TENDER SPECIFICATION

No BHE/PW/PUR/RILNG-MMS/565

FOR

THE WORK OF RECEIPT OF MATERIALS, UNLOADING, VERIFYING, SHIFTING, STACKING,

PRESERVATION AND HANDING OVER OF CIVIL STRUCTURAL AND RE-INFORCEMENT
MATERIALS, COMPONENTS OF HRSG & AUXILIARIES, GAS TURBINE & AUX, GT GENERATOR &
AUX, STEAM TURBINE & AUXILIARIES, TURBO-GENERATOR & AUXILIARIES, CONTROLS AND
INSTRUMENTATION OF HRSG & TG PACKAGES, ELECTRICAL PACKAGES INCLUDING
GENERATOR TRANSFORMERS AND OTHER TRANSFORMERS, DG SET, HP & LP PIPING,
REFRACTORY & INSULATION, PEM BOIs ETC AND ANY OTHER PROJECT MATERIALS, BHEL’S T &
P AND COMPONENTS & EQUIPMENTS OF VARIOUS OTHER ITEMS AND PROVIDING SERVICES
FOR MATERIALS MANAGEMENT FOR 1x 345.6 MW COMBINED CYCLE CAPTIVE POWER PROJECT

AT

RELIANCE INDUSTRIES LIMITED

P.O. NAGOTHANE, TALUKA ROHA ,

DISTT. RAIGAD, PIN : 402125

MAHARASHTRA STATE,

PART:I - TECHNICAL BID

BOOK NO.

BHARAT HEAVY ELECTRICALS LIMITED

(A GOVERNMENT OF INDIA UNDERTAKING)

POWER SECTOR - WESTERN REGION

SHREEMOHINI COMPLEX

345, KINGSWAY - NAGPUR 440 001

 CONTENTS
Page no 1 OF 2

DESCRIPTION SECTION/ NO. OF

SN APPENDIX NO. PAGES

01 TENDER SPECIFICATION ISSUE DETAILS -- 1

02 PROCEDURE FOR SUBMISSION OF SEALED TENDER -- 2
03 PROJECT INFORMATION -- 1
04 CHECK LIST -- 1
05 DECLARATION BY BIDDER’S AUTHORISED SIGNATORY -- 1
06 CERTIFICATE OF NO DEVIATION -- 1
07 CERTIFICATE CONFIRMING KNOWLEDGE ABOUT SITE -- 1
CONDITIONS
08 NIT and GENERAL CONDITIONS OF CONTRACT SECTION-1 & 2 $
09 OFFER OF CONTRACTOR SECTION-3 1
---- SPECIAL CONDITIONS OF CONTRACT: ---------- --------

10 SCOPE OF WORK SECTION -4 09

11 OBLIGATIONS OF THE CONTRACTOR (TOOLS AND SECTION -5 03

TACKLES, CONSUMABLES, INFRASTRUCTURES ETC.)

12 OBLIGATIONS OF THE CONTRACTOR (EMPLOYMENT SECTION -6 01

OF SUPERVISORY STAFF AND WORKMEN)

13 OBLIGATIONS OF BHEL SECTION -7 02

14 INSPECTION, QUALITY ASSURANCE, QUALITY SECTION -8 01

CONTROL AND STATUTORY INSPECTION

15 SAFETY, OCCUPATIONAL HEALTH AND SECTION -9 13

ENVIRONMENTAL MANAGEMENT

16 DRAWINGS AND DOCUMENTS SECTION -10 01

18 TIME SCHEDULE, QUANTITY VARIATION, PRICE SECTION –11 03

VARIATION ETC

19 TERMS OF PAYMENT SECTION -12 02

20 EXTRA CHARGES FOR MODIFICATION & SECTION -13 01

RECTIFICATION

21 INSURANCE SECTION -14 02

22 EARNEST MONEY DEPOSIT AND SECURITY DEPOSIT SECTION-15 02

23 RATE SCHEDULE (PART-II: PRICE BID) --------- @

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 2 of 68
 CONTENTS

Page no 2 OF 2

APPENDICES
LIST OF MAJOR T&P TO BE PROVIDED BY BHEL APPENDIX-I 01
1 ONSHARING BASIS
2 LIST OF MAJOR T& P TO BE DEPLOYED BY CONTRACTOR APPENDIX-II 01

3 LIST OF SIMILAR JOBS COMPLETED BY BIDDER IN LAST APPENDIX-III 01

SEVEN YEARS
4 DETAILS OF BIDDER’S CURRENT COMMITMENTS APPENDIX-IV 01

5 MONTHWISE MANPOWER DEPLOYMENT PLAN (Material APPENDIX-V 01

Handling)
6 MONTHWISE MANPOWER DEPLOYMENT PLAN (Material APPENDIX-VI 01
Management Services)
7 MAJOR T&P DEPLOYMENT PLAN APPENDIX-VII 01

8 ANALYSIS OF UNIT RATES QUOTED APPENDIX-VIII 01

LEGEND:

$: Included in Tender Specifications Part-I. Hosted in BHEL web page (www.bhel.com) as

file titled “NIT+GCC-565”.

@: Issued as separate hard copy booklet ‘Tender Specifications Part-II (Price Bid)’. Hosted in
BHEL web page (www.bhel.com) as file titled “PRICE BID-565”

Note:
Rest of the tender documents are included in Tender Specifications Part-I. Hosted in BHEL
web page (www.bhel.com) as file titled “TECH BID-565

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 3 of 68
 BHARAT HEAVY ELECTRICALS LIMITED
(A GOVERNMENT OF INDIA UNDERTAKING)
POWER SECTOR - WESTERN REGION
SHREEMOHINI COMPLEX
345, KINGSWAY - NAGPUR 440 001

TENDER SPECIFICATION NO. BHE/PW/PUR/RILNG-MMS/565

NAME OF THE WORK: THE WORK OF RECEIPT OF MATERIALS, UNLOADING, VERIFYING,

SHIFTING, STACKING, PRESERVATION AND HANDING OVER OF CIVIL STRUCTURAL AND RE-
INFORCEMENT MATERIALS, COMPONENTS OF HRSG & AUXILIARIES, GAS TURBINE & AUX, GT
GENERATOR & AUX, STEAM TURBINE & AUXILIARIES, TURBO-GENERATOR & AUXILIARIES,
CONTROLS AND INSTRUMENTATION OF HRSG & TG PACKAGES, ELECTRICAL PACKAGES
INCLUDING GENERATOR TRANSFORMERS AND OTHER TRANSFORMERS, DG SET, HP & LP
PIPING, REFRACTORY & INSULATION, PEM BOIs ETC AND ANY OTHER PROJECT MATERIALS,
BHEL’S T & P AND COMPONENTS & EQUIPMENTS OF VARIOUS OTHER ITEMS AND PROVIDING
SERVICES FOR MATERIALS MANAGEMENT FOR 1x 345.6 MW COMBINED CYCLE CAPTIVE
POWER PROJECT

AT

RELIANCE INDUSTRIES LIMITED

P.O. NAGOTHANE, TALUKA : ROHA ,

DISTT. RAIGAD, PIN : 402125

MAHARASHTRA STATE,

EARNEST MONEY DEPOSIT: Rs. 2,00,000.00 (Rs. TWO LAKH ONLY) BY A/c PAYEE
DEMAND DRAFT DRAWN IN FAVOUR OF ‘BHARAT HEAVY ELECTRICALS LIMITED’
PAYABLE AT NAGPUR

LAST DATE AND TIME FOR

SUBMISSION OF OFFERS: PLEASE REFER NOTICE INVITING TENDER IN WEB PAGE (www.bhel.com)
FOR LATEST UPDATES.

THESE TENDER SPECIFICATION DOCUMENTS CONTAINING PART-I TECHNICAL BID AND PART- II
PRICE BID, ARE ISSUED TO:

M/s …………………………………………………………………………………

…………………………………………………………………………………

(THESE TENDER SPECIFICATION DOCUMENTS ARE NOT TRANSFERABLE)

FOR BHARAT HEAVY ELECTRICALS LIMITED,

DGM (PURCHASE)
PLACE: NAGPUR

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 4 of 68
 BHARAT HEAVY ELECTRICALS LIMITED
(A Government of India Undertaking)
POWER SECTOR - WESTERN REGION
345, KINGSWAY - NAGPUR 440 001

PROCEDURE FOR SUBMISSION OF SEALED TENDERS

The bidder must submit his tender as required in two parts in separate sealed covers
prominently superscribed as ‘Part-I Technical Bid’ and ‘Part-II Price Bid’ and also
indicating on each of the covers the tender specification number and due date and
time as mentioned in the Notice Inviting Tender.

Part-I (Technical Bid) cover-I:

Excepting rate schedule, all other schedules, data sheets and details called for in the
specification shall be enclosed in part-I "Technical Bid" only.

EARNEST MONEY DEPOSIT (EMD)

EMD shall be included in the Technical Bid. EMD shall be paid by bidders only in
the form of account payee Demand Draft payable at Nagpur in favour of
Bharat Heavy Electricals Limited. No other mode of payment of EMD shall be
acceptable. Provisions under clause no. 1.4 of the General Conditions of the Contract
shall stand withdrawn for this tender.
Bidder may opt to deposit “One Time EMD” of Rs. 2.0 lacs with this office (BHEL:
PSWR: Nagpur), which will enable them to participate in all the future tender
enquiries in respect of Erection and Commissioning services issued from this office.
Interested bidders may clearly send their consent for converting the present EMD
into a “One Time EMD” in their offer.
Bidders who have already submitted such “One Time EMD” will be exempted from
submission of any EMD for this tender. However bidder shall furnish details of the
“One Time EMD” in his offer including the Check List furnished herein.

Part-II (Price Bid) cover-II:

All indications of price shall be given in this part-II "Price Bid". EMD shall not be
included in this cover.

THESE TWO SEPARATE COVERS-I AND II (PART-I AND PART-II) SHALL TOGETHER BE
ENCLOSED IN A THIRD ENVELOPE (COVER-III) ALONGWITH REQUISITE EMD AS
INDICATED EARLIER AND THIS SEALED COVER SHALL BE SUPERSCRIBED AND SUBMITTED
TO ADDL. GENERAL MANAGER (PURCHASE) AT THE ABOVE MENTIONED ADDRESS ON OR
BEFORE THE DUE DATE AS INDICATED.

THE QUALIFIED TENDERER WILL BE INTIMATED SEPARATELY ABOUT THE STATUS OF

THEIR OFFER.

TENDERER ARE REQUESTED TO MAKE SPECIFIC NOTE OF THE FOLLOWING CONDITIONS:

1. CONTRACTOR SHOULD HAVE ADEQUATE RESOURCES INCLUDING MAJOR T&P AT

HIS DISPOSAL FOR THIS JOB.

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 5 of 68
 2. CONTRACTOR SHOULD HAVE SOUND FINANCIAL STABILITY.

3. TENDERER SHOULD MEET QUALITY REQUIREMENT REGARDING WORKMANSHIP,

DEPLOYMENT OF PERSONNEL, ERECTION TOOLS AND NECESSARY INSPECTION,
MEASUREMENT & TESTING INSTRUMENTS.

4. BIDDER SHALL MEET ALL THE QUALIFYING REQUIREMENTS AS MENTIONED IN

THE NOTICE INVITING TENDER.

5. ALL INFORMATION AS CALLED FOR IN VARIOUS APPENDICES AND CLAUSES OF

TENDER SPECIFICATION, SHOULD BE FURNISHED. PLEASE REFER THE CHECKLIST.
THE DETAILS SO FURNISHED BY TENDERER SHOULD BE COMPLETE IN ALL
RESPECTS AND AS PER FORMATS SPECIFIED IN TENDER SPECIFICATION.

6. OFFERS RECEIVED WITH ANY DEVIATION OR WITHOUT RELEVANT INFORMATION

AS DESCRIBED ABOVE ARE LIABLE TO BE REJECTED. PRICE BIDS RECEIVED IN THE
FORM OTHER THAN SPECIFIED IN PART-II (PRICE BID) ARE LIABLE TO BE
REJECTED.

7. TENDERER SHALL NOTE THAT THEIR OFFER WILL BE CONSIDERED

SUBJECT TO THE APPROVAL OF BHEL'S CUSTOMER.

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 6 of 68
 PROJECT INFORMATION

INTRODUCTION

M/s. RELIANCE INDUSTRIES LIMITED, as Owner proposes to set up a Combined Cycle

Captive Power Plant, at Nagothane in the state of Maharastra, India based on Natural gas
from KG Basin as feedstock. A Combined Cycle Power Plant (CCPP) is to be installed to
meet the Steam & Power requirements.

The Power Plant comprising of Steam & Power generation, Emergency Power supply
system along with associated facilities.

SITE LOCATION

The site is located Near National Highway NH-17, which connects Panvel to Goa. The
nearest railway station is Nagothane. The nearest port is Jawaharlal Nehru Port Trust,
Navi Mumbai, which is approx. 70 Km from the site. The nearest airport is at Mumbail,
which is approx. 100 Km.

CLIMATIC CONDITIONS

a) Maximum temperature : 43.0 Deg Celsius

b) Minimum temperature : 9.4 Deg Celsius
c) Average temperature 33.0 Deg Celsius
d) Average Mean Dry bulb temperature : 35.0°C(For CCPP performance)
e) Average Mean Wet bulb temperature : 29.0°C

(For CCPP performance)

(For Cooling Tower performance)

c) Maximum Relative Humidity : 96% at 28 deg C

d) Minimum Relative Humidity : 15% at 24 deg C
e) Average Relative Humidity 60% at 35 deg C
e) Total Annual rainfall : 3512 mm
f) Seismic Zone : IV as per IS 1893-2005(Part IV)
g) Height above MSL : 9.0 M
h) Wind speed : 8 km/hr (Normal)& Maximum as
per IS code

The bidder is advised to visit and examine the site of WORKS and its
surroundings and obtain for himself on his own responsibility all information
that may be necessary for preparing the bid and entering into the CONTRACT.
All costs for and associated with site visits shall be borne by the bidder.

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 7 of 68
 CHECK LIST
(VIDE PARA 1.3 OF SECTION-I OF GENERAL CONDITIONS OF CONTRACT)

1 NAME OF THE TENDERER WITH

ADDRESS

2 NATURE OF THE FIRM Proprietary Firm / Partnership Firm /

Limited Company
3 EMD DETAILS (Rs. 2.00 LACS BY DD
ONLY OR ONE TIME EMD)

4 VALIDITY OF OFFER (REQUIRED 6

MONTHS FROM DUE DATE)
5 MOBILIZATION TIME (NOT EXCEEDING
TWO WEEKS FROM FAX LOI)
6 WHETHER NO DEVIATION CERTIFICATE FURNISHED YES NO
7 BIDDER HAS VISITED THE PROJECT SITE AND ACQUAINTED WITH YES NO
THE SITE CONDITIONS
8 DETAILS OF CONCURRENT JOBS ARE FURNISHED (AS PER YES NO
APPENDIX-III)
9 HEAD QUARTER’S ORGANISATION IS FURNISHED YES NO
10 PROPOSED SITE ORGANISATION IS FURNISHED YES NO
11 FINANCIAL STATUS OF THE COMPANY (ANNEXURE ‘A’ OF GCC) IS YES NO
FURNISHED
12 PROFIT & LOSS ACCOUNT FOR PRECEDING THREE YEARS IS YES NO
FURNISHED
13 LATEST SOLVENCY CERTIFICATE FROM THE BANKER IS FURNISHED YES NO
14 LATEST INCOME TAX CLEARANCE CERTIFICATE OR COPY OF PAN YES NO
CARD ACCOMPANIED BY ‘IT RETURN’ COPY IS FURNISHED
15 MANPOWER DEPLOYMENT PLAN (APPENDIX–IV) IS FURNISHED YES NO
16 MONTHWISE DEPLOYMENT PLAN FOR MAJOR T&P (APPENDIX-V) IS YES NO
FURNISHED
17 ANALYSIS OF UNIT RATES QUOTED (APPENDIX –VI) IS FURNISHED YES NO
18 POWER OF ATTORNEY ENCLOSED IN FAVOUR OF PERSON MAKING YES NO
OFFER.
19 DETAILS OF SIMILAR WORK DONE IN LAST SEVEN YEARS AS PER YES NO
APPENDIX – II AND SUPPORTING DOUCMENTS FURNISHED.
20 BIDDER HAS FAMILIARIZED HIMSELF WITH ALL RELEVANT LOCAL YES NO
LAWS & CONDITIONS.
21 WHETHER ALL THE PAGES OF THE TENDER DOCUMENTS ARE READ, YES NO
UNDERSTOOD AND SIGNED
NOTE: STRIKE OFF YES OR NO, AS APPLICABLE

DATE: SIGNATURE OF TENDERER

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 8 of 68
 DECLARATION BY BIDDER’S AUTHORIZED SIGNATORY

I, HEREBY CERTIFY THAT ALL THE INFORMATION AND

DATA FURNISHED BY ME WITH REGARD TO THIS TENDER SPECIFICATION No.
BHE/PW/PUR/RILNG-MMS/565 ARE TRUE AND COMPLETE TO THE BEST OF MY KNOWLEDGE.
I HAVE GONE THROUGH THE SPECIFICATIONS, CONDITIONS AND STIPULATIONS IN DETAIL AND
AGREE TO COMPLY WITH THE REQUIREMENTS AND INTENT OF THE SPECIFICATION. I FURTHER
CERTIFY THAT I AM DULY AUTHORISED REPRESENTATIVE OF THE UNDERMENTIONED
BIDDER AND A VALID POWER OF ATTORNEY TO THIS EFFECT IS ALSO ENCLOSED.

DATE: SIGNATURE OF AUTHORIZED SIGNATORY WITH SEAL

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 9 of 68
 CERTIFICATE OF NO DEVIATION

REFERENCE: TENDER SPECIFICATION No. BHE/PW/PUR/RILNG-MMS/565

I/WE, M/s ………………………………………………………………………………………………

HEREBY CERTIFY THAT IN OUR OFFER I/WE HAVE NEITHER SET ANY TERMS

AND CONDITIONS NOR THERE ANY DEVIATION TAKEN FROM THE CONDITIONS

OF CONTRACT, EITHER TECHNICAL OR COMMERCIAL, AND I/WE AGREE TO ALL

THE TERMS AND CONDITIONS MENTIONED IN THE TENDER SPECIFICATION

UNDER REFERNCE ABOVE INCLUNG NOTICE INVITING TENDER, ALL

ASSOCIATED CLARIFICATIONS AND AMENDMENTS.

DATE: SIGNATURE OF THE TENDERER

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 10 of 68
 CERTIFICATE CONFIRMING
KNOWLEDGE ABOUT SITE CONDITIONS

We, M/s ………………………………………………………………………..

hereby declare and confirm that we have visited the project site as referred in
BHEL’s Tender Specification No. BHE/PW/PUR/RILNG-MMS/565 and acquired full
knowledge and information about the site conditions. We further confirm that the
above information is true and correct and we shall not be eligible for any additional
payment of any nature due to lack of knowledge or non-familiarization of site
conditions.

BIDDER’S NAME AND ADDRESS : ……………………………………………………………..

SIGNATURE & OFFICIAL SEAL OF

AUTHORISED SIGNATORY

PLACE:

DATE:

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 11 of 68
 SECTION-3

OFFER OF THE CONTRACTOR

To,
THE Dy. GENERAL MANAGER (PURCHASE)
BHARAT HEAVY ELECTRICALS LIMITED
POWER SECTOR - WESTERN REGION
SHREEMOHINI COMPLEX
345, KINGSWAY
NAGPUR- 440 001

DEAR SIR,

I/WE HEREBY OFFER TO CARRY OUT THE WORK DETAILED IN TENDER SPECIFICATION
NO.BHE/PW/PUR/RILNG-MMS/565 ISSUED BY BHARAT HEAVY ELECTRICALS LIMITED, POWER
SECTOR-WESTERN REGION, NAGPUR, IN ACCORDANCE WITH THE TERMS AND CONDITIONS
THEREOF.

I/WE HAVE CAREFULLY PERSUED THE FOLLOWING LISTED DOCUMENTS CONNECTED WITH THE
ABOVE WORK AND AGREE TO ABIDE BY THE SAME.

1. INSTRUCTIONS TO TENDERERS
2. GENERAL CONDITIONS OF CONTRACT
3. SPECIAL CONDITIONS OF CONTRACT
4. OTHER SECTIONS, APPENDICES, SCHEDULES AND DRAWINGS.

I/WE HAVE DEPOSITED / FORWARDED HEREWITH THE EARNEST MONEY DEPOSIT FOR A SUM OF
RS. 1,50,000/- (RUPEES ONE LAKH FIFTY THOUSAND ONLY) DETAILS OF EMD PAYMENT ARE
FURNISHED IN THE CHECK LIST.

EMD SHALL BE REFUNDED SHOULD OUR OFFER NOT BE ACCEPTED / EMD NEED NOT BE REFUNDED
AND THE AMOUNT MAY BE TREATED AS “ONE TIME EMD” FOR ERECTION AND COMMISSIONING
TENDERS OF BHEL-PSWR, NAGPUR. SHOULD OUR OFFER BE ACCEPTED, I/WE FURTHER AGREE TO
DEPOSIT SECURITY DEPOSIT FOR THE WORK AS PROVIDED FOR IN THE TENDER SPECIFICATION
WITHIN THE STIPULATED TIME AS MAY BE INDICATED BY BHEL, POWER SECTOR-WESTERN
REGION, NAGPUR.

I/WE FURTHER AGREE TO EXECUTE ALL THE WORKS REFERRED TO IN THE SAID DOCUMENTS
UPON THE TERMS AND CONDITIONS CONTAINED OR REFERRED TO THEREIN AND AS DETAILED IN
THE APPENDICES ANNEXED THERETO.

PLACE: SIGNATURE OF BIDDER:

DATE : ADDRESS:

WITNESSES WITH THEIR ADDRESS

SIGNATURE NAME ADDRESS

1.

2.

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 12 of 68
 SECTION-4
SPECIAL CONDITIONS OF CONTRACT

SCOPE OF WORK

4.1 BROAD SCOPE OF WORK

THE SCOPE OF WORK OF THIS TENDER SPECIFICATION OF MATERIAL HANDLING AND MATERIALS
MANAGEMENT SERVICES FOR 1X345.6 MW COMBINED CYCLE POWER PROJECT, AT RIL
NAGOTHANE SHALL BROADLY BE AS UNDER:

• UNLOADING OF CIVIL STRUCTURAL AND RE-INFORCEMENT STEEL ETC

• UNLOADING OF ALL TYPES OF HEAVY CONSIGNMENTS AND/OR OD CONSIGNMENTS (e.g.,

HRSG DRUMS, GAS TURBINE, GT & ST GENERATORS, GENERATOR TRANSFORMERS ETC)
DIRECTLY FROM TRAILORS/WAGONS BY SUITABLE CRANE OR BY JACK AND SLEEPER METHOD
(ALL TO BE ARRANGED BY THE CONTRACTOR), INCLUDING LEVELLING OF THE UNLOADING
AREA AND ATTENDANT WORK.

• RECEIPT OF MATERIALS DISPATCHED BY ROAD TRANSPORT ON DOOR DELIVERY BASIS AT

THE BHEL STORES AND UNLOADING THEREOF.

• COLLECTION OF MATERIALS DISPATCHED BY ROAD TRANSPORT/ RAIL ON GODOWN DELIVERY

BASIS FROM TRANSPORTERS’/RAILWAY GODOWNS, LOADING AT TRANSPORTERS/ RAILWAY
GODOWN, LOCAL TRANSPORT UP TO BHEL STORES/ STORAGE YARD AND UNLOADING
THEREOF.

• PRELIMINARY VERIFICATION OF MATERIALS AT THE TIME OF UNLOADING FROM ROAD

TRANSPORT VEHICLE OR WHILE RECEIVING CONSIGNMENTS FROM RAILWAY/ TRASPORTERS’
GODOWN - AS THE CASE MAY BE, REPORTING IMMEDIATELY THE DISCREPANCIES LIKE
DAMAGES AND SHORTAGES NOTICED.

• DETAILED VERIFICATION OF MATERIALS WITH REFERENCE TO PACKING LIST AND LOADING

ADVICE SLIP AFTER UNPACKING OF BOXES & CRATES; REPACKING, WHERE CALLED FOR,
AFTER DETAILED VERIFICATION; PREPARATION OF RECEIPT INSPECTION REPORTS.

• STACKING AND STORING AT BHEL OPEN STORAGE YARD/ COVERED STORES/ CLOSED & SEMI-
CLOSED SHEDS, SUBMISSION OF STACKING/STORING RECORDS.

• PRESERVATION OF THE MATERIALS IN ACCORDANCE WITH BHEL’S PRESERVATION MANUAL

AND/OR AS PER BHEL’S INSTRUCTIONS.

• GENERAL CLEANING, GRASS CUTTING AND UPKEEP OF STORAGE YARD, COVERED AND SEMI-
CLOSED STORES SHEDS WITHIN THE QUOTED RATES FOR UNLOADING, VERIFICATION AND
STACKING.

• PROVIDING MATERIALS MANAGEMENT SERVICES (REFER CLAUSE NO. 4.12.).

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 13 of 68
• REHANDLING AND RESTACKING OF MATERIALS AS AND WHEN CALLED FOR BY BHEL. THIS
ALSO INCLUDES EXCESS/REDUNDANT/ SCRAP MATERIALS RETURNED TO STORES BY BHEL’S
CONSTRUCTION & ERECTION CONTRACTORS.

• HANDLING AND LOADING OF OUTGOING MATERIALS THOSE ARE TO BE SENT TO OTHER

DESTINATIONS.

SCOPE OF WORK IS FURTHER DETAILED IN VARIOUS CLAUSES HEREAFTER.

4.2 MAJOR PACKAGES TO BE HANDLED ARE AS UNDER:

1. CIVIL STRUCTURALS SUCH AS PLATES OF VARIOUS THICKNESSES, ROLLED SECTIONS ETC

AND RE-INFORCEMENT STEELS AS BHEL SUPPLIES (UNLOADING OF CEMENT AND OTHER
ITEMS IN THE SCOPE OF CIVIL AGENCY ARE NOT IN THIS SCOPE OF WORK)

2. HRSG AND ITS AUXILIARIES INCLUDING STEEL STACK. MODULES OF HRSG ARE EXPECTED
TO BE ABOUT 23 M LONG

3. GAS TURBINE – GENERATOR SET AND ITS AUXILIARIES, ASSOCIATED EQUIPMENTS ETC
INCLUDING BOIs

4. STEAM TURBINE – GENERATOR SET AND ITS AUXILIARIES INCLUDING PUMPS, HEAT
EXCHANGERS, CONDENSER ETC

5. DG SET AND ITS ACCESSORIES AND AUXILIARIES

6. HRSG & AUXILIARIES PACKAGE CONTROLS & INSTRUMENTATION AND ACCESSORIES AND
CABLES, TRAYS ETC

7. GT-GTG & AUX PACKAGE CONTROLS AND INSTRUMENTATION AND ACCESSORIES

8. ST-TG & AUX PACKAGE CONTROLS AND INSTRUMENTATION AND ACCESSORIES

9. GENERATOR TRANSFORMER PACKAGE, STATION TRANSFORMER, UNIT AUXILIARY

TRANSFORMER AND OTHER TRANSFORMER PACKAGES WITH AUXILIARIES

10. STATION C&I PACKAGE

11. COMPLETE ELECTRICAL PACKAGE INCLUDING BUS DUCTS, CABLING, PANELS, SWITCH
GEARS, LIGHTING, MOTORS ETC

12. GENERATOR PROTECTION RELAY PANELS AND AUXILIARIES

13. POWER CYCLE AND TG CYCLE PIPINGS, LP PIPINGS, TANKS, VESSELS ETC.

14. THERMAL INSULATION PACKAGE INCLUDING REFRACTORY

15. OTHER BHEL SUPPLIED (MANUFACTURED/BOUGHT OUT ITEMS) PACKAGES

16. CONSTRUCTION EQUIPMENTS OF BHEL AND OTHER ITEMS RECEIVED FROM OTHER
SITES/LOCATIONS.

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 14 of 68
SOME OF THE MAJOR HEAVY / OD CONSIGNMENTS ARE:
SL.NO. DESCRIPTION APPROX WT
01 BOILER DRUM
A) HP DRUM 170 MT
B) IP DRUM 30 MT
C) LP DRUM 25 MT
02 ROTOR FOR THE TG 37 MT
03 ROTOR FOR THE GTG 45 MT
04 GENERATOR TRANSFORMER 250 MT
05 STEAM TURBINE(COMBINED HP-IP(K) MODULE) 113 MT

THE WEIGHT INDICATED ABOVE ARE ONLY THE TENTATIVE INDICATION AND SHOULD IN NO WAY
BECOME A BASIS FOR ANY CLAIM ON ACCOUNT OF ANY VARIATION IN ACTUAL WEIGHT.
CONTRACTOR SHALL MAKE ALL ARRANGEMENTS INCLUDING ALL T & P SUCH AS CRANE/ SLEEPERS
ETC TO UNLOAD THESE AT THE LOCATIONS/ ON RESPECTIVE FOUNDATIONS AS INSTRUCTED BY
BHEL ENGINEER.

SPECIFIC EXCLUSIONS:
UNLOADING OF FOLLOWING EQUIPMENTS ARE SPECIFICALLY EXCLUDED FROM THE SCOPE OF
WORK:
1. GAS TURBINE
2. GENERATOR FOR GAS TURBINE
3. GENERATOR FOR STEAM TURBINE

4.3
THE INTENT OF SPECIFICATION IS TO PROVIDE MATERIAL HANDLING AND MATERIALS
MANAGEMENT SERVICES ACCORDING TO THE MOST MODERN AND PROVEN TECHNIQUES AND
CODES. THE OMISSION OF SPECIFIC REFERENCE TO ANY METHOD, EQUIPMENT OR MATERIALS
NECESSARY FOR PROPER AND EFFICIENT UNLOADING, TRANSPORTATION, VERIFICATION,
STACKING & PRESERVATION ETC SHALL NOT RELIEVE THE CONTRACTOR OF THE RESPONSIBILITY
OF PROVIDING SUCH FACILITIES TO COMPLETE THE WORK WITHOUT ANY EXTRA COMPENSATION.

4.4
THE WORK SHALL BE EXECUTED UNDER USUAL CONDITIONS AFFECTING MAJOR THERMAL POWER
PROJECTS IN AN EXISTING POWER PLANT AND IN CONJUNCTION WITH NUMEROUS OTHER
OPERATIONS AT SITE. THE CONTRACTOR AND HIS PERSONNEL SHALL COOPERATE WITH
PERSONNEL OF CUSTOMER'S CONTRACTORS, COORDINATING HIS WORK WITH OTHERS AND
PROCEED IN A MANNER THAT SHALL NOT DELAY OR HINDER THE PROGRESS OF WORK AS A
WHOLE.

4.5
ALL THE WORK SHALL BE CARRIED OUT AS PER THE INSTRUCTIONS OF BHEL ENGINEER. BHEL
ENGINEER'S DECISION REGARDING CORRECTNESS OF THE WORK AND METHOD OF WORKING
SHALL BE FINAL AND BINDING ON THE CONTRACTOR.

4.6
THE CONTRACTOR SHALL PERFORM ALL REQUIRED SERVICES WHICH MAY NOT BE SPECIFIED
HEREIN BUT NEVERTHELESS REQUIRED FOR THE COMPLETION OF WORK WITHIN QUOTED RATES.

4.7
ALL NECESSARY CERTIFICATES AND LICENSES REQUIRED TO CARRY OUT THIS WORK ARE TO BE
ARRANGED BY THE CONTRACTOR EXPEDITIOUSLY.

4.8

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ALL CRANES, TRANSPORT EQUIPMENTS, HANDLING EQUIPMENT, TOOLS, TACKLES, FIXTURES,
EQUIPMENT, MANPOWER, SUPERVISORS/ENGINEERS, CONSUMABLES (EXCLUDING THOSE
INDICATED AS BHEL SCOPE), ETC REQUIRED FOR THIS SCOPE OF WORK SHALL BE PROVIDED BY
THE CONTRACTOR.

4.9
ALL EXPENDITURE INCLUDING TAXES AND INCIDENTALS IN THIS CONNECTION WILL HAVE TO BE
BORNE BY THE CONTRACTOR UNLESS OTHERWISE SPECIFIED IN THE RELEVANT CLAUSES
ELSEWHERE IN THESE SPECIFICATIONS. THE CONTRACTOR'S QUOTED RATES SHALL INCLUDE ALL
SUCH CONTINGENCIES. IN THIS CONNECTION REFER RELEVANT CLAUSE OF GENERAL
CONDITIONS OF CONTRACT.

4.10 RESPONSIBILITIES OF CONTRACTOR AND SCOPE OF WORK RECEIPT,

UNLOADING, VERIFICATION AND STACKING ETC
4.10.1
IT WILL BE THE RESPONSIBILITY OF THE CONTRACTOR TO KEEP IN TOUCH WITH OFFICIALS OF
BHEL REGARDING ADVANCE INFORMATION ABOUT ARRIVAL OF CONSIGNMENTS. THE
CONTRACTOR SHALL COLLECT LORRY WAY BILLS, RAILWAY RECEIPTS OR OTHER SUCH DESPATCH
DOCUMENTS.

4.10.2
THE CONTRACTOR SHALL REMAIN IN REGULAR CONTACT WITH THE CONCERNED TRANSPORTERS
OR RAILWAYS BASED ON THE DESPATCH DETAILS OBTAINED AS STATED ABOVE AND MAKE ALL
NECESSARY ARRANGEMENTS FOR COLLECTION / RECEIPT OF THE CONSIGNMENT AS APPLICABLE.
CONTRACTOR SHALL TAKE ADVANCE ACTION TO DEPLOY ALL NECESSARY RESOURCES FOR LOCAL
TRANSPORTATION, HANDLING AND UNLOADING OF THE ANTICIPATED CONSIGNMENTS SO AS TO
ENSURE NO LOSS OF TIME UPON ARRIVAL OF THE CONSIGNMENTS.

4.10.3
PAYMENT OF DEMURRAGE/ WHARFAGE ETC., WHICH RESULT DUE TO CONTRACTOR’S FAULT,
SHALL BE THE RESPONSIBILITY OF CONTRACTOR AND TO HIS ACCOUNT. IF BHEL HAS TO MAKE
PAYMENT OF SUCH DEMURRAGE/ WHARFAGE TOGETHER WITH FREIGHT (PAYMENT OF FREIGHT
ALONE IS IN BHEL’S SCOPE), THE AMOUNTS SO PAID AS DEMURRAGE/WHARFAGE FOR THE
REASONS STATED ABOVE SHALL BE PAID TO BHEL BY THE CONTRACTOR FORTHWITH OR SHALL
BE RECOVERED FROM THE BILL PAYMENTS DUE TO THE CONTRACTOR.

4.10.4
IT WOULD BE RESPONSIBILITY OF THE CONTRACTOR TO EXAMINE THE PACKAGES,
CONSIGNMENTS ETC. IMMEDIATELY ON ARRIVAL AND BRING TO THE NOTICE OF BHEL
AUTHORITIES REGARDING LOSS/DAMAGE/SHORTAGE/DISCREPANCY, IF ANY, OBSERVED IN THE
CONSIGNMENTS BEFORE TAKING DELIVERY OF THE SAME.

4.10.5 INCOMING AND OUTGOING SMALLS

CONTRACTOR SHALL ARRANGE COLLECTION, FROM TRANSPORTERS’ GODOWNS, OF MATERIALS

(SMALLS) DISPATCHED BY ROAD TRANSPORT ON GODOWN DELIVERY BASIS, LOADING AT
TRANSPORTERS GODOWN, LOCAL TRANSPORT UP TO BHEL/ CLIENT’S STORES/ SITE AND
UNLOADING. PAYMENT FOR LOADING AT THE TRANSPORTER’S GODOWN, UNLOADING AT
STORES/STORAGE YARD/SITE, VARIFICATION AND STACKING WILL BE MADE AS PER UNIT RATE
VIDE ITEM SL.NO. A.1 OF RATE SCHEDULE AND TERMS OF PAYMENT AS PER SECTION-12.
HOWEVER, FOR TRASPORT OF SMALLS FROM GODOWN TO SITE, PAYMENT ONLY @ Rs. 5/ PER KM
FOR TOTAL TO AND FRO DISTANCE, AS CERTIFIED BY BHEL ENGINEER, SHALL BE MADE. NO
OTHER PAYMENT SUCH AS MINIMUM CHARGES FOR CARRIER ETC WILL BE MADE. ALL
ARRANGEMENTS INCLUDING TRANSPORT, LABOUR AND OTHER T&P ETC IS IN CONTRACTOR’S
SCOPE. PRIOR APPROVAL OF BHEL ENGINEER SHOULD BE OBTAINED FOR SUCH TRIPS TO
TRANSPORTERS’ GODOWN(S). THESE GODOWNS ARE EXPECTED TO BE LOCATED WITHIN A
RADIUS OF 25 KM APPROX FROM THE PROJECT SITE.

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SIMILARY, FOR ANY SMALLS TO BE SENT TO DIFFERENT LOCATIONS/SITES FROM SITE AND
WHICH NEEDS TO BE BROUGHT TO TRNASPORTER’S/RAILWAY GODOWN FOR BOOKING SAME
ARRANGEMENT AS ABOVE SHALL BE ADOPTED.

IN CASE OF CONSIGNMENTS IN SMALLS, THE WEIGHT OF PACKAGE SHALL BE CHECKED WITH THE
INVOICED WEIGHT OF THE PACKAGES AND ANY DISCREPANCIES SHALL BE REPORTED
IMMEDIATELY TO BHEL/TRANSPORTER.

4.10.6
FOR ALL SUCH CONSIGNMENTS, OBSERVATIONS REGARDING LOSS/DAMAGE/SHORTAGE/
DISCREPANCY IS TO BE RECORDED IN APPROPRIATE DOCUMENT AND INFORMED TO BHEL. IN
CASE IT BECOMES NECESSARY TO TAKE ‘OPEN DELIVERY’ FROM THE AUTHORITIES,
CONTRACTOR SHALL MAKE ALL ARRANGEMENTS FOR TAKING OPEN DELIVERIES. ALL EXPENSES
CONNECTED THEREWITH SHALL BE TO THE ACCOUNT OF CONTRACTOR. ANY LOSS THAT
ACCRUES TO BHEL ON ACCOUNT OF CONTRACTOR’S FAILURES SHALL BE DEBITED TO THE
CONTRACTOR AND RECOVERY EFFECTED FROM HIS RUNNING BILLS.

4.10.7
ANY DISCREPANCY/SHORTAGE/DAMAGE FOUND IN THE CONSIGNMENT AFTER TAKING CLEAN
DELIVERY FROM THE CARRIERS SHALL BE THE RESPONSIBILITY OF CONTRACTOR AND THE
RESULTANT LOSS TO BHEL ON SUCH ACCOUNT SHALL BE RECOVERABLE FROM THE CONTRACTOR.

4.10.8
CONSIGNMENTS ARE EXPECTED TO ARRIVE DURING ANY TIME OF THE DAY, AND COUNT DOWN
FOR DEMMURAGE/WHARFAGE WILL START IMMEDIATELY, UNLOADING OF SUCH CONSIGNMENTS
MAY BE NECESSITATED EVEN IN THE NIGHT OR ROUND THE CLOCK. CONTRACTOR SHALL
ARRANGE TO DEPLOY HIS RESOURCES IMMEDIATELY AND CONTINUE ROUND THE CLOCK ON SUCH
OCCASSIONS WITHUT ANY ADDITIONAL COST TO BHEL. CONTRACTOR SHALL ARRANGE
NECESSARY SPOT LIGHTING FOR WORKING AT NIGHT. THE CONTRACTOR SHALL SIMILARLY
UNLOAD CONSIGNMENTS ARRIVING ON WEEKLY OFF DAYS AND HOLIDAYS.

4.10.9
UNLOADING AT STORAGE AREA/WORK SITE, STACKING AND RESTACKING IF NECESSITY ARISES,
OF HEAVY/SOPHISTICATED EQUIPMENTS LIKE TUBED WALL PANELS OF HRSG, HEAVY MOTORS,
HEAVY BEARING PEDESTALS, ELECTRICAL PANELS AND TG EQUIPMENT LIKE HEAVY TURBINE
COMPONENTS, PUMPS, ETC SHALL BE DONE AS PER STORAGE AND PRESERVATION MANUAL OF
BHEL AND/OR AS PER DIRECTIONS OF BHEL ENGINEER.

4.10.10
THE CONTRACTOR SHALL VERIFY THE CONSIGNMENS IN DETAIL WITHIN THE TIME FRAME
PRESCRIBED BY BHEL. CONTRACTOR SHALL ARRANGE ALL FACILITIES TO OPEN PACKAGES -
WHERE REQUIRED IN THE PRESENCE OF BHEL ENGINEER, VERIFY THE CONTENTS, REPACK
WHEREVER AND WHENEVER CALLED FOR AND PROPERLY STACK THEM AS PER STORAGE MANUAL
OR/AND AS MAY BE DIRECTED BY BHEL.

4.10.11
THE MATERIAL SHALL BE SO STACKED THAT IT SHOULD FACILITATE EASY IDENTIFICATION,
RETRIEVAL AND HANDLING FOR ISSUE AS AND WHEN NEED ARISES.

4.10.12
PRE-DEFINED IDENTIFICATION SYSTEM OF THE LOCATIONS OF OPEN STORAGE YARD, SEMI-
CLOSED SHED, COVERED STORES AS WELL AS STORAGE RACKS HAS TO BE DESIGNED BY THE
CONTRACTOR WITH THE APPROVAL OF BHEL. CONTRACTOR SHALL PUT UP PROMINENT
IDENTIFICATION BOARDS OF SEGMENTAL LOCATIONS (FOR OPEN AND SEMI-CLOSED STORES) OR
INSCRIPTION (ON THE STORAGE RACKS) WITH CLEAR VISIBILITY FROM A DISTANCE.
CONTRACTOR SHALL ALSO ARRANGE TO DISPLAY PLOT PLAN AT REGULAR INTERVALS IN THE
COVERED/SEMI-CLOSED/OPEN STORAGE. THE CONTRACTOR SHALL ARRANGE PROPER
DISPLAYS/SIGNS FOR VARIOUS REQUIREMENTS AS PER INSTRUCTIONS OF BHEL.

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4.10.13
THE CONTRACTOR SHALL EXECUTE THE WORK IN A PROFESSIONAL MANNER. THE STORES SHALL
BE HANDLED WITH DUE CARE AND DILIGENCE. THE CONTRACTOR AT HIS RISK AND COST SHALL
MAKE GOOD ANY LOSS TO BHEL DUE TO CONTRACTOR’S LAPSE.

4.10.14
LOADING ON TO THE TRANSPORTER'S TRAILER/TRUCK FOR ONWARD TRANSMITTAL TO OTHER
DESTINATIONS IS ALSO SCOPE OF WORK OF CONTRACTOR. PAYMENT FOR THESE SHALL BE MADE
AS PER RELEVANT ITEMS OF RATE SCHEDULE.

4.10.15 SHIFTING/RE-STACKING/RE-ARRANGING

OVER A PERIOD OF TIME, RESTACKING/REARRANGING OF THE MATERIALS STACKED EARLIER MAY

ARISE DUE TO VARIOUS REASONS. THE HANDLING OF SUCH ITEMS WILL ALSO BE IN THE SCOPE
OF THIS CONTRACT. THE RESTACKING/ RE-HANDLING MAY BE NECESSITATED FOR ANY
EQUIPMENT/ MATERIALS COVERED WITHIN THIS WORK SPECIFICATION. CONTRACTOR SHALL
DEPLOY NECESSARY RESOURCES LIKE MANPOWER, T&P, EQUIPMENTS ETC TO CARRY OUT THIS
EXERCISE INCLUDING PROPER INSCRIPTION OF IDENTIFICATION MARKS IF NEEDED,
PREPARATION AND SUBMISSION OF LIST OF ITEMS RESTACKED, UPDATING STOCK RECORDS
ABOUT CHANGE IN LOCATION ETC.

RESTACKING AND REARRANGING SHALL BE APPLICABLE FOR MATERIALS RETURNED BY BHEL’S

ERECTION CONTRACTORS ALSO.

SEPARATE ITEM RATE SHALL BE QUOTED FOR RESTACKING/RE-ARRANGING/ SHIFTING OF STAKED

MATERIALS AS ASKED IN THE RATE SCHEDULE.

4.11 OTHER POINTS

4.11.1
CONTRACOR, BEFORE QUOTING FOR THIS TENDER, SHALL VISIT THE SITE AND ASSESS THE
LOCAL CONDITIONS AND AVAILABLE INFRASTRUCTURES, ENTRY AND TRAFFIC RESTRICTIONS AND
GET AQUAINTED WITH GENERAL PROCEDURES BY CUSTOMER RELATED TO BHEL/ITS AGENCIES’
INTERFACE ACTIVITIES. CLAIMS FOR NOT HAVING PROPER KNOWLEDGE ON SITE CONDITION
SHALL NOT BE ENTERTAINED.

4.11.2
THE DISTANCES INDICATED IN THESE SPECIFICATIONS ARE ONLY APPROXIMATE. HOWEVER, THE
TENDERERS SHOULD ASSESS THE VARIOUS DISTANCES AND SITE CONDITIONS BY VISITING SITE
BEFORE SUBMITTING THEIR OFFER. NO ADDITIONAL/EXTRA CLAIMS FOR ANY VARIATION IN THIS
REGARD WILL BE ENTERTAINED.

4.11.3
CONTRACTOR SHALL ARRANGE FOR CUTTING AND REMOVAL OF VEGETATION GROWTH/GRASS
ETC IN THE STORAGE YARD AS AND WHEN CALLED FOR BY BHEL AS INCIDENTAL TO WORK. BHEL
WILL TAKE APPROPRIATE ACTION AT THE RISK & COST OF THE CONTRACTOR IN CASE OF
FAILURE IN THIS REGARD.

4.11.4
IF THE CONTRACTOR OR HIS WORKMEN OR EMPLOYEES BREAK, DEFACE, INJURE OR DESTROY
ANY PART OF A BUILDING, ROAD, KERBS, FENCE, ENCLOSURES, WATER PIPES, CABLES, DRAINS,
ELECTRIC OR TELEPHONE POSTS OR WIRES, TREES OR ANY OTHER PROPERTY OR TO ANY PART
OF ERECTED EQUIPMENTS, STORED COMPONENTS ETC. WITHIN THE PROJECT PREMISES OR
OUTSIDE THE CONTRACTOR SHALL MAKE THE SAME GOOD AT HIS OWN EXPENSES.

4.12 SCOPE OF WORK FOR PROVIDING MATERIALS MANAGEMENT SERVICES

THE PROJECT IS BEING EXECUTED ON ERECTION & COMMISSIONING BASIS WHERE THE UNIT IS
SCHEDULED FOR HANDING OVER BY FEB 2010.

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4.12.1 THE MAJOR AREAS OF MATERIAL FLOW (IN & OUT) WILL BE:

(i) MAIN PLANT MECHANICAL AND ELECTRICAL EQPTS

MAIN PLANT EQUIPMENT OF HRSG, GT-GTG & ST-TG AND THEIR AUXILIARIES AND POWER
CYCLE, REGENERATIVE CYCLE & LP PIPING, ELECTRICAL AND CONTROL & INSTRUMENTATION
ETC. THE SUPPLIES WILL START WITH THAT OF HRSG FROM JUL – AUG ‘08. THE MAJOR
SUPPLIES OF EPC/TURNKEY PACKAGE ARE LIKELY TO CONTINUE TILL JAN - FEB‘10. APPROX
QUANTUM OF MATERIAL IS 13000 MT.

(ii) CIVIL STRUCTURAL AND RE-INFORCEMENT STEEL

MAJOR SUPPLIES WILL INCLUDE REINFORCEMNT BARS, STRUCTURAL SECTIONS SUCH AS

PLATES, ROLLED SECTIONS ETC, THE SUPPLIES ARE LIKELY TO START FROM APR – MAY ’08
AND MAJOR SUPPLIES ARE EXPECTED TO COMPLETE BY JUN -JUL ‘09. THE APPROXIMATE
QUANTUM IS 5300 MT.

IN ADDITION TO ABOVE, NON-TURNKEY BOUGHT OUT ITEMS WILL BE RECEIVED DURING THE
PROJECT EXECUTION PERIOD.

AS IS NORMAL TO ANY PROJECT EXECUTION, THE FLOW OF MATERIAL MAY NOT FOLLOW LINEAR
PATTERN. THUS THE REQUIREMENT OF MM SERVICES WILL VARY FROM MONTH TO MONTH.
SIMILARLY ISSUE OF MATERIALS TO ERECTION AGENCIES MAY VARY FROM MONTH TO MONTH
DEPENDING UPON THE STAGE OF COMPLETION. AFTER MAJOR RECEIPTS AND ISSUES, THE
THRUST WILL SHIFT TOWARDS FINAL RECONCILIATION WITH ERECTION AGENCIES. FROM TIME
TO TIME, THE CONTRACTOR SHALL MODULATE HIS RESOURCE DEPLOYMENT IN CONSULTATION
WITH BHEL FOR EFFECTIVE & SATISFACTORY DELIVERY OF REQUIRED MM SERVICES IN ALL
RESPECT.

4.12.2 SCOPE OF MATERIALS MANAGEMENT SERVICES

THE CONTRACTOR UNDER THIS CONTRACT SHALL PROVIDE FOLLOWING FOUR CATEGORIES OF
SERVICES TOWARDS PROPER MATERIALS MANAGEMENT AT THE PROJECT SITE. CREW OF
ADEQUATE STRENGTH AS PER SITE REQUIREMENT

SEE EXPLANATION CLAUSE NO. 4.13 HEREIN BELOW.

(A) SUPERVISION SERVICES - Progressively - 1 Service Point [SEE EXPLANATION]

(1) SCOPE INCLUDES SUPERVISION OF VARIOUS ACTIVITIES AS FOLLOWS.

(I) RECEIPT, UNLOADING, CARRYING OUT RECEIPT INSPECTION, DETAILED VERIFICATION,

STACKING AND REGULAR STOCK VERIFICATION OF PROJECT MATERIALS AT SITE.

(II) PREPARING VARIOUS REPORTS AT APPROPRIATE STAGES AND REPORTING DAMAGE/LOSS

DURING RECEIPT AS WELL AS STORAGE AND ANY OTHER ASSOCIATED RESPONSIBILITY AS
ASSIGNED BY BHEL FROM TIME TO TIME. RESPONSIBILITY SHALL INCLUDE THE
FOLLOWING ACTIVITIES:

a. EXAMINATION OF INCOMING CONSIGNMENTS TO DETECT ANY LOSS OR SHORTAGE OR

OUTWARD DAMAGE AND RECORDING IT ON THE LR/LWB BEFORE MAKING
ACKNOWLEDGEMENT OF IT’S RECEIPT FROM THE TRANSPORTER AND SIMULTANEOUSLY
OBTAINING ENDORSEMENT OF THE VEHICLE DRIVER ON THE SAME.

b. REPORTING SUCH DISCREPANCY TO BHEL IMMEDIATELY ON RECEIPT OF

CONSIGNMENT.

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 c. ASSISTING BHEL IN LODGING INSURANCE CLAIMS IN RESPECT OF LOSS/DAMAGE AS
STATED ABOVE.

(III) ISSUE OF MATERIALS TO BHEL’S ERECTION CONTRACTORS, PRESERVATION OF STACKED

MATERIALS, RE-STACKING/RE-HANDLING AS NECESSARY, PROGRESSIVE AND FINAL
RECONCILIATION WITH BHEL’S ERECTION AGENCIES AND PREPARATION OF NECESSARY
DOCUMENT/ RECORD IN RESPECT OF THESE ACTIVITIES.

(IV) RETURN OF EXCESS/DEFECTIVE MATERIALS BY VARIOUS ERECTION CONTRACTORS OF

BHEL.

(V) LOADING AND DISPATCH OF OUTGOING MATERIALS.

(2) EXPECTED MINIMUM QUALITY OF SERVICE

CONTRACTOR SHALL RENDER THE SUPERVISORY SERVICES BY ENSURING DEPLOYMENT

OF REQUISITE PERSONNEL WITH ADEQUATE EDUCATIONAL QUALIFICATION OF
ENGINEERING/TECHNICAL BACKGROUND, HAVING THOROUGH EXPERIENCE IN RELATED
FIELD TO ENABLE UNDERSTANDING THE INTRICACIES OF AND SPECIAL REQUIREMENTS
INVOLVED IN HANDLING OF PROJECT MATERIALS, INCONSISTENCIES AND
UNCERTAINTIES ASSOCIATED WITH IN/OUT FLOW OF MATERIALS, PROJECT ACTIVITIES
AT ODD HOURS & HOLIDAYS AND IRREGULAR WORKING HOURS. CONTRACTOR SHALL
ENSURE PROMPT AND TIMELY AVAILABILITY OF SUCH SERVICES AS AND WHEN REQUIRED
BY BHEL.

(B) PRESERVATION OF COMPONENTS - 1 Crew of adequate strength as per site

requirement [SEE EXPLANATION]

CONTRACTOR SHALL ARRANGE FOR PRESERVATION OF COMPONENTS AS PER BHEL’S STORAGE

AND PRESERVATION MANUAL AND/OR AS PER INSTRUCTIONS OF BHEL ENGINEERS.

ONE OR MORE OF FOLLOWING METHODS SHALL BE ADOPTED FOR PRESERVATION.

1) COATING WITH PRESERVATIVE PAINTS/LUBRICANT/INHIBITORS

2) CAPPING/WRAPPING/COVERING

3) FILLING/IMMERSION IN OIL/CHEMICALS ETC

4) PERIODIC CHECKS/MAINTAINING REQUIRED NITROGEN PRESSURE IN TANKS OF

TRANSFORMERS; BHEL WILL PROVIDE THE NITROGEN GAS FOR THE SAME.
HOWEVER CONTRACTOR SHALL HANDLE THE CYLINDERS AT STORES, TRANSPORT
TO POINT OF USE, FIT-UP REFILLS AND RETURN EMPTY CYLINDERS TO BHEL
STORES.

5) HT MOTORS

FOR PRESERVATION OF HT MOTORS, SPACE HEATERS HAVE TO BE KEPT

ENERGIZED TO AVOID INGRESS OF MOISTURE. INSULATION RESISTANCE HAS TO
BE MEASURED AND RECORDED AT SPECIFIED INTERVALS TILL THESE ARE ISSUED
FOR ERECTION. BHEL WILL PROVIDE NECESSARY CABLES, SWITCHES ETC. FOR
THIS, HOWEVER CONTRACTOR SHALL INSTALL, OPERATE AND MAINTAIN THE
SAME.

BHEL WILL PROVIDE FREE OF COST ALL PRESERVATIVES LIKE PRESERVATIVE OIL,
LUBRICANTS, CHEMICALS, INHIBITORS, CAPS ETC EXCEPT PRIMERS & PAINTS.
CONTRACTOR SHALL PROVIDE RED OXIDE ZINC CHROMATE (ROZC) PRIMER CONFORMING
TO IS:2074 OF REPUTED MANUFACTURES (E.G. ASIAN PAINTS, BERGER, JENSON &
NICHOLSON, BOMBAY PAINTS, SHALIMAR OR ANY OTHER BHEL APPROVED
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 MANUFACTURER) REQUIRED FOR PRESERVATION SHALL BE PROVIDED BY THE
CONTRACTOR AND USED FOR THIS PURPOSE.

IN THE PROCESS THE IDENTIFICATION MARKS, COMPONENT/MATERIAL CODES, MATCH

MARKS MAY HAVE TO BE REPAINTED. THIS WORK AFTER PRESERVATION COMPONENTS
ARE TO BE STACKED PROPERLY, PERIODICAL REPORTS ON THE PRESERVATION CARRIED
OUT SHOULD BE SUBMITTED TO BHEL IN THE PRESCRIBED FORMATS.

(C) RECORD KEEPING - Progressively - 3 Service Points [SEE EXPLANATION]

CONTRACTOR SHALL PREPARE, MAINTAIN AND UPDATE VARIOUS MM RECORDS, ASSOCIATED

WITH MATERIALS MANAGEMENT OPERATION OF BHEL AT PROJECT SITE. TWO SYSTEMS OF
RECORD KEEPING/CAPTURING INFORMATION & DATA AT VARIOUS STAGES ARE IN VOGUE VIZ.

i. MANUAL LEDGERS & RECORDS.

ii. COMPUTERIZED DATABASE APPLICATION: BHEL HAS DEVELOPED A SOFTWARE

APPLICATION NAMED SITE OPERATIONS MANAGEMENT SYSTEM (SOMS) THAT CAPTURES
ALL THE DATA IN THE ENTIRE CHAIN OF TRANSACTIONS STARTING WITH MASTER LIST
OF PROJECT MATERIALS, RECORDS OF DISPATCH, RECEIPT, INSPECTION, ISSUE,
RETURN, CONSUMPTION ETC.

SOME OF THESE RECORDS ARE MASTER SHIPPING/PACKING LIST, LR/RR REGISTER, DAYBOOK
REGISTER, STOCK REGISTER, RECORDS OF ISSUES TO & RETURN OF MATERIALS IN RESPECT OF
VARIOUS ERECTION SUBCONTRACTORS, INSURANCE CLAIM RECORDS, PERIODICAL STATUS
REPORTS IN VARIOUS FORMATS COVERING DESIRED ASPECTS AND OUTPUT INFORMATION AS
PER BHEL/CLIENT’S REQUIREMENT.

BHEL WILL PROVIDE NECESSARY HARDWARE, SOFTWARE & STATIONARY ETC. FOR THE ABOVE.
CONTRACTOR SHALL TAKE UTMOST CARE OF ENSURE THAT THESE PROPERTIES AND RECORDS
ARE PROTECTED FROM ANY DAMAGE OR LOSS. BHEL WILL RECOVER THE COST OF SUCH
PROPERTY / EXPENSES OF RESTORATION FROM THE CONTRACTOR WITH 30% OVERHEAD
CHARGES IN CASE OF ANY LOSS/DAMAGE ATTRIBUTABLE TO NEGLIGENCE/FAILURE ON
CONTRACTOR’S PART.

D. SECRETARIAL & OTHER MISC. SERVICES - Progressively (2+2) Service Points

[SEE EXPLANATION]

THESE SERVICES SHALL INCLUDE SECRETARIAL SERVICES AT BHEL OFFICE AND STORES,
SERVICES OF OFFICE BOY, MESSENGER/PEON AND SERVICES.

4.12.3 PARAMETERS AND QUANTIFICATION OF MM SERVICES, PERIODIC MONITORING

FOR THE PURPOSE OF DELIVERY OF THE AFORESAID MM SERVICES & PROGRESSIVE MONTHLY
BILLING BY THE CONTRACTOR AND RELEASE OF PAYMENT THEREOF BY BHEL, THERE SHALL BE AN
ACTION PLAN JOINTLY AGREED BY BHEL AND CONTRACTOR. THIS ACTION PLAN SHALL BE DRAWN
AT THE BEGINNING OF EACH QUARTER/EACH MONTH/ANY CONVENIENT NUMBER OF MONTHS AS
PER ACTUAL PROJECT NEED. THE PLAN SHALL DETAIL THE FOLLOWING ASPECTS.

• PLAN PERIOD (NUMBER OF MONTHS PLANNED).

• LIST OF ACTIVITIES/TARGETS TO BE CARRIED OUT/ACHIEVED BY THE CONTRACTOR

UNDER THE SCOPE OF THESE MM SERVICES IN THE DEFINED PLAN PERIOD.

• IDENTIFICATION OF NECESSARY RESOURCES TO BE DEPLOYED BY THE CONTRACTOR FOR

DELIVERY OF THE PLANNED ACTIVITIES/TARGETS IN THE DEFINED PLAN PERIOD.

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 • DECIDING ON THE BREAK UP OF THE ASSIGNED AMOUNT TOWARDS MM SERVICES IN THE
PLAN PERIOD TOWARDS EACH OF ITS FOUR COMPONENTS (SUPERVISION,
PRESERVATION, RECORD KEEPING AND SECRETARIAL SERVICES) FOR THE PURPOSE OF
MONTHLY BILLING BY CONTRACTOR.

4.12.4 PRICE AND STAGE PAYMENT

CONTRACTOR SHALL INCLUDE THE PRICE FOR RENDERING COMPLETE MATERIALS MANAGEMENT
SERVICES (GENERALLY DESCRIBED AS IN THE PRECEDING CLAUSES, INCLUDING PROVIDING ALL
NECESSARY RESOURCES EXCEPTING THOSE INDICATED SPECIFICALLY AS BHEL SCOPE) IN THE
VARIOUS ITEM RATES OF MATERIAL HANDLING ACTIVITIES AS APPEARING IN THE RATE
SCHEDULE OF PRICE BID. CONTRACTOR SHALL NOT QUOTE ANY SEPARATE ITEM
RATE/PRICE FOR MM SERVICES IN THE RATE SCHEDULE.

FOR FURTHER DETAILS OF PROGRESSIVE PAYMENT AND FINAL PAYABLE AMOUNTS, PLEASE REFER
SECTIOON-12 (SCC).

4.12.5 DEFICIENT/UNSATISFACTORY MM SERVICES & NOT RENDERING MM SERVICES

4.12.5.1
CONTRACTOR SHALL RENDER THE MM SERVICES AS PER THE JOINTLY AGREED PLAN AND
PARAMETERS THEREOF AS DESCRIBED IN “PARAMETERS AND QUANTIFICATION OF MM SERVICES”.
IN CASE THE CONTRACTOR FAILS IN DELIVERING/RENDERING THESE SERVICES PARTLY OR
TOTALLY, EITHER QUALITATIVELY OR QUANTITATIVELY IN THE CONCERNED PLAN PERIOD, BHEL
WILL TAKE THE FOLLOWING RECOURSE.

• DEFICIENT/UNSATISFACTORY SERVICES:

IN CASE THE LEVEL/QUALITY OF MM SERVICES IS FOUND NOT IN COMPLIANCE WITH THE

PLAN (EITHER IN TERMS OF DEFICIENCY IN QUALITY OR QUANTITY OR BOTH, WITH REGARD
TO THE MUTUALLY AGREED/IDENTIFIED RESOURCES), BHEL WILL COMMUNICATE THE SAME
TO THE CONTRACTOR ON RECORD. CONTRACTOR SHALL IMMEDIATELY TAKE CORRECTIVE
ACTION TO ERADICATE THE COMPLAINT. BHEL WILL NOT MAKE ANY PAYMENTS FOR SUCH
PERIOD / NUMBER OF DAYS WHEN SERVICES ARE FOUND DEFICIENT/ UNSATISFACTORY.
PAYMENT WILL BE MADE FOR THE PERIOD /NUMBER OF DAYS OF SATISFACTORY SERVICES
ON PRO-RATA BASIS AS PER THE FOLLOWING FORMULA.

P = Pa x Ds / Dm, WHERE

P = AMOUNT PAYABLE FOR RENDERING A PARTICULAR SERVICE SATISFACTORILY IN A

BILLING MONTH.

PA = AMOUNT ASSIGNED TOWARDS THE PARTICULAR SERVICE FOR THE CONCERNED

MONTH AS PER AGREED PLAN.

DS = NUMBER OF EQUIVALENT DAYS INCLUDING SUNDAYS AND BHEL HOLIDAYS OF

SATISFACTORY SERVICES IN THE PARTICULAR BILLING MONTH.

DM = TOTAL NUMBER OF DAYS INCLUDING SUNDAYS AND BHEL HOLIDAYS IN THE

PARTICULAR BILLING MONTH.

IN ADDITION TO NO PAYMENT FOR THE UNSATISFACTORY/DEFICIENT SERVICES PERIOD, A

PENALTY @ 5% APPLIED ON THE PRO-RATA AMOUNT OF THE DEFICIENT PERIOD i.e. 5% OF
(PA – P) WILL BE LEVIED ON THE CONTRACTOR. THIS PENALTY WILL BE RECOVERED FROM
THE RUNNING ACCOUNT BILL OF THE SAME MONTH.

4.12.5.2 NOT RENDERING THE SERVICES AT ALL

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IN THE EVENT, THE CONTRACTOR FAILS TO RENDER A PARTICULAR SERVICE DURING THE MONTH
(EITHER PART OF THE MONTH OR FULL) BHEL WILL NOT MAKE ANY PAYMENT TOWARDS THAT
SERVICE FOR SUCH PERIOD. ADDITIONALLY, A PENALTY @ 15% WILL BE LEVIED AS UNDER.

FOR NO SERVICES IN THE ENTIRE MONTH: 15% OF THE TOTAL MONTHLY

ASSIGNED AMOUNT.

FOR NO SERVICES DURING PART OF THE MONTH: 15% OF THE PRO-RATA AMOUNT
FOR THE DEFAULTING PERIOD AS
PER FORMULA GIVEN EARLIER
HERE.

4.12.5.3 IRREVOCABLE PENALTY AND DISALLOWED AMOUNT

IT SHALL BE SPECIFICALLY NOTED THAT THE PAYMENT DISALLOWED FOR DEFICIENT

OR NIL SERVICE IN A PARTICULAR MONTH AND/OR PENALTIES LEVIED ON SIMILAR
GROUND, SHALL NOT BE CONSIDERED FOR RELEASE IN ANY SUBSEQUENT MONTH EVEN
IF THE CONTRACTOR TAKES CORRECTIVE ACTION IN THE LATER STAGE.

4.13 EXPLANATION ABOUT THE SCOPE OF MM SERVICES

1. GENERAL

THE RESOURCES DEPLOYED FOR MM SERVICES BY THE CONTRACTOR SHALL BE AT THE

EXCLUSIVE DISPOSAL OF BHEL ON A FULL TIME BASIS. THESE SHALL NOT BE USED FOR ANY
ACTIVITIES ASSOCIATED WITH THE REGULAR MATERIAL HANDLING ACTIVITIES (LIKE RECEIPT,
UNLOADING, VERIFICATION, STACKING AND REGULAR STOCK VERIFICATION OF PROJECT
MATERIALS).

2. SUPERVISION SERVICES

WORKING LEVEL SUPERVISION OF EACH WORK SPOT SHALL BE IN THE SCOPE OF CONTRACTOR
UNDER REGULAR MATERIAL HANDLING WORK. ON THE OTHER HAND, SUPERVISORY SERVICES
UNDER MM SERVICES SHALL BE AT ONE LEVEL HIGHER THAN WORKING LEVEL SUPERVISION
BEING DONE AS CONTRACTOR’S RESPONSIBILITY TOWARDS MATERIAL HANDLING WORK. BHEL
REQUIRES THAT THESE SERVICES SHALL BE TO OVERSEE AND MONITOR THE VARIOUS
OPERATIONS/ACTIVITIES OF MATERIAL HANDLING PROCESS. MM SUPERVISORY SERVICES SHALL
ENSURE SETTING BROAD GUIDELINES TO THE WORKING LEVEL SUPERVISORS, MONITORING
PROGRESS OF OVERALL PLAN VIS-À-VIS IMPLEMENTATION, PROPER AND PROMPT TRACEABILITY
OF STOCK IN THE STORES, IDENTIFICATION OF CORRECTIVE & PREVENTIVE ACTIONS IN
MATERIAL HANDLING & STORAGE WORK AND IMPLEMENTATION OF A SYSTEMATIC PROCESS TO
FINALLY ENSURE ACHIEVEMENT OF THE PROJECT SCHEDULE.

3. PRESERVATION OF COMPONENTS

CONTRACTOR’S SCOPE UNDER THIS MM SERVICES WORK INCLUDES HANDLING OF THE

MATERIALS THAT REQUIRES PRESERVATION, AS WELL AS HANDLING OF OTHER MATERIALS
AROUND THE FORMER IN ORDER TO MAKE PROPER ACCESS/APPROACH FOR WORK. CONTRACTOR
SHALL DEPLOY NECESSARY SUPERVISORS, LABOURERS AND T&P FOR ALL SUCH ACTIVITIES.

4. RECORD KEEPING

CREATION AND MAINTENANCE OF PROPER RECORDS OF DISPATCH, RECEIPT, STOCK, ISSUE,

RETURN, DAMAGE, INSURANCE CLAIMS, PRESERVATION, RESTACKING, RECEIPT INSPECTION,
STOCK VERIFICATION ETC. OF PROJECT MATERIALS ARE VITAL IN NATURE. CONTRACTOR SHALL
ENSURE THAT ALL SUCH RECORDS ARE CREATED AND UPDATED PROMPTLY TO FACILITATE
LATEST POSSIBLE INFORMATION TO BHEL AND CONCERNED ERECTION AGENCIES OF BHEL.
RECORDS SHALL BE CRATED AND MAINTAINED IN BHEL’S COMPUTERIZED DATA BASE
PROGRAMME (NAMED SOMS) AS WELL AS IN HARD COPY (REGISTERS, FILE, FOLDER ETC.) AS A
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BACK UP. THE CONTRACTOR SHALL DEPLOY ADEQUATE NUMBER OF PERSONNEL WITH
PROFICIENCY IN COMPUTERIZED DATA BASE OPERATIONS FOR OPERATING SOMS. CONTRACTOR
SHALL ALSO DEPLOY ADEQUATE PERSONNEL FOR CREATION & MAINTENANCE OF MANUAL
RECORDS WITH EXPERIENCE IN MATERIALS MANAGEMENT WORK.

5. SECRETARIAL & OTHER MISCELLANEOUS SERVICES

THESE SHALL INCLUDE SERVICES OF PERSONAL ASSISTANCE IN THE OFFICIAL WORK OF BHEL’S
CONSTRUCTION MANAGER, CLERICAL SERVICES FOR CORRESPONDENCES AND RECORD KEEPING
TO VARIOUS DEPARTMENTS OF BHEL SITE (ERECTION, COMMISSIONING, FINANCE & ACCOUNTS,
STORES/MATERIAL MANAGEMENT ETC).

SCOPE SHALL ALSO INCLUDE SERVICES OF OFFICE BOY AT BHEL OFFICE AND STORES,
MESSENGER/PEON FOR RECEIPT AND LOCAL DISTRIBUTION OF CORRESPONDENCES (DAK),
COLLECTION/DELIVERY OF CORRESPONDENCES FROM/TO POST OFFICE OR COURIER OFFICE AND
SIMILAR NATURE OF SERVICES.

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 SECTION-5
SPECIAL CONDITIONS OF CONTRACT
5.0 OBLIGATIONS OF THE CONTRACTOR (TOOLS AND TACKLES, CONSUMABLES,
INFRASTRUCTURES, ETC.)
5.1 TOOLS AND PLANTS

5.1.1
CONTRACTOR SHALL PROVIDE ALL THE TOOLS AND PLANTS THAT ARE REQUIRED FOR THE SCOPE
OF WORK COVERED IN THIS TENDER SPECIFICATION. BHEL WILL PROVIDE, ON SHARING BASIS,
ONLY THE TOOLS AND PLANTS FOR THIS WORK SPECIFICALLY PROVIDED IN THESE
SPECIFICATIONS ELSEWHERE. CONTRACTOR SHALL SUBMIT PROPOSED T & P DEPLOYMENT PLAN
ALONGWITH OFFER.

5.1.2
THE CONTRACTOR SHALL PROVIDE NECESSARY WOODEN/CONCRETE SLEEPERS FOR UNLOADING
& STORAGE OF MATERIALS AS PER SPECIFIED SCHEDULE IN RELEVANT APPENDIX HEREIN.

5.1.3
INCASE THE CONTRACTOR DOES NOT DEPLOY/ DELAYS THE DEPLOYMENT OF MAJOR T&P SUCH
AS CRANES IN THE SCHEDULE SPECIFIED IN THE RELEVANT APPENDIX THEN BHEL WILL RECOVER
NON-REFUNDABLE PENALTY IN THE FOLLOWING MANNER:

A. IN RESPECT OF 40T CAPACITY MOBILE CRANE: @Rs. 2,000/- PER DAY OF DELAY FROM END OF
SPECIFIED SCHEDULE.

B. IN RESPECT OF 8/10T CAPACITY MOBILE CRANE: @Rs. 500/- PER DAY OF DELAY FROM END OF
SPECIFIED SCHEDULE.

5.1.4
FURTHER, IN THE EVENT OF CONTRACTOR FAILING TO ARRANGE THE REQUIRED TOOLS AND
PLANTS AND OTHER RESOURCES ENVISAGED AS HIS SCOPE AS ALSO THE NON-AVAILABILITY OF
THE T & P OWING TO BREAKDOWN, OR OTHERWISE, BHEL WILL TAKE APPROPRIATE ACTION AT
CONTRACTOR’S RISK AND COST.

5.1.5
THE T&P ARRANGED BY THE CONTRACTOR SHALL BE IN PROPER WORKING CONDITION, AND
SHALL NOT LEAD TO UNSAFE CONDITIONS.

5.2 CONSUMABLES

5.2.1
THE CONTRACTOR SHALL PROVIDE ALL CONSUMABLES REQUIRED FOR CARRYING OUT THE WORK
COVERED UNDER THIS SCOPE OF WORK EXCEPTING THOSE SPECIFICALLY INCLUDED IN THE
SCOPE OF BHEL.

5.2.2
IF AT ANY TIME DURING THE EXECUTION OF WORK, IT IS NOTICED THAT THE WORK IS
SUFFERING ON ACCOUNT OF NON-AVAILABILITY OF CONSUMABLES FROM THE CONTRACTOR'S
SIDE BHEL WILL TAKE APPROPRIATE ACTION AT HIS COST AND RISK.

5.3 FIELD OFFICE AND STORES, LOCALIZED LIGHTING, LABOUR COLONY ETC

5.3.1
THE CONTRACTOR SHALL MAKE HIS OWN ARRANGEMENTS FOR FIELD OFFICE CUM STORES. ONLY
THE OPEN LAND FOR THE SAME WILL BE PROVIDED BY CUSTOMER/ BHEL FREE OF CHARGE.
AFTER THE COMPLETION OF WORK, CONTRACTOR SHALL DISMANTLE HIS STRUCTURES AND
HANDOVER THE VACANT LAND TO BHEL/CUSTOMER.

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5.3.2
THE CONTRACTOR AT HIS COST SHALL ARRANGE FOR TEMPORARY LOCALIZED LIGHTING FOR
UNLOADING, VERIFICATION AND STACKING ACTIVITIES. ALL TEMPORARY WIRING MUST COMPLY
WITH REGULATIONS AND WILL BE SUBJECTED TO ENGINEER'S INSPECTION BEFORE CONNECTING
TO SUPPLY POINT.

5.3.3
CONSTRUCTION POWER AT ONE FIXED POINT WILL BE MADE AVAILABLE FREE OF CHARGE.
HOWEVER, TAXES DUTIES AND OTHER LEVIES AS APPLICABLE SHALL BE BORNE BY THE
CONTRACTOR. THE CONTRACTOR SHALL ARRANGE AT HIS OWN COST DRAWL AND DISTRIBUTION
OF POWER FROM THIS POINT. CONTRACTOR SHALL BE RESPONSIBLE FOR FULFILLMENT OF ALL
REQUIREMENTS INCLUDING STATUTORY REQUIREMENTS IN THIS REGARD.

5.3.4 LABOUR COLONY

CUSTOMER/BHEL WILL PROVIDE LAND FOR CONSTRUCTION OF LABOUR COLONY. CONTRACTOR
SHALL MAKE HIS OWN ARRANGEMENTS FOR LABOUR COLONY INCLUDING LIGHTING, WATER,
SANITATION ETC WITH HYGIENE AND COMPLY WITH ALL REQUIREMENTS. IT SHOULD BE
SPECIFICALLY NOTED THAT LABOUR QUARTERS SHALL BE ONLY OF STEEL AND MASONARY
CONSTRUCTION, NO THATCH OR WOODEN STRUCTURE SHOULD BE PERMITTED.

5.3.5 CONSTRUCTION WATER & DRINKING WATER

(A) CONSTRUCTION WATER WILL BE PROVIDED AT ONE POINT BY THE CLIENT FREE OF
CHARGE. FURTHER DISTRIBUTION IS IN CONTRACTOR’S SCOPE. THE CONTRACTOR AT HIS
OWN COST SHALL ARRANGE DRINKING WATER.
(B) CONTRACTOR SHALL MAKE HIS OWN ARRANGEMENT FOR TREATING THE CONSTRUCTION
WATER TO MAKE THE SAME SUITABLE FOR HUMAN CONSUMPTION OR BY SOURCING
DRINKING WATER FROM OUTSIDE.

5.3.6 SITE CLEARANCE AND REMOVAL OF CONTRACTOR’S ESTABLISHMENT

ON COMPLETION OF WORK, CONTRACTOR SHALL REMOVE ALL HIS ESTABLISHMENTS AND T&P
AND OTHER ITEMS BROUGHT BY HIM FOR THIS WORK, LEVEL THE GROUND AND RETURN TO
BHEL/CLIENT. BHEL SHALL TAKE NECESSARY ACTION IN THIS REGARD AT CONTRACTOR’S RISK
AND COST INCLUDING IMPOSING NON-REFUNDABLE PENALTY IN THE EVENT CONTRACTOR FAILS
TO CLEAR SITE WITHIN SPECIFIED PERIOD BY BHEL/CLIENT.

5.3.7 COMPLIANCE WITH LABOUR LAWS

IT IS TO BE SPECIFICALLY NOTED THAT BHEL AND CLIENT PLACE SPECIAL EMPHASIS ON
COMPLIANCE WITH LABOUR LAWS. ACCORDINGLY CONTRACTOR SHALL BE REQUIRED TO
PROMPTLY AND REGULARLY PAY ALL DUES AS PER CENTRAL, STATE AND LOCAL GOVERNMENT
LAWS, ACTS, REGULATION ETC AS MAY BE APPLICABLE FROM TIME TO TIME IN THIS REGARD.

IT WILL BE ESSENTIAL TO PROVIDE ALL REQUISITE DOCUMENTS AS EVIDENCE OF

COMPLIANCE FOR A PARTICULAR MONTH ALONG WITH MONTHLY RUNNING BILL OF
IMMEDIATE SUBSEQUENT MONTH. FAILING WHICH CONTRACTOR’S BILL SHALL NOT BE
RELEASED FOR PAYMENT, AND ALL CONSEQUENCES THEREOF SHALL BE CONTRACTOR’S
RESPONSIBILITY.

BHEL ENGINEER, HOWEVER, IN CONSIDERATION OF CERTAIN EXCEPTIONAL SITUATIONS MAY

GRANT RELAXATION AT HIS DISCRETION WITH REGARD TO TIME FRAME OF SUBMISSION OF
THESE DOCUMENTS.

5.3.8
IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO ARRANGE GATE PASS FOR ALL HIS
EMPLOYEES, T&P ETC. NECESSARY COORDINATION WITH CUSTOMER OFFICIALS IS THE
RESPONSIBILITY OF THE CONTRACTOR. CONTRACTOR TO FOLLOW ALL THE PROCEDURES LAID
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DOWN BY THE CUSTOMER FOR MAKING GATE PASSES. WHERE PERMITTED, BY CUSTOMER/ BHEL,
TO WORK BEYOND NORMAL WORKING HOURS, THE CONTRACTOR SHALL ARRANGE NECESSARY
WORK PERMIT FOR WORKING BEYOND NORMAL WORKING HOURS.

5.4 TAXES, DUTIES, LEVIES

5.4.1 OCTROI / ENTRY TAX

CONTRACTOR SHALL PAY OCTROI / ENTRY TAX IN RESPECT OF ALL TOOLS & PLANTS,
CONSUMABLES AND OTHER RESOURCES UNDER HIS SCOPE AS PER THIS CONTRACT WITHIN THE
CONTRACT RATES.

5.4.2
Refer to Clause 2.8.4 of General Conditions of Contract. Notwithstanding anything contained
therein, the following provisions shall be applicable for this contract.

5.4.3
The contractor shall pay all (save the specific exclusions as enumerated in this contract) taxes, fees,
license charges, deposits, duties, tools, royalty, commissions or other charges which may be levied
on the input goods & services consumed and output goods & services delivered in course of his
operations in executing the contract. In case BHEL is forced to pay any of such taxes, BHEL shall
have the right to recover the same from his bills or otherwise as deemed fit.
However, provisions regarding Service Tax and Value Added Tax (VAT) on output services and
goods shall be as per following clauses.

5.4.3.1. Service Tax & Cess on Service Tax

Service Tax and Cess on Service Tax as applicable on output Services are excluded
from contractor’s scope; therefore contractor’s price/rates shall be exclusive of
Service Tax and Cess on Output Services. In case, it becomes mandatory for the
contractor under provisions of relevant act/law to collect the Service Tax & Cess
from BHEL and deposit the same with the concerned tax authorities, such applicable
amount will be paid by BHEL. Contractor shall submit to BHEL documentary
evidence of Service Tax registration and remittance record of such tax immediately
after depositing the tax with concerned authorities. Contractor shall obtain prior
written consent from BHEL before billing the amount towards such taxes.

With introduction of Cenvat Credit Rules 2004, which came into force w.e.f.
10.09.2004, Excise Duty paid on Input Goods including Capital Goods and Service
Tax paid on Input Services that are used for providing the output services can be
taken credit of against the Service Tax payable on output services. However BHEL
may opt for availing the abatement provision in which case cenvat credit may not be
available on input duty.

5.4.3.2. VAT (Sales Tax /WCT)

As regards Value Added Tax (VAT) on transfer of property in goods involved in
Works Contract (previously known as Works Contract Tax) applicable as per local
laws, the price quoted by the contractor shall be exclusive of the same. Where such
taxes are required to be paid by the contractor, this will be reimbursed on production
of proof of payment made to the authorities by the Contractor. In any case the
Contractor shall register himself with the respective Sales Tax authorities of the state
and submit proof of such registration to BHEL along with the first RA bill. The
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contractor has to take all necessary steps to minimize tax on input goods by
purchasing the materials from any registered dealer of the concerned state only. In
case contractor opts for composition, it will be with the prior express consent of
BHEL. Deduction of tax at source shall be made as per the provisions of law unless
otherwise found exempted. In case tax is deducted at source as per the provisions of
law, this is to be construed as an advance tax paid by the contractor and no
reimbursement thereof will be made unless specifically agreed to.

5.4.3.3. Modalities of Tax Incidence on BHEL

Wherever the relevant tax laws permit more than one option or methodology for
discharging the liability of tax/levy/duty, BHEL will have the right to adopt the
appropriate one considering the amount of tax liability on BHEL/Client as well as
procedural simplicity with regard to assessment of the liability. The option chosen by
BHEL shall be binding on the Contractor for discharging the obligation of BHEL in
respect of the tax liability to the Contractor.

5.4.3.4. New Taxes/Levies

In case the Government imposes any new levy/tax on the output service/ goods/work after award of
the contract, the same shall be reimbursed by BHEL at actual.

In case any new tax/levy/duty etc. becomes applicable after the date of Bidder’s offer, the
Bidder/Contractor must convey its impact on his price duly substantiated by documentary evidence in
support of the same before opening of Price Bid. Claim for any such impact after opening the Price
Bid will not be considered by BHEL for reimbursement of tax or reassessment of offer.

No reimbursement/recovery on account of increase/reduction in the rate of taxes, levies, duties etc.

on input goods/services/work shall be made. Such impact shall be taken care of by the Price
Variation/Adjustment Clause (PVC) if any. In case PVC is not applicable for the contract, Bidder has
to make his own assessment of the impact of future variation if any, in rates of taxes/duties/ levies etc.
in his price bid.

5.5 SUBMISSION OF PERIODICAL REPORTS

CONTRACTOR SHALL SUBMIT PERIODICAL REPORTS IN RESPECT OF FOLLOWING ASPECTS OF

OPERATION:
• CONSUMPTION OF WELDING ELECTRODES AND GASES
• CONSUMPTION OF CONSTRUCTION POWER
• AVAILABILITY AND UTILIZATION OF BHEL’S CRANES
• MANPOWER REPORTS
• PROGRESS REPORTS - PERIODICALLY
• FIELD CALIBRATION / TEST REPORTS
• SAFETY REPORTS AS SPECIFIED IN SECTION-9 OF SCC

BHEL AT SITE WILL INFORM FORMATS FOR THESE REPORTS.

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 SECTION-6
SPECIAL CONDITIONS OF CONTRACT

6.0 CONTRACTOR’S OBLIGATION IN REGARD TO EMPLOYMENT OF

SUPERVISORY STAFF AND WORKMEN
6.1 SUPERVISORS AND LABOURER
CONTRACTOR SHALL DEPLOY IN ADEQUATE STRENGTH LABOUR, TECHNICIANS AND ENGINEERS/
SUPERVISORS FOR THIS WORK.
6.2
IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO ENGAGE HIS WORKMEN IN SHIFTS AND OR
ON OVERTIME BASIS FOR ACHIEVING THE TARGET SET BY BHEL. THIS TARGET MAY BE SET TO
SUIT BHEL'S COMMITMENTS TO ITS CUSTOMER OR TO ADVANCE DATE OF COMPLETION OF
EVENTS OR DUE TO OTHER REASONS. THE DECISION OF BHEL IN REGARD TO SETTING THE
TARGET WILL BE FINAL AND BINDING ON THE CONTRACTOR.
6.3
CONTRACTOR SHALL EMPLOY ONLY QUALIFIED ENGINEERS/SUPERVISORS AND WORKMEN FOR
THIS JOB. THEY SHALL HAVE PROFESSIONAL APPROACH IN EXECUTING THE WORK HAVING
ADEQUATE KNOWLEDGE/EXPERIENCE IN THE FIELDS OF MATERIAL HANDLING AND MATERIALS
MANAGEMENT, QUALITY ASSURANCE PROCEDURES, PLANNING, SAFETY ETC THAT ARE REQUIRED
TO BE UNDERTAKEN FOR THE TYPE OF WORK AS PER THESE SPECIFICATIONS.
6.4
CONTRACTOR SHALL OBTAIN NECESSARY WORK PERMITS FROM BHEL/ CUSTOMER PRIOR TO
TAKING UP ANY WORK. HE SHALL ARRANGE FOR DISPLAY OF DUE AND NECESSARY CAUTION
NOTICES/ BOARDS ETC.
6.5
THE CONTRACTOR SHALL BE HELD RESPONSIBLE FOR ANY VIOLATION OF STATUTORY
REGULATIONS (LOCAL, STATE OR CENTRAL) AND BHEL INSTRUCTIONS THAT MAY ENDANGER
SAFETY OF MEN, EQUIPMENT, MATERIAL AND ENVIRONMENT IN HIS SCOPE OF WORK OR
ANOTHER CONTRACTORS OR AGENCIES. COST OF DAMAGE, IF ANY, TO LIFE AND PROPERTY
ARISING OUT OF SUCH VIOLATION OF STATUTORY REGULATIONS SHALL BE BORNE BY THE
CONTRACTOR.
6.6 WATCH AND WARD
CONTRACTOR SHALL ARRANGE AND PROVIDE WATCH AND WARD ROUND THE CLOCK FOR THE
MATERIALS/EQUIPMENTS ISSUED TO HIM.

6.7
CONTRACTOR SHALL IMPLEMENT LOCAL LABOUR LAWS, MAINTAIN NECESSARY RECORDS AND CO-
ORDINATE WITH THE LOCAL LABOUR AUTHORITIES ON ALL MATTERS OF LABOUR AND
INDUSTRIAL RELATIONS.
6.8
THE CONTRACTOR SHALL COMPLY WITH THE APPLICABLE LAW, RULES AND REGULATION ETC;
WITH REGARD TO EMPLOYMENT OF LABOUR. HE SHALL OBTAIN LABOUR LICENSE.
THE SCOPE INCLUDES GETTING THE LICENCES AND APPROVALS FROM THE STATUTORY
AUTHORITIES, ARRANGING FOR INSPECTION OF ELECTRICAL INSPECTOR PERIODICALLY AS PER
BHEL ENGINEER'S INSTRUCTIONS, SUBMITTING DOCUMENTS ETC. AND FOLLOWING UP THE
MATTER WITH THEM AS AND WHEN NECESSARY FOR THE WORK INVOLVED IN THIS SCOPE. ALL
EXPENSES, FEES, LEVIES ETC HAVE TO BE BORNE BY THE CONTRACTOR.

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 SECTION-7
SPECIAL CONDITIONS OF CONTRACT

7.0 OBLIGATIONS OF BHEL

7.1 FACILITIES PROVIDED BY BHEL
7.1.1 CONSTRUCTION POWER
REFER SECTION-5.
FURTHER TO ABOVE, WITH REGARD TO CONSTURCION POWER, IT IS TO BE SPECIFICALLY NOTED
THAT BHEL IS NOT RESPONSIBLE FOR ANY LOSS OR DAMAGE TO THE CONTRACTOR’S EQUIPMENT
AS A RESULT OF VARIATIONS IN VOLTAGE OR FREQUENCY OR INTERRUPTIONS IN POWER
SUPPLY.
7.1.2 CONSTRUCTION WATER AND DRINKING WATER
REFER SECTION-5.
7.1.3 TOOLS AND PLANTS
BHEL IS NOT PROVIDING ANY TOOL AND PLANTS FOR THIS WORK.

7.2 OTHER ISSUES

7.2.1
THE DU/ DESS NOS SUPPLIED BY MANUFACTURING UNITS AS PART OF SUPPLY FOR HANDLING OF
MATERIALS WILL BE PROVIDED FREE OF CHARGE TO THE CONTRACTOR ON RETURNABLE BASIS.

7.2.2
BHEL WILL PROVIDE TARPAULINS AND/OR SUCH OTHER COVERING MATERIAL FOR COVERING THE
MATERIALS AT BHEL STORAGE YARD. CONTRACTOR SHALL DO NECESSARY WORK FOR COVERING
THE MATERIALS WITH THE COVERING MATERIAL PROVIDED BY BHEL.

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 SECTION-8

SPECIAL CONDITIONS OF CONTRACT

8.0 INSPECTIONS/QUALITY ASSURANCE/ QUALITY CONTROL/STATUTORY INSPECTION

8.1
Various inspection/quality control/quality assurance procedures /methods at
various stages of erection and commissioning will be as per BHEL/customer quality
control procedure/codes/IBR and other statutory provisions and as per BHEL
Engineer’s instructions.
8.2
Preparation of quality assurance log sheets and protocols with customer’s
engineers, welding logs and other quality control and quality assurance
documentation as per BHEL Engineer’s instructions, is within the scope of
work/specification.
The protocols between contractor and customer/BHEL shall be made prior to
installation for correctness of foundations, materials, procedures, at each stage of
installation, generally as per the requirement of customer/BHEL. This is necessary
to ensure elimination of errors or keeping them within tolerable limits and to avoid
accumulation and multiplication of errors.
8.3
A daily log book should be maintained by every supervisor/engineer of contractor on
the job in duplicate (one for BHEL and one for contractor) for detailing and
incorporating alignment/clearance / centring / levelling readings and inspection
details of various equipments etc.
High pressure welding details like serial number of weld joints, welders name, date
of welding, details of repair, heat treatment etc. Will be documented in welding
log as per BHEL Engineer’s instructions.
Record of radiography containing details like serial number of weld joints, date
of radiography, repairs, if any, re-shots etc. Shall also be maintained as per BHEL
engineer’s instructions.
Record of heat treatments performed shall be maintained as prescribed by BHEL.
Similarly, performance report of all welders shall be furnished for scrutiny of BHEL
Engineer.
8.4
In the course of erection, it may become necessary to carry repeated checks of
the work with instruments recently calibrated, re-calibrated. Such instruments
whenever necessary, will be provided by BHEL, on returnable basis, on specific
authorisation by BHEL Engineer.
8.5
Vibration indicators/vibration recorders/vibration analysers will be provided by
BHEL for checking and analysing vibration levels of rotating equipments with

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necessary operators. Contractor shall provide necessary labour for carrying out such
tests.
8.6
Total quality is the watch word of the work and contractor shall strive to achieve the
quality standards, procedures laid down by BHEL. He shall follow all the
instructions as per BHEL drawings and quality standards. Contractor shall provide
for the services of quality assurance engineer.
8.7 STAGE INSPECTION BY FES / QA ENGINEERS
8.7.1
Apart from day-to-day inspection by BHEL engineers stationed at site and also by
customer’s engineers, stage inspection of equipments under erection and
commissioning at various stages of erection and commissioning by teams of
engineers from field engineering services of BHEL manufacturing units and
quality assurance teams from field quality assurance unit/factory quality assurance
and commissioning engineers from technical services of BHEL will also be
conducted. Contractor shall arrange all labour, tools and tackles etc. for such
stage inspections free of cost.
8.7.2
Any modifications suggested by BHEL FES and QA Engineers team shall be carried
out. Claims of contractor, if any, shall be dealt as per clause 13.1 to 13.8, provided
such modifications have not arisen for reasons attributable to the contractor.
STATUTORY INSPECTION.
8.8.1
The scope includes getting the approvals from the statutory authorities (like boiler
inspector and labour officers). This includes arranging for inspection visits of
boiler inspector periodically as per BHEL Engineer’s instructions, submitting
documents, radiographs etc. and following up the matter with them.
8.8.2
All fees connected with the contractors for testing his welders / men /
workers and testing, inspection, calibrating of his instruments and equipments,
shall be paid by the contractor. It shall be contractor’s responsibility to obtain
approval of statutory authorities, wherever applicable, for the conducting of any
work which comes under the purview of these authorities. Any cost arising from
this shall be contractor’s account. , Contractor shall pay all other fees (fees for
visits, inspection fees, hydraulic test fees, light up inspection fees, registration fees
etc.). In case these inspections have to be repeated due to default / fault of the
contractor and fees have to be paid again, the contractor shall have to bear the
charges. These would be deducted from his bills.
8.9
BHEL, Power Sector – Western Region (PSWR) has already been accredited with
ISO 9002 certification and as such this work is subject to various audits to meet
ISO 9002 requirements. One particular aspect which needs special mention is
about arrangement of calibration of instruments by the contractor. Contractor shall

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ensure deployment of reliable and calibrated MMD (instrument measuring and test
equipment). The MMD shall have test / calibration certificates from authorised
/ government approved / accredited agencies traceable to national / international
standards. Re-testing / re-calibration shall also be arranged at regular intervals
during the period of use as advised by BHEL Engineer within the contract price.
The contractor will also have alternate arrangements for such MMD so that work
does not suffer when the particular equipment / instrument is sent for
calibration. Also if any MMD not found fit for use, BHEL shall have the right to stop
the use of such item and instruct the contractor to deploy proper item and recall
i.e. Repeat the readings taken by that instrument, failing which BHEL may
deploy MMD and retake the readings at contractor’s cost.

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 SECTION-9
SPECIAL CONDITIONS OF CONTRACT

SAFETY, OCCUPATIONAL HEALTH AND ENVIRONMENTAL MANAGEMENT

Safety, Occupational Health and Environmental Management
BHEL PSWR has been certified for Environmental Management under ISO 14001:1996
standard and Occupational Health & Safety under OHSAS 18001 by DNV. In order to
comply with the above standards, it shall be the endeavour of BHEL and all its
subcontractors to meet and implement the requirements by following the guidelines issued
under Environmental, Occupational Health and Safety Management (EHS) manual a copy of
which will be available with the BHEL Site-in-charge.
Contractor shall also enter into a “Memorandum of Understanding” as given in clause 9.9 in
case of award of contract.

9.0 Responsibility of the Contractor in Respect of Safety of Men, Equipment,

Material and Environment.

9.1 The Contractor shall:

9.1.1
Abide by the Safety Regulations applicable for the Site/Project and in particular as
mentioned in the booklet “Safe Work Practices” issued by BHEL. Contractors are also to
ensure that their employees and workmen use safety equipments as stipulated in the
Factories Act (Latest Revision) during the execution of the work. Failure to use safety
equipment as required by BHEL Engineer will be a sufficient reason for issuance of memo,
which shall become part of Safety evaluation of the contractor at the end of the Project. Also
all site work may be suspended if it is found that the workmen are employing unsafe working
practice and all the costs/losses incurred due to suspension of work shall be borne by
contractor. A comprehensive list of National Standards from which the contractor can draw
references for complying with various requirements under this section is given under 9.10

9.1.2
Hold BHEL harmless and indemnified from and against all claims, cost and charges under
Workmen’s Compensation Act 1923 and 1933 and any amendment thereof and the
contractor shall be solely responsible for the same.

9.1.3
Abide by the Procedure governing entry/exit of the contractor’s personnel within the
Customer/Client premises. All the contractors employees shall be permitted to enter only on
displaying of authorized Photo passes or any other documents as authorized by the
Customer/Client.

9.1.4
Be fully responsible for the identity, conduct and integrity of the personnel/workers engaged
by them for carrying out the contract work and ensure that none of them are ever engaged in
any anti national activity

9.1.5
Prepare a signboard giving the following information and display it near work site:
i) Name of Contractor
ii) Name of Contractor Site-in-charge & Telephone number
iii) Job Description in short
iv) Date of start of job
v) Date of expected completion
vi) Name of BHEL Site-in-charge.

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9.1.6
Abide by the rules and regulations existing during the contract period as applicable for the
contractors at the Project premises.

9.1.7
Observe the timings of work as advised by BHEL Engineer-in-charge for carrying out the
contract work.

9.2 SPECIAL CONDITIONS

9.2.1 Safety
9.2.1.1 Safety Plan
Before commencing the work, contractor shall submit a “safety plan” to the authorized BHEL
official. The safety plan shall indicate in detail the measures that would be taken by the
contractor to ensure safety to men, equipment, material and environment during execution of
the work. The plan shall take care to satisfy all requirements specified hereunder.

The contractor shall submit “safety plan” before start of work. During negotiations, before
placing of work order and during execution of the contract, BHEL shall have right to review
and suggest modifications in the safety plan. Contractor shall abide by BHEL’s decision in
this respect.

9.2.1.2
The contractor shall take all necessary safety precautions and arrange for appropriate
appliances and/or as per direction of BHEL or it’s authorized person to prevent loss of
human lives, injuries to men engaged and damage to property and environment.

9.2.1.3
The contractor shall provide to his work force and also ensure the use of Personnel
Protection Equipment (PPE) as found necessary and/or as directed and advised by BHEL
officials without which permission is liable to be denied.

¾ Safety helmets conforming to IS 2925/1984 (1990)

¾ Safety belts conforming to IS 3521/1989
¾ Safety shoes conforming to IS 1989 part-II /1986(1992)
¾ Eye and face protection devices conforming to IS 2573/1986(1991), IS 6994 (1973),
part-I (1991), IS 8807/1978 (1991), IS 8519/1977(1991).
¾ Other job specific PPEs of standard ISI make as may be prescribed

9.2.1.4
All tools, tackles, lifting appliances, material handling equipment, scaffolds, cradles, cages,
safety nets, ladders, equipment, etc used by the contractor shall be of safe design and
construction. These shall be tested and certificate of fitness obtained before putting them to
use and from time to time as instructed by authorized BHEL official who shall have the right
to ban the use of any item found to be unsafe.

9.2.1.5
All electrical equipment, connections and wiring for construction power, its distribution and
use shall conform to the requirements of Indian Electricity Act and Rules. Only electricians
licensed by the appropriate statutory authority shall be employed by the contractor to
carryout all types of electrical works. All electrical appliances including portable electric
tools used by the contractor shall have safe plugging system to source of power and be
appropriately earthed.

9.2.1.6

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The contractor shall not use any hand lamp energized by electric power with supply voltage
of more than 24 volts. For work in confined spaces, lighting shall be arranged with power
source of not more than 24 volts.

9.2.1.7
The contractor shall adopt all fire safety measures as per relevant Indian Standards

9.2.1.8
Where it becomes necessary to provide and/or store petroleum products, explosives,
chemicals and liquid or gaseous fuel or any other substance that may cause fire or
explosion, the contractor shall be responsible for carrying out such provisions and/or storage
in accordance with the rules and regulations laid down by the relevant government acts,
such as petroleum act, explosives act, petroleum and carbides of calcium manual of the
chief controller of explosives, Government of India etc. The contractor in all such matters
shall also take prior approval of the authorized BHEL official at the site.

9.2.1.9
Proper means of access must be used e.g. ladders, scaffolds, platforms etc. No makeshift
access such as oil drums or pallets shall be used. Design of these will be in accordance with
relevant standards and certified by competent persons before use.

9.2.1.10
Temporary arrangements made at Site for lifting , platforms, approach access etc should be
properly designed and approved before being put to use.

9.2.1.11
All excavations and openings must be securely and adequately fenced/barricaded and
warning signs erected when considered necessary as per relevant code of practice.

9.2.1.12
No persons shall remove guardrails, covers or protective devices unless authorized by a
responsible supervisor and alternative precautions have been taken

9.2.1.13
Access ways, means of escape and fire exits shall be clearly marked, kept clear and
unobstructed at all times

9.2.1.14
Only authorized persons holding relevant license will drive and operate site plant and
equipments e.g. cranes, dumpers, excavators, transport vehicles etc

9.2.1.15
Only authorized personnel are allowed to repair, commission electrical equipments.

9.2.1.16
Gas Cylinders shall be handled and stored as per Gas Cylinders Rules and relevant safe
working practices

9.2.1.17
All wastes generated at Site shall be segregated and collected in a designated place so as
to prevent spillage/contamination/scattering at Site, until the waste is lifted for disposal to
designated disposal area as advised by BHEL official.

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9.2.1.18
The contractor shall arrange at his cost (wherever not specified) appropriate illumination at
all work spots for safe working when natural day light is not adequate for clear visibility.

9.2.1.19
The contractor shall train adequate number of workers/supervisors for administering
“FIRST AID”. List of competent first aid administers should be prominently displayed.

9.2.1.20
The contractor shall display at strategic places and in adequate numbers the following in
fluorescent markings

¾Emergency telephone numbers

¾Exit, Walkways
¾Safe working load charts for wire ropes, slings, D shackles etc
¾Warning signs

9.2.1.21
The contractor shall be held responsible for any violation of statutory regulations (local,
state or central) and BHEL instructions that may endanger safety of men, equipment,
material and environment in his scope of work or other contractors or agencies. Cost of
damage, if any, to life and property arising out of such violation of statutory regulations and
BHEL instructions shall be borne by the contractor.

9.2.1.22
In case of a fatal or disabling injury/accident to any person at construction sites due to
lapses by the contractor, the victim and/or his/her dependents shall be compensated by
the contractor as per statutory requirements. However, if considered necessary, BHEL
shall have the right to impose appropriate financial penalty on the contractor and recover
the same from payments due to the contractor for suitably compensating the victim and/or
his/her dependents. Before imposing any such penalty, appropriate enquiry shall be held
by BHEL giving opportunity to the contractor to present his case.

9.2.1.23
In case of any damage to property due to lapses by the contractor, BHEL shall have the
right to recover cost of such damages from payments due to the contractor after holding an
appropriate enquiry.

9.2.1.24
In case of any delay in the completion of a job due to mishaps attributable to lapses by the
contractor, BHEL shall have the right to recover cost of such delay from payments due to
the contractor after notifying the contractor suitably and giving him opportunity to present
his case.

9.2.1.25
If the contractor fails to improve the standards of safety in its operation to the satisfaction
of BHEL after being given a reasonable opportunity to do so, and/or if the contractor fails
to take appropriate safety precautions or to provide necessary safety devices and
equipment or to carry out instructions regarding safety issued by the authorized BHEL
official, BHEL shall have the right to take corrective steps at the risk and cost of the
contractor after giving a notice of not less than seven days indicating the steps that would
be taken by BHEL.

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 9.2.1.26 Emergency Response

BHEL will have an Emergency Response Plan for each Project Site in consultation with the
Owner as the case may be, detailing the procedure for mobilization of personnel and
equipment, and defining the responsibilities of the personnel indicated, in order to prepare
for any emergency that may arise in order to ensure the priorities of
¾ Safeguard of life
¾ Protect assets under construction or neighbouring
¾ Protect environment
¾ Resumption of normal operations as soon as the emergency condition is
called off

All Contractors shall also be part of the Emergency response Plan and the personnel so
nominated shall be aware of their duties and responsibilities in an emergency response
situation.

9.2.1.27
At least 5% Contractors supervisors and workmen shall undergo training in administering
‘First Aid’. The trained persons should represent for all categories of work and for all areas
of work. Adequate number of trained persons should be available for each shift. These first
aides shall be included in the emergency response team. Contractor employees and
workmen are encouraged to participate in first aid training programmes whenever
organized by BHEL.

9.2.2 OCCUPATIONAL HEALTH

9.2.2.1
Specific occupational health hazards will be identified through the hazard evaluation
processes in consultation with BHEL engineers and the necessary
prevention/reduction/elimination methods implemented.

9.2.2.2
All personnel working in an activity with a potential risk to health shall be made aware of
all those risks and the actions they must take to reduce/control/eliminate the risk

9.2.2.3
Safety coordinator shall conduct periodic checks to ensure that every group of workers
engaged in similar activities are aware of potential risks to health and the actions required
to be taken to mitigate the risk

9.2.2.4
In order to protect personnel from associated health hazards, the following main areas will
be focused
¾ Issue of approved Personnel Protective Equipment
¾ Verification that the PPE are adequate/maintained and worn by all staff
involved in operations that are potentially hazardous to their health
¾ Ensure that the personnel deployed are physically fit for the operation/work
concerned
¾ Provide hygienic and sanitary working conditions

9.2.2.5
Contractor workers employees engaged in noise risk areas shall be issued with hearing
protection aids and the use of the same will be enforced. Further, these workers will be
educated on the hazards of noise

9.2.2.6

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 Contractor workers engaged in dust environment shall be issued with necessary dust
protection aids and the use of the same shall be enforced

9.2.2.7
Workers engaged in exposure to bright light/rays as in welding or radiation shall be issued
with eye protection devices and the use of the same shall be enforced

9.2.2.8
Adequate arrangements shall be made to provide safe drinking water

9.2.2.9
Health monitoring records on at least sample basis for contractor employees & workmen
shall be maintained for persons engaged in specified categories of work. These shall
include
¾ Noise induced hearing loss
¾ Lung Function test
¾ Ergonomic Test
¾ Eye Test for Welders, Grinders, Drivers etc

9.2.3.0 HYGIENE and HOUSEKEEPING

9.2.3.1
Good house keeping and proper hygiene is one of the key requirements of Occupational
Health Safety and Environment management. Towards this the contractor shall encourage
his workers and supervisors to maintain cleanliness in their area of work.

9.2.3.2
The Contractor shall arrange to place waste bins/chutes at convenient locations for the
collection of scrap and other wastes. The bins shall be clearly marked and segregated for
metal, non-metal, hazardous and non hazardous wastes.

9.2.3.3
BHEL may take up appropriate remedial measures at the cost of the contractors if the
contractors fail in good house keeping and if there is an imminent risk of pollution

9.2.4 ENVIRONMENT MANAGEMENT

9.2.4.1
BHEL has a sound environmental management system, which is to be maintained and
implemented by all the contractors. The system allows for project specific objectives to be
set and developed sensitive to client requirements, applicable environmental legislation
and BHEL’s own objectives and policy. BHEL engineers will assess and monitor the
environmental impact of their work and lay out objectives for their minimization. The
contractors shall implement the objectives for continual improvement of environmental
performance. BHEL shall regularly audit environmental impacts and their improvements.

9.2.4.2 WASTE MANAGEMENT

9.2.4.3.1
The objective of waste management is to ensure the safe and responsible disposal of
waste, ensuring that it is correctly disposed of and being able to audit the process to
ensure compliance.

9.2.4.3.2
Chemical wastes if any shall be collected separately and disposed of to BHEL designated
refuse yard as per BHEL advice.

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 9.2.4.3.3
No dangerous chemicals, noxious waste products or materials will be disposed off on or off
site without approval obtained through BHEL.

9.2.4.3.4
All disposal of wastes generated during construction shall be in accordance with all
relevant legislation.

9.2.4.3.5
Acid and alkali cleaning wastes shall be neutralized to acceptable norms before disposal to
the designated area.

9.2.4.3.6
All necessary measures shall be taken to ensure safe collection and disposal of waste
oils. In particular to ensure the prevention of their discharge into surface waters, ground
waters, coastal waters or drainages

9.3 SUPERVISION
9.3.1
Contractor must provide at least one full time on site safety coordinator when the
manpower engaged is in excess of 50 for the contract activities in the premises. If the
manpower is less than 50, the on site safety coordination responsibilities shall be assumed
by any one of the contractor’s other supervisory staff; however in both the cases, the
contractor must specify in writing the name of such persons to the BHEL Engineer in
Charge.
9.3.2
Contractor’s safety coordinator or his supervisor responsible for safety as the case may be
shall conduct at his work site, and document formal safety inspection and audits at least
once in a week. Such documents are to be submitted to BHEL Engineer in Charge for his
review and record.
Contractor, supervisor must attend all schedule safety meetings as would be intimated to
him by the BHEL Engineer in Charge.
9.3.3
Before starting work under any contract, the contractor must ensure that a job specific
safety procedures/field practices as required over and above the safety permit conditions
are prepared and followed .He should also ensure that all supervisors and workers
involved understand and follow this procedures /field practices.
9.3.4
Contractor must ensure that in his work site appropriate display boards are put displaying
signs for site safety, potential hazards and precautions required.

9.4.0 TRAINING & AWARENESS

9.4.1

Contractor shall deploy experienced supervisors and other manpower who are well
conversant with the safety and environment regulations of the Project. The electricians to
be deployed on the job should have wireman license.

9.4.2
All Supervisors & Workmen of the Contractor shall undergo Fire safety training/
demonstration whenever arranged by BHEL with the help of either Customer’s Fire and
Safety department or outside faculty so as to acquire knowledge of fire prevention and also
to be able to make use of appropriate fire extinguishers.

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 9.4.3
Contractor must familiarize himself from BHEL Engineer in Charge about all known
potential fire, explosion or toxic release hazards related to the contract. He in turn will
ensure that same information has been passed to the supervisors and workmen

9.4.4
Contractor must ensure that all his supervisors are properly trained and each employee
has received and understood from his supervisor necessary training and briefing about the
safety requirement. Necessary document as a means to verify that employees have
understood the training is to be maintained.

9.4.5
The contractor supervisors shall also give a small safety briefing to all the workmen under
his charge before undertaking any new work and specially understand the safety
requirements that are mandatory

9.5.0 REPORTING

9.5.1
The contractor shall submit report of all accidents, fires and property damage, dangerous
occurrences to the authorized BHEL official immediately after such occurrence but in any
case not later than twelve hours of the occurrence. Such report shall be furnished in the
manner prescribed by BHEL and also to meet statutory requirement.

9.5.2
Any injury sustained by any of the contractor’s employees within the Project premises must
be reported to BHEL supervisor and FIRST AID should be immediately administered. The
Contractor shall be responsible for keeping and maintaining proper records of Accidents to
his personnel.

9.5.3
Contractor must arrange to immediately investigate, properly document and report any
injury, accident or near miss involving any of his employees and take appropriate follow up
action. He must furnish within 12 hours of the incident a written report to BHEL Engineer in
charge and the Safety Section.

9.5.4
According to the Factory Act and the Employees state Insurance Act & regulation, any
person sustaining any injury within the project premises and absenting himself from work for
more than 46 hours, his accident report has to be sent to the respective Government
Authorities. Therefore contractor shall inform the owner’s representative such matter
immediately for their needful action.

9.5.5
In addition, contractor shall submit periodic reports on safety to the authorised BHEL official
from time to time as prescribed.

9.5.6
Before commencing the work, the contractor shall appoint/nominate a responsible officer to
supervise implementation of all safety measures and liaison with his counterpart of BHEL.

9.6 AUDIT REVIEW AND INSPECTION

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9.6.1
BHEL shall conduct audit on the contractor performance and compliance with the project
specific requirements of the Environment and Occupational Health & Safety Management
systems. The programme of audit shall cover all activities under the contract but will focus
particularly on high-risk activities. The Construction Manager shall decide the schedule of
audit. The audit findings shall be communicated to the contractors and necessary remedial
action as advised by BHEL Engineers shall be under taken within the stipulated time.

9.6.2
Inspections shall be carried out regularly by the contractors and by BHEL Engineers on
activities, facilities, equipment, documentation, to cover the following aspects.
¾ Compliance with procedures and systems
¾ Availability, condition and use of PPE
¾ Condition of maintenance tools, equipments, facilities
¾ Availability of fire fighting equipments and its condition
¾ Use of fire fighting equipments and first aid kit
¾ Awareness of occupational health hazard
¾ Awareness of safe working practices
¾ Presence of quality supervision
¾ Housekeeping

The Safety coordinator shall visit and inspect work sites daily. All unsafe acts, unsafe
conditions that have imminent potential for causing harm/injury/damage will be
immediately corrected. He shall maintain a daily logbook giving details of unsafe acts or
conditions observed and the corrective action taken and recommendations for preventing
recurrence. Adequacy of corrective actions will be verified

The contractor shall take remedial measures as per the findings of each inspection
Besides the above, the contractor shall be required to carry out the following inspections

Sl Equipment Scope of inspection Inspection by Schedule

no
1 Hand tools To identify unsafe/defective User Daily
tool
2 Power tools To identify unsafe/defective User Daily
tool
3 Fire To check pressure and any User / Daily
Extinguishers defect Safety
Coordinator Every month

4 Lifting To check for defects and User Daily

equipment/tackle efficacy of brakes
s Third party Every Year
5 PPE To check for defects User Daily

9.7 NON COMPLIANCE:-

9.7.1
NONCONFORMITY OF SAFETY RULES AND SAFETY APPLIANCES WILL BE VIEWED
SERIOUSLY AND THE BHEL HAS RIGHT TO IMPOSE FINES ON THE CONTRACTOR
AS UNDER for every instance of violation noticed:

Sl.
Fine
No Instance of Violation
(in Rs)

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 42 of 68
 Sl.
Fine
No Instance of Violation
(in Rs)
01 Not Wearing Safety Helmet 50/-
02. Not wearing Safety Belt 100/-
03. Grinding Without Goggles 50/-
04. Not using 24 V Supply For Internal Work 500/-
05. Electrical Plugs Not used for hand Machine 100/-
06. Not Slinging property 200/-
07. Using Damaged Sling 200/-
08. Lifting Cylinders Without Cage 500/-
09. Not Using Proper Welding Cable With Lot of Joints And
200/-
Not Insulated Property.
10. Not Removing Small Scrap From Platforms 200/-
11. Gas Cutting Without Taking Proper Precaution or Not
200/-
Using Sheet Below Gas Cutting
12. Not Maintaining Electric Winches Which are Operated
500/-
Dangerously
13. Improper Earthing Of Electrical T&P 500/-
Major Accident or Accidents causing partial loss of earning 50,000/-
to the victim per victim
14 Fatal Accident or Accidents causing permanent loss of 1,00,000/-
earning to the victim per victim

Any other non-conformity noticed not listed above will also be fined as deemed fit by BHEL.
The decision of BHEL engineer is final on the above. The amount will be deducted from
running bills of the contractor. The amount collected above will be utilised for giving award to
the employees who could avoid accident by following safety rules. Also the amount will be
spent for purchasing the safety appliances and supporting the safety activity at site.

9.8
CITATION:-If safety record of the contractor in execution of the awarded job is to the
satisfaction of safety department of BHEL, issue of an appropriate certificate to recognize
the safety performance of the contractor may be considered by BHEL after completion of
the job

9.9 Memorandum of Understanding

After Award Of Work, Contractors Are Required To Enter Into A Memorandum Of
Understanding As Given Below:

4 Memorandum of Understanding
BHEL, PSWR is committed to Health, Safety and Environment Policy (EHS Policy) as
given in the booklet titled “ Safe Working Practices” issued to all contractors.

M/s _________________________ do hereby also commit to the same EHS

Policy while executing the Contract Number _________

M/s ________________________ shall ensure that safe work practices not

limited to the above booklet are followed by all construction workers and
supervisors. Spirit and content therein shall be reached to all workers and
supervisors for compliance.
BHEL will be carrying out EHS audits twice a year and M/s __________________
shall ensure to close any non-conformity observed/reported within fifteen days.

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 43 of 68
 Signed by authorized representative of M/s------------------------------

Name :

Place & Date:

9.10
Comprehensive list of National Standards for reference and use wherever applicable in the
execution of Civil, Erection and Commissioning Contracts.

Amd
IS No YEAR DESCRIPTION
upto
IS 10204 1982 PORTABLE FIRE EXTINGUISHERS MECHANICAL FOAM TYPE
IS 10245 1994 SPECIFICATION FOR BREATHING APPARATUS
SAFETY CODE FOR DRESS DRIVERS IN CIVIL ENGINEERING
IS 10291 1982 WORKS
HIGHER CAPACITY DRY POWDER FIRE
IS 10658 1983 EXTINGUISHERS (TROLLEY MOUNTED)
IS 10662 1992 COLOUR TELEVISION
GUIDE FOR SELECTION OF INDUSTRIAL SAFETY EQUIPMENT
IS 10667 1983 FOR PROTECTION OF FOOT AND LEG
IS 11037 1984 ELECTRONIC FAN REGULATORS
IS 11057 1984 INDUSTRIAL SAFETY NETS
RECOMMENDATION FOR SAFETY AND HEALTH REQUIREMENT
IS 11451 1998 RELATING TO OCCUPATION EXPOSURE TO ASBESTOS
IS 1169 1967 PEDESTAL FANS
SPECIFICATION FOR EQUIPMENT FOR EYE AND FACE
IS 1179 1967 PROTECTION DURING WELDING
IS 11833 1986 DRY POWDER FIRE EXTINGUISHERS FOR METAL FIRES
CODE OF PRACTICE FOR SAFETY PRECAUTION TO BE TAKEN
IS 11972 1987 WHEN ENTERING A SEWARAGE SYSTEM
IS 1287 1986 ELECTRIC TOASTER
STRUCTURAL SAFETY OF BUILDINGS ON SHALLOW
IS 13063 1991 FOUNDATIONS ON ROCKS
SPECIFICATIONS FOR FIRE EXTINGUISHERS 50 LITRE WHEEL
IS 13385 1992 MOUNTED WATER TYPE (GAS CARTRIDGES)
SPECIFICATIONS FOR FIRE EXTINGUISHERS 50 LITRE
IS 13386 1992 MECHANICAL FOAM TYPE
CODE OF SAFETY FOR PROTECTIVE BARRIERS IN AND
IS 13415 1992 AROUND BUILDINGS
RECOMMENDATIONS FOR PREVENTIVE MEASURES AGAINST
IS 13416 1992 HAZARDS AT WORKING PLACE PART 1 TO PART 5
CODE OF PRACTICE FOR SAFETY DURING ADDITIONAL
IS 13430 1992 CONSTRUCTION AND ALTERATION TO EXISTING BUILDINGS
PORTABLE FIRE EXTINGUISHERS DRY POWDER TYPE (
IS 13849 1993 CONSTANT PRESSURE)
IS 1446 1985 CLASSIFICATION OF DANGEROUS GOODS (FIRST REVISION)
IS 1476 1979 REFRIGERATORS
CODE OF PRACTICE FOR FIRE SAFETY OF BUILDINGS
IS 1641 1988 (GENERAL): GENERAL PRINCIPLES OF FIRE GRADING AND
CLASSIFICATION
CODE OF PRACTICE FOR FIRE SAFETY OF BUILDINGS-
IS 1642 1989 DETAILS OF CONSTRUCTION

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 Amd
IS No YEAR DESCRIPTION
upto
CODE OF PRACTICE FOR FIRE SAFETY OF BUILDINGS
IS 1643 1988 (GENERAL): EXPOSURE HAZARD
CODE OF PRACTICE FOR FIRE SAFETY OF BUILDINGS
IS 1646 1997 (GENERAL): ELECTRICAL INSTALLATIONS
CODE OF PRACTICE FOR DESIGN AND CONSTRUCTION OF
IS 1904 1986 FOUNDATIONS IN SOIL
IS 1905 1987 STRUCTURAL SAFETY OF BUILDINGS MASONARY WALLS
IS 2082 1985 ELECTRICAL GEYSERS
PORTABLE FIRE EXTINGUISHERS DRY POWDER TYPE
IS 2171 1985 (CARTRIDGE)

PRACTICE FOR THE PROTECTION OF BUILDINGS AND ALLIED

IS 2309 1989 BUILDINGS AGAINST LIGHTENING
IS 2312 1967 EXHAUST FANS
IS 2361 1994 SPECIFICATION FOR BUILDING GRIPS - FIRST REVISION
IS 2418 1977 TUBULAR FLUORSCENT LAMPS IS 2418 (FT-1)
IS 2750 1964 STEEL SCAFFOLDINGS
IS 2762 1964 SAFE WORKING LOADS IN KGS FOR WIRE ROPE SLINGS
FIRE EXTINGUISHERS CARBON DIOXIDE TYPE (PORTABLE AND
IS 2878 1986 TROLLEY MOUNTED)
IS 2925 1984 SPECIFICATION FOR INDUSTRIAL SAFETY HELMETS
CODE OF PRACTICE FOR FIRE PRECAUTIONS IN WELDING AND
IS 3016 1982 CUTTING OPERATIONS- FIRST REVISION
IS 3315 1974 DESERT COOLERS
IS 3521 1989 INDUSTRIAL SAFETY BELTS AND HARNESS
IS 368 1983 IMMERSION WATER HEATERS
IS 3696 1991 SAFETY CODE OF SCAFFOLDS AND LADDERS PART 1 TO 2
LEATHER SAFETY BOOTS FOR WORKERS IN HEAVY METAL
IS 3737 1996 INDUSTRIES
IS 374 1979 CEILING FANS INCLUDING REGULATORS
IS 3764 1992 EXCAVATION WORK - CODE OF SAFETY
METHOD FOR COMPUTATION OF FREQUENCY AND SEVERITY
IS 3786 1983 RATES FOR INDUSTRIAL INJURIES AND CLASSIFICATION OF
INDUSTRIAL ACCIDENTS
IS 3935 1966 CODE OF PRACTICE FOR COMPOSITE CONSTRUCTION
IS 4014 1967 CODE OF PRACTICE FOR STEEL TUBULAR SCAFFOLDING
SAFETY CODE FOR BLASTING AND RELATED DRILLING
IS 4081 1986 OPERATIONS
STACKING AND STORAGE OF CONSTRUCTION MATERIALS AND
IS 4082 1977 1996 COMPONENTS AT SITE
IS 4130 1991 DEMOLITION OF BUILDINGS - CODE OF SAFETY PART 1 TO 2
SAFETY CODE FOR WORKING IN COMPRESSED AIR (FIRST
IS 4138 1977 REVISION)
GLOSSARY OF TERMS RELATING TO CHEMICAL AND
IS 4155 1966 RADIATION HAZARDS AND HAZARDOUS CHEMICALS
IS 4209 1967 CODE OF SAFETY FOR CHEMICAL LABORATORY
IS 4250 1980 FOOD MIXERS
IS 4262 1967 CODE OF SAFETY FOR SULFURIC ACID
IS 4756 1978 SAFETY CODE FOR TUNNELING WORK
IS 4912 1978 SAFETY REQUIREMENTS FOR FLOOR AND WALL OPENINGS,

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 Amd
IS No YEAR DESCRIPTION
upto
RAILINGS AND TOE BOARDS

IS 5121 1969 SAFETY CODE FOR PILING AND OTHER DEEP FOUNDATIONS
IS 5182 1969 1982 METHODS FOR MEASUREMENT OF AIR POLLUTION
IS 5184 1969 CODE OF SAFETY FOR HYDROFLUORIC ACID
RECOMMENDATIONS ON SAFETY PROCEDURES AND
IS 5216 1982 2000 PRACTICE IN ELECTRICAL WORK PART I AND II
IS 555 1979 TABLE FANS
INDUSTRIAL AND SAFETY LINED RUBBER BOOTS ( SECOND
IS 5557 1995 REVISION)
SAFETY CODE FOR CONSTRUCTION INVOLVING USE OF HOR
IS 5916 1970 BITUMINOUS MATERIALS

IS 5983 1980 SPECIFICATION FOR EYE PROTECTORS - FIRST REVISION

PORTABLE FIRE EXTINGUISHERS WATER TYPE ( STORED
IS 6234 1986 PRESSURE)
CRITERIA FOR SAFETY AND DESIGN OF STRUCTURES
IS 692 1994 SUBJECTED TO UNDERGROUND BLASTS

IS 6994 1973 SPECIFICATION FOR SAFETY GLOVES

CODE OF RECOMMENDED PRACTICE FOR CONVEYOR SAFETY
IS 7155 1986 (PART 1 TO 8)
IS 7205 1974 SAFETY CODE FOR ERECTION OF STRUCTURAL STEEL WORK
SAFETY CODE FOR WORKING WITH CONSTRUCTION
IS 7293 1974 MACHINERY
IS 7323 1994 GUIDELINES FOR OPERATIONS OF RESERVOIRS
IS 7812 1975 CODE OF SAFETY FOR MERCURY
SAFETY CODE FOR HANDLING AND STORAGE OF BUILDING
IS 7969 1975 MATERIALS
CODE OF SAFE PRACTICE FOR LAYOUT OF OUTSIDE
IS 8089 1976 FACILITIES IN AN INDUSTRIAL PLANT
IS 8091 1976 CODE OF PRACTICE FOR INDUSTRIAL PLANT LAYOUT
IS 8095 1976 ACCIDENTS PREVENTION TAGS
CODE OF PRACTICE FOR SAFETY AND HEALTH
IS 818 1968 1997 REQUIREMENTS IN ELECTRIC AND GAS WELDING, AND
CUTTING OPERATIONS
IS 8448 1989 AUTOMATIC LINE VOLTAGE CORRECTOR (STABILISER)
GUIDE FOR SELECTION OF INDUSTRIAL SAFETY EQUIPMENT
IS 8519 1977 FOR BODY PROTECTION
GUIDE FOR SELECTION OF INDUSTRIAL SAFETY EQUIPMENT
IS 8520 1977 FOR EYE, FACE AND EAR PROTECTION
STRUCTURAL SAFETY OF BUILDING: LOADING STANDARD
IS 875 1987 PART 1 TO 5
GUIDE FOR SELECTION OF INDUSTRIAL SAFETY EQUIPMENT
IS 8807 1978 FOR PROTECTION OF ARMS AND HANDS
IS 8978 1985 INSTANTANEOUS WATER HEATERS
SAFETY CODE FOR ERECTION OF CONCRETE FRAMED
IS 8989 1978 STRUCTURES
PORTABLE FIRE EXTINGUISHERS WATER TYPE ( GAS
IS 940 1989 CARTRIDGE)
IS 9457 1980 SAFETY COLOURS AND SIGNS
IS 9679 1980 CODE OF SAFETY FOR WORK ENVIRONMENTAL MONITORING
CODE OF PRACTICE FOR THE CONSTRUCTION OF AERIAL
IS 9706 1997 RPEWAYS FOR THE TRANSPORTATION OF MATERIAL

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Part I : Technical Bid Page 46 of 68
 Amd
IS No YEAR DESCRIPTION
upto
IS 9759 1981 GUIDELINES FOR DEWATERING DURING CONSTRUCTION
SERVO MOTOR OPERATED LINE VOLTAGE CORRECTOR
IS 9815 1989 (SERVO STABILISER)
RECOMMENDATIONS ON SAFE WORKING LOAD FOR NATURAL
IS 9944 1992 AND MAN-MADE FIBRE ROPE SLINGS
IS 996 1979 SINGLE PHASE ELECTRIC MOTORS
ISO 3873 1977 SAFETY HELMET

Bharat Heavy Electricals Limited: PSWR: Nagpur

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Part I : Technical Bid Page 47 of 68
 SECTION-10

SPECIAL CONDITIONS OF CONTRACT

10.0 DRAWINGS AND DOCUMENTS

10.1 The detailed drawings, specifications available with BHEL engineers will also
form part of this tender specification. Revision of drawings/documents may
take place due to various considerations as is normal in such large project.
Work will have to be carried out as per revised drawings/ documents. These
documents will be made available to the contractor during execution of work at
site.

10.2 One set of necessary drawings/documents to carry out the erection work will be
furnished to the contractor by BHEL on loan that shall be returned to BHEL
after completion of the work. Contractor's personnel shall take care of these
documents given to them.

10.3 The data furnished in various sections and appendices and the drawings
enclosed with this tender specification describe the equipment to be installed,
tested and commissioned under this specification, briefly. However, the
changes in the design and in the quantity may be expected to occur as is usual
in any such large scale of works.

10.4 If any error or ambiguity is discovered in the specification/information

contained in the documents/drawings and tender, the contractor shall forthwith
bring the same to the notice of BHEL before submission of offer.

10.5 In case an ambiguity is detected after award of work, the same must be
brought to the notice of BHEL before commencement of the work/activity.
BHEL's interpretation in such cases will be final and binding on the contractor.

10.6 In case of any conflict between general instructions to tenderers, general

conditions of contract contained in sections 1 & 2 respectively and special
conditions of contract contained in sections 4 to 15 and appendices, provisions
contained in special conditions of contract in sections 4 to 15 and appendices
shall prevail.

10.7 In case of discrepancy between quoted item rate and corresponding amount in
the rate schedule, the quoted item rates shall be reckoned as correct
and amount recalculated. Quoted item rates shall also prevail for arriving at
the total price quoted for offer evaluation.

10.8 Bank Guarantees to be furnished by the contractor towards security deposit

and performance guarantee (last 5% payment against workmanship
warranty/defect liability) shall have a claim period of six months over and
above the validity period required for the case.

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 SECTION-11
SPECIAL CONDITIONS OF CONTRACT

11.0 TIME SCHEDULE, MOBILIZATION, OVERRUN, QUANTITY VARIATION, PRICE

VARIATION, PROGRESS MONITORING ETC.

11.1 TIME SCHEDULE (CONTRACT PERIOD) AND MOBILIZATION OF RESOURCES

11.1.1 INITIAL MOBILIZATION

CONTRACTOR SHALL REACH SITE, MAKE HIS SITE ESTABLISHMENT AND DEPLOY NECESSARY
INITIAL RESOURCES SO AS TO BE READY TO COMMENCE THE WORK WITHIN TWO WEEKS FROM
THE DATE OF FAX LETTER OF INTENT; OR LATER - IF SO DIRECTED BY THE CONSTRUCTION
MANAGER OF BHEL.

11.1.2 AUGMENTATION OF MOBILISATION

CONTRACTOR SHALL SUBSEQUENTLY AUGMENT HIS RESOURCES IN SUCH A MANNER THAT THE
ENTIRE WORK IS COMPLETED WITHIN THE TIME SCHEDULE/CONTRACT PERIOD. MOBILIZATION
OF CONTRACTOR’S RESOURCES SHALL BE MADE AND AUGMENTED FROM TIME TO TIME IN SUCH A
MANNER THAT THE WORK IN SCOPE IS CARRIED OUT IN AN UNINTERRUPTED MANNER.

11.1.3 CONTRACT PERIOD / TIME SCHEDULE

THE MATERIALS/EQUIPMENTS/COMPONENTS ARE LIKELY TO BE RECEIVED FOR THE PROJECT
OVER A PERIOD OF 24 MONTHS. CONTRACT PERIOD SHALL BE CONSIDERED AS 24 (TWENTY
FOUR) MONTHS.

THE DATE OF RECEIPT/UNLOADING THE VERY FIRST CONSIGNMENT OR THE DATE OF

COMMENCEMENT OF MATERIALS MANAGEMENT SERVICES BY THE CONTRACTOR AS DEFINED IN
SCOPE OF THIS CONTRACT– WHICHEVER IS EARLIER, SHALL BE RECKONED AS THE START OF THE
CONTRACT PERIOD.

11.1.4 GRACE PERIOD

A GRACE PERIOD OF 4 (FOUR) MONTHS WILL BE GRANTED AFTER COMPLETION OF CONTRACT
PERIOD AS ABOVE. DURING THE ENTIRE PERIOD OF CONTRACT AND EXTENSION THEREOF, IF
ANY, CONTRACTOR SHALL MAINTAIN PROPER PROGRESS, ADEQUATE MANPOWER, REQUISITE
HANDLING AND TRANSPORTATION EQUIPMENTS, TOOLS & PLANTS AND CONSUMABLES ETC TO
MEET THE SCHEDULED PROGRAMME AS PER THE PRIORITY SET BY BHEL SITE ENGINEER.

11.1.5 CONSEQUENCE OF DELAY

IT MAY BE NOTED THAT IN THE EVENT OF DELAY IN COMPLETION IS ATTRIBUTABLE TO THE
CONTRACTOR, BHEL WILL IMPOSE PENALTY ON THE CONTRACTOR AS PER GCC.

11.2 PROGRESS MONITORING, CONTRACT EXTENSION AND OVERRUN

11.2.1 PROGRESS MONITORING

PROGRESS WILL BE REVIEWED PERIODICALLY (DAILY/WEEKLY/MONTHLY) INCLUDING MONTH
END REVIEW VIS-A-VIS THE PLANS DRAWN AS ABOVE. THE CONTRACTOR SHALL SUBMIT
PERIODICAL PROGRESS REPORTS AND OTHER REPORTS/INFORMATION INCLUDING MANPOWER,
CONSUMABLES ETC AS DESIRED BY BHEL.

11.2.2 ASCERTAINING AND ESTABLISHING THE REASONS FOR SHORTFALL

THE ONUS PROBANDI THAT THE CAUSES LEADING TO EXTENSION OF THE CONTRACT PERIOD IS
NOT DUE TO ANY REASONS ATTRIBUTABLE TO THE CONTRACTOR IS ON HIM (THE CONTRACTOR).
REVIEW OF THE PERFORMANCE AS STATED VIDE CL. 11.2.1 ABOVE WILL BE MADE CONSIDERING
THE AVAILABILITY OF COMPONENTS TO BE ERECTED AND OTHER INPUTS / CONSTRAINTS OVER
WHICH THE CONTRACTOR HAS NO CONTROL. THE PROGRAMME WILL BE REVIEWED AREA-WISE
AND THE FOLLOWING FACTS WILL BE RECORDED IN CASE OF SHORTFALL AT THE END OF EVERY
MONTH:
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A) OUTPUT OF WORK NOT ACHIEVED OWING TO NON-AVAILABILITY OF FRONTS.

B) OUTPUT OF WORK NOT ACHIEVED OWING TO NON-AVAILABILITY OF MATERIALS.

C) ERECTION/COMMISSIONING PROGRAMME NOT ACHIEVED OWING TO NON-AVAILABILITY

OF TOOLS AND PLANTS, MANPOWER AND CONSUMABLES BY THE CONTRACTOR OR ANY
OTHER REASON ATTRIBUTABLE TO THE CONTRACTOR.

D) ERECTION / COMMISSIONING PROGRAMME NOT ACHIEVED DUE TO ANY OTHER REASONS

NOT ATTRIBUTABLE TO THE CONTRACTOR.

11.2.3 CONTRACT PERIOD EXTENSION

IF THE COMPLETION OF WORK AS DETAILED IN THESE SPECIFICATION GETS DELAYED BEYOND
THE END OF CONTRACT PERIOD AND GRACE PERIOD THEN DEPENDING ON THE BALANCE WORK
LEFT OUT, BHEL AT ITS DISCRETION MAY EXTEND THE CONTRACT ON EXISTING TERMS AND
CONDITIONS FOR A PERIOD OF MAXIMUM THREE MONTHS AFTER THE END OF CONTRACT
PERIOD AND GRACE PERIOD.

11.2.4
A JOINT PROGRAMME SHALL BE DRAWN FOR THE WORK TO BE COMPLETED DURING THE
EXTENDED CONTRACT PERIOD. REVIEW OF THE PROGRAM AND RECORD OF SHORTFALL AS
DESCRIBE VIDE CLAUSE NO. 11.2.2 SHALL BE DONE DURING THE EXTENDED PERIOD.

11.2.5
THE PART OF EXTENSION ATTRIBUTABLE TO THE CONTRACTOR, IF ANY, IN TOTAL CONTRACT
EXTENSION SHALL BE EXHAUSTED FIRST i.e., IMMEDIATELY AFTER END OF GRACE PERIOD. THIS
SHALL BE FOLLOWED BY THE EXTENSION ON ACCOUNT OF FORCE MAJEURE CONDITIONS, IF ANY,
AND LASTLY ON ACCOUNT OF BHEL.

11.3 OVERRUN COMPENSATION

THERE IS NO PROVISION OF OVERRUN COMPENSATION IF THE CONTRACT IS EXTENDED AS
EXPLAINED ABOVE. ANY EXTENSION REQUIRED BEYOND STIPULATIONS AS ABOVE, THE SAME
INCLUDING THE RATES ETC. WILL BE DISCUSSED AND AGREED TO MUTUALLY.

11.4 VARIATION IN RATES/PRICE

ITEM RATES AS AGREED BETWEEN BHEL AND THE CONTRACTOR SHALL REMAIN FIRM
THROUGHOUT THE CONTRACT PERIOD, GRACE PERIOD AND EXTENSION PERIOD, IF ANY. NO
PRICE VARIATION IS PROVIDED FOR IN THIS CONTRACT. ACCORDINGLY CLAUSE 2.16 OF GENERAL
CONDITIONS OF CONTRACT IS NOT APPLICABLE.

11.5 VARIATION IN QUANTITIES & MEASUREMENT OF WORK

11.5.1 VARIATION IN QUANTITIES

QUANTITIES INDICATED IN RATE SCHEDULE ARE APPROXIMATE AND LIABLE TO VARY/ALTER AT
THE DISCRETION OF BHEL. THE ACCEPTED UNIT RATES SHALL REMAIN FIRM FOR ANY VARIATION
IN THE INDICATED QUANTITIES.

11.5.2 MEASUREMENT OF WORK AND PAYMENT

PAYMENT WILL BE MADE FOR THE WORK MEASURED AND ACCEPTED BY BHEL AS PER THE AGREED
ITEM RATES OF THE CONTRACT. FOR THE PURPOSE OF PAYMENT, GROSS WEIGHT HANDLED
INCLUDING WEIGHT OF PACKING WILL BE TAKEN INTO ACCOUNT. GENERALLY WEIGHT
INDICATED IN LR/RR/LWB WILL BE TAKEN FOR THIS PURPOSE. IN CASE WEIGHT INDICATED ON
LWB IS ‘FTL’ OR ‘FIXED’, THE WEIGHT SHALL BE ASSESSED BY BHEL AND PAID ACCORDINGLY
WHICH SHALL BE FINAL/BINDING ON CONTRACTOR.

11.6 DEFINITION OF WORK COMPLETION

THE CONTRACTOR’S SCOPE OF WORK UNDER THESE SPECIFICATIONS WILL BE DEEMED TO HAVE
BEEN COMPLETED IN ALL RESPECT, ONLY WHEN ALL THE ACTIVITIES ARE COMPLETED
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SATISFACTORILY AND SO CERTIFIED BY BHEL. THE DECISION OF BHEL IN THIS REGARD SHALL
BE FINAL AND BINDING ON THE CONTRACTOR.

11.7 INTEREST BEARING ADVANCE

Interest bearing (rate of interest will be 1% per annum more than bank interest rate,
on monthly reducing balance basis) recoverable advance limited to 5% of the
contract value may be paid by BHEL at its discretion depending on the merit of the
case against receipt & acceptance of bank guarantee from the contractor for the
amount sought. This bank guarantee (BG) shall be valid at least for one year or the
recovery duration. In case recovery of dues does not get completed within the
aforesaid BG validity period, the contractor must renew the validity of BG or submit
fresh BG for the outstanding amount and remaining recovery period. BHEL is entitled
to make recovery of the entire outstanding amount in case the contractor fails to
comply with the BG requirement as above.

Recovery of dues will be made minimum @ 10% of the admitted gross running bill amount from the
first applicable running bill onwards till entire due (principal plus interest) is recovered. In the event
sufficient time duration is not left for recovery @10%, the rate of recovery shall be suitably enhanced
so that entire due is recovered within the contract period (including extensions granted or foreclosure
if any).

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Part I : Technical Bid Page 51 of 68
 SECTION-12
SPECIAL CONDITIONS OF CONTRACT
12.0 TERMS OF PAYMENT

12.0.1
The contractor shall submit his monthly on account bills with all the details required
by BHEL on specified date every month covering progress of work in all respects
and areas from the 25th of previous calendar month to 24th of the current month.

12.0.2
Clause 2.6 of general conditions of contract shall be referred to as regards mode of
payment, and measurement of the work completed.

12.0.3
Release of payment in each running bill will be restricted to 95% of the value of work
admitted, as per the percentage break-up for the stage of work completion stipulated
vide clauses hereinafter.
The 5% thus remaining shall be on account of workmanship guarantee of work
executed. The same will be released after completion of the guarantee period of 12
months from the date of completion of entire work as certified by BHEL.

However, on specific request of vendor, this amount may be released on pro rata
basis for the value of work executed and accepted by BHEL, along with any RA Bill
and onwards, subject to receipt and acceptance of bank guarantee of equal amount
in BHEL’s prescribed format. The BG shall be kept valid till completion of such
guarantee period and an additional six months claim period. This is also subject to
the condition that the contractor has started the work and also furnished/remitted the
initial Security Deposit as per contract.

12.0.4
The payment for running bills will normally be released within around 30 days of
submission of running bill with measurement sheets. Contractor shall make his own
arrangement for making payment of impending labour wages and other dues in the
meanwhile.

12.0.5
BHEL will release payment through Electronic Fund Transfer (EFT)/RTGS. In order
to implement this system, the following details are to be furnished by the Contractor
pertaining to his Bank Accounts where proceeds will be transferred through BHEL’s
banker:
1. Name of the Company
2. Name of Bank
3. Name of Bank Branch
4. City/Place
5. Account Number
6. Account type
7. IFSC code of the Bank Branch
8. MICR Code of the Bank Branch
BHEL may also choose to release payment by other alternative modes as suitable.

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12.1 BREAK UP FOR EVENT BASED AND PROGRESSIVE PRO-RATA PAYMENTS

12.1.1 THE 5% OF TOTAL AMOUNT OF RATE SCHEDULE WILL BE RELEASED ON FOLLOWING

EVENTS OF CONTRACTOR’S T&P MOBILIZATION:

(i) 2.0% OF THE TOTAL AMOUNT ON DEPLOYMENT OF & MAKING OPERATIONAL THE 25/40T
CRANE AT SITE
(ii) 1.0% OF THE TOTAL AMOUNT ON DEPLOYMENT OF & MAKING OPERATIONAL THE 8/10 T
CRANE AT SITE
(iii) 1.0% OF THE TOTAL AMOUNT ON DEPLOYMENT OF 2,000 Nos OF WOODEN/ CONCRETE
SLEEPERS AT SITE
(iv) 1.0% OF THE TOTAL AMOUNT ON DEPLOYMENT OF BALANCE 2,000 Nos OF
WOODEN/CONCRETE SLEEPERS AT SITE

12.1.2 70% OF THE AGREED ITEM RATES SHALL STAND ASSIGNED FOR PROGRESSIVE PRO-RATA
RELEASE TOWARDS MATERIAL HANDLING WORK OF THE RATE SCHEDULE.

PAYMENTS IN RESPECT OF MATERIAL HANDLING ACTIVITIES (LISTED IN SECTION-A OF

RATE SCHEDULE) WILL BE MADE FOR THE ACTUAL QUANTITIES EXECUTED.

12.1.3 THE REMAINING 25% OF THE AGREED ITEM RATES SHALL BE ASSIGNED FOR
PROGRESSIVE PRO-RATA RELEASE TOWARDS VARIOUS MATERIAL MANAGEMENT SERVICES
AS DESCRIBED IN DETAIL IN THESE SPECIFICATIONS.

PAYMENT TOWARDS MM SERVICES WILL BE MADE ON CERTIFICATON BY BHEL ENGINEER

SUCH AVAILED SERVICES AS PER AGREED PLAN. THIS IS IRRESPECTIVE OF ANY
MATERIALS HANDLED OR NOT IN THAT MONTH.

DETAILED BREAK UP FOR RELEASE ON PROGRESSIVE PRO-RATA PAYMENT WILL BE AS

FOLLOWING.

12.2 BREAK UP OF ASSIGNED % OF RATE TOWARDS MATERIAL HANDLING ACTIVITIES FOR

PROGRESSIVE PAYMENT

12.2.1 INCOMING MATERIALS (ITEM NOS. A.1 OF RATE SCHEDULE)

12.2.1.1 UNLOADING & PRELIMINARY VERIFICATION OF MATERIALS

35 % OF AGREED RATES SHALL BE PAID AFTER THE MATERIALS ARE RECEIVED AND UNLOADED
AT PROJECT SITE AND VERIFIED (VERIFICATION OF PHYSICAL QUANTITIES AND EXTERNALLY
DETECTABLE DAMAGES) WITH REFERENCE TO RR/LWB/PWB SUBJECT TO FURNISHING
FOLLOWING INFORMATION AND RECORD ALONG WITH THE BILL.

(a) SHORTAGE REPORT/OPEN DELIVERY TAKEN W.R.T. RR/LWB, IF ANY, AND ACCEPTANCE
THEREOF BY RAILWAY AUTHORITIES/TRANSPORTERS.
(b) PROOF OF THE CLAIM LODGED WITH RAILWAYS/TRANSPORTERS IN RESPECT OF ABOVE
SHORTAGE/OPEN DELIVERY.
(c) MATERIAL MANAGEMENT FORMS DULY FILLED IN BY CONTRACTOR AND CERTIFIED BY
BHEL ENGINEER.

12.2.1.2 DETAILED VERIFICATION & STACKING

35 % OF THE AGREED RATES SHALL BE PAID AFTER THE MATERIALS ARE DULY STACKED AND
VERIFIED AS PER PACKING SLIP/LOADING ADVICE SLIP BY REPACKING, STACKING ETC WHEREVER
NECESSARY. PAYMENT WILL BE RELEASED ON SUBMISSION OF INFORMATION AS PER MATERIALS
MANAGEMENT FORMS BY THE CONTRACTOR IMMEDIATELY AFTER VERIFICATION OF MATERIALS
AND CERTIFIED BY BHEL ENGINEERS. SITE ENGINEER WILL PROVIDE THE REQUISITE PROFORMA.
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NORMALLY THE VERIFICATION OF MATERIAL SHALL BE DONE WITHIN THE TIME FRAME SPECIFIED
BY BHEL.

12.2.2 FOR SHIFTING/RE-ARRANGING/ RE-STACKING OF MATERIALS (ITEM SL. NO. A.2

OF RATE SCHEDULE)
70% OF THE ACCEPTED ITEM RATE ON PRORATA BASIS FOR RESPECTIVE WORK COMPLETED AND
CORESPONDING RECORDS PREPARED IN THE MONTH.

12.2.3 FOR OUTGOING MATERIALS (ITEM NO. A.3 OF RATE SCHEDULE)

70% OF ACCEPTED RATE WILL BE PAID AFTER PROPER PACKING/BUNDLING OF MATERIALS AS

AND WHERE NECESSARY, LOADING ON THE OUTGOING VEHICLE, PREPARATION OF PACKING LIST
AND MATERIAL OUTGOING GATE PASS, GETTING THE CONSIGNMENT INSPECTED AND ENDORSED
BY THE SECURITY PERSONNEL OF BHEL AS WELL AS THAT OF CUSTOMER, GETTING THE OUT-
GOING GATE PASS REGISTERED AT THE ‘OUT GATE’ OF THE PROJECT.

12.3 BREAK UP OF ASSIGNED % TOWARDS MATERIALS MANAGEMENT SERVICES FOR

PRO-RATA PROGRESSIVE PAYMENT

THE BREAK UP OF ASSIGNED 25% TOWARDS VARIOUS MM SERVICES SHALL BE AS UNDER:

A. SUPERVISION: 04%
B. PRESERVATION: 03%
C. RECORD KEEPING: 07%
D. SECRETARIAL & OTHER MISC. SERVICES 11%

12.3.1 FOR THE PURPOSE OF RELEASE OF PROGRESSIVE PAYMENTS, MONTH-WISE BREAK UP FOR
EACH OF THE ABOVE SERVICES WILL BE JOINTLY WORKED OUT BY BHEL AND THE
CONTRACTOR AT SITE AT THE TIME OF START OF WORK. THIS WILL BE DYNAMICALLY
AND REGULARLY REVIEWED EVERY MONTH OR MUTUALLY AGREED PERIODICITY AND
SHALL BE RE-SET BASED ON EXPECTED REQUIREMENT OF VARIOUS SERVICES KEEPING IN
VIEW RELEVANT ASPECTS. ON ALL THE ISSUES AS ABOVE, BHEL ENGINEER’S DECISION
SHALL BE FINAL & BINDING.

12.3.2 THESE SERVICES ARE TO BE RENDERED EVEN DURING EXTENDED PERIOD (THE
CONTRACT EXTENSION MAY BE DUE TO ANY REASON) WITHOUT ANY ADDITIONAL
PAYMENT/ COMPENSATION. THE PERIODICAL REVIEW OF MONTHLY BILLING/PAYMENT
BREAK UP SHALL TAKE THIS ASPECT IN CONSIDERATION. PROGRESSIVE PAYMENT FOR
EACH SERVICE OF THESE WILL BE MADE ON CERTIFICATION OF BHEL ACCORDINGLY.

12.4
TO START WITH CONTRACT VALUE WILL BE CONSIDERED AS THE AWARD VALUE. CONTRACT
VALUE WILL BE PERIODICALLY REVIEWED DEPENDING ON THE QUANTITY OF MATERIALS TO BE
HANDLED BY THE CONTRACTOR FOR COMPLETION OF THE CONTRACTUAL WORK IN TOTALITY.
FINALLY, THE CONTRACT VALUE SHALL BE ARRIVED AT BY MULTIPLYING THE AGREED ITEM RATES
OF THE RATE SCHEDULE APPLIED ON ACTUALLY EXECUTED FINAL QUANTITY OF ALL THE
MATERIAL HANDLING ACTIVITIES AND THE TOTAL PAYMENT TOWARDS BREAK UP ENVISAGED IN
CLAUSE 12.1 HEREIN ABOVE SHALL BE ADJUSTED ACCORDINGLY.

12.5 MODE OF PAYMENT AND MEASUREMENT OF WORK COMPLETED

CLAUSE 2.6 OF THE GENERAL CONDITIONS OF CONTRACT AND CLAUSE 11.5.2 SHALL BE
APPLICABLE.

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 SECTION-13

SPECIAL CONDITIONS OF CONTRACT

13.1 EXTRA CHARGES FOR RECTIFICATION AND MODIFICATION

NOT APPLICABLE

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 SECTION-14
SPECIAL CONDITIONS OF CONTRACT
14.0 Insurance

14.0 Insurance

14.1 Marine, Storage cum Erection (MCE) Insurance and Repairing

Damages

14.1.1
BHEL/client has an MCE insurance cover, inter-alia, for all the permanent project
equipments/components supplied by BHEL under scope of this work by way of a
transit and storage cum erection policy covering liability against damages/ losses etc.

14.2 Reporting Damages and Carrying out Repairs

14.2.1
Checking all components/equipments at siding/site and reporting to transporter and
/or insurance authorities of any damages/losses will be done by BHEL.

14.2.2
Contractor shall render all help to BHEL in inspection including handling, re-stacking
etc, assessing and preparing estimates for repairs of components damaged during
transit, storage and erection, commissioning and preparing estimates for fabrication
of materials lost/damaged during transit, storage and erection. Contractor shall help
BHEL to furnish all the data required by railways, insurance company or their
surveyors.

14.2.3
Contractor shall report to BHEL in writing any damages to equipments/ components
on receipt, storing, and during drawl of the materials from stores, in transit to site
and unloading at place of work and during erection and commissioning. The above
report shall be as prescribed by BHEL site management. Any consequential loss
arising out of non-compliance of this stipulation will be borne by contractor.

14.2.4
Contractor shall carry out fabrication of any material lost/damaged as per instructions
from BHEL engineer.

14.2.5
BHEL, however, retains the right to award or not to award to the contractor any of
the rectification/rework/repairs of damages and also fabrication of components.

14.2.6
All the repairs/rectification/rework of damages and fabrication of materials lost, if
any, shall be carried out by a separately identifiable gang for certification of man-
hours. Daily log sheets should be maintained for each work separately and should be
signed by contractor's representative and BHEL engineer. Signing of log sheets does
not necessarily mean the acceptance of these as extra works.

14.2.7

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 All rectification, repairs, rework and fabrication of components lost, which are minor
and incidental to erection work (consuming not more than 100 man-hours on each
occasion) shall be treated as part of work without any extra cost.

14.2.8
Insurance cover under this policy will generally be as per clauses 2.10.1 to 2.10.4 of
General Conditions of Contract unless and otherwise specified differently in the
Special Conditions.

14.2.9
In case the loss/damage is not attributable to the contractor, Payments of all extra
works on account of repair / rectification / reworks of damages and fabrication of
materials lost will be as per provisions of Section-13 of SCC.
14.2.10
In case the repairs/rectification/rework and fabrication of materials lost, the work has
been done by more than one agency including the contractor, the payment towards
extra charges will be on pro-rata basis and the decision of BHEL in this regard is final
and binding on the contractor.
14.2.11
In case of theft / damage / loss of materials due to repeated/continued instances of
negligence/failure attributable to the contractor, the expenses incurred on account
of repair/ replacement of such components including BHEL’s overhead expenses as
applicable (presently @ 30%) in excess of the amount realized from the underwriters,
if any, shall be recovered from the contractor. Recovery will be limited to Normal
Deductible Franchise (DF)/Excess as per applicable Insurance (TAC) tariff guidelines
for every incidence of loss/damage.
14.2.12
In case any insurance claim does not become tenable due to willful negligence/
damage/loss attributable to the contractor, the total cost of repair/replacement
including BHEL overhead expenses shall be recovered from the contractor.

14.3 Insurance by the Contractor and Indemnification of BHEL

14.3.1

BHEL has taken third party liability insurance, indicating in the proposal for such
insurance that sub-contractors will be taking part in the erection work detailed in this
tender specification. However, the bidder has to bear any expenses/consequences
over and above the amount that may be reimbursed to BHEL by such coverage of
third party liability insurance taken by BHEL.
Such additional liability will be to cover and indemnify BHEL and its customer of all
liabilities which may come up and cause harm/damage to other
contractors/customer/BHEL properties/ personnel or all or anybody rendering service
to BHEL/ customer or is connected with BHEL/ customer’s work in any manner
whatsoever. The bidders’ specific attention is also invited to clause 2.10 of General
Conditions of Contract.
14.3.2
Contractor shall obtain suitable statutory as well as non-statutory insurance policies
for all the properties belonging to him and also for his personnel deployed at project
for execution of the contract work.

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Part I : Technical Bid Page 57 of 68
 SECTION-15

Special Condition of Contract

15.0 Earnest Money Deposit & Security Deposit

15.1 Earnest Money Deposit:

EMD for this tender is Rs. 2,00,000/- (Rupes Two lakhs only). Bidders who have
already deposited One Time EMD of Rs. 2.00 lakh will be exempted from
submission of any EMD now for this tender.
EMD is to be paid in cash (as permissible under Income Tax Act), Pay order or
Demand Draft in favour of Bharat Heavy Electricals Limited and payable at
Nagpur opr Bank Guarantee in BHEL’s prescribed format furnished in GCC.

15.1.1 EMD by the bidder will be forfeited as per Tender Documents if

i) After opening the tender, the bidder revokes his tender within the
validity period or increases his earlier quoted rates.

ii) The bidder does not commence the work within the period as per
LOI/Contract. In case the LOI / contract is silent in this regard then
within 15 days after award of contract.

15.1.2 EMD shall not carry any interest.

15.1.3 In the case of unsuccessful bidders, the Earnest Money will be
refunded to them after acceptance of tender by successful bidder

15.2 Security Deposit

15.2.1 Security Deposit shall be furnished by the successful bidder. The rate
of Security Deposit will be as below:

SN Contract Value Security Deposit Amount

1 Up to Rs. 10 lakhs 10% of Contract Value
2 Above Rs. 10 lakhs upto Rs.50 1 lakh + 7.5% of the Contract
lakhs Value exceeding Rs. 10 lakhs.
3 Above Rs. 50 lakhs Rs 4 lakhs + 5% of the Contract
Value exceeding Rs. 50 lakhs.

The security Deposit should be furnished before start of the work by the
contractor.

15.2.2 Security Deposit may be furnished in any one of the following forms

i) Cash (as permissible under the Income Tax Act)

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 58 of 68
 ii) Pay Order, Demand Draft in favour of BHEL.

iii) Local cheques of scheduled banks, subject to realization.

iv) Securities available from Post Offices such as National Savings

Certificates, Kisan Vikas Patras etc.
(Certificates should be held in the name of Contractor furnishing the
security and duly pledged in favour of BHEL and discharged on the back).

v) Bank Guarantee from Scheduled Banks / Public Financial Institutions as

defined in the Companies Act subject to a maximum of 50% of
the total security deposit value. The balance SD has to be remitted
either by cash or in the other forms of security. The Bank Guarantee
format should have the approval of BHEL.

vi) Fixed Deposit Receipt issued by Scheduled Banks / Public Financial

Institutions as defined in the Companies Act. The FDR should be in
the name of the contractor, A/C BHEL, duly discharged on the back.

vii) Security deposit can also be recovered at the rate of 10% from the
running bills. However in such cases at least 50% of the Security
Deposit should be remitted (either by cash/DD or BG for maximum
50% of total SD) before start of the work and the balance 50% may
be recovered from the running bills.

viii) EMD of the successful bidder shall be converted and adjusted against
the cash Security Deposit excepting for such bidder who has
remitted One Time EMD.

ix) The Security Deposit shall not carry any interest.

NOTE: Acceptance of Security Deposit against Sl. No. (iv) and (vi) above
will be subject to hypothecation or endorsement on the documents in
favour of BHEL. However, BHEL will not be liable or responsible in any
manner for the collection of interest or renewal of the documents or in any
other matter connected therewith.

15.2.3 Security Deposit may be refunded to the contractor on his request but
after completion of entire contractual scope of work duly certified by
construction manager of BHEL. Alternately it will be released with final bill
payment.

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 59 of 68
 APPENDIX-I

LIST OF MAJOR T&P TO BE PROVIDED BY BHEL ON SHARING BASIS

BHEL IS NOT PROVIDING ANY TOOLS AND PLANTS FOR THIS WORK. ALSO REFER SECTION-7.

SIGNATURE OF THE TENDERER

DATE:

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 60 of 68
 APPENDIX-II

LIST OF MAJOR T&P TO BE PROVIDED BY CONTRACTOR

SN DESCRIPTION & RANGE/ MINIMUM REMARKS

CAPACITY OF T&P CAPACITY QUANTITY

01 MOBILE/ CRAWLER 40 Ton 1 TO BE AVAILABLE FROM START OF

CRANE WORK

02 PICK AND CARRY 8 TO 10 1 TO BE AVAIALBALE FROM START OF

MOBILE CRANE Ton WORK

03 TRUCK ADEQUATE AS WHILE FUNISHING THE

CAPACITY REQUIRED DEPLOYMENT PLAN FOR THESE
ITEMS, THE NEED FOR TRANSPORT
OF MATERIAL, RECD ON GODOWN
DELIVERY BASIS IS TO BE KEPT IN
VIEW.

04 WOODEN/CONCRETE Assorted 4,000 Nos DEPLOYMENT SCHEDULE: 1000 NOS

SLEEPERS sizes 6 FT. – FROM 1ST MONTH, +1000 Nos –
length FROM 3RD MONTH, + 2000 Nos –
PROGRESSIVELY UPTO 6TH MONTH
FROM START OF WORK.
CONTRACTOR SHALL TAKE OUT ALL
SUCH SLEEPERS AT THE END OF
CONTRACT AND LEAVE THE PROJECT
PREMISES CLEAN.

05 SLINGS, ‘D’-SHACKLES, AS AS
HYDRAULIC JACKS, REQUIRED REQUIRED
ETC.

LIST FURNISHED ABOVE IS TENTATIVE AND ONLY FOR GENERAL GUIDANCE TO THE BIDDERS
FOR THE PURPOSE OF ESTIMATION. SUCCESSFUL BIDDER SHALL DEPLOY ALL NECESSARY T&P
REQUIRED TO CARRY OUT THE WORK IN SCOPE OF THIS TENDER SPECIFICATION. DEPLOYMENT
SCHEDULE AND AUGMENTATION OF THE TOOLS & PLANTS SHALL BE STRICTLY AS PER ACTUAL
REQUREMENT OF THE WORK AS DECIDED BY BHEL FROM TIME TO TIME.

SIGNATURE OF THE TENDERER

DATE:

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 61 of 68
 APPENDIX–III
DETAILS OF SIMILAR WORK DONE DURING THE LAST SEVEN YEARS

SL. FULL POSTAL DESCRIP- VALUE OF DATE OF DATE OF ACTUAL DATE OF REMARKS
NO. ADDRESS OF CLIENT TION OF CONTRACT AWARD OF COMMENCE COMPLETION ACTUAL
& NAME OF OFFICER WORK WORK MENT OF TIME COMPLETION
IN CHARGE WORK (MONTHS) OF WORK

BIDDERS SHALL ENCLOSE COPIES OF DETAILED WORK ORDER (GIVING BILL OF QUANTITIES AND SCOPE OF WORK) AND COMPLETION CERTIFICATE IN
SUPPORT OF THIS STATEMENT.

DATE SIGNATURE OF TENDERER WITH SEAL

Bharat Heavy Electricals Limited: PSWR: Nagpur

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Part I : Technical Bid Page 63 of 68
 APPENDIX –IV
CURRENT COMMITMENTS OF THE TENDERER

SL.N FULL POSTAL DESCRIP- VALUE OF DATE OF SCHEDULE % OF WORK EXPECTED DATE REMARKS
O. ADDRESS OF CLINT TION OF CONTRACT COMMENCE OF COMPLE- COMPLETED AS OF COMPLETION
& NAME OF WORK MENT OF TION ON DATE
OFFICER IN WORK
CHARGE

DATE SIGNATURE OF TENDERER WITH SEAL

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 64 of 68
 APPENDIX-V
FORMAT FOR MONTH-WISE DEPLOYMENT PLAN FOR MATERIAL HANDLING MANPOWER
(CATEGORY-WISE NUMBERS TO BE INDICATED FOR EACH MONTH)
*USE ADDITIONAL SHEETS TO COVER THE TOTAL CONTRACT PERIOD

SL. CATEGORY MONTHS

NO. 1 2 3 4 5 6 7 8 9 10 SO
ON*
01 RESIDENT MANAGER
02 SUPERVISORS (FOR

CONTRACTOR’S OWN USE)

03 FOREMAN
04 STOREKEEPER
05 COMPUTER OPERATOR
(FOR CONTRACTOR’S OWN USE)

06 CRANE OPERATOR
07 ELECTRICIAN
08 TRUCK / TRAILER
DRIVER
09 SARANG
10 RIGGER
11 CARPENTER
12 UNSKILLED WORKER
13 OTHERS (PLEASE SPECIFY)

14
MONTH WISE TOTAL

DATE SIGNATURE & SEAL OF BIDDER

Bharat Heavy Electricals Limited: PSWR: Nagpur
Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 65 of 68
 APPENDIX-VI
FORMAT FOR MONTH-WISE DEPLOYMENT PLAN FOR MATERIALS MANAGEMENT SERVICES
(CATEGORY-WISE NUMBERS TO BE INDICATED FOR EACH MONTH)
*USE ADDITIONAL SHEETS TO COVER THE TOTAL CONTRACT PERIOD

Sl. Service Category Months

No. 1 2 3 4 5 6 7 8 9 10 11 12 SO ON*

01 Supervision
02 Record Keeping
03 Preservation
04 Secretarial & Other
Misc Services

Month Wise Total

Bharat Heavy Electricals Limited: PSWR: Nagpur

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Part I : Technical Bid Page 66 of 68
 APPENDIX–VII

FORMAT FOR DEPLOYMENT PLAN FOR MAJOR TOOLS AND PLANTS

* USE ADDITIONAL SHEETS TO COVER THE TOTAL CONTRACT PERIOD
SN DESCRIPTION T&P QUANTITY OF DEPLOYMENT IN THE MONTH
1 2 3 4 5 6 7 8 9 10 SO
ON *
01 MOBILE CRANE –40 T CAPACITY

02 8-10 TON PICK AND CARRY MOBILE

CRANE

03 WOODEN/ CONCRETE SLEEPERS 1000 1000 2000 2000 3000 4000 4000 4000 4000 4000 CONT

CONCRETE SLEEPERS SHALL BE DEPLOYED AS PER THE SCHEDULE SPECIFIED IN APPENDIX-II.

DATE SIGNATURE & SEAL OF BIDDER

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 67 of 68
 APPENDIX-VIII
ANALYSIS OF UNIT RATE QUOTED
SN DESCRIPTION % OF QUOTED REMARKS
RATE

01 SITE FACILITIES VIZ., ELECTRICITY,

WATER, AREA LIGHTING IN YARD,
OTHER INFRASTRUCTURES

02 SALARY AND WAGES + RETRENCHMENT

BENEFITS

03 CONSUMABLES

04 T&P DEPRECIATION & MAINTENANCE

05 ESTABLISHMENT & ADMINISTRATIVE

EXPENSES

06 OVERHEADS

07 PROFIT

TOTAL 100 % ----------

DATE SIGNATURE & SEAL OF BIDDER

Bharat Heavy Electricals Limited: PSWR: Nagpur

Tender Specification No BHE/PW/PUR/RILNG-MMS/565
Part I : Technical Bid Page 68 of 68