Property Management System

A
Synopsis
for
Project Work-1

BACHELOR OF TECHNOLOGY in COMPUTER SCIENCE

& ENGINEERING
BY

Saksham Gupta, Rudraksh

Mahajan, Sanchita Shrivastava
EN20CS301375, EN20CS301366, EN20CS301386

Under the Guidance of

Mr. Ranjeet Osari

Department of Computer Science & Engineering

Faculty of Engineering
MEDI-CAPS UNIVERSITY, INDORE- 453331

Aug-Dec 2023
I. Introduction:

The world of real estate is constantly evolving, and the internet has become the primary
destination for individuals seeking housing solutions. Whether buying, selling, renting, or simply
exploring the housing market, the demand for a user-friendly and comprehensive online platform
has never been greater. In response to this demand, the Housing Website project has been
developed as a dynamic and innovative solution to cater to the diverse needs of both property
seekers and sellers.

The Housing Website project represents a digital gateway to the world of real estate, offering an
extensive and user-centric platform that simplifies the process of finding, marketing, and
managing properties. With its intuitive design and powerful features, this website provides a one-
stop hub for prospective homebuyers, sellers, and renters, offering a wide range of tools and
information to help them make informed decisions.

II. Significance:

The Property Management System project holds significant importance in the real estate and
property management industry. It represents a transformative shift towards efficient, data-driven,
and user-centric property management. By simplifying complex processes, enhancing
communication, and providing actionable insights, PMS empowers property owners and
managers to make informed decisions, reduce operational costs, and improve tenant satisfaction.
The project aligns with the industry's increasing reliance on digital solutions and is expected to
revolutionize property management practices.

III.Problem Definition:

The property management industry encounters several critical issues that the PMS project seeks to
address:

1. Complex Property Operations: Property management involves multifaceted operations,

including rent collection, maintenance scheduling, lease management, and financial tracking.
Handling these tasks manually or with disparate software systems often leads to inefficiencies,
errors, and delays.

2. Tenant Communication and Satisfaction: Maintaining effective communication with tenants

and addressing their concerns is a challenge. The lack of streamlined communication channels can
lead to tenant dissatisfaction and high turnover rates.
 3. Data Management and Accessibility: Storing, managing, and accessing property-related data,
including lease agreements, maintenance records, and financial transactions, can be cumbersome.
Data accessibility and data-driven insights are often lacking.

4. Regulatory Compliance: Adhering to local and federal property management regulations is

crucial to avoid legal issues and penalties. Ensuring compliance can be complex and time-
consuming.

5. Financial Transparency: Maintaining financial transparency is essential for both property owners
and tenants. Traditional methods of rent collection, expense tracking, and financial reporting may
lack clarity and efficiency.

6. Property Downtime: Property downtime due to maintenance or repair issues can lead to income
loss and tenant dissatisfaction. Efficient work order management is necessary to minimize these
downtimes.

IV. Objective:
The Property Management System project aims to achieve the following objectives to address the
identified problems:

1. Streamline property management operations, including rent collection, maintenance, and lease
management.

2. Enhance tenant communication and satisfaction through an intuitive mobile application and
centralized communication channels.

3. Provide secure and efficient data management and accessibility to empower property owners and
managers.

4. Ensure compliance with property management regulations and standards, reducing legal risks.

5. Improve financial transparency and accountability for property owners, managers, and tenants.

6. Minimize property downtime by optimizing work order management and maintenance scheduling.

V. Methodology:

1. Project Initiation:

 Define project scope, objectives, and team roles.

 Establish a project timeline and budget.

2. Requirements Gathering:
 Collect and document user needs and system requirements.
 3. System Design:
 Develop system architecture, user interface, and data models.

4. Development:
 Code the PMS software, focusing on core features like rent collection and maintenance
management.

5. Testing and Quality Assurance:

 Conduct rigorous testing to identify and resolve issues.

6. User Training and Documentation:

 Prepare user manuals and offer training to users.

7. Security and Compliance:

 Implement security measures and ensure regulatory compliance.

8. Deployment and Rollout:

 Deploy the system and transition to full-scale usage.

9. Ongoing Maintenance and Support:

 Provide continuous support and address maintenance needs.

10. Data Analysis and Optimization:

 Use data analytics to monitor performance and optimize the system.

11. User Feedback and Iteration:

 Gather user feedback for system improvements and future updates.

VI. References:

Websites:

Magicbricks - magicbricks.com, 99acres - 99acres.com, CommonFloor - commonfloor.com,

Housing.com housing.com, Nobroker - nobroker.in, Makaan - makaan.com, IndiaProperty.com -
indiaproperty.com, Square Yards - squareyards.com, PropertyWala.com - propertywala.com,
Sulekha Property - property.sulekha.com

Conference References:

Realcomm Conference, IREM Global Summit, PropTech Asia, PropTech Summit.

Software Requirements Specification (SRS) for online
House Management System

1. Introduction

1.1 Purpose
The purpose of this Software Requirements Specification (SRS) is to provide a detailed description of the
requirements for the development of an Online Property Management System. The SRS outlines the
functionality, performance, design, and other essential aspects of the system to be developed.

1.2 Scope
The Online Property Management System is intended to streamline property management operations
for property owners, managers, and tenants. The system will provide features for property listing,
tenant management, property renting, sellimg property, rent collection, maintenance requests, and
financial tracking. It will be accessible via web browsers and mobile applications.

1.3 Definitions, Acronyms, and Abbreviations

 PMS: Property Management System
 User: Refers to property owners, property managers, and tenants using the system.

1.4 References
Include any reference documents or resources relevant to the project.

1.5 Overview
This SRS is organized into several sections that detail the requirements for the Online Property
Management System. These requirements cover functional, non-functional, and user interface
aspects of the system.

2. Overall Description

2.1 Product Perspective

 The Online Property Management System will be a stand-alone web application with integrated
mobile apps.
 It will interact with external payment gateways, property databases, and email services.
2,2 Product Functions The system will provide the following functions:

1. User Registration and Authentication: Users can register and log in securely.
2. Property Listing: Property owners can list their properties with descriptions, images, and rental
terms.
3. Tenant Management: Property managers can onboard and manage tenant details and leases.
4. Rent Collection: The system will facilitate rent collection with multiple payment methods.
5. Maintenance Requests: Tenants can submit maintenance requests, and property managers can
assign and track them.
6. Financial Tracking: Users can view financial reports, including income, expenses, and
outstanding payments.

2.3 User Classes and Characteristics

 Property Owners: List and manage their properties.
 Property Managers: Oversee tenant management and maintenance.
 Tenants: Pay rent, submit maintenance requests, and view lease details.

2.4 Operating Environment

The system will operate in a web browser environment and on mobile devices (iOS and Android)
using native mobile applications.

2.5 Design and Implementation Constraints

 The system will be built using modern web and mobile development technologies.
 It should be compatible with major web browsers.

3 System Features

3.1 User Registration and Authentication

 Users can register with a valid email and password.
 User authentication will be secure and use encryption.

3.3 Property Listing

 Property owners can add property details, images, and rental terms.
 Property listings will be categorized and searchable.

3.4 Tenant Management

 Property managers can add and manage tenant details.
 Lease details and payment history can be tracked.
3.5 Rent Collection
 Multiple payment methods will be integrated for rent collection.
 Users will receive payment receipts.

3.6 Maintenance Requests

 Tenants can submit maintenance requests.
 Property managers can assign and track requests.

3.7 Financial Tracking

 Users can view financial reports, including income, expenses, and outstanding payments.
 Reports can be exported.

4 Non-Functional Requirements

4.1 Performance
 The system must respond promptly to user interactions.
 It should handle a large number of concurrent users without performance degradation.
4.3 Security
 User data must be encrypted and protected.
 Authentication and authorization should be robust.

4.4 Usability
 The user interface must be intuitive and user-friendly.
 Mobile applications should provide a consistent experience.

4.5 Scalability
 The system should scale to accommodate a growing number of properties and users.

4.6 Availability
 The system should be available 24/7 with minimal downtime for maintenance.

4.7 Compatibility
 The web application should be compatible with major browsers.
 Mobile apps should be compatible with iOS and Android.