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Supplier Qualification Questionnaire

This document is a supplier qualification questionnaire that asks for general information about a supplier's company and quality management systems. It requests details on employee numbers, facilities, products/services, and key contacts. It then asks a series of yes/no questions to evaluate whether the supplier's quality management system meets standards like ISO 9000 and whether procedures are in place for document control, inspection, calibration, corrective actions, training, and purchasing. A similar series of questions is asked regarding the supplier's health, safety and environment management system and policies. The questionnaire is to be completed, reviewed internally and a conclusion on the supplier's status will be determined.

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Septian Suharyadi
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306 views4 pages

Supplier Qualification Questionnaire

This document is a supplier qualification questionnaire that asks for general information about a supplier's company and quality management systems. It requests details on employee numbers, facilities, products/services, and key contacts. It then asks a series of yes/no questions to evaluate whether the supplier's quality management system meets standards like ISO 9000 and whether procedures are in place for document control, inspection, calibration, corrective actions, training, and purchasing. A similar series of questions is asked regarding the supplier's health, safety and environment management system and policies. The questionnaire is to be completed, reviewed internally and a conclusion on the supplier's status will be determined.

Uploaded by

Septian Suharyadi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 4

QMS | Supplier Qualification Questionnaire Page 1 of 4

Supplier Qualification Questionnaire

GENERAL INFORMATION
Company Name

Company Address

Address Line 2

Supplier Web Address

Number of Year in Business

Size of Facility in square


feet/meters
Describe the product and/or
services

EMPLOYEE INFORMATION
Total Number of
Department < 5 years > 5 years
Employee
Administrative
Quality & HSE
Production
Technical
Comment

CONTACT (Name, phone number, email)


President
General Manager
Sales
Purchasing
Quality & HSE
Production
Comments

QUALITY MANAGEMENT SYSTEM YES NO NA


Do you have a defined and documented Quality Control System?
Does your Quality Assurance System conform to a recognized quality standard
such as ISO9000, API, etc? If YES, what standard?
Does the Quality Control function have sufficient responsibility, authority, and
organizational freedom to identify and evaluate Quality problem and to initiate,
recommend and provide solution?
Do you have documented quality procedure and instructions?
Are procedure established and maintained for customer contract/ purchase order
review?
Are pertinent issues of appropriate documents available at all location where
operations essential to effective functioning of the quality system is performed?
Are obsolete documents promptly removed from all points or issue to use?
Is a master list or equivalent document control procedure maintained to identify
current revisions of documents
Do you have and maintain documented procedures for the control of verification,
QMS | Supplier Qualification Questionnaire Page 2 of 4

storage and maintenance of customer supplied product


If customer supplied product is lost, damage, or otherwise unsuitable for use, is it
recorded and reported to the purchaser?
Are procedure established and maintained for providing unique identification of
individual product or batches when traceability is a specified requirement?
Is incoming product inspected or otherwise verified prior to use?
Do procedures provide for final inspection to ensure that all specified inspection
and tests (receipt of product or in process), have been carried out and that the
results meet specified requirements?
Do procedures provide for controls to ensure product is not released for shipment
until all inspection and authorized personnel have completed activities define in
documented procedures and documentation is available demonstrating
compliance?
Are inspection and test records established and maintained
Are procedure established and maintenance to control, calibrate and maintain
inspection, measuring and test equipment?
Are calibrations made against certified equipment having a known valid tractability
to internationally or nationally recognized standard?
Are Calibration procedures established, documented and maintained?
Do Calibration procedures include detail of equipment type, identification number,
location, frequency of calibration, calibration method, acceptance criteria and
actions to be initiated when results are unsatisfactory?
Is the inspection and test status of articles maintained to ensuring that only
product which has successfully passed all inspections and tests is released for
shipment
Are procedure established and maintained to ensure that product does not
conform to specified requirement is prevented from unintended user or
installation?
Are procedures established and maintained for investigation of the causes of non-
conforming product, processes, and appropriate corrective measure to prevent
reoccurrence?
Are procedure documented and maintained for appropriate packaging of product
Are procedure established and maintained for identification, collection, indexing,
filing, storage, maintenance, and disposition of quality records?
Are procedures established and maintained for identifying training needs and
providing training of all personnel performing activities affecting quality
Are personnel performing specific assigned tasks qualified on the basis
appropriate education, training, and/or experience?
Are records of training maintained?
Are procedures established and implemented for ensuring that purchased product
conforms to specified requirement

HEALTH, SAFETY AND ENVIROMENT MANAGEMENT SYSTEM YES NO NA


Are senior managers personally involved in HSE management?
Does your company have a HSE policy document?
Who has overall and final responsibility for HSE in your organization?
Does your company have an HSE organization?
Does your company employ any staffs who possess HSE qualifications that aim to
provide training in more than the basic requirements?
Do you have HSE standards?
What techniques are used within your company for the identification, assessment,
control and recovery of hazards and effects?
What arrangements does your company have for provision and upkeep of
QMS | Supplier Qualification Questionnaire Page 3 of 4

protective clothing, both standard issue, and that required for specialized
activities?
Do you provide proper and appropriate Personnel Protective Equipment (PPE) for
your staff?
Do you provide training on the use of PPE? Describe the training content and
follow-up actions.
Do you have procedures for waste disposal?
Do you have procedures for spill reporting?
Do you have an industrial hygiene programs?
Does your company have a drug and alcohol policy?
Do you organize in-house safety meetings?
Has your company suffered any statutory notfiable incidents in the last five years
(safety, occupational health and environmental)?
Do you have a procedure for the investigation, reporting and follow-up of
accidents, dangerous occurrences or occupational illnesses?
Do you have an emergency response plan?
Please provide any HSE certificate related to HSE

COMPLETED BY
Completed by
Position
Date
QMS | Supplier Qualification Questionnaire Page 4 of 4

CONCLUSION – internal use only


Request by
Date :
Reviewed by
Date :
Completion Date

Attachment

Status Approved

Conditionally Approved

Corrective Action Request

Not Approved

Comments

Date of next review

Date return

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