Present a Good Communicator-a

Personality and his/her Skills

By Prachi Gagrani
This Photo by Unknown Author is licensed under CC BY
 What are the qualities of a good
communicator?
An effective communicator is someone who conveys their message
thoroughly and is receptive and responsive to others' input. Those
who are strong communicators speak in a clear, direct manner, using
easily understood language.
They are typically assertive with their feelings and viewpoints, but
they are also open to suggestions from others Effective
communicators : Contribute actively to their workplace: effective
communicators are central to a business's operations.
These professionals know the company's objectives and are adept at
communicating with their colleagues. They also know how to listen
to others and take direction as needed.
Are trusted by others: since effective communicators speak honestly
and listen closely, they are typically among the first individuals'
others go to for advice. It can be easier to speak to someone openly
when you know your input matters.
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 Express themselves freely: individuals with effective communication
skills understand the importance of being direct with their opinions or
ideas. During important projects at work, for instance, an effective
communicator may say when they think their team has a solid plan or if
something needs to be adjusted.
However, they make sure to remain assertive and respectful if they
disagree with others. Have their own style of communication: part of
being an effective communicator is having your input be memorable.
For example, when your communications are unique, others may be
more likely to remember your ideas when they need another perspective.
Your style of communication can include the inflections in your
speech, your body posture, including humour or personal stories or
others. Can make complex topics simple: when communicating complex
ideas, effective communicators know how to break down information in
a way that most people can understand. A literature professor, for
example, may need to explain a poem for a class of students who do
not regularly read poetry. A marketing manager may use effective
communication to explain search engine optimization to stakeholders
who aren't familiar with driving web traffic..

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ND
 How to Become an Effective
Communicator
1. Identify your purpose before communication starts, take some time
to evaluate and understand the purpose or the intent of
communication in detail. Understanding the purpose helps you plan
your strategy for communication beforehand. Your communication
may be general, instructive, informative or persuasive, depending on
what the purpose demands. For example, for informative
discussions, you may consider using facts and statistics to improve
your credibility. If your intent is to persuade an audience, you may
consider using an emotional note to appeal to the sentiments of
your audience.
2. Identify your audience Assess the age group and professional status
of your audience and evaluate the nature of the interaction, to
communicate in a way that is appealing. For example, if you are a
customer support representative, you may use technical phrasing
and abbreviations while talking to technicians and engineers. While
you talk to customers, you must present the same information using
terms that they can understand easily.
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 3. Evolve strategies for communicating to communicate effectively,
consider evolving a strategy prior to the act and practise its execution.
You can also speculate audience inputs (like questions and objections)
and prepare responses in advance. For example, if you are giving a
farewell speech for a colleague, you may start with a personal anecdote,
follow it up with a brief overview of your experiences working with
them, expand into their accomplishments and conclude by wishing
them success in future endeavours .
4 Maintain clarity throughout before speaking to an audience, identify
an appropriate tone for the communication. For example, if a manager
has to praise an employee for the success of a particular endeavour, they
may adopt a casual tone and say, “Well done. You have never failed to
amaze me with your performance.”. However, if a manager has to
reprimand an employee for the poor quality of their work, they may
choose to speak more formally further improve clarity.
5. Be approachable Effective communicators are approachable, and they
actively encourage more communication from their audience. Enable
others to participate in conversations and give inputs comfortably. Ask
questions to understand the other person's opinions and positions
clearly. When people feel that their inputs are acknowledged and
appreciated, they feel more confident in contributing to conversations,
and this keeps the communication engaging.
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 Tips to Help You Make Your
Communication More Effective
1. Listen actively While communicating, let the listener know that you are interested in what
they have to say. Try maintaining an active posture, avoid fidgeting and maintain eye
contact while listening to others. To communicate interest, you can also urge them to
expand upon what they are saying or go into further detail .Read more: Active Listening
Skills
2. Use appropriate body language Maintaining an upright posture can communicate that you
are an active part of the conversation. You may use gestures and hand movements while
talking, but take care they do not distract the audience. Look at the faces of people when
you address them. For large groups, ensure that you scan sections of the audience
periodically, while talking. Related: The Ultimate Guide To Nonverbal Communication
Skills
3. Avoid rushed or slow pacing When you talk in a rushed manner, listeners may lose focus
on individual words or phrases. Your audience may struggle to process the information
you are conveying. Similarly, when you talk very slowly, it becomes difficult to keep the
conversation engaging. Maintain a good, steady pace during conversations to ensure that
listeners can follow you with ease.
4. Avoid being too emotional It is easy to become
emotional when you talk about things you are passionate
about. However, to maintain credibility, try to keep the
content objective and useful. Refrain from getting angry
or disappointed during professional communications..

5. Be consistent While communicating, you generally want

to be consistent. Avoid contradicting yourself at various
points during the conversation. If a contradiction occurs,
you can take the help of your audience to identify it and
re-evaluate your position.

6. Be open to suggestions and requests Although some

amount of assertiveness is required for effective
communication, be open to suggestions and requests from
the audience. This allows them to participate in the
conversation more comfortably. Try to understand the
shortcomings of your communication style and improve
upon them in the future.
.
 Characteristics Of Good Communicators
1. Good listener Communication usually requires two or more parties to be active in
the conversation. Listening to others can help build relationships and ensure
understanding. Actively listening when others are speaking or otherwise
communicating with you can show that you respect them and allow you to learn
more about the speaker or the subject of the conversation .
2. . Concise Being direct and clear with your communications can ensure that you
properly convey your intentions. For example, if you're explaining a process to a
new employee, offering clear, straightforward steps can help them learn quickly.
It's also important to be aware of how much time you're taking when talking with
clients and colleagues
3. Empathetic Empathizing with others can help you build trust and relationships
in the workplace. Try to be understanding when a coworker or employee is having
trouble and express your sympathy. Letting others know you care about their well-
being can also make you more approachable, which may encourage others to
continue communicating with you ..
4. Confident Being confident in your communication can grow your credibility
as a professional. It also can help you properly communicate your needs. Consider
expanding your vocabulary and pausing whenever you are unsure of what to say.
This can help you remember your thoughts and speak clearly
5. Friendly Speaking and writing in a friendly tone can encourage others to
communicate with you more often. Consider greeting people when you
communicate in verbal conversation and in messages such as emails. Use the
person's name if you know it, and be positive and friendly when interacting with
others in person or on the phone.
6. Observant Observing nonverbal communication, such as body language, is a very important aspect of
communication. Recognizing your coworkers and customers' body language can give you insight into how they are
feeling. It can also help you determine how they feel about your own demeanor . For example, if you're having a casual
conversation with someone who seems relaxed, your demeanor is probably also relaxed. Being purposeful in your own
communications, including body language, can help others understand your needs and intentions as well.

7. Appreciative Letting others know when you are thankful for their actions can help motivate your team and improve
their skills. Providing verbal positive reinforcement also can help ensure that the person you are praising or thanking
continues their good practices . Communicating your appreciation can also help remedy issues. If a fellow professional
made a mistake, providing constructive feedback paired with an appreciation for what they have done correctly can
help maintain a peaceful and productive work environment . Related: Best Practices for Giving Constructive Feedback

8. Polite Being polite in your written, verbal and nonverbal communication can ensure that your intentions are clear.
Consider kindly greeting others when starting conversations, actively listening and using good manners when
interacting with others. This can also establish an excellent reputation and invites others to treat you politely as well.

9. Organized Try to organize your speaking points, emails and other forms of communication so others understand
your intended purpose of the interaction. You can communicate in a clear and organized manner by staying on topic
and creating a purposeful structure for your conversations and messages.