Week 2: Tools to Help You

Unit 1: Transformation Planning

Transformation planning
SAP SuccessFactors migration topics for our on-premise customers

Defined business goals provide the direction with

value defined. Identify the business requirements
Business Goals
such as the number of employees, localization,
business complexity, and so on

HR has the option of ‘adopting’

Enabling a smooth move to
leading practices or choosing
the cloud requires having Human
Solution their process – Adopting a
the right support structure in Resource
Adoption process saves time, lowers risk.
place. Resources, partners, Process Identify business rules, identify
model to ensure success Customer HR process requirements
Cloud
Readiness

Identify the service management Identify desired state of technology,

Architecture,
requirements for the new solution IT Service enterprise architecture, data migration,
Technology,
such as change, incident, and Management integrations, and how they fit into the
problem management
Data landscape

© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2

Transformation planning
Key considerations for your transformation journey

Workforce Composition Employee Expectations Intelligent Technologies

is evolving, with permanent, and Demands continue to are changing everything
temporary, alumni, retirees change

Upskilling and Reskilling Pay and Rewards Remote Work

are business-critical are moving from “one size fits Simplified with modern
all” to highly personalized technology
© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 3
Transformation planning
Setting the scene: digital HXM transformation – Every journey is different

Simplify and make HR more intelligent

Greater ability and agility to

Greater effectiveness of
respond to ever-increasing
everything you do in HR Digital needs of the business
Workforce
Transformation

Extend HR into the hands of

Increased efficiency
employees and drive
(faster execution, process automation)
engagement

A cloud transformation is more than a tech project, it is a fundamental change towards a human-centered approach:

Every transformation is a people transformation

© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 4
Transformation planning
Taking the first steps in the HXM transformation journey

Most customers face strong organizational resistance to change.

For a successful transformation, this corporate cholesterol must be overcome.

WHY? No clear vision for a digital HR transformation

WHAT? Concerns over cloud functionality

HOW? Lack of tools for efficient HR transformation

© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 5

Transformation planning
Phases of cloud implementation

Pre-Implementation Implementation Post-Implementation

Checklist Checklist Checklist

▪ Business strategy alignment – ▪ Governance execution ▪ Governance execution

requirements
▪ Program/project management ▪ HR program execution
▪ HR strategy development
▪ HR organization design
▪ Setup/design ▪ Service delivery & support
▪ HR program design ▪ Configuration execution
▪ HR service delivery & support strategy ▪ Integration/migration ▪ Integration/architecture/data
▪ Language strategy ▪ Testing management, incl. 3rd party
▪ Change management strategy ▪ Technology deployment ▪ Release management
▪ Governance strategy
▪ Program deployment ▪ Updates & maintenance
▪ Reporting/ analytics strategy ▪ Ongoing process setup
▪ Mobile strategy
▪ Service delivery & support
deployment (compensation, performance, etc.)
▪ Technical architecture, incl. 3rd party
▪ Change management ▪ Change management
▪ Data readiness & security
▪ Infrastructure readiness ▪ End-user training ▪ End-user training
▪ Integration strategy
▪ Vendor selection
▪ Testing strategy
▪ Implementation planning
▪ Project planning /resources
▪ Project technical training
▪ How do we measure success?

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Transformation planning
SAP ERP HCM to SAP SuccessFactors HXM transformation options

▪ Move HCM to public cloud

1 Talent Hybrid 2 Core Hybrid 3 HXM Suite
▪ 3 deployment options for upgrading Upgrade Upgrade Upgrade
to SAP SuccessFactors HXM ▪ Talent & Analytics ▪ Talent & Analytics ▪ Talent & Analytics
▪ Core HR ▪ Core HR
▪ Time and Payroll
HXM Public Cloud
Talent Management

Analytics

Talent Management Core HR

Talent Management Analytics Payroll

Analytics Core HR Time & Attendance

SAP Business Technology Platform (Including Pre-Packaged Integration)
Core HR Payroll ERP
SAP S/4HANA Cloud, Private Edition
Payroll Time & Attendance

SAP ERP or SAP S/4HANA Time & Attendance ERP On-Prem or Private Cloud
(On-Premise) (customer choice)
ERP
© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 7
Transformation planning
SAP SuccessFactors HXM Suite improves business results

46% 50% 90%

faster hiring lower employee increase in
turnover efficiency
Automotive Hospitality
Manufacturer Retail Company
Company

90% >23%
employee higher customer
engagement level satisfaction
Construction Insurance
Company Company

© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 8

Thank you.
Contact information:

[email protected]
Follow all of SAP

www.sap.com/contactsap

© 2022 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of
SAP SE or an SAP affiliate company.
The information contained herein may be changed without prior notice. Some software products marketed by SAP SE and its
distributors contain proprietary software components of other software vendors. National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or
warranty of any kind, and SAP or its affiliated companies shall not be liable for errors or omissions with respect to the materials.
The only warranties for SAP or SAP affiliate company products and services are those that are set forth in the express warranty
statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional
warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or
any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation,
and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platforms, directions, and
functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason
without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or
functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ
materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, and they
should not be relied upon in making purchasing decisions.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered
trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names
mentioned are the trademarks of their respective companies.
See www.sap.com/trademark for additional trademark information and notices.
Week 2: Tools to Help You
Unit 2: SAP Readiness Check Tool
SAP Readiness Check tool
Business challenges and solutions

Business challenges Solutions

▪ Assessment of current HCM on-premise solution is ▪ Quickly get a comprehensive overview of your
too conceptual data, infotypes, customizations, and more from
▪ No clear view into current usage of HCM on- an easy-to-access dashboard, providing data-
premise system components and customizations, driven insight into the current solution
including whether they are still in use ▪ Create a customer-specific baseline of current
▪ Complexity and cost of gathering relevant data to usage and distinct needs to reflect on the
obtain a comprehensive view to assess readiness business capabilities and functionalities required
for SAP SuccessFactors HXM solutions from their future target solution(s)
▪ Simplify and speed up decision making by
providing baseline for reviewing transformation
requirements and options with qualified service
partners and/or SAP

© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2

SAP Readiness Check tool
SAP Readiness Check

With SAP Readiness Check for SAP SuccessFactors

solutions, SAP provides a self-service tool to analyze
the existing SAP ERP HCM implementation in
preparation for a transition to SAP SuccessFactors.
This early insight enables you to scope and plan
your transition project with a higher degree of
accuracy.
▪ For useful transactional data and history, we recommend
running SAP Readiness Check for SAP SuccessFactors
solutions on a production system.
▪ Reduces time and effort by providing statistical insights into
the current solution as deployed.
▪ Designed for data privacy. No personally identifiable
information (PII) will be collected.

© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 3

SAP Readiness Check tool
What you get

Based on the analysis of your source system, this free self-service

tool provides a comprehensive overview of specific parameters
throughout various blocks:
▪ Employee Insights: This reveals the distribution of employee
master data figures per region, process, or status to be used in
further discussions with an implementation partner to assess the
migration project complexity.
▪ Organizational Structure Analysis: Insight into the organizational
structure master data will help to establish an understanding of key
figures related to the allocation of employee-related data.
▪ Important HCM Data: This provides insight into other HCM objects
relevant for the HCM system setup. Examples of these objects are
payroll calendars and payroll frequency defined within the analyzed
system.
▪ Custom Code Analysis: This provides insight into the volume and
variety of custom code objects.
© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 4
SAP Readiness Check tool
Demonstration

Demonstration of
SAP Readiness Check for
SAP SuccessFactors solutions

© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 5

SAP Readiness Check tool
Summary

Provides you with

▪ Automated data collection and statistics in less time, with better quality

Which helps you to

▪ Analyze your current HCM solution based on your real data
▪ Create a customer-specific starting point for detailed discussions with
SAP and/or a partner
▪ Assess your readiness for moving your SAP ERP HCM solution to
SAP SuccessFactors

Resulting in
▪ Review to understand which enhancements need to be moved to a
target solution, adapted, or retired
▪ A foundation for creating migration plans
▪ Better acceptance of the new cloud solution
© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 6
SAP Readiness Check tool
Accelerate to the cloud with transition planning service for HXM solutions from SAP

Get expert support to help you build your business

case and transformation roadmap
▪ Understand the opportunities and challenges of a move
to the cloud
▪ Accelerate with leading practice and proven tools like
Infoporter and the standard process library
▪ Leverage a smart set of services, tools, and resources
that will ease your migration to HXM
▪ Increase the cloud and implementation readiness of your
organization

© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 7

Thank you.
Contact information:

[email protected]
Follow all of SAP

www.sap.com/contactsap

© 2022 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of
SAP SE or an SAP affiliate company.
The information contained herein may be changed without prior notice. Some software products marketed by SAP SE and its
distributors contain proprietary software components of other software vendors. National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or
warranty of any kind, and SAP or its affiliated companies shall not be liable for errors or omissions with respect to the materials.
The only warranties for SAP or SAP affiliate company products and services are those that are set forth in the express warranty
statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional
warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or
any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation,
and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platforms, directions, and
functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason
without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or
functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ
materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, and they
should not be relied upon in making purchasing decisions.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered
trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names
mentioned are the trademarks of their respective companies.
See www.sap.com/trademark for additional trademark information and notices.
Week 2: Tools to Help You
Unit 3: SAP Customer Evolution Program &
Transition Planning Services
SAP Customer Evolution Program & Transition Planning Services
SAP Readiness Check for SAP SuccessFactors Solutions

Analyze your current SAP ERP

HCM system to prepare for a
transition to SAP SuccessFactors

Early insight enables you to

scope and plan your transition
project with greater accuracy
▪ Reduces time and effort by providing
easy insight into your HCM system.
▪ Designed for data privacy. No
employee data or personally
identifiable information accessed.
▪ Free for SAP HCM Customers with
a valid support agreement.

© 2023 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2

SAP Customer Evolution Program & Transition Planning Services
Evolution Kit Workshop
HXM Evo-kit framework

Readiness Transition
Check review Strategy
Get in touch with your
Account Team and receive 6 7
0 customer-specific Handover
outside in point-of-view Session:
Creating a Tailored Customer specific Case for
document Value Case Product Map Change

5 4

Digital Discovery Solution

Assessment for HXM Demos/videos

0 1 2 3
Preparation & Information Outside-in
Point of View Document
Call
Customer engages with SAP to
investigate more details about
the SAP Customer Evolution kit
Elements are part of the
and to set the focus for the
welcome package
Engagement
Solution Consulting Know-How
Market Research
Value Data on Customer
© 2023 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 3
 SAP Customer Evolution Program & Transition Planning Services
Evolution Kit Workshop – Time Table and What is Covered

Overview of topics for the individual days

One hour
Preparation 1st half day 2nd half day 3rd half day
session
Session 0: Prep Session 1: WHY? Session 2: WHAT? Session 3: HOW? Session 4: Closing Session

Customer Pre-work: Welcome and Sketch the future based on Preparing for your Journey, Wrap up and presentation of
▪ Execute Readiness introductions: Discuss the a prepopulated customer- Analyze software, final result document
Check YOUR strategy & specific product map and functional implications, including:
objectives, Digital defined deployment option custom code adaptations
▪ Do the Digital Discovery ▪ Value Case
Discovery Survey – what Identify value drivers to and data
Assessment do YOU want to move/ migration requirements in ▪ Recommended
establish a Value Case for
what is the footprint/ advance transformation approach
the HXM Transformation
planning the rest of the
week / preparing follow-up HR
sessions
IT

powered by: powered by:

Business
SAP SuccessFactors SAP Digital Discovery Assessment Stakeholders

© 2023 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 4

SAP Customer Evolution Program & Transition Planning Services
Evolution Kit Workshop Registration Page

© 2023 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 5

SAP Customer Evolution Program & Transition Planning Services

Transition Planning Services

© 2023 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 6

SAP Customer Evolution Program & Transition Planning Services
Transition Planning Services – Introduction

Lack of executive Inability to make a

support business case
What is the business value of What are the actual costs (for
an HXM transformation? licenses, for the
implementation)?
What would a non-disruptive
roadmap look like for us? What to keep, what to retire?

What is our role in a Concerns over Which KPI can we improve when
transformation project? moving to the cloud?
functionality Where to start?
Are there industry benchmarks
What do we need? we could use? What are our priorities?

How does it fit into our What are dependencies to

landscape? consider?

What is SAP’s roadmap? What are our “easy wins”?

What would our landscape look Are we “cloud”-ready?

like?
How can SAP help us
What about payroll & time? accelerate our project?

© 2023 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 7

SAP Customer Evolution Program & Transition Planning Services
3-Step Program to Accelerate Your Move to the Cloud

Step 1: DISCOVERY
“I understand WHY transforming to HXM in
WHY? the Cloud supports solving our
HR Business challenges”

Step 2: EVALUATION
“I understand HOW to find the best
HOW? possible solution(s) that satisfies our
needs and complexity”

Step 3: PLAN
“I know exactly WHAT to do to
WHAT? become successful with an
accelerated move to HXM in the
Cloud”

Transition planning service for HXM solutions from SAP

© 2023 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 8
SAP Customer Evolution Program & Transition Planning Services
Step 1 – Discovery: A High-Level Drafting of Your Future Solution

▪ Overall value proposition for HXM

(Human Experience Management)
Review and understand together ▪ High level HXM target picture
with experts from your HR and IT and vision
function a possible move to SAP
▪ High level transformation roadmap
SuccessFactors or SAP S/4HANA
scenarios based on your ▪ Process assessment
HR strategy and priorities.
▪ Introduction of transition scenarios
using SuccessFactors, SAP HCM
and SAP S/4HANA

© 2023 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 9

SAP Customer Evolution Program & Transition Planning Services
Step 1 – Discovery: Deliverables, Tools and Sample Outcomes

Deliverables and Tools Practical Examples

▪ Design Challenge and value drivers

▪ Architecture and deployment options

Challenges & Enablers Process Prioritization

▪ Process Evaluation

Evaluation
▪ HXM Value Proposition
Value Proposition Deployment Model
▪ Architecture vision

▪ Transformation roadmap

Architectural Vision Transformation Roadmap

© 2023 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 10

SAP Customer Evolution Program & Transition Planning Services
Step 2 – Evaluation: Assess Technical Complexity, Understand Available Tools and Concepts

▪ Readiness Check for SAP

SuccessFactors (or alternative tool)
▪ Evaluation of SAP SuccessFactors
& SAP S/4HANA
transition scenarios
Evaluate your HR IT complexity
and obtain a detailed ▪ HXM business capability map
understanding of key ▪ Target IT architecture
transformation topics and steps
to be considered to design your ▪ High Level implementation roadmap
transition path. ▪ Transition scenario assessment
for Core HR and/or Payroll and Time
▪ Implementation approach and effort
▪ HXM value case

© 2023 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 11

SAP Customer Evolution Program & Transition Planning Services
Step 2 – Evaluation: Deliverables, Tools and Sample Outcomes

Deliverables and Tools Practical Examples

▪ Detailed System Assessment

(incl. Payroll & Time)

▪ Business Capability mapped to HCM System Assessment Business Capability Map

solutions

Plan
▪ Transition Scenarios

▪ High-level To-Be architecture Transition Scenario Accelerators & Enablers

(including Payroll & Time)

▪ Draft SAP HXM roadmap

(including Payroll & Time)
Implementation Roadmap HXM Value Case

© 2023 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 12

SAP Customer Evolution Program & Transition Planning Services
Step 3 – Plan: Model Your Transition to the Cloud and Accelerate Your Journey

▪ Detailed deployment & roll-out

plan
▪ Architectural strategies
Kickstart your move to the cloud by
preparation
defining your To-be Process
Architecture and create a detailed ▪ Fit Gap custom add-ons SF
implementation and deployment
▪ Cloud readiness assessment
roadmap for your cloud transformation
journey. ▪ (Updated) HXM Value case
▪ To-be process architecture To-be
data architecture Change
management impact assessment

© 2023 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 13

SAP Customer Evolution Program & Transition Planning Services
Step 3 – Plan: Deliverables, Tools and Sample Outcome

Deliverables and tools Practical Examples

▪ SAP HCM As-Is Analysis

▪ Cloud Solution Architecture Workbook
▪ Integration Architecture

Project Implementation
Milestone Plan Governance & support approach
▪ Target HR IT Architecture
▪ Scope Overview
▪ Data Migration Strategy
▪ Identity & Access Management Concept Instance Strategy Integration diagram

▪ Project Management preparation

▪ Deployment & roll out plan
▪ Impact and cloud readiness assessment
Architectural Strategy preparation Roll Out Plan

© 2023 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 14

SAP Customer Evolution Program & Transition Planning Services
Transition Planning Services – To Address Your Needs

▪ Define an HRIT vision and strategy in alignment with

business requirements and -strategy
▪ Understand how to mitigate current system complexity
impacting the transformation
▪ Overcome concerns over functionality and capabilities
that prevent from adopting new technologies
▪ Understand the opportunities of an HR transformation
and create a robust business case
▪ Obtain executive support for HR initiatives and
transformation needs
▪ Minimize effort, and risk when adopting new
SAP technologies

© 2023 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 15

Thank you.
Contact information:

[email protected]
Follow all of SAP

www.sap.com/contactsap

© 2023 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of
SAP SE or an SAP affiliate company.
The information contained herein may be changed without prior notice. Some software products marketed by SAP SE and its
distributors contain proprietary software components of other software vendors. National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or
warranty of any kind, and SAP or its affiliated companies shall not be liable for errors or omissions with respect to the materials.
The only warranties for SAP or SAP affiliate company products and services are those that are set forth in the express warranty
statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional
warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or
any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation,
and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platforms, directions, and
functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason
without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or
functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ
materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, and they
should not be relied upon in making purchasing decisions.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered
trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names
mentioned are the trademarks of their respective companies.
See www.sap.com/trademark for additional trademark information and notices.
Week 2: Tools to Help You
Unit 4: Accelerated Deployment and Migration Tools
Accelerated deployment and migration tools
Implementation toolkits and resources

▪ Pre-delivered content ▪ Training guides and job aids ▪ Enterprise-grade product features
▪ Configuration workbooks with best ▪ Product documentation and installation (e.g. Transport Center, Integration
practices and user guides Center, etc.)
▪ Process library ▪ Project management tools ▪ Accelerated deployment services
▪ Prepackaged integrations and ▪ Community of peers and resources ▪ Data migration and integration made
templates easy by EC Infoporter

https://open.sap.com/courses?lang=en&topic=
https://community.successfactors.com/t5/Empowerment-Center/ct-p/EmpowermentCenter Human%20Resources
© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2
Accelerated deployment and migration tools
Accelerated deployment service for SAP SuccessFactors HXM Suite

Provide a ready-to- Based on leading Offers end-to-end Reduces cost, avoids

use solution for practices and HR processes, a typical implementation
the SAP HXM Suite processes from proven implementation risks, achieves a high-
(SuccessFactors) SAP reflecting real- approach, clear quality implementation
life implementation guidance, and and unmatched
experience predictable outcomes time-to-value for our
customers

© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 3

Accelerated deployment and migration tools
The 7 major building blocks of accelerated deployment services

Sample Data
The solution provides sample data so that the
customer can see a working solution instead of
Process-Based Solution looking at documents and spreadsheets only.
Real-life working processes spanning the entire
people lifecycle are built into the SAP HXM
Suite’s preconfigured process content.
Smart Delivery
Smart delivery ensures an optimal mix of
remote and local resources to drive key
Leading Practices activities guiding the implementation.
SAP’s experience over thousands of projects is
consolidated into ”leading practices”, and the
SAP HXM Suite is pre-configured according to
these practices. Accelerators
Includes many accelerators: HR process maps,
demonstration and test scripts, and templates
Localization and tools to increase the speed of the
implementation, ensuring faster time-to-value.
Local legal and regulatory requirements are
included for supported countries.
Component Approach
Fit-to-Standard, add-ons, and individual
enhancements can be implemented as required.

© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 4

Accelerated deployment and migration tools
Embedded launch activities (EmLA)

▪ New offering focusing on customer enablement

▪ Designed to help customers with our pre-configured solutions based on global leading practices and SAP’s
experience
▪ EmLA is a product entitlement that comes with new SAP SuccessFactors subscriptions at no additional cost

Guided enablement Adoption touchpoints Demo Environment

Embedded services provide a Embedded services provide Embedded services provide a pre-
framework of recorded enablement touchpoints to track user configured demo environment along
sessions on business process enablement and process-specific with sample data, which helps the
leading practices, solution adoption metrics. customer understand and get familiar
architecture, and other strategy topics, with the leading practices within
recommended role-wise, along with This helps to visualize the progress weeks.
follow-up customer-facing sessions towards user enablement and
to answer customer queries. solution adoption and to take any We will also provide a navigation guide
additional steps, if needed. – ‘how to use’ demo instance.
This includes providing tools and
templates that should help customers
or partners in a successful
deployment.
© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 5
Accelerated deployment and migration tools
Migrating your SAP ERP HCM data with Infoporter

▪ For customers moving from SAP ERP HCM to SAP SuccessFactors

Employee Central
▪ Challenge: How to bring your on-premise data and structures to the cloud? Employee Data
− Different data models Organizational
− Custom data fields and custom infotypes Data
− Historical data
▪ Solution: Infoporter tool storage
− Part of SAP SuccessFactors Employee Central transport
− Available in the Integration add-on for SAP ERP Infoporter
conversion
− Mappings between on-prem and cloud structures and data
mapping
− Built and maintained by SAP Product Management

IT0001 Org Unit

IT0015 Position
Result: Complete, consistent data with minimal IT0006
IT0002 Job
downtime in your Employee Central system! IT0008

© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 6

Accelerated deployment and migration tools
Implementation design principles

https://community.successfactors.com/t5/Empowerment-Center/ct-p/EmpowermentCenter
© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 7
Thank you.
Contact information:

[email protected]
Follow all of SAP

www.sap.com/contactsap

© 2022 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of
SAP SE or an SAP affiliate company.
The information contained herein may be changed without prior notice. Some software products marketed by SAP SE and its
distributors contain proprietary software components of other software vendors. National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or
warranty of any kind, and SAP or its affiliated companies shall not be liable for errors or omissions with respect to the materials.
The only warranties for SAP or SAP affiliate company products and services are those that are set forth in the express warranty
statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional
warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or
any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation,
and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platforms, directions, and
functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason
without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or
functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ
materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, and they
should not be relied upon in making purchasing decisions.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered
trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names
mentioned are the trademarks of their respective companies.
See www.sap.com/trademark for additional trademark information and notices.
Week 2: Tools to help you
Unit 5: Customer stories on Transformation
Customer stories on Transformation
Who, What

ITC Hotels Limited

22,000 employees based in Canada, 100,000 employees in India Industry:
operating in 160 countries Hospitality
Industry: Food www.itchotels.com
www.mccain.com

MOD Pizza
10,000 employees HQ in WA, USA
Industry: Food and Restaurants
www.modpizza.com

© 2022 SAP SE or an SAP affiliate company. All rights reserved. ǀ PUBLIC 2

Thank you.
Contact information:

[email protected]
Follow all of SAP

www.sap.com/contactsap

© 2022 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of
SAP SE or an SAP affiliate company.
The information contained herein may be changed without prior notice. Some software products marketed by SAP SE and its
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These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or
warranty of any kind, and SAP or its affiliated companies shall not be liable for errors or omissions with respect to the materials.
The only warranties for SAP or SAP affiliate company products and services are those that are set forth in the express warranty
statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional
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and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platforms, directions, and
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Week 2: Tools to Help You
Unit 6: Implementation Design Principles (IDPs)
Implementation design principles (IDPs)
Agenda

▪ Introduction to SAP SuccessFactors IDPs

▪ Cutover optimization using Infoporter
▪ Data migration strategy and implementation
considerations
▪ Side-by-Side: deployment and solution architecture Technical
considerations
▪ Handling employee identifiers
▪ Cross-system workflows for SAP SuccessFactors
solutions
▪ Core Hybrid Data and process distribution strategy Functional
▪ Organization structure design considerations
▪ Moving pay processes to the cloud
▪ Summary

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Implementation design principles (IDPs)
What are implementation design principles for SAP SuccessFactors solutions?

▪ Implementation design principles (IDPs) are documents that complement existing implementation guides
by addressing real-life implementation challenges as well as frequently asked questions.
▪ They are best practices verified by the product in collaboration with our partners and services.
▪ IDPs give structured guidance to address challenges via product configuration, design guidance and also
at times workarounds to avoid typical implementation pitfalls.

Customers

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Implementation design principles (IDPs)
SAP SuccessFactors Employee Central data migration: cutover optimization using Infoporter

▪ This IDP provides ways of optimizing the cutover process during data migration and initial replication to
SAP SuccessFactors Employee Central with the aid of the Infoporter solution.
▪ It shows how to handle cutover activities like delta migration, freeze period, testing data replication in
simulation mode, performing initial and full replication in the right sequence from Employee Central.
▪ To access Infoporter, install PA_SE_IN or the new addon-on ECS4HCM on SAP S/4HANA. Mainstream
maintenance for PA_SE_IN will end on 31.12.2027 with optional extended maintenance until 31.12.2030.
For more information on upgrading to the new add-on & its benefits, refer to the IDP, SAP Note 3250816 &
SAP Help documentation.
or SAP S/4HANA

(SAP Cloud Integration)

Figure: Data migration and replication between the cloud EC system and on-premise SAP HCM system
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Implementation design principles (IDPs)
SAP SuccessFactors Employee Central data migration: cutover optimization using Infoporter

Predefined standard content Customer benefits

▪ Predefined templates to map data models via SAP Best
Practices content (localized versions of 11 countries) Flexible
▪ Field and value mappings
▪ Data conversion
Low risk
▪ Country-specific fields

Simple to use
Low cost
▪ Set up configuration with no coding required
▪ Migrate custom and historical data
▪ Migrate employee data, organizational data, and pay Fast results
calendar

High performance Minimal downtime

▪ Migrate using web services (delta enabled) is seamless
▪ Multiple parallel background jobs executed via job
scheduler report Customer-proven

Continuous innovation and maintenance

Figure: Infoporter Benefits for Data Migration
▪ By SAP’s product experts and software engineers
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Implementation design principles (IDPs)
Employee Central: employee data migration strategy and implementation considerations

▪ This IDP provides strategies as well as

considerations for employee data migration
using Employee Central (EC) import
framework for greenfield implementation,
addressing functional and technical
requirements using leading industry practices.
▪ It provides details on how to import active
employee population & its dependents,
rehires, terminated employees, employees ▪ SAP Infoporter

on leave of absence as well as contingent

workers. Figure: Different data migration consideration for successful Employee
Central implementation
▪ Different technical considerations, like handling
effective dated and non-effective dated EC
entities, full purge, and incremental imports,
business rules being switched off for initial data
load among many others that are discussed in
detail in the IDP.
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Implementation design principles (IDPs)
Employee Central: employee data migration strategy and implementation considerations

Considerations for employee data history:

▪ Compensation merit cycle
▪ Country-specific regulations
▪ Variable pay
▪ Legacy system licensing
▪ Trend reporting

How much history to include:

▪ The recommendation at this point is to only include 1 year of
actual history to support the Compensation Merit process for
the year that the system is going live.
▪ Load an independent hire record dated before the year of
go-live. The hire record must reflect the user’s actual hire
date. Include any historical changes that occur during the
year which will affect job information, compensation
information, and personal information. For the above EC
entities, all the fields that are relevant for Compensation and
Payroll need to be considered.
© 2023 SAP SE or an SAP affiliate company. All rights reserved. PUBLIC 7
Implementation design principles (IDPs)
Employee Central Side-by-Side: deployment and solution architecture considerations

▪ This IDP provides details of the Side-by-Side

deployment solution and how it can be applied
to a cross-country, multi-system environment,
as well as how to transition from a Side-by-Side
(SBS) deployment to a Core Hybrid landscape.
▪ Side-by-Side deployment occurs when a
customer continues to use SAP HCM on-
premise and Employee Central with EC having
mini master data of all employees.
▪ Core Hybrid deployment is when EC becomes
the system of record for all employees and data
flows from EC into SAP HCM for running payroll Side by Side deployment (EP is fed by HRIS sync) Core Hybrid Deployment

and time-related processes.

Figure: Data flow between SAP HCM and Employee Central during
▪ This IDP provides guidance on how to handle transition from Side-by-Side deployment to Core Hybrid
global assignment and international transfers in deployment
an SBS landscape.
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Implementation design principles (IDPs)
Employee Central Core Hybrid: handling employee identifiers

▪ This IDP provides details of employee identifiers existing in

Employee Central, Talent Suite, and SAP HCM, and how
these identifiers map and relate to each other. It also provides
recommendations for mapping the identifiers for both existing
Talent customers implementing EC and greenfield EC
implementations.
▪ Person ID External is stored as a standard field on the
Biographical Information portlet and is mutable. It is unique
and employees have only one ID in their lifecycle at the
company. It connects all person-related information portlets.
▪ User ID is stored as a standard field on the Employee Profile
(Basic User file). It is unique and used to associate the
employment of an employee. It is immutable.
▪ Username is unique and stored as a standard field on the ▪ User ID represents each employment
Employee Profile. It is used for system login and can be ▪ All employees have at least one employment

different from the Person ID and User ID. Username can be

changed. Figure: SAP SuccessFactors Employee Identifiers

▪ Assignment ID is a mutable ID that identifies work relationship

between a personnel and the company and can be applied to
employees, contingents, pensioner, intern, and others.
© 2023 SAP SE or an SAP affiliate company. All rights reserved. PUBLIC 9
Implementation design principles (IDPs)
Cross-system workflow for SAP SuccessFactors solutions

▪ SAP SuccessFactors cross-system workflow

automates and harmonizes HR processes
across multiple solutions in a hybrid landscape HR Professional Worklist
delivering “one system-like” experience.
▪ This IDP gives detailed guidance on how to setup
and configure the cross-system workflow.
▪ The underlying SAP Business Technology Platform
SAP BTP Workflow Engine
(BTP) workflow enables it to be open and allows
to integrate different solutions in an easy and
user-friendly way.
▪ Deeply integrated with EC Workflows & EC UIs.
▪ Flexible SAP HCM integration using Process and Employee SAP
Forms & HR Roadmap Forms (successor to HCM Central HCM
Actions)

Figure: Cross-system workflow

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Implementation design principles (IDPs)
Cross-system workflow: customer benefits

Common process layer Improve transparency Increase productivity

▪ Open to integrate and ▪ Central worklist visualizes ▪ Personalized views to
harmonize several solutions process flows with data that optimize day-to-day work
including different payroll includes statuses, ▪ Ability to take action directly
systems – powered by processors, and relevant from worklist
workflow engine of SAP BTP dates

© 2023 SAP SE or an SAP affiliate company. All rights reserved. PUBLIC 11

Implementation design principles (IDPs)
Employee Central Core Hybrid: data and process distribution strategy and details

▪ These IDPs provide architectural and business

process guidance for distributing organizational
and employee master data between Employee
Central and SAP ERP HCM system.
▪ They cover strategy for identifying which infotype
data is relevant for EC and how HR actions are
distributed between EC and SAP ERP when local
processes are involved.
▪ In case of full cloud transition, the best option is
to migrate the infotype data mastered in SAP ERP
(the country-specific infotypes and the non-basic
international ones) directly to the new cloud
payroll providers, just before decommissioning the
SAP ERP HCM system.

Figure: High-level organizational and employee master

data distribution between EC and SAP ERP
© 2023 SAP SE or an SAP affiliate company. All rights reserved. PUBLIC 12
Implementation design principles (IDPs)
Organization data management in SAP SuccessFactors solutions

▪ The IDP explains the organization

management structures and the factors that
influence the design in a Core Hybrid
landscape.
▪ Different factors like Reporting, Workflow,
Security, Talent modules, and
visualization of org. structure in SAP
SuccessFactors determine the overall
design of the organizational structure.
▪ Additionally, it explains the transition from
chief position concept in SAP HCM to the
position-to-position hierarchy in
Employee Central.
OnPremise Organizational Management Migration to Employee Central

Figure: Migration of Organizational Structure in Employee Central

© 2023 SAP SE or an SAP affiliate company. All rights reserved. PUBLIC 13

Implementation design principles (IDPs)
How to set up payment-related processes in Employee Central

▪ Managing Pay Scale Progression

− This IDP provides details on how Employee Central can be configured to
achieve automatic grade step progression with minimal setup and
maintenance. It also provides a mechanism to update the employee’s
compensation and job-related information to match the pay rate of a new pay
scale level.
▪ Managing Automated Pay Increase
− This IDP provides an efficient process on automated pay increases for
common and complex scenarios for employees who come under collective
agreements, considering various factors like system performance, accuracy,
and maintainability.
▪ Indirect Valuation of Pay Component
− This IDP explains how to automate pay component assignment and its
valuation for different employee groups and salary structures across various
compensation-related processes in an effective way.
▪ Manage Payroll Updates in EC and ERP
− This IDP provides guidance on how to set up Employee Central in a way that
the necessary checks already occur during data input in Employee
Central, rather than during replication to payroll systems.
© 2023 SAP SE or an SAP affiliate company. All rights reserved. PUBLIC 14
Implementation design principles (IDPs)
Summary

▪ Using IDPs ensures implementation is aligned to needs and future

product roadmap, giving a competitive edge to adapt constantly to
changing business needs. For example, use Infoporter & EC import
framework for data migration.
▪ Applying IDPs results in time and cost savings, risk reduction, and
greater customer satisfaction, thus enabling higher ROI. Use IDPs
related to deployment strategy & employee identifiers to set the
foundation right.
▪ IDPs consider long-term aspects like scalability and operational
efficiency too, thus ensuring low operating cost. Make use of IDPs
related to managing pay processes in the cloud​​ along with others
discussed in Functional IDPs.
▪ IDPs also reduce the risk of customer-specific implementations by
guiding them with industry leading practices.​
▪ For any questions IDPs, reach out to us via
[email protected].
▪ All published IDPs are available in the SAP Community
https://community.sap.com/topics/successfactors/ implementation-
design-principles

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Thank you.
Contact information:

[email protected]
Follow all of SAP

www.sap.com/contactsap

© 2023 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of
SAP SE or an SAP affiliate company.
The information contained herein may be changed without prior notice. Some software products marketed by SAP SE and its
distributors contain proprietary software components of other software vendors. National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or
warranty of any kind, and SAP or its affiliated companies shall not be liable for errors or omissions with respect to the materials.
The only warranties for SAP or SAP affiliate company products and services are those that are set forth in the express warranty
statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional
warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or
any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation,
and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platforms, directions, and
functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason
without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or
functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ
materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, and they
should not be relied upon in making purchasing decisions.
SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered
trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names
mentioned are the trademarks of their respective companies.
See www.sap.com/trademark for additional trademark information and notices.