NEXTSYS –THE ERP SOLUTION

Scope of Software

Powered By

Shivom Technologies Private Limited

Pune

Reg. Address : Shop L5, Dange Chauk, Bhoir Complex, Shop 19/3, Thergaon, Pune.
Branch Address : Shree Mohini Complex,Shri Rajendra Prasad Sq, Nandanvan, Nagpur.
www.shivomtech.in
Introduction
Institute ERP (Enterprise Resource Planning) software is a comprehensive
management solution designed to streamline and automate various administrative and
academic processes within educational institutions such as colleges and universities. It
integrates different modules and functionalities to facilitate efficient management of
the institution's day-to-day activities, enhance communication, and improve overall
productivity.

Key Features & Functionalities

 Student Information Management:

The module helps to manage student-related information such as admission
details, personal information, academic records, attendance, and disciplinary history.
It allows easy access to student data, making it simple to track and monitor student
progress.
 Key Features :  Enrollment  Tracking
 Admission  Grading
 Student Profile  Academic History
 Attendance  Student Documents

 Course and Curriculum Management:

This feature assists in managing courses and curriculum offered by the college.
It includes creating and updating course structures, managing course materials, and
tracking the progress of the curriculum.
 Key Features :  Manage Course Catalogue
 Curriculum
 Course Related Details

 Admission and Enrollment Management:

The admission and enrollment module streamlines the admission process, from
application submission to enrolment. It helps manage application forms, registration,
fee payments, and admission status tracking.
 Key Features :  Online Application  Enquiry
Management
 Application Tracking  Admission Offers
 Enrollment
 Faculty and Staff Management:
This module handles the information and activities related to faculty and staff
members. It includes managing employee profile, attendance, leave requests, payroll,
and performance evaluations.

 Key Features :  Faculty Profile  Performance Evaluation

 Course Assignments  Leave Management
 Teaching Schedule  Communication

 Attendance Tracking:
It automates attendance tracking, making it easier for faculty to record
attendance and for students to view their attendance records.

 Key Features :  Biometric Integration  Absentee Notifications

 Manual Attendance  Attendance Reports
Marking

 Examination and Grading:

This module manages exam schedules, marks entry, and generates report
cards or transcripts. It can also handle the processing of results and calculating
GPA or CGPA.

 Key Features :  Exam Scheduling  Result Processing

 Exam Hall Seating  Mark sheet
 Grading System  Exam Analytics

 Finance and Accounting:

It streamlines financial processes, including fee management, invoicing,
expenses tracking, and generating financial reports

 Key Features :  Fee Collection  Financial

Reports
 Payment Gateway  Scholarships
Integration and Discounts
 Invoice Generation
 Library Management:
This feature assists in managing the college library, including book
cataloging, tracking book circulation, managing late fees, and maintaining library
inventory.

 Key Features :  Book Catalog,  Online Book Reservation

 Issue and Return  Library Analytics
 Fine Management

 Communication and Collaboration:

The software often includes tools for internal communication, such as
messaging systems or notifications, as well as portals for parents and students to
access relevant information.
 Key Features :  Circulars &  Group Communication
Announcements
 Internal Messaging  Email Integration

 Hostel and Transportation Management:

In larger educational institutions, there may be facilities for hostel
accommodation and transportation services, and these aspects can be managed
through the ERP hostel and transportation management software.

 Key Features Hostel :  Room Allocation  Room Inventory

 Hostel Fees  Complaints
Management
 Mess and Facilities
 Key Features Hostel :  Bus Routes
 Vehicle Management  Transport Schedules
 Transport Fees  GPS Tracking

 HR and Payroll:
HR and Payroll modules has been designed to streamline and automate
various HR and payroll-related tasks within an organization. It plays a crucial role
in managing employee data, ensuring accurate payroll processing, and maintaining
compliance with labor laws and regulations.
 Key Features :  Employee Details  Leaves and Absences
 Payroll Processing  Tax Deductions
 Salary Reports
 Alumni Management
An alumni management module has been designed to manage and engage
with the alumni community of an educational institution, such as a school, college,
or university. It is a crucial part of any comprehensive alumni relations program
and helps in fostering meaningful connections between the institution and its
former students.

 Key Features :  Alumni Profiles  Job Placement Updates

 Events and Reunions  Alumni Directory
 Alumni Contributions

 Inventory Management
Inventory management module helps businesses track, organize, and
manage their inventory efficiently. It is a critical part of various industries,
including retail, manufacturing, distribution, and e-commerce, where businesses
need to handle a large volume of products and ensure their availability and accurate
tracking.

 Key Features :  Stock Tracking  Inventory Reports

 Purchase Orders  Consumption Tracking
 Asset Management

 Student Portal
The "Student Portal Module" feature provide students with access to
various educational resources, tools, and information related to their academic
journey. These portals are commonly used by educational institutions, such as
schools, colleges, and universities, to enhance communication and engagement
between students, faculty, and administration.

 Key Features :  Personalized Dashboards  Notifications

 Course Materials  Timetables
 Assignments  Results
  Parents Portal
The "Parent Portal Module" feature within an educational management
system that allows parents or guardians to access information about their child's
education, progress, and school-related activities.
Parent portal modules are commonly used by schools to improve
communication between parents and teachers, enhance parental involvement in
their child's education, and provide a transparent view of the student's academic
performance
 Key Features :  Student Academic  Parent-Teacher
Communication
 Records, Attendance  Notices
 Fee Payments

 Conclusion
For Smooth Academic And Administrative Functioning The Multifunction
ERP Software Is Need Of The ERA As Mentioned Above. We Are Glad And Thankful
To The Institution Management And Staff To Select Our Product For The Institution.

In Anticipation with Best Relationship with the institution.

Thanking You,

By - Board of Director,
Shivom Technologies Pvt. Ltd.
Pune.
Deliverables:
1. Admin
2. Employee Management System
3. Accountant and Administration
4. Student Portal
5. Parent Portal

 Admin Module

User Module Description

Admin Analytical Analytical Dashboard to view complete summary of system, which in
Dashboard turn help admin to analyze the overall progress like Income vs
Expense, Annual Fee Summary, Employee, Student, Parents, Teachers
etc.
Frontend Setting
Setting Menu
Page Section
Manage Page
Slider
Features
Testimonial
Service
FAQ
Gallery Category
Gallery
 Admission Create Admission
Page Online Admission
Multiple Import
Category
Student Student List
Details Login Deactivate
Parents Parent List,
Details Add Parent,
Login Deactivate
Employees Employee List,
Add Department,
Add Designation,
Add Employee,
Login Deactivate
Card Id Card Template,
Management Student ID Card,
Employee Id Card,
Admit Card,
Admit Card
Certificate Certificate Template,
Generate Student Certificate,
Generate Employee Certificate
Human Payroll: Salary Template, Salary Assign, Salary Payment
Resource Advance Salary: Manage Application
Leave : Leave Category, Manage Leave
Award Give Award,
Award List
Academic Class & Section : Class Details, Assign Class Teacher
Subject : Create Subject, List Of Subject
Class Schedule, Teacher Schedule, Promotion
Live Class Live Class Rooms
Live Class Report
Attachment Upload Content
Books Attachment Type
Homework Homework
Homework Evaluation

Exam Exam: Exam Term, Exam Hall, Distribution, Exam Setup

Master Exam Schedule: Schedule List, Add Schedule
Marks : Marks Entry, Grade Range
Online Question Bank
Exam Question Group
Position Generate
Exam Result
Supervision Hostel: Hostel Room, Hostel Category, Hostel Master
Transport: Route Master, Vehicle Master, Stoppage, Assign Vehicle,
Allocation Report
Attendance Student Attendance
Employee Attendance
Exam Attendance
Library Books
Books Category
 My Issued Book
Book Issue / Return
Events Add Events
Events List

SMS And Send SMS / Email

Email SMS / Email Report
SMS Template
Email Template
Student Birthday Wishes
Staff Birthday Wishes
Student Fees Type
Accounting Fees Group
Fine Setup
Fees Allocation
Fees Pay / Invoice
Due Fees Invoice
Fees Reminder
Office Account
Accounting New Deposit
New Expense
All Transactions
Voucher Head
Message Crete Message, Receive Message
Reports Fees Reports: Fees Report, Receipts Report, Due Fees Report, Fine
Report
Financial Reports: Income Repots, Expense Repots Transitions
Reports, Balance Sheet, Income Vs Expense
Reports Attendance Reports: Student Reports, Employee Reports, Exam
Reports
Human Resource: Payroll Resource, Leave Reports
Examination: Report Card, Tabulation Sheet, Progress Reports
Settings School Settings
Translations
Cron Job
System Student Field
Custom Field
  Teacher Module
User Module Description
Teacher Analytical Analytical Dashboard
Dashboard
Admission Create Admission
Page Category
Student Student List
Details
Employees Employee List,
Card Id Card Template,
Management Student ID Card,
Employee Id Card,
Admit Card,
Admit Card
Certificate Certificate Template,
Generate Student Certificate
Human Payroll: Salary Payment
Resource Leave: Request Leave, Manage Leave
Award: Award List
Academic Class & Section: Class Details, Class Teacher
Subject: Subject List, Assigned Subject To Class
Class Schedule, Teacher Schedule
Live Class Live Class Rooms, Live Class Report
Attachment Upload Content, Attachment Type
Books
Homework Homework, Homework Evaluation

Exam Exam: Exam Term, Exam Hall, Distribution, Exam Setup

Master Marks: Marks Entry, Grade Range
Online Question Bank
Exam Question Group
Position Generate
Exam Result
Attendance Student Attendance
Library Books
My Issued Book
Events Events List
Message Compose Message, Receive Message
Reports Attendance Reports: Student Reports,
Human Resource: Payroll Summary
  Accountant Module

User Module Description

Accountant Analytical Dashboard Analytical Dashboard to view complete summary
of system, which in turn help admin to analyze the
overall progress like Income vs Expense, Annual
Fee Summary, Employee, Student, Parents,
Teachers etc.
Human Resource Payroll: Salary Template, Salary Assign, Salary
Payment
Advance Salary: Manage Application
Leave: Leave Category, Manage Leave
Award: Award List
Library Books
My Issued Book
Student Accounting Fees Type
Fees Group
Fine Setup
Fees Allocation
Fees Pay / Invoice
Due Fees Invoice
Fees Reminder
Office Accounting Account
New Deposit
New Expense
All Transactions
Voucher Head
Message Crete Message, Receive Message
Reports Fees Reports: Fees Report, Receipts Report, Due
Fees Report, Fine Report
Financial Reports: Income Repots, Expense
Repots Transitions Reports, Balance Sheet,
Income Vs Expense
Human Resource: Payroll Summary
  Library Module
User Module Description
Library Analytical Analytical Dashboard
Dashboard
Student Student List
Details
Employees Employee List,
Human Leave: Request Leave,
Resource Award: Award List
Library Books
Books Category
My Issued Book
Book Issue / Return
Message Compose Message, Receive Message
 Student / Parent Module
User Module Description
Student Analytical Analytical Dashboard to view complete summary of system, which in
/ Dashboard turn help admin to analyze the overall progress like Income vs
Parent Expense, Annual Fee Summary, Employee, Student, Parents, Teachers
etc.
Teachers List Teacher
Academic List of Subject, Class Schedule, Leave Application, Attachment Book,
Homework
Live Class Live Class
Exam Exam Schedule, Report Card
Master
Online
Exam
Supervision Hostel: Hostel Room, Hostel Room List
Transport: Assign Route Master, Route List
Supervision Hostel: Hostel Room, Hostel Category, Hostel Master
Transport: Route Master, Vehicle Master, Stoppage, Assign Vehicle,
Allocation Report
Attendance Student Attendance
Library Books List
My Issued Book
Events Events List
Fee History List Fee
Message Crete Message, Receive Message

Total 200000Rs/- Per Year

Note: 1 Year Maintenance Charge Is Included & GST will Charge

Additionally.TERMS & CONDITIONS:

1. Work / Purchase order is to be issued in favor of Shivom Technologies Pvt.Ltd.

2. Institution have to pay 50% advance payment at the time of work order by cheque
and remaining 50% will have to pay at the time of delivery of software in favor of
Shivom Technologies Pvt.Ltd.
3. Work / Purchase order is mandatory to start development process.
4. Any new development to be charged as mentioned, the scope as indicate should not
increase, if done there would be revision of project estimate and/or reworking of the
contract.
5. Both Parties reserve the rights to share the project activities outcome, logo, impact
data, name in each other publications and business development literatures as well
as through papers/presentations/videos in various public forums, books, magazine,
website, etc.
 6. Company will provide 24 X 7 remote support for technical assistance to institution. If
Institution needs physical technical support then extra charges of Rs. 4000/ Day will
apply extra.
7. If institution needs new module requirement and services other than proposed
module then extra cost will be applicable and company will submit new quotation
for the same.

Thanking You!

Warm Regards,

Nikhilesh J. Khot Arpit Yenurkar

Senior Developer & Cybersecurity Expert Director
Mob No : 8237457734 Shivom Technologies Pvt.Ltd.
E-mail: [email protected] 7774066451

Contact :
NIkhilesh Khot Arpit Yenurkar
Senior Developer & Cybersecurity Expert Director
Mob No : 8237457734 Shivom Technologies Pvt. Ltd.
E-mail: [email protected] Nagpur.
E Mail : [email protected]