VV Form & Format
VV Form & Format
“Academic Performance Indicators (APIs) for Performance Based Appraisal System (PBAS) for
Career Advancement Scheme (CAS) of Teachers”
(Stage I - AGP 6000, Stage II - AGP 7000, Stage III - AGP 8000, Stage IV - AGP 9000,
Stage V - AGP 10000) (Please indicate whichever is applicable)
3. Department :
10. Sex :
*- In case of Ph.D. Examination, an attested copy of the degree & the result notification for
the same be attached
17. Record of academic service prior to joining Indira Gandhi Krishi Vishwavidyalaya, Raipur
(please attach relevant certificates of service experience)
a)
b)
PART - B :
“Academic Performance Indicators (APIs) for PBAS”
2. Category -II is based on Co-curricular activities. Detailed information for most recent
assessment year is to be provided.
4. The proforma is to be filled as per the tables and self-assessment scores given in the
instructions. For each category, maximum scores that can be given or carried
forward are indicated in the Table.
5. The self-assessment scores are subject to verification by the Controlling Officer and
Screening cum Verification Committee or Selection Committee as the case may be.
NB: This Category has six parts ( I-A to I-F) and applicant has to fill the proforma as per
the time devoted in each activities. For example, an applicant involves in teaching and
devoting 100 % time then he/she will have to fill only teaching proforma. If an applicant is
devoting 50 % time in teaching and 50 % time in research, he/she will fill both teaching and
research proforma and the point obtained from both the proforma will be multiplied by the
per cent time devoted in each activity and so on.
Similarly, library/sports personal can fill related proforma (I-D/I-E) along with proforma for
additional duties (I-F), if engaged. The same process will be followed for calculation of API
score, as mentioned above.
Instructions :
1. Wherever the unit of assessment is the number of hours, the teacher is
required to compute the total number of hours allocated as per the
time-table or the actual number of hours spent in that activity in the
previous academic year. The institution can verify these from the official Time
Table and the record of students' attendance.
2. In calculating the number of hours allocated, only working days/weeks will be
taken into account. For example, if a teacher has been assigned 20 hours of
classroom teaching per week in an institution that teaches for 16 weeks per
semester, the teacher would write 320 hours (plus another 320 hours if
his/her teaching load is the same in the second semester) in the row 1A(i).
If it is 2 hours higher than the UGC/University norms, he/she would claim
additional 2 x 16 hours in row 1A (ii). If he/she has actually taught for 275
hours in that semester, he/she would claim 275 hours in row 1A (iii). So,
in all, he/she would get credit for 320+32+275 = 627 hours for that
semester. He/She would do similar calculation for the second semester and
the total would be entered in each row.
3. In most sub-categories, the total score of a teacher may exceed the maximum
score permitted against the relevant sub-total. In that case, the score of
the teacher will be credited the maximum score. For example, a
teacher who marks 900 scripts can get credit for 300 hours and may have
spent another 40 hours on examination duty. This adds up to 340 hours =
34 points. But he/she will be awarded the maximum of 20 points in that
category.
4. Wherever the criterion involves an assessment by the screening
committee, the teacher will be required to submit some evidence of
work done.
5. Under 4c, the teacher is only required to give a proof that he/she
administered an anonymous feedback questionnaire wherein the
students can give their assessment of the quality of his/her teaching.
He/She would be entitled to the points irrespective of the content of the
feedback. The comments given by the students may not be used against
the teacher in this exercise.
PBAS for Career Advancement Scheme
6
(Internal project/PPP trials - 30 points for each experiment (30 for PI and 20 for Co-PI) and
AICRP-40 points for each experiment, External projects (minimum of Rs. 5 lakhs per project) -
40 points for each experiment (40 for PI and 25 for Co-PI) for each year.
ii. Innovative / Participatory technology developed, Genetic stock, variety, Product, Process,
concept, methodology, tools, machinery, software development/Data base management /
Expert system developed/Decision support system / e-learning lessons / models developed &
any other relevant output. (10 points for each activity), patents granted (15 points – PI, 10
points- Co-PI)
S. No. Type of activities Details of Beneficiaries API score
activities (Numbers)
iii. Technology inventory prepared / evaluation and report compilation of AICRP or Research
trials / preparation of case studies / success story / monitoring of field / adoption trial /
monitoring of AICRP activities / work related to germplasm collection, documentation and
conservation etc. (10 points for each activities).
S. No. Type of activities Details of activities API score
iv. Organization of field day / farmers fair/frontline demonstration / OFT / Farmers training
activities/ demonstration / exhibition etc. (10 points for each activity).
S.No. Type of activities Details of Number of API score
activities Beneficiaries
iv. Extension Teaching aids developed. (Teaching manuals, Instructional materials etc),
activities related to e-extension services, mobile advisory system and promotion of ICT based
extension programmes etc. (5 points for each activity)
(ii) Applications of Information and Communication technologies and other technologies for
up-gradation of library services such as automation of catalogue, learning resources
procurement functions, circulation operations including membership records, serial
subscription system, reference and information services (10 points for each activity –
Maximum 20); library security (technology based methods such as RFID, CCTV), development
of library management tools (software), Intranet management (10 points for each activity).
(v) Additional services such as extending library facilities on holidays, shelf order
maintenance, library user manual, building and extending institutional library facilities to
outsiders through external membership norms (10 points for each activity – maximum 10).
S.No. Type of activities Details of activities API score
(ii) Extending services, sports facilities and training on holidays to the institutions and
organizations ( 5 Points for each activity)
(iii) Organizing and conducting sports and games competitions at the International /National/
State/ Inter University/Inter Zonal Levels (25 Points for each activity); Organizing and
conducting coaching camps / sports person development / training programmes (15 Poin ts
for each activity)
(iv) Up gradation of scientific and technological knowledge in Physical Education and Sports
(5 Points for each activity) Identifying sports talents and mentoring sports excellence among
students (10 Points for each activity)
(v) Development and maintenance of play fields, purchase and maintenance of the other
sports facilities ( 5 points for each activity)
iv. Parliament / Assembly / Government questions handled etc. (5 points for each activity)
v. Meetings organization, lectures and drafts prepared, Innovative theme based trainings
/workshops conceptualized and organized. (5 points for each activity)
Brief Explanation: Based on the teacher’s self-assessment, category-II API scores are for co-
curricular and extension activities and professional development related contributions. The minimum
API required by teachers for eligibility for promotion is 20. The self-assessment score should be
based on objectively verifiable criteria and will be finalized by the Head of Department
/screening/selection committee.
II-1A. Discipline related curricular activities (e.g. field work, study visit, student seminar,
events, career counseling etc.)
II-1C. Extension and dissemination activities (lectures, talks, seminars, popular writing not
covered under category III)
S. No. Type of responsibility Actual hours spent Hours per academic year
S. No. Type of activity Actual hours spent Hours per academic year
The parameters listed in table of Category-III shall have following capping in relation to the total API
score claimed by the candidate.
Instructions :
Refereed Journal – 15 points/publication; Non-refereed but recognized and reputable journals and
periodicals, having ISBN/ ISSN numbers - 10 points/publications; papers with NAAS rating 1 to 2 by
10 points; (iii) papers with NAAS rating above 2 to 5 by 15 points; (iv) papers with NAAS rating above
5 to 10 by 25 points, Conference proceedings as full papers, etc. (Abstract not to be included.) - 10
points/publication.
Note :The score for joint publications will have to be calculated in the following manner: Of the total score of publication by the
concerned teacher, the first/Principal author and the corresponding author/Guide/mentor or the teacher would share equally
60% of the total points and the remaining 40% would be shared equally by all other authors.
III-B. Research publications ( Books, Chapters in books, other than refereed journal
articles) ( Maximum 25)
Instructions: Text or Reference Books Published by International Publishers with an established
peer review system – 50 points / sole author, 30 points / edited book as sole author, 20 points /
chapter in edited book as sole author; Subjects Books by National level publishers/State and Central
Govt. Publications with ISBN/ISSN numbers- 25 points/ sole author, 15 points / edited Book, 5 points/
chapter in edited book; Subject Books by Other local publishers with ISBN/ISSN numbers, 15 points/
sole author, 9 points/ edited Book 3 points / chapter in edited book; Chapters contributed to edited
knowledge based volumes published by International Publishers; 10 points/ Chapter, Chapters in
knowledge based volumes by Indian/National level publishers with ISBN/ISSN numbers and with
numbers of national and international directories, 5/ chapter.)
S. Title with page Book Title, ISSN Whether No. of Whether you API
No. nos. editor & / ISBN No peer co- are the main Score
publisher reviewed. authors author
Note :The score for joint publications will have to be calculated in the following manner: Of the total score of publication by the
concerned teacher, the first/Principal author and the corresponding author/Guide/mentor or the teacher would share equally
60% of the total points and the remaining 40% would be shared equally by all other authors.
III-C Research projects (Additional Res. Project other than core activity under
category I like network project, consultancy projects etc.) (Maximum 20)
Instructions: Major project amount mobilized with grants above 5.00 lakh = 20 point / each project
(PI = 20 points & Co-PI=10 points), project with minimum of Rs. 3.00 lakh up to 5.00 lakh = 15
point/each project (PI-= 15 points, Co-PI = 75 points), project with above 0.25 lakh upto 3.00 lakh – 10
points/each project (PI=10 points & Co-PI=5 points) Patenting of technology (30 point/each national
level or 50 points / international level)
Example 2 : If a candidate devoted 50 per cent time for teaching and obtained 150 points out of 180 points (API score), 30 per
cent time in research and obtained 80 points out of 180 points (API score) and 20 per cent time in additional duties and
obtained 50 points out of 180 points (API score), then API score as per time devoted for teaching will be (50X150)/100= 75
points, API score as per time devoted for research will be (30X80)/100= 24 points and API score as per time devoted in
additional duties will be (20X50)/100= 10 points. Hence, the total API score of the candidate will be 75+24+10 = 109 during the
year.
Important Note : Minimum score required for promotion : 150 out of a total of 250 from
Category I and II, at least 100 ( from Maximum of 180) from category I and 20 ( from maximum
of 70) from category II.
II Co-curricular, Extension,
Professional development etc
Total l+ll
Please give details of any other credential, significant contributions, awards received etc. not mentioned
earlier.
LIST OF ENCLOSURES: (Please attach, copies of certificates, sanction orders, papers etc. wherever
necessary)
1 6
2 7
3 8
4 9
5 10
Certified that the information furnished above are true to the best of my knowledge and belief. In case
of discrepancies, undersigned will be held responsible.
Certified that the all the information have been verified from the available records with remarks.
COUNTERSIGNED
(Verified from records)
Signature of initiating Officer with Office Stamp
NB: Duly filled proforma along with all enclosures should be submitted for CAS promotions.
APPENDIX-I
MINIMUM APIS REQUIRED FOR THE PROMOTION OF TEACHERS UNDER CAREER
ADVANCEMENT SCHEME (CAS)
Teaching / Research /
Extension/ Library/
sports Related Activities
(Maximum score 180)
2. Category- II 20 points /year 20 points/year 20 points/ year 20 points /year
Co-curricular, Extension
and Profession related
activities
(Maximum score 70)
3. Minimum total average 150 points 150 points 150 points 150 points
annual Score under /year /year /year /year
Categories I and II
(Maximum score 250)
4. Category- III 10 points /year 20 points/year 30 points/year 40 points/year
(40 points / (100 points/ (90 points/ (120 points/
Research and Academic assessment assessment assessment assessment
Contribution period) period) period) period)
Important Note : Minimum score required for promotion : 150 out of a total of 250 from
Category I and II, at least 100 ( from Maximum of 180) from category I and 20 ( from maximum
of 70) from category II. To achieve the minimum score i.e. 150 points/year required under
category I+II, teachers may score points from either category I and category II.
EXPLANATORY NOTE
on
MINIMUM APIS REQUIRED FOR THE PROMOTION OF TEACHERS UNDER CAREER
ADVANCEMENT SCHEME (CAS) (APPENDIX-I)
1. All teachers shall submit the duly filled-in Performance Based Appraisal System (PBAS)
proforma to the controlling officer who will verify the same and forward to university.
2. The annualized API scores can be compounded progressively as and when the teacher becomes
eligible for CAS promotion to the next cadre. For example, if a teacher is considered for CAS
promotion in 2010. One year API scores for 2009-10 alone will be required for assessment. In
case of a teacher being considered for CAS promotion in 2011. Two years average of API score
for these categories will be required for assessment and so on leading progressively for the
complete assessment period.
3. As shown in Appendix- I, the aggregate minimum API score required (given in row 3) can be
earned from any of the two broad categories, subject to the minimum prescribed in each category.
This will provide for due weightages to teachers who contribute additionally through any of the
components given in Categories I and II also for the differing nature of contributions possible in
different institutional settings.
4. For Category III (research and academic continuations), maintenance of past record is done on
normal basis by teachers and hence no difficulty is envisaged in applying the API scores for this
category for the entire assessment period. In this category, an aggregate minimum score is
required for promotion over each stage. Alternatively, a teacher should acquire the required
minimum aggregate score over two previous stages, taken together. In the case of promotion to
Professor, the publication requirement shall be met over the two previous stages.