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Cambridge International Examinations

Cambridge International General Certificate of Secondary Education
* 0 2 8 9 5 0 2 5 9 7 *

INFORMATION AND COMMUNICATION TECHNOLOGY 0417/22

Paper 2 Document Production, Data Manipulation and Presentations May/June 2018
2 hours 30 minutes
Additional Materials: Candidate Source Files

READ THESE INSTRUCTIONS FIRST

Write your name, Centre number and candidate number in the spaces at the top of this page.
Write in dark blue or black pen.
Do not use staples, paper clips, glue or correction fluid.
DO NOT WRITE IN ANY BARCODES.
You must not have access to either the internet or any email system during this examination.

Carry out all instructions in each step. You can track your progress through the examination by crossing out
each question number.
Enter your name, Centre number and candidate number on every printout before it is sent to the printer.
Printouts with handwritten candidate details on will not be marked.
At the end of the examination, put this Question Paper and all your printouts into the Assessment Record
Folder.
If you have produced rough copies of printouts, put a neat cross through each one to indicate that it is not the
copy to be marked.

Any businesses described in this paper are entirely fictitious.

The number of marks is given in brackets [ ] at the end of each question or part question.

Write today’s date in the box below.

This syllabus is approved for use in England, Wales and Northern Ireland as a Cambridge International Level 1/Level 2 Certificate.

This document consists of 15 printed pages and 1 blank page.

DC (SC) 150264/3
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You are going to perform some clerical tasks for Tawara Training.

Task 1 – Evidence Document

• Open the file J228EVIDENCE.rtf

• Make sure that your name, Centre number and candidate number will appear on every page
of this document.
• Save this as a word processed document in your work area as J228EVIDENCE followed by
your candidate number, for example, J228EVIDENCE9999

You will need to place screenshots and answers to questions in this Evidence Document.

Task 2 – Document

You are going to edit a factsheet. The company uses a corporate house style for all their documents.
Paragraph styles should be created and applied as instructed.

1 • Using a suitable software package, open the file J228APPRENT.rtf

• The page setup is set to A4, landscape orientation with 2 centimetre margins.
Do not make any changes to these settings.
• Save the document in your work area with the file name FACTSHEET
Make sure it is saved in the format of the software you are using.

EVIDENCE 1
Place in your Evidence Document a screenshot to show this file has been saved.
Make sure there is evidence of the file type.
[1]

2 • Place in the header:

your name, Centre number and candidate number left aligned
automated page numbers right aligned.
• Place in the footer an automated file name with path right aligned.
• Make sure that:
all the alignments match the page margins
no other text is included in the header and footer areas
headers and footers are displayed on all pages.
[2]

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3 • Create and store the following styles, basing each on the default paragraph style:

House style specifications

Enhancement

Space Before
Line spacing

Space After
Style name

Font Style

Alignment
Font Size
(points)

(points)

(points)
TA-Title sans-serif 30 centre bold, italic single 0 0
TA-Subtitle sans-serif 18 left underline single 0 0
TA-Subhead sans-serif 18 centre bold, italic single 0 9
TA-Body serif 12 justified none single 0 6
bullet
italic
TA-Bullet sans-serif 14 indented 2 cm single 0 0
 shaped bullet
from the left
TA-Table serif 12 left none single 0 0

EVIDENCE 2
Take a screenshot to show that the style settings have been defined for the
TA-Subhead paragraph style. Place this in your Evidence Document.
[3]

4 • Display these custom style names as a list in the style manager/organiser. Provide screenshot
evidence that these styles have been created, named and saved.

EVIDENCE 3
Take screenshot(s) to show the style names have been created and saved. Place
this in your Evidence Document.
[1]

5 • At the start of the document enter the title:

Get Ahead With An Apprenticeship
• Apply the TA-Title style to this text.
[2]

6 • Enter your name immediately after the subtitle Produced by:

• Apply the TA-Subtitle style to this text.
[1]

7 • Apply the TA-Body style to the rest of the document. [1]

8 • Change the page layout so that the subheading Structure and all following text is displayed in
two equally spaced columns with 2 centimetre spacing between the columns. [2]
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9 • Apply the TA-Bullet style to the list of items from:

Intermediate apprenticeship …
to
… (levels 6 –7) [2]

10 • Identify the five subheadings in the document and apply the TA-Subhead style to each one.
[1]

11 • Using the data in the file J228ADVERTS.csv create a vertical bar chart to show the number
of advertisements only for higher apprenticeships for the years 2013 to 2016. [1]

12 • Label the chart with the title:

Growth in Degree Level Apprenticeships [1]

13 • Format the value axis scale to display:

a maximum value of 3600
increments of 600
[2]

14 • Label the category axis with the title Year

• Do not display a value axis title or a legend.
[1]

15 • Insert the chart after the paragraph ending … seen in the following graph:
• Make sure that:
the chart fits within the column width
all labels are displayed in full.
[1]

16 • Import the image J228SIGN.png and place this below the subtitle Produced by: [1]

17 • Format the image so that:

it is resized to a width of 4 centimetres with the aspect ratio maintained
it is aligned to the left margin and the top of the paragraph starting An apprenticeship is
a real job …
the text wraps round the image.
• Save the document with the same file name and format used in Step 1.
[2]

[Total: 25]

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Task 3 – Database

You are now going to prepare some reports for the company. Make sure all currency values display
the same currency symbol and are set to 2 decimal places. Dates are to be displayed in the format
dd-MMM-yy.

18 • Import the file J228APPRENTICES.csv into a suitable database package.

• Use these field names and data types:

Field Name Data Type Format

Vacancy Text
Vacancy_ID Text
Level Text
Employer_Name Text
Subject_Ref Text
Learning_Provider Text
Number Numeric/integer
Closing_Date Date dd-MMM-yy e.g. 19-Jun-07
Wage Numeric/Currency Currency to two decimal places
Day_Release Boolean/Logical To display as Yes/No

• Set the Vacancy_ID field as a primary key.

• Save the data.

EVIDENCE 4
Take screenshot evidence showing the field names and data types used in the table.
Place this screenshot into your Evidence Document.
[2]

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19 • Import the file J228FRAMEWORK.csv as a new table in your database.

• Use these field names and data types:

Field Name Data Type

Subject_Name Text
Subject_ID Text
Framework_Developer Text
Sector_Area Text

• Set the Subject_ID field as a primary key.

• Create a one-to-many relationship between the Subject_ID field in the framework table and
the Subject_Ref in the apprentice table.

EVIDENCE 5
Place in your Evidence Document screenshot(s) showing the type of relationship
between the two tables.
[1]

20 • Create a columnar data entry form which:

includes all the fields from the apprentices table
displays the field headings left aligned in columnar format
uses radio buttons in the Day_Release field to select the options Yes or No. These
values are to be stored as –1 for Yes and 0 for No in the Day_Release field
includes a suitable heading in a large, bold font.
• Ensure all the fields and data are fully visible and the layout is consistent.

EVIDENCE 6
Place in your Evidence Document screenshot(s) to show the radio buttons design
with the values stored in the Day_Release field.
[3]

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21 • Use the form created in step 20 to enter the following details as a new record:

Vacancy Digital Content Apprentice

Vacancy_ID TT449454
Level Advanced
Employer_Name Progressive Futures
Subject_Ref 449
Learning_Provider Aspire Learning
Number 2
Closing_Date 15-Aug-18
Wage 133.00
Day_Release Yes

• Check your data entry for errors.

• Ensure all data is fully visible.
• Save the data.

EVIDENCE 7
Place in your Evidence Document a screenshot showing this data in your form.
[2]

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22 Apprentices receive their weekly wage plus an additional 4% if they meet training targets.
• Using fields from both tables produce a report which:
contains a new field called Bonus_Wage which is calculated at run-time and displayed
as currency. This field will calculate the Wage plus 4% of the Wage
shows only the records where the:
– Level is Advanced or Higher
– Closing_Date is on or before 31-Aug-18
– Subject_Name excludes Accounting
shows only the fields Vacancy, Level, Closing_Date, Employer_Name, Day_Release,
Wage, Bonus_Wage in this order with data and labels displayed in full. Do not group the
data
sorts the data into ascending order of Level and then descending order of Wage
has a page orientation of landscape
fits on a single page wide
includes the title Vacancies list for August formatted so that it displays in a larger font
size at the top of the page
calculates the number of vacancies and places this below the Level column
has a label Number of jobs to the left of this value
has your name, Centre number and candidate number on every page of the report.
• Save and print your report.

PRINTOUT 1
Make sure that you have entered your name, Centre number and candidate
number on your report.

EVIDENCE 8
Place in your Evidence Document a screenshot showing the formula used to
calculate the number of vacancies.
[12]

23 • Produce an extract from all the data which:

selects only those records where the:
– vacancy includes Engineer
– level is Intermediate
– wage is 150 or more
shows only the fields Vacancy_ID, Vacancy and Wage in this order
sorts the Wage in ascending order.
• Save the extract.
[5]

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24 • Export the extract created in step 23 in rich text format.

• Save the exported file in your work area.

EVIDENCE 9
Place in your Evidence Document a screenshot to show the exported file saved in
your work area. Make sure there is evidence of the file type.
[1]

25 Answer the following questions using your own words. Type your answers in your Evidence
Document:
(a) Describe what is meant by data verification. [1]

(b) Name two methods of data verification and for one of these methods explain how it could be
used with this database. [3]

EVIDENCE 10
Type your answers in your own words into your Evidence Document using no more
than 50 words.

[Total: 30]

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Task 4 – Document 2

26 • Import the extract you saved in Step 24 into your FACTSHEET document as a table after the
paragraph which ends … vacancies available are:
• Make sure that:
the table fits within the column width
the extract does not contain a title
all required fields and their labels are fully visible
no text is wrapped within the extract
the TA-Table style is applied to the extract
there is a 6 point space after the table.
[2]

27 • Spell check and proofread the document.

• Make sure that:
tables, charts and lists are not split over two columns or pages
there are no widows or orphans
there are no blank pages
the house style specification has been followed and the correct styles applied as
instructed
spacing between all items is consistent.
• Save the document using the same file name and format used in step 1.
• Print the document.

PRINTOUT 2
Make sure that you have entered your name, Centre number and candidate
number on your document.
[1]

28 Many jobs are now being replaced by IT systems.

• Evaluate in your own words the effects of IT on potential employment for these apprentices.

EVIDENCE 11
Type your evaluation in your own words into your Evidence Document using no
more than 100 words.
[4]

[Total: 7]

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Task 5 – Mail Merge Letter

You are required to carry out a mail merge to send out apprenticeship offer letters.

29 • Create a mail merge letter using the file J228OFFERLET.rtf as the master document and
J228JOBS.csv as your data source.
• Replace <Date> with a field to display today’s date in the format dd MMMM yyyy.

EVIDENCE 12
Take screenshot evidence showing the date field code. Place this screenshot in your
Evidence Document.
[1]

30 • In the master document, maintain the existing spacing and punctuation, and replace the
chevrons and text each time they appear with the following merge fields from the data source:

Data to replace Replace with field

<FIRST> First_Name
<JOB> Vacancy
<COMPANY> Employer
<MONEY> Wage
<FAMILY> Family_Name
<GRADE> Level
<SECTOR> Framework
<BEGIN> Start_Date
<FINISH> End_Date
[3]

31 • Replace the text Candidate Name with your name.

• Include your name, Centre number and candidate number in the header of the document.
• Save and print your master document with the merge fields displayed.

PRINTOUT 3
Make sure that you have entered your name, Centre number and candidate
number on your master document.
[1]

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32 • Set an automated filter to select the records where:

Level is Intermediate
Start_Date is 17/09/2018

EVIDENCE 13
Place in your Evidence Document a screenshot to show your automated filter.
[2]

33 • Merge and print the letters for the selected apprentices only.
• Save and close the files.

PRINTOUT 4
Make sure that you have entered your name, Centre number and candidate
number on your letters.
[1]

[Total: 8]

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Task 6 – Presentation

You are going to create a short presentation.

All slides must have a consistent layout and formatting. Unless otherwise instructed, slides should
display a title and bulleted list.

34 • Create a presentation of 6 slides using the file J228LEARN.rtf

• Format slide 1 so that:
a Title Slide layout is applied
the title and subtitle are placed in the centre of the slide
your name appears after the text A guide to apprenticeships by:
[1]

35 • Use a master slide to display the following features on all slides:

your name, Centre number and candidate number
automatic slide numbers.
[1]

36 • Change the layout of the slide with the title Progression Routes to a title and table.
• Create a table that contains 4 columns and 7 rows.
• Copy the data from the file J228TABLE.rtf and place this in the table.
• Format the table with all gridlines displayed and no cell shading, like this:

Name Level Length Equivalent educational level

5 GCSE passes at grades A* to C
Intermediate 2 12 – 18 months
NVQ Level 2
2 A level passes
Advanced 3 18 – 48 months NVQ Level 3
National Certificate/Diploma
Higher National Certificate (HNC)
4 Certificate of Higher Education (CertHE)
NVQ Level 4
Higher
Higher National Diploma (HND)
5 Diploma of Higher Education (DipHE)
Foundation Degree

24 months + Bachelor’s Degree with Honours (e.g. BA

Hons, BSc Hons)
6
Graduate Certificate/Diploma
Ordinary Degree (without Honours)
Degree
Master’s Degree
Postgraduate Certificate/Diploma
7
Master’s Degree (e.g. MA, MSc, MBA, MPhil)
Integrated Master’s Degree (e.g. MEng)
[2]
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37 • Insert a new row as the first row of the table and enter the heading:
Levels of Apprenticeship [1]

38 • Merge the cells in the first row and centre align the heading. [1]

39 • Format rows 1 and 2 of the table to be:

bold with a 20 point size
filled with light grey shading (10 – 25%).
[1]

40 • Add the following text as presenter/speaker notes for the slide with the title Progression
Routes:
Always get advice on the best qualification to suit you and your future plans.
• Print only this slide as presenter/speaker notes.

PRINTOUT 5
Make sure your name, Centre number and candidate number are on this slide.
[2]

41 • Save the presentation.

• Print slides 1 to 4 only as a handout with 2 slides to the page.

PRINTOUT 6
Print this handout. Make sure your name, Centre number and candidate number
are on all slides.
[1]

[Total: 10]

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Task 7 – Printing the Evidence Document

42 • Save and print your Evidence Document.

PRINTOUT 7
Make sure that you have entered your name, Centre number and candidate
number on your Evidence Document.

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publisher will be pleased to make amends at the earliest possible opportunity.

To avoid the issue of disclosure of answer-related information to candidates, all copyright acknowledgements are reproduced online in the Cambridge International
Examinations Copyright Acknowledgements Booklet. This is produced for each series of examinations and is freely available to download at www.cie.org.uk after
the live examination series.

Cambridge International Examinations is part of the Cambridge Assessment Group. Cambridge Assessment is the brand name of University of Cambridge Local
Examinations Syndicate (UCLES), which is itself a department of the University of Cambridge.

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