Features of

Informal and
Formal letters
of Application
SY 2023-2024

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 EN10TRA-IIIg-i-1
Analyze distinguishing features
of informal and formal letters
of application to infer sender’s
meaning and purpose across
DepEd modalities.

competencies EN10TRA-IIIg-i-2
Analyze milieus influencing the
structure and rhetoric of informal and
formal letters across modalities:
parts and formats

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 Identify the parts of a
formal and informal
letter

Discuss the contents of a

Objectives formal and informal
letter

Distinguish the style of a

formal and informal
letter

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 INTERVIEW!
For 2 minutes, interview each other
to find out your experiences of
writing and sending letters.

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 Have you ever written a letter
before? If so, what kind of letter?

What are the different parts of the

letter that you wrote?

Do you still remember the format?

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 Letter writing is a skill people need for
personal, professional, and academic
purposes. Letters come in many forms,
from digital to hard copy and informal to
formal. Know how to format and write
effective letters when corresponding
with professionals as well as
acquaintances.

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 Why know
how to write
a letter?
1. Make a strong impression on potential employers
2. Allow you to leave a job on good terms
3. Help a network connection 4. Get a job
5. Confirm an agreement
6. Make convincing arguments
7. Provide critical information
8. Strengthen communication with a client

A well-written and properly formatted letter tells someone you have taken the time to
communicate important information and that you are serious about the topic you have
written about.

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 To make a strong
impression
Help build networks/
get a job Strengthen

Why? communication

Provide
critical/important
information Make convincing
arguments

1. Make a strong impression on potential employers

2. Allow you to leave a job on good terms
3. Help a network connection 4. Get a job
5. Confirm an agreement
6. Make convincing arguments
7. Provide critical information
8. Strengthen communication with a client

A well-written and properly formatted letter tells someone you have taken the time to
communicate important information and that you are serious about the topic you have
written about.

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Writing A Letter Page 9 of 60
 FORMAL vs. INFORMAL LETTERS

FORMAL INFORMAL
TO professionally address To address someone in a
someone personal way.

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 written in professional
language, with a prescribed

The format for a formal purpose

Such letters are used for (1)
Formal formal invitations, (2)
proposals, (3) references,
Letter (4) making complaints or
inquiries, and (5) applying
for jobs.

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 In specified format.
Avoid the use of unnecessary
While writing words.
a formal letter Straight to the point.
one should Relevant and objective.
keep in mind Complex and thorough.
Polite, even if it is a
the following
complaint letter.
things: FREE from any mistakes, i.e.
grammatical or spelling.

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 Business letters
Letters for
Three Types of
outlining civic
Formal Letters
problems and
Job applications.

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 Written to someone you know
fairly well. A personal letter,
written to whom you are
familiar.
The can be used for (1) conveying

Informal
messages/news, (2) giving
advice, (3) congratulating
recipients, (4) requesting

Letter information, (5) asking

questions, etc.

There is no specific format

prescribed for writing this letter.

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 While writing an informal
letter, one can afford to be

The friendly and make use

personal or emotional tone.

Informal Slang or colloquial terms,

codes, abbreviations, etc. can

Letter also be used at the time of

writing it, depending on the
familiarity with the recipient.

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 FORMAL vs. INFORMAL LETTERS
Format and Structure
Tone
Style (Language and usage)
Point of View

1. FORMAT: F - follows a specific format, usu typed I - can follow any format, also be
handwritten.
2. TONE: F - professional and official, I - friendly.
3. POV - F - first or third person, I - any point of view.
4. STYLE: F - focused and concise and do not include filler or fluff. F - include a date and
contact information at the top. Also do not include grammatical trends like contractions
(can't, don't, I've), slang or idioms.
F - No longer than one page,
I - can be any length.

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 FORMAL
Letter
Format

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Writing A Letter Page 18 of 60
 What purpose
does letter
writing serve for
you?

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 Dyad Activity:
HOW NOT TO
WRITE A FORMAL
LETTER
There could be mistakes in language or
form. See how many you can find.
Rewrite the correct version of the letter
on a clean sheet of paper.

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Writing A Letter Page 21 of 60
 Features of
Informal and
Formal letters
of Application
SY 2023-2024

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 EN10TRA-IIIg-i-4
Examine the sender’s voice for
clarity of purpose and
meaning:
• diction
DepEd • style
• tone and register
competencies • point of view
• sentence structure

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 Identify the format used
for an application letter

Write an application
Objectives letter

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 Your teacher will read a letter.
Listen and pay close attention
so you can write down
specific information.

What do you know about the

sender?
What do you know about the
receiver?
How did the sender address the
receiver?
What was the message of the
letter about?
How did the sender end his/her
message?

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 This type of letter allows you to
elaborate on your qualifications
The and explains why you want the
position/to be admitted. A well-
Application written application letter can
Letter (a.k.a. inspire hiring managers/admission
Cover Letter) officers to call you for an interview,
propelling you forward in the
application process.

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 It gives you a powerful
The opportunity to emphasize your
Application most relevant qualifications and
Letter (a.k.a. explain why you believe you're
the best candidate for the
Cover Letter) application.

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 Follow these steps to compose a
compelling application letter

01 02 03
Research the Use a professional Explain why you're the
institution/company format best fit for the job
Major accomplishments or Explain why you're the best fit
distinguishers that set them for the opening.
apart from competitors. Provide clear details regarding
The institution/ company your experience, skills, education
culture or certifications.

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 To make a strong
impression
Help build networks/
get a job Strengthen

Why? communication

Provide
critical/important
information Make convincing
arguments

1. Make a strong impression on potential employers

2. Allow you to leave a job on good terms
3. Help a network connection 4. Get a job
5. Confirm an agreement
6. Make convincing arguments
7. Provide critical information
8. Strengthen communication with a client

A well-written and properly formatted letter tells someone you have taken the time to
communicate important information and that you are serious about the topic you have
written about.

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 Follow these steps to compose a
compelling application letter

04 05 06
Summarize your Mention why you want Include a professional
qualifications the opportunity closing
Provide a brief summary of This details why you have Thank the reader for reviewing your
your background chosen this letter and any other attached
Consider what you want the institution/company and what documents and offer to provide
admissions officer/ hiring excites you most about this additional information as needed.
manager to know first. opportunity. Mention that you look forward to the
next steps in the process.

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Writing A Letter Page 31 of 60
 Features of
Informal and
Formal letters
of Application
SY 2023-2024

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 The Importance
of Courtesy When
Writing Letters
SY 2023-2024

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 EN10TRA-IIIg-i-4
Examine the sender’s voice for
clarity of purpose and
meaning:
• diction
DepEd • style
• tone and register
competencies • point of view
• sentence structure
EN10TRA-IIIg-i-5
Examine how ethics is established in
transmitting informal and formal
letters across modalities.

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 The way that you represent yourself in
writing carries significant weight. From
text messages to memos to letters, from
business proposals to press releases, your
written communication represents you
and your company/institution: your
goal is to make it clear, concise,
constructive, and professional.

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 What is the
importance of courtesy
when writing letters?

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 1. Letterhead/logo: Sender’s name and
return address
2. The heading: names the recipient, often
including the address and date
3. Subject line
Strategies for 4. Salutation: “Dear ______ ” use the
recipient’s name, if known.
Effective 5. The introduction: the purpose of the

Letters letter
6. The body: details of the message
7. The conclusion: restates the main point
and may include a call to action
8. The signature line: sometimes includes
the contact information

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 It Demonstrates
Professionalism
Because a written letter lacks the immediacy
and intimacy of a real-time conversation,
always consider how someone will be able to
perceive you.

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 It Shows Respect
Something as simple as using a person's name
goes a long way in letting people know that
you are respecting an individual's right to
express himself and refusing to repay rudeness
with hostility (the case for complaint letters).

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 It Increases Clarity
Courtesy in letters is a combination of
paraphrasing your understanding of the
requirement as well as explaining or
summarizing your qualifications in a clear,
concise way.

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 It Shows Appreciation
Even if you expect nothing in return, the simple
courtesy of expressing your gratitude in writing
creates a chain reaction of paying kindness
forward to others. Never underestimate the
ripple effect of being well-mannered and polite in
every form of the written word.

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 Your language should be clear,
concise, specific, and respectful
In order to
communicate Each word should contribute to your
purpose
effectively and
project a Each paragraph should focus on one
idea
positive
image, The parts of the letter should form a
complete message
remember that
The letter should be free of errors

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 “Please find enclosed my
resume outlining my
previous experiences and
qualifications”

“I would truly appreciate

the opportunity of
interviewing for the
position.”

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 “Thank you for considering
my application.”

“Should you have any

questions do not hesitate to
contact me.”

“I am looking
forward to your reply..”

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 “I welcome the
opportunity to meet you
during an interview.”

“Thank you for your

consideration.”

“Thank you for taking the

time to read this letter.”

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 “ I enthusiastically look
forward to hearing from
you.”

“I welcome the
possibility of an interview
to introduce myself. .”

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 “ Thank you in advance for
your attention to my
application and I am at
your disposal for any
further information. ”

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 “ I hope to discuss my
desire to be a contributing
member of your team/
community soon”

“Thank you for your time

and professional courtesy
in reviewing my resume.

“Please find enclosed my

resume which details more
fully my qualifications and
skills..”

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 Examples of How to
Sign Off on a Formal
Letter
Best,
All the best,
Best regards,
Faithfully/ yours,
Hope this helps,
Looking forward,
Respectfully,
Sincerely,
Warmly,
With Anticipation,

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Writing A Letter Page 50 of 60
Writing A Letter Page 51 of 60
 Your opening paragraph needs to compel the
reader and make them eager to carry on with your
letter, not move it aside to the boring pile

Employers/Universities look for your motivation to

grow and learn instead of accomplishments.
However, they’re indeed helpful in convincing
them of your fit.

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Writing A Letter Page 53 of 60
 In the first paragraph of the middle
section, you should convince the
reader that you’re perfectly
Present qualified. To do that, you can use
your accomplishments and real-life
Yourself in examples of your skillset.
the Body of
the Letter In the second paragraph, speak of
your motivation and reasons for
joining. You want to get your
message across very clearly.

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Writing A Letter Page 55 of 60
Writing A Letter Page 56 of 60
 Write three to four
bullet points, starting
Here’s how to
go about it the with a power word
right way: word followed by an
accomplishment
statement

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Writing A Letter Page 58 of 60
 ACTIVITY: DRAFT 1
Write an application letter expressing interest in any of the
following prompts:
1. Sakura Science Exchange Program
2. Applying for university (local or international)
3. Applying for your first job
4. Applying for a job overseas

Write in 1 whole sheet of paper in cursive.

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 References
Dressen-Hammouda, D. (2014). Politeness strategies in the job application letter:
Implications of Intercultural Rhetoric for designing writing feedback. ASp
[Online], 64 | 2013, DOI : https://doi.org/10.4000/asp.3866

Furman, K. (2023, August 23). Letter of Application: Job Example, Format & How-To
Guide. Zety. https://zety.com/blog/letter-of
application#:~:text=This%20is%20what%20a%20letter%20of%20application%20should%20include%3A&tex
t=Opening%20paragraph%20introducing%20yourself%20and,Your%20signature%20and%20attachments%2
0list

How to deal with a rude client in emails. (2017, November 21). Small Business -
Chron.com. Retrieved from https://smallbusiness.chron.com/deal-rude-client-
emails-10480.html

Last, S. (2019, January 1). 7.1 Correspondence: text messages, emails, memos,
and letters. Pressbooks. Retrieved from
https://pressbooks.bccampus.ca/technicalwriting/chapter/correspondence/

markinternational. (2023, February 19). How to end a letter: Appropriate and

inappropriate closings. TurboFuture. https://turbofuture.com/internet/How-
to-end-a-letter-in-English-Examples-of-closing-sentences

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