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Access is a database program that allows users to create electronic filing systems to store and organize information. It includes tools to create tables, forms, and reports to enter, view, edit, and analyze data. Validity checks like input masks, default values, and required fields help maintain consistent data. There are three primary key types - auto-number, single field, and multiple field - that uniquely identify records and enable sorting on single or combined fields.

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3 views

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Access is a database program that allows users to create electronic filing systems to store and organize information. It includes tools to create tables, forms, and reports to enter, view, edit, and analyze data. Validity checks like input masks, default values, and required fields help maintain consistent data. There are three primary key types - auto-number, single field, and multiple field - that uniquely identify records and enable sorting on single or combined fields.

Uploaded by

4f5gt4djxc
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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1.

Basically, Access is a database that is similar to a large


electronic filing cabinet where you can keep information about
employees, clients, inventory, and others. With Access, you
can design sophisticated filing systems and reports that make
keeping records easy. It comes with a menu system that allows
you to create files, edit their data, and create reports, among
other things. Additionally, you can ask questions (suggestions)
about any of the data contained in the database as well.
2. On the left-hand side of the screen, you will find the Database
Objects Pane, which shows all the objects associated with the
current database, such as tables, forms, and reports. At the
moment, only one table is displayed on the left-hand side.
3. The purpose of validity checks is to control the range and
appearance of the data. Although these checks are optional,
they help you keep your data consistent by eliminating many of
the common entry mistakes. Validity checks include the use of
an input mask, which is a format aimed at standardizing the
appearance of data during validation. “The Default Value” is a
value that will automatically be used in the absence of any data
being entered into this field. “Validation Rule" is a rule that
establishes lower and/or upper limits on the data that can be
entered into a field. “Required” means the record will not be
accepted unless this field is filled out with data.
4. There are three types of primary keys: autonumber, single field,
and multiple field. An autonumber primary key is an additional
field that is added by Access to a record every time you enter a
new record, which automatically enters a sequential number
each time. You may want to choose to use an autonumber
primary key rather than a unique value if there is a field in your
table that contains a value that is unique to your table (such as
ID) instead of using an autonumber primary key. The easiest
way to create a sort is to use a single field. Unlike a primary
key, a sorted field doesn't need to contain unique values. With
a multiple field type, you can sort on any combination of fields
you want. As a result of this kind of sort, the fields are filtered to
specify the order in which they must be sorted. This is much
like the order in which they need to be sorted in a query.

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