1. Procurement of FOC & Interim Stock Steps with T-Code

1) ME51N – Create FOC/Interim Purchase Requisition

2) ME52N – Change FOC/Interim Purchase Requisition
3) ME53N – Display FOC/Interim Purchase Requisition
4) ME5A – Purchase Requisition Detail Report
5) ME21N – Create FOC/Interim Purchase Order
6) ME22N – Change FOC/Interim Purchase Order
7) ME23N – Display FOC/Interim Purchase Order
8) ME2L – Purchase Order Detail Report for status check
9) ME29N – Release/Approve Purchase Order
10) MIGO – Receive Goods from Principal in FOC/Interim Location
11) MB52 – Stock Report

12) FIORI APP – F0842A “Manage Purchase Order”

13) FIORI APP – F0348 “Display a single Purchase Order”

Procurement & Receiving of FOC & Interim Materials

Requisitioner Relevant Approvers Purchaser Purchasing Manager Store Officer

Close Purchase
Order

No

Approve PO Yes Goods Receipt

Create Purchase Create Purchase

Approve PR Yes
Requisition Order wrf PR

Record Inbound
Detail

Close Purchase
No
Requisition

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1.4. Process Step Detailed Requirements & Solution

Process Step Description

Measure
Solution Description
Ref. to of
Process Step Gap (ID from
ID Requirements as successf
Description Description technical/development
applicable ul
related items)
delivery
Create
MM02, MM03, MM21
Purchase
1 – AG16 UAT - -
Requisition
FOC/Interim
In the selection
criteria,
Create MM02, MM03, MM21 combination of
Purchase – AG16
2 UAT Principal and MM-E001
Order
Material
FOC/Interim
should be
displayed
Create Required to
MM02, MM03, MM21
Purchase create PO with
3 – AG16 UAT MM-E002
Order one valuation
FOC/Interim type only,
One batch
Create should post in
MM02, MM03, MM21 multiple
Purchase
4 – AG16 UAT valuation type/ MM-E002
Order
FOC/Interim

Create
Purchase
5 UAT PO Output MM-O001
Order
FOC/Interim
Approve MM06 – AG16
6 Purchase UAT - -
Order
Goods Receipt
FOC PO in
FOC location MM06 – AG16
7 UAT - -
& Interim PO
in Interim
location

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1.5. Locations where this Business Process is performed

Location Country Function Number of Users

Head Office/Plant Pakistan MM

1.6. Operational Decisions or Logic within the Process

 An approved PO cannot be changed / edited (quantity, price, addition and / or subtraction of line
items).
 Batch characteristics functionality will be used to enter Truck time information at the time of GRN.
 FOC materials will be received on FOC location only.
 Interim materials will be received on Interim location only.
 PO validation date can be set at PO level to so GR should not receive after validation date
 Principal SKU code can be defined against each Burque SKU code and a PO can be created with
Principal code reference


1.7. Reference to Key Process Changes

The Key Process changes are:

 All FOC stock will be received in FOC SLOC at FOC valuation type which is ZERO. This stock can
be Principal manufactured SKU or a general item used for a promotion scheme or item

 All interim stock owned by Principal will be received in Interim SLOC at FOC valuation type which
is ZERO. This stock can be supplied to a Principal's customer

 All details of FOC & Interim stock can be maintained and tracked within the system

1.8. Integration Points

Integration Points
SAP
ID Integration Point Data Element Contacts
Component

Valuation Type Material

MM-FI
Valuation

Warehouse
MM-WM WM
Operations (FOC)

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1.9. Organization Structure Considerations

Organizational Unit Sample Description

Value
Opertating Concern 1000 Burque Operating Concern (common)
Controlling Area 1000 Controlling Area (common)
Chart of Account 1000 Burque Chart of Account (common)
Company Code 1 BU01 Burque Corporation Pvt Ltd
Company Code 2 NP02 NPD Pvt Ltd
Company Code 3 MP03 Mehran Progressive Distribution
Company Code 4 BP04 Bolan Progressive Distribution
Purchasing Organization 1000 Burque Corporation Pvt Ltd Purchasing Org.
Purchasing Organization 2000 National Progressive Distribution Purchasing Org.
Purchasing Organization 3000 Mehran Progressive Distribution Purchasing Org.
Purchasing Organization 4000 Bolan Progressive Distribution Purchasing Org.

1.10. Master Data Considerations (including all relevant data relationships)

Data Sample Details Comments

Value
Material * Create material in the material master w.r.t its material type.
Master Ensure complete name, UOM, Alternate unit of measurement,
Gross and Net Weight, Dimension, Valuation Type, Valuation
Class,Moving Average price per unit .
Vendor * Create a vendor master with all necessaroy information i.w
payment terms, purchasing organization, schema group, etc

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1.11. System Configuration Considerations

Configuration ID Description Owner

Object
POFC PO FOC Wemyt Consultant
Purchase Order
Document Type
POIN Interim/IMT Handling Wemyt Consultant

001 Nestle Wemyt Consultant

002 Shan Wemyt Consultant

003 Ontex Wemyt Consultant

004 Mayfair Wemyt Consultant

005 Loreal Wemyt Consultant

Purchasing Group 006 Reem Rice Wemyt Consultant

007 SCJ Wemyt Consultant

008 Food Valley Wemyt Consultant

009 Unilever Wemyt Consultant

010 Consumable Wemyt Consultant

011 General Wemyt Consultant

POFC 430000000 - 4399999999 Wemyt Consultant

Number Ranges
POIN 480000000 - 4899999999 Wemyt Consultant

Configuration
Company Code Plant ID Description Owner
Object
KD01 KDC Wemyt Consultant
FU01
FB UL Wemyt Consultant
BU01
LH01
Plant Lahore Wemyt Consultant

IS01 Islamabad Wemyt Consultant

NP02 KD02 KDC Wemyt Consultant

MD02 MDC Wemyt Consultant

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Configuration
Company Code Plant ID Description Owner
Object

S202 Site II Wemyt Consultant

FU02 FB UL Wemyt Consultant

FA02 FB Area Wemyt Consultant

NQ02 NPD Quetta Wemyt Consultant

HD02 HDC Wemyt Consultant

LK02 Larkana Wemyt Consultant

NS02 NPD Sukkhar Wemyt Consultant

SQ02 Sadiqabad Wemyt Consultant

BP02 Bhawalpur Wemyt Consultant

MU02 Multan Wemyt Consultant

SH02 Sahiwal Wemyt Consultant

FL02 Faisalabad Wemyt Consultant

LH02 Lahore Wemyt Consultant

GJ02 Gujranwala Wemyt Consultant

SI02 Sialkot Wemyt Consultant

JE02 Jehlum Wemyt Consultant

IS02 Islamabad Wemyt Consultant

PE02 Peshawar Wemyt Consultant

SI03 Site I Wemyt Consultant

S203 Site II Wemyt Consultant

NZ03 NNZ Wemyt Consultant

MP03 HD03 Hyderabad Wemyt Consultant

MP03 Mirpur Khas Wemyt Consultant

NB03 Nawab Shah Wemyt Consultant

MS03 MPD Sukkur Wemyt Consultant

KD04 KDC Wemyt Consultant

MD04 MDC Wemyt Consultant

BP04 GU04 Gulshan Wemyt Consultant

CB04 Coastal Belt (HUB) Wemyt Consultant

BQ04 BPD Quetta Wemyt Consultant

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Configuration
Company Code Plant ID Description Owner
Object

SM04 Samli Wemyt Consultant

LO04 Loralai Wemyt Consultant

Configuration Storage Location

Description Owner
Object ID
Follow ing Storage Location are common for all the Plants.
Note** Final Storage Location naming convention w ill be provided by Burque for all Plants in Scope.

0001 Fresh Stock Wemyt Consultant

0002 FOC Stock Wemyt Consultant

0003 T-L Shortage Wemyt Consultant

Storage 0004 NCG Wemyt Consultant

Location Repacking Wemyt Consultant
0005

0006 Van Stock Wemyt Consultant

0007 Sub- Distributer Wemyt Consultant

0008 Vendor Interim Wemyt Consultant

0009 Consumable Wemyt Consultant

0010 Stock Robbery Wemyt Consultant

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1.12. Technical/Development Related Items

Workflow

Workflows
WRICEF
Description Data Object Engaged Parties Owner
ID
- - - - -

Reporting

Reporting
Report Type
WRICEF
Description (ABAP, BI, Data Elements Relevant KPI Owner
ID
BOBJ)
- - - - - -

Interfaces

Interfaces
WRICEF Interface Frequency /
Description Applications Owner
ID Method Volumes
- - - - - -

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Enhancements

Enhancements
Alternative
WRICEF Data Functional
Description SAP Reason Owner
ID Object Gap
Standard
In the selection
criteria, Material To allow view of
MM- combination of block via materials Wemyt
- -
E001 principal/supplier source of relevant to Consultant
and Material should supply principal/supplier
be displayed
Required to
To create PO with
MM- create PO with Wemyt
one valuation type - - -
E002 one valuation Consultant
only,
type only,
To post one
batch against
To post one batch
MM- multiple Wemyt
against multiple - - -
E002 valuation type Consultant
valuation type
(required further
discussion)
PO Document type PO Document
MM- validation/restriction will be restricted Wemyt
- - -
E002 with storage with storage Consultant
Location location

Output /Forms

Output/ Forms
Output
WRICEF Data Type
Description Frequency Volumes Owner
ID Object (Form, EDI,
etc.)
Wemyt
Functional /
MM-O001 PO Output - Form High - ABAP
Consultant

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 1.13. Authorization

Data Objects # of
ID Authorization
employees
MM- A001 Supply Chain Officer ME51N, ME52N, ME53N
MM- A002 Supply Chain Officer ME21N, ME22N, ME23N -

MM- A003 Supply Chain Manager ME29N -

MM- A004 Supply Chain Department MIGO -

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