INTRODUCTION TO

COMPUTING
LECTURE-5
Formatting text
Changing the font
To change the font, follow these steps
• Click on the Home tab.
• Select the text you want to change
• Click the Font list box.
Changing the font size
To change the font size, follow these steps
• Click on the home tab.
• Select the text you want to change
• Choose one of the options
The text style defines the appearance of text in one or more of the
following ways:
• Bold: Press Ctrl+B to make text bold.
• Italic: Press Ctrl+I to make text italic.
• Underline: Press Ctrl+U to underline text.
• Strikethrough: Click the Strikethrough icon to draw a line through
text.
• Subscript: Click the Subscript icon to create text that falls below the
text line, as in the 2 in H20.
• Superscript: Click the Superscript icon to create text that sits higher
than the top of the text line, as in the 2 in E = mc2.
Changing Colors
To change the color of text, follow these steps:
• Click the Home tab.
• Select the text you want to color.
• Click the downward-pointing arrow to the right of the Font Color icon.
• Click a color.
Using Text Effects
• Click the Home tab.
• Select the text you want to modify.
• Click the Text Effects icon.
A menu of different effects appears.
• Click an effect.
Justifying Text Alignment
• Word can align text in one of four ways, as shown in Figure 6-6:
• Left: Text appears flush against the left margin but ragged on the
• right margin.
• Center: Every line appears centered within the left and right
• margins.
• Right: Text appears flush against the right margin but ragged on the
• left margin.
• Justified: Text appears flush against both the left and right margins.
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Adjusting Line Spacing
Line spacing defines how close lines appear stacked on top of each
other. To change the line spacing of text, follow these steps:
• Click the Home tab.
• Select the text where you want to adjust the line spacing.
• Click the Line Spacing icon.
• Click the line spacing you want, such as 1 (single spacing) or 3
(triple spacing).
Making Lists
Word can organize and arrange text in three types of lists:
• Bullets (like this list)
• Numbering
• Multilevel list
You can create a list from scratch or convert existing text into a list. To create a list
from scratch, follow these steps:
• Click the Home tab.
• Move the cursor where you want to create a list.
• Click the Bullets, Numbering, or Multilevel List icon
Word creates your list (bulleted or numbered).
• Type your text and press Enter to create another blank item in your list.
Using Format Painter
To use Format Painter, follow these steps:
• Click the Home tab.
• Select the text that contains the formatting you want to copy.
• Click the Format Painter icon.
The mouse pointer turns into a paintbrush icon.
• Select the text that you want to format.
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Using Styles
As an alternative to choosing fonts, font sizes, and text styles (such as bold) individually,
Word offers several predefined formatting styles. To apply a style to your text, follow these
steps:
• Click the Home tab.
• Select the text that you want to format.
• Click the up and down arrows of the Styles scroll bar to scroll through the different styles.
• If you click the More button, you can display a list of all available Quick Formatting styles.
• Move the mouse pointer over a style.
Word displays what your text will look like if you choose this style.
• Click the style you want to use, such as Heading 1, Title, or Quote.
• Word formats your text.
Organizing Text in Tables
Tables organize text into rows and columns, which can make the text easy to
type, edit, and format while spacing it correctly in your document. Tables
organize text into cells, where a cell is the intersection of a row and a
column.
Word provides four ways to create a table:
• Click the Insert tab, click the Table icon, and then highlight the number of
rows and columns for your table (up to a maximum of eight rows and ten
columns).
• Use the Insert Table dialog box.
• Draw the size and position of the table with the mouse.
• Convert existing text (divided by a delimiter character such as a tab or a
comma).
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Creating a table by highlighting rows and columns
• Creating a table by highlighting rows and columns can be fast, but it limits the size
of your table to a maximum of eight rows and ten columns. To create a table by
highlighting rows and columns, follow these steps:
• Click the Insert tab.
• Move the cursor where you want to insert a table in your document.
• Click the Table icon.
• Move the mouse pointer to highlight the number of rows and columns you
want to create for your table.
• When you highlight rows and columns, Word displays your table directly in your
document so you can see exactly what your table will look like.
• Click the left mouse button when you’re happy with the size of your table.
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Creating a table from existing text
If you have existing text that you’d like to turn into a table, you need to first separate it into chunks so Word knows how to place the text in individual
cells in a table. To separate text, you need to use a unique character such as Return (paragraph mark)
• Tab
• Comma.
• Other characters, such as the # or @ characters
By using the same unique character to divide text, you can define how you want Word to define how much text to display in each individual cell of a
table.
To convert existing text into a table, follow these steps:
• Click the Insert tab.
• Select the text that you want to convert into a table.
• Click the Table icon.
• Click the Convert Text to Table command.
• Select a radio button in the Separate Text At group.
Choose the option that corresponds to the way you divided your text.
So if you divided your text by tabs, you would select the Tabs radio button.
• Click OK.
Word converts your text into a table.
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Formatting and Coloring a Table
Aligning text in a table cell
To align one or more cells, follow these steps:
• Click in the cell (or select multiple cells) that contains text you want to
align.
The Table Tools tab appears.
• Click the Layout tab under the Table Tools heading.
• In the Alignment group click an alignment icon such as Top Right or
Bottom Center.
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Choosing a table style
To choose a table style, follow these steps:
• Move the cursor inside the table you want to modify.
• Click the Design tab under the Table Tools tab.
• In the Table Style Options group, select or clear check boxes, such as
the Header Row or Last Column check box.
• In the Table Styles group, click the More button.
• Click a table style.
Resizing columns and rows
• Select the row, column, or table that you want to modify.
If you select the entire table, you can adjust the width or height of rows and columns for
the entire table.
• Click the Layout tab under the Table Tools tab.
• Click the Width text box and type a value (or click the up or down arrow to choose a
value).
• Click the Height text box and type a value (or click the up or down arrow to choose a
value).
• (Optional) Click the AutoFit icon and choose one of the following:
AutoFit Contents: Shrinks your columns or rows to largest cell
AutoFit Window: Expands the table to fit the width of the current document window
Fixed Column Width: Defines a fixed width for all columns
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Sorting a Table
To sort a table, follow these steps:
• Select the column that contains the data you want to sort.
• Click the Layout tab under the Table Tools tab.
• Click the Sort icon in the Data group.
• Click in the top Type list box and choose the type of data you want to
sort: Text, Number, or Date.
• Select either the Ascending or Descending radio button.
• (Optional) Click the Header Row or No Header Row radio
button.
Dividing Text into Columns
To divide a document into columns, follow these steps:
• Click the Layout tab.
• Select the text that you want to divide into columns.
To select your entire document, press Ctrl+A.
• Click the Columns icon.
A pull-down menu appears that lists different column styles.
• Click a column style (such as Two).
Word changes your document to display columns.
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