12/7/23, 9:18 PM Computer Application in Business Solved Question Paper 2021 [Gauhati University BCom 3rd Sem]

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Question Paper 2021 [Gauhati University BCom

3rd Sem]
Team Treasure Notes May 30, 2023 0

Gauhati University, located in Guwahati, Assam, is one of the

prominent educational institutions in Northeast India. It offers a wide
range of undergraduate and postgraduate courses to students across
various disciplines. The Bachelor of Commerce (BCom) program at
Gauhati University is highly regarded for its comprehensive
curriculum and focus on practical applications in the business world. In
this article, we will explore the Gauhati University BCom 3rd Sem
Computer Applications in Business Solved Question Paper for the
year 2021, shedding light on its importance and the Questions asked
in Examinations.

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Computer Applications in Business Solved Question Paper’ 2021
Gauhati University B.Com 3rd Sem, CBCS Pattern
(SEM-3/CBCS) CAB HC 1
2021
COMMERCE
(Honours)
Paper: COM-HC-3016
(Computer Applications in Business)
Full Marks: 40
Time: Two hours
The figures in the margin indicate full marks for the questions.

1. Choose the right alternatives: 1×4=4

(a) What do you mean by a word template?
(1) A pre-created and formatted document style.
(2) A word document.
(3) An unformatted document.
(4) None of the above.
Ans:- (1) A pre-created and formatted document style.

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(b) The short key for find and replace option in MS Word:
(1) Ctrl + f.
(2) Ctrl + r.
(3) Alt + f.
(4) Alt + r.
Ans:- (1) Ctrl + f.
(c) The primary key of a database table –
(1) Cannot identify a record uniquely.
(2) Can identity a record uniquely.
(3) Can identity tables.
(4) None of the above.
Ans:- (2) Can identify a record uniquely.
(d) PMT calculates the –
(1) Payment for a loan based on constant payments and a constant
interest rate.
(2) Salary payments.
(3) Correlation coefficient.
(4) None of the above.
Ans:- (1) Payment for a loan based on constant payments and a constant interest
rate.

2. Answer the following questions in brief: 2×3=6

(1) Write the keyboard shortcuts for Undo and Centre Alignment in MS Word.
Ans:- (1) The keyboard shortcuts for Undo and Center Alignment in MS Word are as
follows:
- Undo: Ctrl + Z 

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- Center Alignment: Ctrl + E

(2)HOMEHow CLASS
to add 10 SEBA
text to aNOTES
PowerPoint
 AHSEC
slide?11 & 12 NOTES AHSEC QUESTION PAPERS & S
Ans:- To add text to a PowerPoint slide, you can follow these steps:
- Open PowerPoint and select the slide where you want to add text.
GAUHATI UNIVERSITY NOTES (B.COM) GAUHATI UNIVERSITY NOTES (B.A) GAUHATI UNIVE
- Click on the text box placeholder on the slide. If there's no text box, go to the "Insert"
tab and click on "Text Box" to create one.
- Click inside
GAUHATI the text QUESTION
UNIVERSITY box and start typing your text. You can also copy and paste text
PAPERS
from other sources.
- Format the text as desired using the options available in the "Home" tab, such as font
style, size, color, and alignment.
(3) What is mail merge?
Ans:- Mail merge is a feature in Microsoft Word that allows you to create personalized
letters, envelopes, labels, or other documents by combining a main document with a data
source. The main document contains the generic content, while the data source contains
the variable information, such as names and addresses. The mail merge process
automatically fills in the variable information from the data source into the main document,
creating customized documents for each recipient.

3. Answer the following questions: (any two) 5×2=10

(1) Write about different features available under the Page Layout menu of MS
Word.
Ans:- Features available under the Page Layout menu of MS Word:
The Page Layout menu in MS Word provides various tools and options to customize the
layout and appearance of your documents. Here are some of the key features available
under the Page Layout menu:
1. Margins: Allows you to set the size of the margins around your document. You can
choose from predefined margin settings or customize them according to your needs.
2. Orientation: Lets you change the orientation of the page between portrait (vertical)
and landscape (horizontal). This is useful when you want to create documents with
different page orientations.
3. Size: Enables you to specify the size of the page. You can select from standard page
sizes like Letter, Legal, A4, etc., or define a custom page size.
4. Columns: Allows you to divide your document into multiple columns. You can choose
the number of columns, adjust the column width and spacing, and apply column settings
to the entire document or specific sections.
5. Breaks: Provides options to insert various types of breaks in your document. These
include page breaks, section breaks, and column breaks, which help control the layout
and formatting of your content.
6. Line Numbers: Allows you to add line numbers to your document. Line numbers can
be useful for referencing specific lines in academic or legal documents.
7. Hyphenation: Enables automatic hyphenation of words at the end of lines to improve
the overall appearance of your document. You can adjust hyphenation settings to control
how words are hyphenated. 

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8. Page Borders: Lets you apply borders around the pages or sections of your
HOME
document. CLASS
You can10customize
SEBA NOTES
the style,
 AHSEC 11 & width
color, and 12 NOTES AHSEC to
of the borders QUESTION
enhancePAPERS
the &S
visual appeal of your document.

GAUHATI UNIVERSITY NOTES (B.COM) GAUHATI UNIVERSITY NOTES (B.A) GAUHATI UNIVE

(2)GAUHATI
WriteUNIVERSITY QUESTION
about different PAPERS
features available under the Insert menu of MS Excel.
Ans:- Features available under the Insert menu of MS Excel:
The Insert menu in MS Excel provides various features and options to add and customize
different elements within your spreadsheet. Here are some of the key features available
under the Insert menu:
1. Tables: Allows you to insert a table into your spreadsheet. You can create a table from
existing data, specify the number of rows and columns, and apply formatting options.
2. Charts: Enables you to create visual representations of your data using different types
of charts, such as column charts, line charts, pie charts, and more. Excel provides a
variety of chart customization options to present your data effectively.
3. Sparklines: Lets you insert small, inline charts that represent trends or patterns within
a cell range. Sparklines are useful for providing quick visual summaries of your data.
4. Filters: Provides options to add filters to your data, making it easier to analyze and sort
information based on specific criteria. You can apply filters to columns and quickly view
subsets of data that meet your filtering conditions.
5. PivotTables: Allows you to create PivotTables, which are powerful tools for
summarizing and analyzing large sets of data. PivotTables enable you to group and
summarize data based on different criteria, providing valuable insights.
6. Hyperlinks: Enables you to insert hyperlinks to web pages, files, email addresses, or
specific locations within the spreadsheet.

(3) Write about how to make better PowerPoint presentations including the 5/5/5
rule.
Ans:- How to Make Better PowerPoint Presentations including the 5/5/5 Rule:
PowerPoint presentations are a widely used tool for delivering information in a visually
engaging and organized manner. To create more effective and impactful presentations,
you can follow several best practices, including the 5/5/5 rule. Here are some tips to help
you make better PowerPoint presentations:
1. Keep it Simple: One of the most important aspects of a successful presentation is
simplicity. Avoid overcrowding slides with excessive text or complex graphics. Stick to a
clean and minimalistic design that allows your audience to focus on the key message.
2. Use High-Quality Images: Visuals are crucial in capturing and retaining audience
attention. Incorporate high-quality images, charts, and graphs that are relevant to your
content. Avoid using clip art or low-resolution graphics that can make your presentation
appear unprofessional.
3. Choose Legible Fonts and Colors: Select fonts that are easy to read and use 
consistent font styles throughout your presentation. Opt for clear, sans-serif fonts like
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Arial or Calibri. Also, ensure sufficient contrast between text and background colors to
HOME readability.
enhance CLASS 10 SEBA NOTES  AHSEC 11 & 12 NOTES AHSEC QUESTION PAPERS & S
4. Maintain Consistency: Consistency is essential for creating a professional and
cohesive presentation. Use a consistent color scheme, font styles, and formatting
GAUHATI UNIVERSITY NOTES (B.COM) GAUHATI UNIVERSITY NOTES (B.A) GAUHATI UNIVE
throughout your slides. This helps establish visual harmony and improves the overall flow
of your presentation.
5. GAUHATI
Limit Text and BulletQUESTION
UNIVERSITY Points: Avoid
PAPERSoverwhelming your audience with excessive text.
Instead, use bullet points to highlight key information. Following the 5/5/5 rule means
limiting each slide to no more than five bullet points, with each bullet containing no more
than five words, and no more than five slides per minute of your presentation. This rule
encourages brevity and ensures that your audience can easily grasp the main points.
6. Add Engaging Transitions and Animations: Incorporating subtle and meaningful
transitions and animations can enhance the flow of your presentation. However, avoid
overusing them, as excessive animations can be distracting and detract from the content.
7. Practice and Rehearse: Before delivering your presentation, practice and rehearse to
ensure a smooth delivery. Familiarize yourself with the content, timings, and transitions.
Rehearsing will boost your confidence and help you deliver a more engaging
presentation.

(4) Define Candidate key, Primary key and Alternate Key.

Ans:- Definitions:
Candidate Key: In the context of database design, a candidate key refers to a column or
a set of columns that can uniquely identify each row or record in a relational database
table. It is a potential candidate for being selected as the primary key of the table.
Primary Key: A primary key is a specific candidate key that is chosen to uniquely identify
each row in a database table. It must have two essential properties: uniqueness (each
value in the primary key column(s) must be unique) and non-nullity (primary key values
cannot be null). A primary key helps maintain data integrity, as it ensures that each record
in a table can be uniquely identified.
Alternate Key: An alternate key, also known as a secondary key, is a candidate key that
is not selected as the primary key. It provides an alternative means of identifying rows in a
database table. While it may not be the primary identifier, an alternate key still has the
properties of uniqueness and non-nullity. It can be used for certain operations or to
establish relationships with other tables in the database schema.

4. Answer the following questions: (any two) 10×2=20

(1) What is an ER diagram? What are the common symbols for drawing an ER
diagram? Also write how an entity and its different attributes are represented with 

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the help of a table in a database. 2+3+5=10

Ans:- An ER (Entity-Relationship) diagram is a11
HOME CLASS 10 SEBA NOTES  AHSEC & 12 NOTES
graphical AHSEC QUESTION
representation PAPERS & S
of the entities,
relationships, and attributes in a database system. It helps to visualize and design the
structure of a database and the relationships between different entities.
GAUHATI UNIVERSITY NOTES (B.COM) GAUHATI UNIVERSITY NOTES (B.A) GAUHATI UNIVE
Common symbols used in an ER diagram include:
1. Entity: Represented by a rectangle or square, it represents a distinct object, concept,
or GAUHATI
thing in UNIVERSITY
the real world. For example,
QUESTION PAPERSa "Customer" entity in a database may have
attributes like "CustomerID," "Name," and "Email."
2. Attribute: Represented by an oval or ellipse, it describes the properties or
characteristics of an entity. Attributes provide more information about an entity. For
example, the "Name" attribute of the "Customer" entity represents the customer's name.
3. Relationship: Represented by a diamond shape, it represents the association
between entities. Relationships show how entities are connected or related to each other.
For example, a "Customer" entity may have a relationship with an "Order" entity,
indicating that a customer can place multiple orders.
4. Cardinality: Represented by lines or arrows, it specifies the number of instances of
one entity that can be associated with another entity. Cardinality defines the nature of the
relationship, such as one-to-one, one-to-many, or many-to-many.

In a relational database, an entity and its attributes are typically represented using tables.
Each table consists of rows and columns, where each row represents an instance of the
entity, and each column represents an attribute or characteristic of that entity. Here's an
example of how an entity and its attributes can be represented using a table:
Let's consider an entity called "Employee" with the following attributes:
1. Employee ID (unique identifier for each employee)
2. First Name
3. Last Name
4. Date of Birth
5. Email
6. Department
Here's how the table representation would look:

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HOME CLASS 10 SEBA NOTES  AHSEC 11 & 12 NOTES AHSEC QUESTION PAPERS & S

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GAUHATI UNIVERSITY QUESTION PAPERS

In this representation, each row corresponds to an individual employee, and each column
represents a specific attribute of an employee. The Employee ID serves as a unique
identifier for each employee, ensuring that each row is distinct. The other columns hold
the relevant information for each attribute of an employee, such as their first name, last
name, date of birth, email, and department.
By structuring the data in this tabular format, a database management system can
efficiently store, retrieve, and manipulate the information for various entities and their
attributes.

(2) Write and describe at least five financial and statistical spreadsheet (Excel)
functions. 2×5=10
Ans:- Following are the five commonly used financial functions in Excel along with their
descriptions:
1. PV (Present Value): The PV function calculates the present value of an investment or
a series of cash flows. It takes into account the future value, interest rate, and the number
of periods to determine the present value of the cash flows. This function is useful for
evaluating the worth of an investment in today's dollars.
2. FV (Future Value): The FV function calculates the future value of an investment or a
series of cash flows. It considers the initial investment, interest rate, and the number of
periods to determine the future value of the investment. This function helps in forecasting
the value of an investment at a future date.
3. PMT (Payment): The PMT function calculates the periodic payment amount required
to repay a loan or an investment based on a fixed interest rate and a fixed number of
periods. It takes into account the principal amount, interest rate, and the number of
periods to determine the regular payment required.


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4. RATE: The RATE function calculates the interest rate per period for an investment or
HOME
loan. CLASSthe
It considers 10 SEBA NOTES
number AHSEC
of periods,
 11 & 12
payment NOTES andAHSEC
amounts, QUESTION
the present PAPERS
value or &S
future value to determine the interest rate. This function is useful for determining the
interest rate needed to achieve a desired future value or to evaluate the cost of
GAUHATI UNIVERSITY NOTES (B.COM) GAUHATI UNIVERSITY NOTES (B.A) GAUHATI UNIVE
borrowing.
5. NPV (Net Present Value): The NPV function calculates the net present value of a
series of cash
GAUHATI flows by QUESTION
UNIVERSITY discountingPAPERS
them to their present value and subtracting the initial
investment. It takes into account the discount rate and the cash flows occurring at
different periods to determine the net present value.
-Following are the five statistical functions commonly used in spreadsheets like Excel_
1. SUM: The SUM function calculates the sum of a range of cells. It adds up all the
numbers in the specified range and returns the total. For example, if you have a column
of numbers in cells A1 to A5 and you want to find their sum, you can use the formula
"=SUM(A1:A5)".
2. AVERAGE: The AVERAGE function calculates the average value of a range of cells. It
adds up all the numbers in the specified range and divides the sum by the count of
numbers. This function is useful for finding the average of a set of values. For example, if
you have a column of numbers in cells A1 to A5 and you want to find their average, you
can use the formula "=AVERAGE(A1:A5)".
3. COUNT: The COUNT function counts the number of cells in a range that contain
numbers. It ignores empty cells and cells with text or other non-numeric values. This
function is useful for determining the count of numerical data points in a range. For
example, if you have a column of numbers in cells A1 to A5 and you want to count how
many numbers are in that range, you can use the formula "=COUNT(A1:A5)".
4. MAX: The MAX function returns the largest value from a range of cells. It scans the
specified range and identifies the highest value. This function is useful for finding the
maximum value in a set of data. For example, if you have a column of numbers in cells
A1 to A5 and you want to find the maximum value, you can use the formula
"=MAX(A1:A5)".
5. MIN: The MIN function returns the smallest value from a range of cells. It scans the
specified range and identifies the lowest value. This function is useful for finding the
minimum value in a set of data. For example, if you have a column of numbers in cells A1
to A5 and you want to find the minimum value, you can use the formula "=MIN(A1:A5)".

(3) What is Database Management System? Write the characteristics of DBMS.

Also describe the applications of DBMS. 2+3+5=10
Ans:- A Database Management System (DBMS) is a software system that allows users
to manage, organize, and store data efficiently. It provides an interface between the users
and the database, enabling them to interact with the data without worrying about the
underlying details of data storage and retrieval. Here are the characteristics of DBMS:
1. Data Independence: DBMS provides a layer of abstraction that separates the physical
implementation of data from its logical representation. This allows changes in the physical
storage structure without affecting the application programs or user views. 

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2. Data Integrity: DBMS ensures the accuracy, consistency, and integrity of the data by
HOME data
enforcing CLASS 10 SEBA
integrity NOTES  It validates
constraints. AHSEC 11 & 12during
data NOTESinsertion,
AHSEC QUESTION PAPERS
modification, and &S
deletion to maintain data integrity.
3. Data Security: DBMS provides mechanisms to protect the data from unauthorized
GAUHATI UNIVERSITY NOTES (B.COM) GAUHATI UNIVERSITY NOTES (B.A) GAUHATI UNIVE
access and modification. It includes user authentication, access control, and encryption
techniques to ensure data security.
4. GAUHATI
Data Consistency:
UNIVERSITYDBMS maintains
QUESTION PAPERSthe consistency of data by providing transaction
management. It ensures that a database remains in a consistent state even in the
presence of concurrent transactions.
5. Data Recovery and Backup: DBMS includes mechanisms for data recovery and
backup to ensure that data can be restored to a consistent state in case of system
failures, crashes, or other errors.
6. Query Language: DBMS provides a structured query language (SQL) that allows
users to retrieve, manipulate, and update data in the database. SQL provides a
standardized way to interact with the database, making it easier for users to work with the
data.

Applications of DBMS:
1. Banking Systems: DBMS is extensively used in banking systems to store and
manage customer data, transaction records, account details, and other financial
information. It ensures data security, integrity, and consistency in handling financial
transactions.
2. E-commerce Websites: DBMS is crucial for e-commerce websites that handle a large
volume of customer data, product catalogs, orders, and inventory management. It
enables efficient data storage, retrieval, and processing, ensuring smooth operations of
online businesses.
3. Healthcare Systems: DBMS is used in healthcare systems to store and manage
patient records, medical histories, test results, and other healthcare-related data. It
facilitates the retrieval and sharing of patient information among healthcare providers
while maintaining data privacy and security.
4. Airlines and Travel Systems: DBMS is employed in airlines and travel systems to
manage flight schedules, ticket reservations, passenger records, baggage handling, and
other travel-related information. It ensures efficient processing of bookings, cancellations,
and modifications.
5. Educational Institutions: DBMS is utilized in educational institutions to maintain
student records, course catalogs, academic results, and other administrative information.
It simplifies the management of student data, course registration, and generating reports.

(4) State few word processing software. Explain different features and
advantages of using MS Word and Google Docs. 4+6=10
Ans:- There are several word processing software available, but two popular options are 
Microsoft Word and Google Docs. Let's explore the features and advantages of each:
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Microsoft Word:
1. HOME CLASS 10Tools:
Rich Formatting SEBA NOTES
Microsoft
 AHSEC
Word 11 & a12wide
offers NOTESrange AHSEC QUESTION
of formatting PAPERS & S
options,
including font styles, sizes, colors, paragraph settings, and advanced features like tables,
charts, and shapes.
GAUHATI UNIVERSITY NOTES (B.COM) GAUHATI UNIVERSITY NOTES (B.A) GAUHATI UNIVE
2. Advanced Editing Features: It provides tools for spell checking, grammar checking,
and thesaurus to enhance the quality of your documents. Additionally, it offers features
like track changes
GAUHATI and comments
UNIVERSITY QUESTIONfor collaborative editing.
PAPERS
3. Offline Access: Microsoft Word is primarily a desktop application, allowing you to work
on documents even when you don't have an internet connection.
4. Extensive Templates: It offers a vast collection of pre-designed templates for various
document types such as resumes, reports, letters, and more, which can save time and
effort.
5. Integration with Microsoft Office Suite: Word seamlessly integrates with other
Microsoft Office applications like Excel and PowerPoint, enabling easy transfer of data
and content between them.
Google Docs:
1. Cloud-Based Collaboration: Google Docs is a cloud-based platform, allowing
multiple users to collaborate in real-time. It enables users to work together on a document
simultaneously, making it ideal for team projects or remote collaboration.
2. Automatic Saving and Version History: All changes made in Google Docs are
automatically saved, eliminating the risk of losing work. Additionally, it maintains a
detailed version history, allowing you to revert to previous versions if needed.
3. Easy Sharing and Accessibility: Sharing documents in Google Docs is simple and
flexible. You can easily grant access to specific individuals or groups, and they can view
or edit the document through a web browser, regardless of the device or operating
system they use.
4. Simplicity and Ease of Use: Google Docs has a user-friendly interface with intuitive
features, making it easy for beginners to get started. The learning curve is generally
shorter compared to Microsoft Word.
5. Add-ons and Third-Party Integrations: Google Docs supports various add-ons and
integrations with third-party applications, expanding its functionality. These extensions
provide additional features and enhance productivity within the document.

(5) Explain with the help of an example, how payroll statements can be easily
prepared with the help of spreadsheet software like MS Excel or Open Office.
10
Ans:- Payroll statements can indeed be easily prepared using spreadsheet software such
as MS Excel or Open Office. These software programs provide powerful tools and
features that make the process efficient and organized. Let's walk through an example of
how you can create a payroll statement using MS Excel:
1. Open a new spreadsheet in MS Excel. The spreadsheet will consist of rows and
columns that will hold the data for your payroll statement.


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2. Set up the column headers. In the first row, enter the column headers for the different
HOME
components CLASS
of the 10 SEBAstatement.
payroll NOTES  ForAHSEC 11 &you
example, 12 NOTES
can have AHSEC
columns QUESTION PAPERS & S
for employee
name, employee ID, hours worked, rate of pay, gross pay, deductions, and net pay.
3. Enter employee data. In the subsequent rows, enter the relevant data for each
GAUHATI UNIVERSITY NOTES (B.COM) GAUHATI UNIVERSITY NOTES (B.A) GAUHATI UNIVE
employee. Fill in the employee name, employee ID, hours worked, and rate of pay for
each employee.
4. GAUHATI
CalculateUNIVERSITY
gross pay.QUESTION
In the "Gross Pay" column, use a formula to calculate the gross
PAPERS
pay for each employee based on the hours worked and rate of pay. For example, if the
rate of pay is in column D and hours worked in column E, you can use the formula
"=D2*E2" in the gross pay column (assuming the first employee's data starts from row 2).
5. Calculate deductions. In the "Deductions" column, you can enter any applicable
deductions for each employee. This can include taxes, insurance premiums, retirement
contributions, etc. If the deductions are fixed amounts, you can enter them directly. If they
are calculated based on percentages or formulas, you can use appropriate functions to
calculate them.
6. Calculate net pay. In the "Net Pay" column, use a formula to subtract the deductions
from the gross pay for each employee. For example, if the gross pay is in column F and
deductions are in column G, you can use the formula "=F2-G2" in the net pay column.
7. Apply formatting. Format the spreadsheet as needed to improve readability. You can
adjust column widths, apply cell formatting, add borders, or use color-coding to enhance
the appearance of the payroll statement.
8. Review and finalize. Double-check the data and calculations to ensure accuracy.
Make any necessary adjustments or corrections. Once you're satisfied with the results,
your payroll statement is ready.
By following these steps, we can efficiently create a payroll statement using spreadsheet
software. The process is flexible, and you can easily update or modify the data as
needed. Additionally, spreadsheet software allows you to automate calculations, perform
analysis, and generate reports, making it a valuable tool for managing payroll.

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