Guidelines for Summer Internship Project (SIP)_2023

Course Code:
MBDS6021

Semester: III

Course Credit: 3

For

Master of Business Administration

School of Business, Galgotias University

Gautam Budh Nagar

Guidelines for
 Summer Internship Project

This manual gives guidelines, procedures and rules for the Summer Internship Project carried out
in undergraduate and post-graduate programmes.

Objective and Procedure

The objective of having a Summer Internship Project Report is to allow the students to design,
write and organize the report of their learning gained in the program and the Summer Internship.
The Summer Internship Project Report should be a substantive contribution to the knowledge
through the integration of a literature review and methodology developed pertinent to the
understanding and resolution of management problems, and the empirical work done therein. The
Summer Internship Project Report should demonstrate competence in studying /understanding
/analyzing organizational business processes/rules/procedures for reaching conclusions and
drawing implications for managerial practices. It should also highlight the impact of actions in
one area/ function, on the other area/functions in the organization. The Summer Internship
Project Report recommendation can be made either in quantitative or qualitative terms. It is
pertinent to note that the Summer Internship Project Report represents a visible concrete output
and would, therefore, have demonstrable potential to enable students to pursue further work in
the same field. It is also the output which may stand as testimony of the student's demonstrated
skills and potential in the managerial arena.

Companies need to be invited by the Director-Placement and Training to the School of Business
(SOB), Galgotias University (GU) campus much before the Winter Semester End Examination
(SEE). Preferably we should encourage stipendiary Summer Internship Project (SIP). The
Summer Internship Project Report is to be carried out in the sponsoring organization when the
Winter Semester End Examination (ETE) got over and has to be completed by mid-July, i.e. the
beginning of the 3rd semester for the MBA. The duration of the training should be for a
period of at least four weeks or 30 days. The students can also choose the companies for their
SIP. The SIP should be arranged only by the Training and Placement Cell and the whole process
should be completed before the end of the Winter Semester. Each student must submit their SIP
report to their respective faculty mentor. The final report shall be submitted to the faculty
mentor. Students should appear for Viva without a miss as per the schedule given by the SIP
coordinator.

**Please Note:
1. All students are expected to maintain decorum, courtesy, and decency during their
training period so that they create a good image of themselves and Galgotias University.
2. The student should work sincerely during the training period per the organization’s
directions. At no stage, there should be any complaint from the organization about their
work or behaviour.

Galgotias University aims at bridging the Institute-Industry-Gap. Based on a novel

concept of producing an Industry focused business-ready professional, it nurtures the
following visions:

 To create an excellent work culture and develop a congenial organization set up.
 To provide state-of-art facilities for all facets of professional training.
 To nurture and sustain academic excellence, programmed to promote innovation,
scholarship, and abilities to analyze, experiment and synthesize.

Guidelines, Procedures and Rules for Summer Internship Project Report Page 2
  To strengthen the links with industries, professional societies, accrediting bodies
and statutory authorities that share common goals and responsibilities.

1. Purpose
To provide counselling & guidance to students regarding visiting
industries/organizations, selection procedures, preparation methods and resources
thereby ensuring that they are adequately equipped to face the recruitment tests
and also assist them in selecting the places for summer/ winter industrial training.

2. Scope
All students of the University fall within the scope of the training and
development process with special attention to pre-final and final-year students.

3. Responsibility
Dean School in association with Director CPDD is responsible for facilitating the
campus/off-campus recruitment drives for students of all disciplines and assisting
them in their summer/winter industrial training.

4. Procedure

Placement Procedure

4.1 CPDD sends an invitation to all the companies from within the country for the
campus recruitment program.
4.2 All the responses from the companies are displayed on the notice boards of the
concerned schools for the attention of interested/eligible students.
4.3 The resumes of the interested/eligible students are then sent to the organizations
along with a tentative date for the campus interview.
4.4 After confirmation of the interview date, CPDD arranges a pre-placement talk.
4.5 The company conducts campus/off-campus recruitment tests and interviews the
short-listed candidates.
4.6 The placement results are announced and offer letters are given to the selected
students.
4.7 Students who receive offer letters are not allowed to appear for an interview
before any other visiting company on campus.

Training & Development

4.8 CPDD conducts Personality Development Programs (PDP)/GD/PI for students to

train them in soft skills.
4.9 It also conducts mock interviews to prepare students for the recruitment phase.
4.10 Dean School organizes seminars and workshops in relevant technical &
management areas to develop the knowledge of students and their presentation skills.
4.11 As a part of the ongoing industry interaction process, Dean School organizes
talks and guest lectures by executives from management associations and corporates.
4.12 CPDD maintains records of PDP, mock interviews, seminars & workshops, and
guest lectures.
4.13 The School also assists students in their summer/winter industrial training and
maintains their training record.

Guidelines, Procedures and Rules for Summer Internship Project Report Page 3
Essential components of Industrial training/Internship:

The topic for SIP Report

Once the student has been assigned a task by his/her industry mentor should focus on it and
ensure that the criteria given below are followed:
i) It should sustain student interest and stimulate his/her imagination so that he/she will
bear upon it with his/her full creative abilities.
ii) It should be manageable in size and scope, keeping in view the time, and organisational
resources required for preparing a report, etc.
iii) It must also be built on the foundation of minimum working knowledge of the company's
business proposition and practices. This will help screen the ideas which are relevant to
that organization and provide the student with an idea of how the business functions and
what the possibilities are, in the business arena.
iv) It should allow scope for exploration of the topic in sufficient depth

General Guidelines for Summer Internship

1. The CPDD cell shall arrange internships for students in industries/organizations.
2. Virtual (online) Internships can also be arranged by the student in an
organization/department preferably in line with his/her Management- Specialization
stream.
3. The Student can join an internship in a company which is within his/her locality

Guidelines for SIP Mentors

The role of the SIP mentor is as follows:

I. Developing the SIP Report proposal with the student.

II. Supervising and guiding the student and providing feedback from time to time
based on his/her progress.

III. Giving written feedback on the draft of the SIP Report submitted by the student.

IV. Review the progress of the students in 4 phases-

a) Phase I- 1st Review (10 marks)

Within 2 weeks from the date of joining the company, the mentor shall evaluate the
mentee’s performance in the specialized area in which the student is doing an internship
and the methodology adopted to accomplish it.
b) Phase II- 2nd Review (10 marks)

Within 4 weeks from the joining date, the mentor should evaluate the student’s
progress to date.

c) Phase III- 3rd Review (10 marks)

Within 6 weeks from the date of joining the student must submit the progress report
to the mentor for review

Guidelines, Procedures and Rules for Summer Internship Project Report Page 4
 d) Phase IV- 4th Review (10 marks)

After the completion of the internship, the mentor shall evaluate the internship report.

After each review, the internal assessment shall be uploaded on Google Sheets/
iCloud.

V. Individual mentee folder shall be maintained by the mentor having separate Excel
sheets for each review done by the mentor. The rubrics and review sheet is
attached herewith in Appendix 18.
VI. The mentor shall contact the industry mentor fortnightly to know the progress of
the mentee
VII. The mentor is also responsible to share the external evaluation sheet with the
industry mentor which carries 20 marks.
VIII. The mentor shall make a record of the internship details of the mentee which will
be shared by your mentee within a week of the joining date in the
company. (Appendix 21).
IX. The Mentor shall make a record of the Internship certificates of the mentees
which will be required for NAAC or any other documentation process.

Do’s and Don’ts to be Observed during Summer Internship

Do’s
 Be clear in your goal and objectives.
 Be punctual and regular.
 Observe discipline.
 Always keep both organization’s identity card and GU’s identity card with you.
 Look your best. (Clean clothes, shoes polished, buttons done up, matching dress,
cheerful face).
 Be Polite and develop new contacts.
 Be yourself. Be normal and truthful.
 Identify the important persons of the organization.
 Follow rules and regulations of the company.
 Request for a formal training program and adhere to it strictly.
 Request for an assignment or a project (if feasible).
 Treat the training as FIRST-PRE-JOB opportunity.
 Start writing your training report from day one.
 Sketch various technical ideas/write a brief diary daily. Diary is your personal
treasure for years to come. Make it technically rich.
 Make yourself useful, this will help you to gain employment with them.
 Learn practical aspects of ON THE JOB.
 Learn conceptual aspects of technology and explore the modifications that can be
brought about in the existing system.
 Learn the functioning of the organization.
 Discuss and share whatever you learn daily, with your colleagues.
 Make your training report presentable.
 Contribute to earn a name for yourself and GU.

Guidelines, Procedures and Rules for Summer Internship Project Report Page 5
Don’ts
 Misbehave with any employee.
 Indulge in activities constituting misconduct.
 Irritate senior officers while discussions.
 Miss even a day of presence, diary writing.
 Shirk hard work.
 Shirk responsibility, if given a chance.
 Leave tasks unfinished.
 Bring any bad name to you or to GU.
 Enter any restricted area.

Standards for the Summer Internship Project

The primary purpose of the Summer Internship Project Report is to demonstrate the student’s
capability to make effective use of research methods appropriate to the problem and to develop
and handle evidence satisfactorily. The SIP Report should, therefore, contain a section on:
a) the procedure(s) employed,
b) the extent, nature, reliability, and suitability of evidence gathered and
c) The conclusions drawn and the recommendations, to demonstrate skills in analysis and
interpretation of results.

Clarity, conciseness and orderliness of writing and presentation are required. It is necessary to
include sufficient evidence to support the reasoning and conclusions such that it clearly
demonstrates the basis of the conclusions and recommendations, and also exhibits the analytical
skill of the student, in this area. The length of the SIP Report will vary with the topic and
evidence required.

Further, the learning of student regarding in-depth knowledge of the field should be brought out
by the section on literature review and model or framework used for the Summer Internship
Project study.

Guidelines for Summer Internship Project Report Preparation

The student must do an internship in a good company. The criteria to judge the company should
be the following-
1. Good turnover of the company.
2. No of the employees working in the company.
3. Services offered by the company.
4. The time and training that they are willing to devote to you.
5. Type of products and technologies employed by the company.
6. Value addition- What would be the Learning outcomes from the internship?

The criteria for the selection of the company and the details of the company should be
communicated to the mentor. The student must join the proposed company only after approval is
received from the mentor.

The student will give a presentation based on his/her training report before an expert
committee constituted by the SIP coordinator.
The final report must be hard bound in Blue/Black colour with gold embossing.

Components of the report:

Guidelines, Procedures and Rules for Summer Internship Project Report Page 6
The Summer Internship Project Report should appear in the following order:

Page i : Cover Page (Appendix 1)

Page ii : Second Title Page (Appendix 3)
Page iii : Certificate of Approval (Appendix 4)
Page iv : Approval of DAC (Appendix 5)
Page v : Certificate of the Organization/ Company
Page vi-vii : Executive summary (maximum two pages - Appendix 6)
Page viii : Mentor certificate and Industry guide certificate ((Appendix 7)
Page ix : Acknowledgement
Page x : Table of Contents (Appendix 8)
Page xi : List of Figures (Appendix 9)
Page xii : List of Tables (Appendix 10)
Page xiii : List of Appendices (Appendix 11)
Page xiv : Abbreviations (Appendix 12)

Cover Page: The cover page and second title page must conform to the sample shown in
Appendix.2

Executive Summary: Each Summer Internship Project Report must include a summary of a
maximum of two pages in a single space (about 800-1000 words). An executive summary is an
initial interaction between the writer of the project and the target readers in such a way that
readers can rapidly become acquainted with a large body of material without having to read it all.
It usually contains a brief statement covered in the major document(s), background information,
concise observation, and main conclusions.

Acknowledgements: Students are advised to acknowledge help and support from faculty
members, the library, the computer centre, outside experts, their sponsoring organizations, etc.

Table of Contents for SIP Report: Every Summer Internship Project Report must contain a table
of contents which provides a view of the organization of the Summer Project Report material.

Table of Contents for Summer Internship Project Report:

S.No Particulars No of pages

I Index
II Acknowledgement
III Company profile 8 - 10
IV Internship profile 8-10
IV-i Key Observations 5-10
IV-ii Learning and Value addition 5-6
IV-iii Best Practices and Benchmark Study 4-5
IV-iv Recommendation and Suggestions 2-3
IV-v Bibliography -
IV-vi Appendices -

i) Company profile-: This should begin with the description of the company including its
business, major environmental factors and the details of the organizational structure (flow
chart). This includes the following:

a) Company Logo & relevant picture, if any

b) Company Mission & Vision.

Guidelines, Procedures and Rules for Summer Internship Project Report Page 7
c) History of the company in brief.
d) Brief description of the particular industry/sector in which the company falls i.e.
Automobile, Construction, Information Technology, Education, FMCG,
Telecommunication etc.
e) Different locations of operations (manufacturing plants/ head office/ regional office/ retail
stores etc.)
f) Range of company products/services
g) Size (in terms of manpower) & ROI of the company.
h) Market share and positions and competitors of the company in the industry.
i) SWOT analysis of the company.
j) Balance Sheet of the company (current year /previous year)-Optional

ii) Internship profile:

Description of the task assigned (An elaborate description is required). The student should
mention:
a) Details of Industry mentor- Name, Designation, Department, Location, Contact email- ID,
Phone
b) Location of Internship
c) Detail of Task – Type (Field/desk), Group/individual
d) Time Frame- Start Date, completion date, Gantt chart (Project Chart Line), Weekly status
(See Appendix 15)
e) Summer Internship Feedback Form (See Appendix -13 – to be filled by the Industry Mentor)

iii) Key Observations:

a) Work description- It includes the proper understanding of the work assigned to him/her as
well as the implementation of the work in practice.
b) Practices followed-A detailed explanation of the practices followed in the execution of the
work in the company.
c) Key Challenges faced while doing the task- The student should also describe the challenges
faced and actions taken while performing the task assigned to him/her.

iv) Learning & Value Addition: should include

a) Major Learning during their SIP tenure
b) Difference between practical exposure and theoretical concepts studied in the classroom
c) Usefulness of internship with future perspective

v) Best practices and benchmark study-

a) Major Companies in the respective industry sector.
b) Market share of each company in the same industry sector.
c) Growth & Opportunities in the respective industry sector.

vi) Recommendations & Suggestions:

The suggestions which you would like to give to the company related to:
a) The business function where he/she has worked.
b) Modify the existing methods/ process /procedure to manage respective business
functions.

Bibliography
References (See Appendix 13)
List of Tables, Figures and Abbreviations: If the SIP Report contains tables, figures and
abbreviations used, they should be listed immediately following the table of contents on separate
pages.

Guidelines, Procedures and Rules for Summer Internship Project Report Page 8
Typing Instructions:
Paper A4 Size
Margins
Margins Left = 1.5 inch, Right = 1 inch
Spacing within a sentence: Double
Between words: 1 space
After a colon: 2 spaces
After a semi-colon: 2 spaces
After a comma: 1 space
After a full stop: 2 spaces
Headings
Centre Head (Times New Roman 18 points)
Centre subhead (Caps and lowercase without underlined) (Times New Roman 12 points )
Side Head (Caps and lower case, without underlining) (Times New Roman 14 points)

Paragraph head followed by a colon (Caps & Lower case underlined) 12 font size.

Guidelines, Procedures and Rules for Summer Internship Project Report Page 9
 Appendix 1
Format for the Cover/Title page of the Summer Internship Project Report

Summer Internship Project Title

(Times New Roman 18 points)

A Summer Internship Project for

(Times New Roman 12 points)

Master of Business Administration

(Times New Roman 14 points)

By
(Times New Roman 12 points)

Name
(Times New Roman 14 points)

Under the guidance of

Shri XXXXXXXXXXXX Dr. /Prof. XXXXXXXXXXXXXX

Designation Designation
Organisation SoB, GU, Gautam Budh Nagar (GBN)

(Times New Roman 11 points)

Month, Year
(Times New Roman 12 points)
School Name

Guidelines, Procedures and Rules for Summer Internship Project Report Page 10
 Appendix 2
Format for the Cover page of the Summer Internship Project Report

Summer Internship Project Title

(Times New Roman 18 points)

By
(Times New Roman 12 points)

Name
(Times New Roman 14 points)

Month, Year
(Times New Roman 11 points)
(Times New Roman 12 points)
School Name

Guidelines, Procedures and Rules for Summer Internship Project Report Page 11
 Appendix 3
Format for the second page of the Summer Internship Project Report

Summer Internship Project Title

(Times New Roman 18points)

By
(Times New Roman 12 points)
Name
(Times New Roman 14 points)

Under the guidance of

Shri XXXXXXXXXXXX Dr./Prof. XXXXXXXXXXX

Designation Designation
Organisation SoB, GU, GBN

Month, Year
(Times New Roman 11 points)
(Times New Roman 12 points)
School Name

Guidelines, Procedures and Rules for Summer Internship Project Report Page 12
 Appendix 4
Certificate of Approval

The following Summer Internship Project Report titled "ABC ..." is hereby approved as a
certified study in management carried out and presented in a manner satisfactory to warrant its
acceptance as a prerequisite for the award of Master of Business Administration for which it
has been submitted. It is understood that by this approval the undersigned does not necessarily
endorse or approve any statement made, opinion expressed or conclusion drawn therein but
aapprovesthe Summer Internship Project Report only for the purpose it is submitted to the
Summer Internship Project Report Examination Committee for evaluation of Summer Internship
Project Report

Name Signature

1. Faculty Mentor _______________________ ___________________

2. Industry Mentor _______________________ ___________________

Guidelines, Procedures and Rules for Summer Internship Project Report Page 13
 Appendix 5

Certificate from Summer Internship Project Guide

This is to certify that Mr. /Ms. XYZ, a student of the Master of Business Administration /
Bachelor of Business Administration/ Bachelor of Management Studies has worked under
my guidance and supervision. This Summer Internship Project Report has the requisite standard
and to the best of my knowledge, no part of it has been reproduced from any other summer
Internship project, monograph, report or book.

Faculty Mentor
Signature:
Designation:
School of Business
Galgotias University

Date

Guidelines, Procedures and Rules for Summer Internship Project Report Page 14
 Appendix 6
Executive Summary
(Example)

This is an attempt to know how the classroom theories can be applied to the practical situation.
As a student of MBA/BBA, it is a part of study for everyone to undergo a summer internship at
some organization. So for this purpose, I got an opportunity to do my summer internship at
(company name).In this comprehensive report, I have discussed every major aspect of the
company which I have observed and perceived during my internship tenure. The first part
comprises the detail about the company from the time of its incorporation to the current position.
Along with its processes, policies and procedures. During my internship program, I have mainly
worked in retail banking, General banking & Finance. All the departments have been discussed
in detail. The main purpose of the internship is to learn by working in practical environment and
to apply the acquired during the studies in a real world scenario in order to tackle the problems
using the knowledge and skill learned during the academic process. This report covers many
important aspects which are related with operations and financial aspect of the bank. In the end
the learning and observations which I have undergone during my internship project. This report
also contains my perceptions, motivation level and the working environment of the organization.

Guidelines, Procedures and Rules for Summer Internship Project Report Page 15
 Appendix 7

Acknowledgements

Students are advised to acknowledge help and support from faculty members, the library,
computer centre, outside experts, their sponsoring organizations, etc.

Appendix 8

Guidelines, Procedures and Rules for Summer Internship Project Report Page 16
 Table of Contents
Page
Acknowledgements
Executive Summary (maximum two pages)
Table of Contents
List of Figures
List of Tables
List of Appendices
List of Abbreviations

I XXXXXXXXXX

1.1
1.2
1.2.1
1.2.2

II XXXXXXXXXX

2.1
2.2
2.1.1
2.1.2

III XXXXXXXXXX

3.1
3.2

Guidelines, Procedures and Rules for Summer Internship Project Report Page 17
 Appendix 9

List of Figures
(Start from separate page)

Figure No. Description Page

__________________________

Appendix 10

List of Tables
(Start from separate page)

Table No. Description Page

________________________________

Appendix 11

List of Appendices
(Start from separate page)

Table No. Description Page

________________________________

Appendix 12

Abbreviations
(Start from separate page)

Guidelines, Procedures and Rules for Summer Internship Project Report Page 18
Reference Style (APA)

Books

One Author

Basu, A. (1963), Consumer Price Index: Theory, Practice and Use in India, Modern Book
Agency, Calcutta.

Two Authors

Singh, M. and Pandya, J.F. (1967), Government Publications of India, Metropolitan Book Co.,
Delhi.

Three Authors

Mote, V.L.; Malya, M. M. and Saha J. (1968), Tables for Capital Investment Analysis, Indian
Institute of Management, Ahmedabad.

Edited Book

Basu, G. (ed.) (1962), Indian Tax Laws and Foreigners Having Investment in India or Having
Business Connections in or with India, Oxford Book & Stationery, Calcutta.

Government Publication

Ministry of Law, Government of India (1960), the Copyright Act, 1957, the Manager of
Publications, Delhi.

Journal Paper

Jain, S.K. (1967), World Class Manufacturing, International Journal of Operations Management,
Vol. 6, No. 12, pp.11-31.

pp. stands for page numbers.

Article in a Newspaper

Gandhi, V. P. (1968), Will the Budget Achieve Its Aims? Certain Doubts, the Economic Times,
Mar. 8, pp. 5-6.

Conference Paper

Bhattacharyya, S.K. (1967), Control Techniques and Their Applicability, paper presented at the
Ahmedabad Management Association, Ahmedabad, Nov. 22, pp. 11-17.

The followings are the documents to submit by mentees to the faculty

mentors.

Guidelines, Procedures and Rules for Summer Internship Project Report Page 19
1. F-1: Student Application for 4-6 weeks Internship.

2. F-2: 4-8 weeks internship Request Letter from University to the internship provider

3. F-3: Student internship undertaking.

4. F-4: Internship synopsis/ executive summary.

5. F-5: One-page report for industry training with topic identification.

(Form- 1,2,3,4,5 to be uploaded by mentee on LMS in the 1st Review)

6. F-6: Student’s Daily Diary/Daily Log

7. F-9: Industry Internship Supervisor Feedback

8. F-10: Student feedback on the internship

9. Consultancy certificate (Savings to Industry certificate)

10. Sponsorship certificate (Cost of Industrial solution certificate)

11. Internship Certificate

12. Pre-placement offer letter (if any)

13. Proof of Stipend (if any)

Format No: GU/M-30/ Form-1

Guidelines, Procedures and Rules for Summer Internship Project Report Page 20
F-1: Student Application for 4-6 weeks Internship

Complete and submit to the Dean through School Internship Program Coordinator. (Type
or write clearly)
Student Name:
Home Address Phone

Email address
Program Internship
Semester
Overall GPA
Internship Preferences
Location Core Area Company/
institution
F-1 Preferance-1
Preferance-2
Preferance-3
Faculty mentor Signature: _________________________Date___________.
(Signature confirms that the student has attended the internship orientation and has met all paperwork
and process requirements to participate in the internship program, and has received approval from
his/her Advisor)

Student Signature: _______________________________________Date__________.

(Signature confirms that the student agrees to the terms, conditions, and requirements of the Internship
Program)

Dean Dean IIIC Dean Academic

Format No: GU/M-30/ Form-3

Guidelines, Procedures and Rules for Summer Internship Project Report Page 21
F-2: 4-6 weeks Internship Request Letter from University to the Internship
provider

To
The General Manager (HR)
....................................... .......................................

Subject: REQUEST FOR 04/06 Weeks internship training of BBA/3 years Degree
Programme,

Greetings from Galgotias Educational Institutions !!

We feel privileged to introduce Galgotias Educational Institutions (GEI) as one of the

leading and quality-driven educational groups in the Delhi-NCR Region.
Galgotias Educational Institutions consist of three institutions:
Galgotias College of Engineering & Technology (GCET)
Galgotias Institute of Management & Technology (GIMT)
Galgotias University (GU).

Galgotias Educational Institutions combine a supremely empowering educational

process, industry stalwarts in their faculty, global educational associations, and relentless
placement efforts, to offer the best of career opportunities to its students. Galgotias
Educational Institutions are known for a combination of state-of-the-art campus, strategic
teaching-learning process, together with the most advanced facilities, creating an
environment in which wholesome corporate personalities are created.

Further, we’d like to furnish that as a part of the course curriculum, our students are
required to undergo a Summer Internship Program of 45 Days. The Internship Duration
will be from June 1 till July 15, 2021.

In this regard, we request you to kindly allow -Student name-------------- (Admission

No.- ) student of 3 years full-time program of Business Administration (Batch-2019-22)
to complete Summer Internship in your esteemed organization by assigning project work
pertinent to the stream pursued.

Feedback on the student’s progress and evaluation on the assigned ‘Project’ will be
highly appreciated.
Yours sincerely,
Dean Industry Internship Interaction Cell

Format No: GU/M-30/ Form-4

Guidelines, Procedures and Rules for Summer Internship Project Report Page 22
F-3: Student Internship Undertaking
Date:-

In my own interest, I am willing to complete internship at

_______________________________
_______________________________________________________________________
___(Organisation/ Address) from / / 2019 to / / 2019. I hereby give an
undertaking as under.

 I will strictly abide by all rules and regulations of the industry/Institute and
Galgotias University, Uttar Pradesh.
 I shall be responsible for my conduct and own safety at the industry/Institute and
Galgotias University, Uttar Pradesh shall not be responsible for this in any
manner.
 I shall take care of my personal belongings. I shall not make any claim and no
type of any claim shall be made in my respect and on my behalf by anyone in
respect of any loss or injury to me (including fatal injury or death) or to the
property of mine which may suffer or occur during the above mentioned
programme.
 I will not act in any manner that defames the industry/Institute and Galgotias
University, Uttar Pradesh, in any manner whatsoever.
 I will not claim the expenses over & above for stay & mess to the
Industry/Institute or to the University.
 I will regardless of age, may not use or be in possession or under the influence of
alcohol or unauthorized
drugs on either the industry premises or place of stay (Hostel/ rental
accommodation) Violation of this regulation may result in suspension or
expulsion from the university.
 I will maintain confidentiality of work-related projects and personnel.
 I will familiarize myself with, and adhere to, relevant organizational
arrangements, procedures, and functions.
 I will understand what constitutes a permissible work absence and who to notify
if absent, be prompt with being on time to work and with assignments; give it my
best effort.
 I will report changes in work schedule, supervision, or problems at the site to the
internship coordinator and industry supervisor.
 If I feel victimized by a work-related incident, I will contact the internship
coordinator immediately.
 I will dress appropriately for the work setting.
 I will follow through on commitments.
 I will not conduct personal business during work hours (i.e. e-mails, cell phones,
and internet).
 I will keep a positive attitude, open mind; avoid jumping to conclusions; try to
make informed judgments.
 I will communicate – keep people informed in a useful and succinct way, listen
and ask questions.
 I will be fair, considerate, honest, trustworthy, and cooperative when dealing with
co-workers.

Guidelines, Procedures and Rules for Summer Internship Project Report Page 23
  I will assert ideas in an appropriate and tactful manner, seek feedback from
supervisors, accept suggestions for corrective changes in behavior and attempt to
improve performance.
 I will accept constructive criticism and continuously strive to improve
performance, seek to enhance professional effectiveness by improving skills and
acquiring new knowledge.
 I am fully aware that no faculty coordinator is accompanying me and no
coordinator is appointed on behalf of the university at the place of internship.

Date Signature:
Place Name of Student:
Department Phone Number:
Semester Section-Roll No
I have allowed my ward (name as indicated above) for the above-mentioned
Internship and instructed him/her to take due precaution for safety and discipline as listed
above. I also undertake that the Industry/Institute or the university shall in no way be
responsible for any loss or injury to my ward during the programme.

Date: Signature
Place: Name of Parent:
Address: Mobile No:

Guidelines, Procedures and Rules for Summer Internship Project Report Page 24
 Format No: GU/M-30/ Form-5

F-4: Internship Synopsis/Executive Summary

Objectives/ Guidelines/ Agreement: Internship Synopsis (This Will Be Prepared In

Consultation With Faculty Mentor)
An internship is a unique learning experience that integrates studies with practical work.
This agreement is written by the student in consultation with the faculty Mentor and
Industrial supervisor. It shall serve to clarify the educational purpose of the internship
and to ensure an understanding of the total learning experience among the principal
parties involved.
Part I: Contact Information
Student Name:__________________________________________ Enrollment
No:___________ Programme:__________________________ Semester:_______
Academic Year: _____________
Campus
Address:________________________________________________________________
City:____________________ State:______________Phone:________________
Email:________
Industrial Supervisor
Name : ___________________________________Title: _____________________
Company/Organization:
_______________________________________________________
Internship Address:
__________________________________________________________
City, State, Pin:
______________________________________________________________
Phone: ____________________________________Email:
__________________________________
Faculty Mentor
Name:____________________________________Phone:________________________
_
Campus Address:
___________________________________________________________________
Academic Credit Information
Internship Title: _________________________________Department:
_________________________
Course #: ____________________________________ Credits:
_______________________________ Grading Option: Credit/Non-credit
________________
Beginning Date: ______________________________ Ending Date:
___________________________ Hours per Week: _______________________
Internship Type: Paid/Unpaid
Part II: Internship Objectives/Learning Activities:
What do you intend to learn, acquire and clarify through this internship? Try to use
concrete, measurable terms in listing your learning objectives under each of the
following categories:
• Knowledge and Understanding
• Skills

Guidelines, Procedures and Rules for Summer Internship Project Report Page 25
  Learning Activities: How will your internship activities enable you to acquire the
knowledge/understanding, and skills you listed above?
 On the job: Describe how your internship activities will enable you to meet your
learning objectives. Include projects, research, report writing, conversations, etc., which
you will do while working, relating them to what you intend to learn.
 Teaching/Mentoring Activities: How your technical knowledge can be applied at the site
of the internship. How you can create value through mentoring/help people learn new
things.
 Off the job: List reading, writing, contact with faculty supervisor, peer group discussion,
field trips, observations, etc., you will make and carry out which will help you meet your
learning objectives.
 Evaluation: Your Internship supervisor will provide a written evaluation of your
internship. Describe in detail what other evidence you will provide to your faculty
Mentor to document what you have learned (e.g. journal, analytic paper, project,
descriptive paper, oral presentation, etc.) Include deadline dates.

Part III: The Internship

Job Description: Describe in as much detail as possible, your role and responsibilities
while on your internship. List duties, project to be completed, deadlines, etc. How you
can contribute to organization/ at site of internship

Supervision: Describe in as much detail as possible the supervision to be

provided/needed at the work site. List what kind of instruction, assistance, consultation
you receive from whom, etc.

Evaluation: How will your work performance will be evaluated? By whom? When?

Part IV: Agreement

This contract may be terminated or amended by faculty mentor or Industry mentor at
any time upon written notice, which is received and agreed by the other two parties.
Student Signature: Date:
Faculty Mentor signature: Date:
Industry Mentor Signature: Date:

Guidelines, Procedures and Rules for Summer Internship Project Report Page 26
 Format No: GU/M-30/ Form-6

F-5: One Page Report for Industry Training with Topic identification

Branch :
Name of student: Section-Roll No.:
Contact Number: Project Batch:
GU mail id-
Name of Company:
Company Address
Industry Person Name & Contact No Email ID
Designation
HR
supervisor:
Details of Industry:

Duration of Internship: From To Total Days

Actual working days in a

week
Timing ( from – to)
Work Assigned:

Topic Identification

Is this your first experience of

industrial
training/internship?
On a scale of 1to 5 provide
utility of this training on your
profession.
1 (no use), 5(extremely useful)

Signature of student Name & Signature of Faculty

Mentor

Format No: GU/M-30/ Form-7

Guidelines, Procedures and Rules for Summer Internship Project Report Page 27
F-6: Student’s Daily Diary/ Daily Log

Index – Logbook

Training records to be written every day in Training Diary at Training.

After completing training in a department, meet the Departmental Head to clarify your
queries, etc. and get his signature as indicated hereunder.

GU faculty visiting the training site may ask the students to show their work and put
their remarks on this page.

Date: Time of Arrival: Time of Departure:

Dept/Division: Project title:
Main Points of the day (including figures, if any)

Signature of Industry mentor with Seal

Format No: GU/M-30/ Form-9

Guidelines, Procedures and Rules for Summer Internship Project Report Page 28
 F-9: Industry Internship Supervisor Feedback

Student Feedback form by Industry mentor

Student Name: Enrolment No:

SIP Title:
Industry Supervisor Name: Organization Name:

Internship From (Start Date) Internship From (End Date)

Parameters Performance
Behaviours Excellent Satisfacto Poor
ry
Performs in a dependable manner
Cooperates with co-workers and
supervisors
Shows interest in work
Learns quickly
Shows initiative
Produces high quality work
Accepts responsibility
Accepts criticism
Demonstrates organizational skills
Uses technical knowledge and
expertise
Shows good judgment
Demonstrates creativity/originality
Analyze problems effectively
Is self-reliant
Communicates well
Writes effectively
Has a professional attitude
Gives a professional appearance
Is punctual
Uses time effectively
Industry Supervisor Name:

Signature of Industry mentor:

Guidelines, Procedures and Rules for Summer Internship Project Report Page 29
 Format No: GU/M-30/ Form-10

F-10: Student Feedback of Internship

STUDENT’s FEEDBACK OF INTERNSHIP (TO BE FILLED BY STUDENT

AFTER INTERNSHIP COMPLETION)

STUDENT FEEDBACK FORM

Student Name Roll No.
Institute Name
Faculty Mentor Name Faculty’s Designation
Internship Project Title
Industry Supervisor Name Supervisor’s Designation
Organisation Name
Internship From (Start Date) Internship To (End Date)
Give a brief description of Internship Work
Was your internship Yes, to a large Yes, to a slight degree Not related at
experience related to degree all
your major area of study
This experience has: Strongly Agree No Opinion Disagree Strongly
Agree Disagree
Given me the
opportunity to explore
a career field
Allowed me to apply
classroom theory to
practice
Did the curriculum
found to be in
consistent with the
industry
Helped me develop
my decision-making
and problem-solving
skills
Expanded my
knowledge about the
work world prior to
permanent
employment
Helped me develop
my written and oral
communication skills
Provided a chance to
use leadership skills
(influence others,
develop ideas with
others, stimulate

Guidelines, Procedures and Rules for Summer Internship Project Report Page 30
 decision-making and
action)
Expanded my
sensitivity to the
ethical implications of
the work involved
Made it possible for
me to be more
confident in new
situations
Given me a chance to
improve my
interpersonal skills
Helped me learn to
handle responsibility
and use my time
wisely
Helped me discover
new aspects of myself
that I didn’t know
existed before
Helped me develop
new interests and
abilities
Helped me clarify my
career goals
Provided me with
contacts which may
lead to future
employment
Allowed me to
acquire information
and/ or use equipment
not available at my
Institute
In the Institute internship program, faculty members are expected to be mentors for students.
Do you feel that your faculty coordinator served such a function? Why or why not?

How well were you able to accomplish the initial goals, tasks and new skills that were set
down in your learning contract? In what ways were you able to take a new direction or expand
beyond your contract? Why were some goals not accomplished adequately?

In what areas did you most develop and improve?

What has been the most significant accomplishment or satisfying moment of your
internship?

Guidelines, Procedures and Rules for Summer Internship Project Report Page 31
 What did you dislike about the internship?

Considering your overall experience, how would you rate this internship? (Tick One)
Satisfactory Good Excellent

Give suggestions as to how your internship experience could have been improved.

Signature Date

Guidelines, Procedures and Rules for Summer Internship Project Report Page 32
 Savings to Industry Certificate (Mandatory)
(On company letter head)

This is to certify that Mr./Ms. XYZ students of Program Name from School Name,
Galgotias University, Greater Noida has completed Internship successfully from
dd/mm/yyyy to dd/mm/yyyy. During this period, he/she has shown good interest in the
assignment/works given to them and worked hard.

Students have worked during internship period on following project/industrial problem

under the guidance of Mr. ABC, (Designation & Department).

During their tenure of internship, they were hard working and focused on activities
assigned to them. Project work submitted by them has the potential to save cost up to Rs.
….. lakh/year. Also, they were entitled for stipend of Rs. …….*** /- per month along
with canteen, transportation & accommodation facilities.

(*** Enter NIL amount if industry does not agree to mention amount)

Regards,

Signature
Name of HR Head
Designation
Industry Name & Address, SEAL MUST

Guidelines, Procedures and Rules for Summer Internship Project Report Page 33
 Cost of Industrial Solution Certificate (Mandatory)
(On company letter head)

This is to certify that Mr./Ms. XYZ students of Program Name from School Name,
Galgotias University, Greater Noida has completed Internship successfully from
dd/mm/yyyy to dd/mm/yyyy. During this period, he/she has shown good interest in the
assignment/works given to them and worked hard.

Students have worked during internship period on following project/industrial problem

under the guidance of Mr. ABC, (Designation & Department).

Industry has spent Rs. .………………*** amount on their ideas/industries problem,

which they have successfully implemented.
(*** Enter NIL amount if industry does not agree to mention amount)

Regards,
Signature
Name of HR Head
Designation
Industry Name & Address, SEAL MUST

Guidelines, Procedures and Rules for Summer Internship Project Report Page 34