Secondary Course

Learner’s Guide: Data Entry Operations (229)

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BASICS OF WORD PROCESSING

MS-WORD: It is an application Click Office button-> New option

component of MS-Office which is used
to do document, brochure, invitation Note:
and book preparation. It enables us to
prepare, modify, design and edit the
desired documents. This application in
MS-Office made our life easy in day to Office button appears on the left
day documentation work. most corner of the document
Or Press Ctrl+N
TO OPEN MS-WORD 2007:
OPENING AN EXISTING
 Look for Ms-Word 2007 icon on your
screen DOCUMENT:
 Double click on it. Click Office button Open option
 If your desktop does not have an
icon, you can open Ms-Word by Or Press Ctrl+O
clicking on Start
CLOSING THE DOCUMENT:
StartAll programsMs-OfficeMs-
Word 2007 Click Office button Close option.

A dialog box will be opened with “Yes”,

CURSOR: It is the line on your
“No” & “Cancel” button.
screen.
 To save document click” Yes”
 The cursor shows you where you
 To save document click” No”
will start typing in a Word
 To save document click” Cancel”
document.
 The cursor looks like this | and it SAVING A NEW/EXISTING
flashes.
DOCUMENT:
 When you are using the Tools in
Microsoft Word your cursor will Click Office button Save As (For New
change to an arrow. This is called a document) or Save (For Existing
POINTER. document) Or Press Ctrl+S

MAKING A NEW DOCUMENT: A

new document is like writing on a fresh
piece of paper.

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 Secondary Course
Learner’s Guide: Data Entry Operations (229)

TO INSERT PICTURES: CREATING TABLE AND TABLE

CONTENTS:
Click Insert Select picture From the
File choose picture  Click Insert To create a Table of Contents it is
required that each section of the
TO RESIZE PICTURE: document has a title
formatted with a heading style.
Option 1:
Select References from main
 Double click on the picture
menuSelect table of contents
 Go to the Size section of the Format
menu. From drop down menu, click on any
 Adjust the size of the picture in the predefined styles to insert a
document. TableInsert table of contents

Option 2:  A new window will appear.

 Select options for Page Numbers.
 Double click on the picture
 Select the style for the Tab leaders.
 “Circles” will appear in the corners
 Select the format for the Table of
and “Squares” in the middle points
Contents
of the picture
 Select how many levels to show
 Place the cursor over one corner of
 SELECT WHAT ITEMS TO DISPLAY
“Circles”
 The cursor will turn into a 2-way ADDING COMMENTS TO A
arrow shape. DOCUMENT:
 Move the cursor to the centre to
decrease the size of the picture. (Do  Select Review from the Main menu
opposite to increase the size of the Select New Comment
picture)  A red balloon will appear on a side
 Adjust the picture as desired menu
 Type the new comment
TO INSERT TABLE:
WORKING WITH DIFFERENT
Click on Insert Select Table (You can
draw table by providing number of
HEADERS:
rows and columns). To use these features, you should
already know how to insert headers in a
document.
WORKING WITH QUICK
STYLES: Select Text Select Home
tab from Main menu Choose Change
styles

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 Secondary Course
Learner’s Guide: Data Entry Operations (229)
A new side menu will appear. In Editing
restrictions, select “Allow only this type
DIFFERENT HEADER IN ODD of editing in the document:”
AND EVEN PAGE:
In the drop down menu select No
Double click on the existing header  Changes (Read Only)  Click on “Yes,
A new “Design” menu will appear  Start Enforcing Protection.”  A new
Select the option “Different Odd & Even window will open  Type the new
Pages”  Type or create the new Header Password  click Ok
 Click on Close Header and Footer
TO FIND A DOCUMENT:
COMPARING DOCUMENTS:
Click Office button  Select Open option
Select Review from Main menuClick (Open dialog box will be opened)
on Compare
Type the file name in Look in box
A new window will open
TO PRINT DOCUMENT:
In the Compare document window,
locate Original and revised Click on Office button Select Print
documentInsert a label to mark option Or Ctrl+ P
differencesSelect elements to SHORT-CUT KEYS
compareSelect where changes should
be displayed. Shortcut Description

PROTECTING DOCUMENT: Ctrl+A Select all contents of the page.

Ctrl+B Bold highlighted selection.
Option1: Ctrl+C Copy selected text.
Ctrl+D Open the font preferences
When the file is opened, Select Office window.
buttonClick Save As Ctrl+E Aligns the line or selected text
to the centre of the screen.
Save As dialog box will be openedClick Ctrl+F Open find box.
on Tools Click General Options Ctrl+I Italic highlighted selection.
Ctrl+J Aligns the selected text or line
You will see 2 boxes as Password to open to justify the screen.
& Password to modify. Ctrl+K Insert a hyperlink.
Ctrl+L Aligns the line or selected text
Provide password as per requirement.
to the left of the screen.
Option 2: Ctrl+M Indent the paragraph.
Ctrl+N Opens new, blank document
Select Review from Main menuSelect window.
Protect document Ctrl+O Opens the dialog box or page
for selecting a file to open.
From the drop down menu select Ctrl+P Open the print window.
Restrict Formatting and Editing

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 Secondary Course
Learner’s Guide: Data Entry Operations (229)

Shortcut Description
STRETCH YOURSELF
Ctrl+R Aligns the line or selected text
to the right of the screen.
1. Write names of 5 sense organs and
Ctrl+S Save the open document. Like save the file as “Organ”.
Shift+F12.
2. Rename the file as Sense organ
Alt+F, A Save the document under a and save it on Desktop.
different file name.
Alt+X Show the Unicode code of a 3. Create a folder named “Student”
highlighted character. and inside the folder make a file named
“Secondary”
Ctrl+T Create a hanging indent.
Ctrl+U Underline the selected text.
Ctrl+V Paste.
Ctrl+W Close the currently open
document.
Ctrl+X Cut selected text. ANSWERS
Ctrl+Y Redo the last action performed.
Ctrl+Z Undo last action.
Check Yourself:

1: Create table by clicking on insert

CHECK YOURSELF option

3: CTRL+P, CTRL+Z, CTRL+X

1. Create a table with 10 columns and 12
rows 5: CTRL+C, CTRL+V
2. Create a document and make it
password protected.
3. Write short key for print, Undo and Cut.
4. Insert picture of your choice and write
about the picture.
5. Write Short key for Copy and Paste