UNIT-4

ELECTRONIC SPREADSHEET
SESSION: 1
A. Multiple Choice Questions:
A.1 (a) cell
A.2 (d) active cell
A.3 (a) Ctrl + S
A.4 (a) equal (=)
A.5 (b) three
A.6 (a) worksheets

B. Answer the following:

Ans: 1) A group of cells in continuous locations is called a range of cells. A range is
specified by giving the address of the first cell and the last cell.

Ans: 2) Workbook: A file in OpenOffice Calc is called a workbook. By default , it is

named as Book1, Book2, etc. The extension given to file saved in Calc is .ods.
Worksheet: A worksheet is made up of rows and columns. The default names of the
worksheets are shet1, sheet2, etc. A worksheet can have a maximum of 1,048,576
rows and 1024 columns.

Ans: 3) Steps to create a new workbook.

Step 1) Click Fine menu
Step 2) Click New option
Step 3) Select the spreadsheet

Ans: 4) To enter data in a cell, select the cell in which data is to be entered and type
the desired data. Now, press the enter key.

Ans: 5) Follow the given steps to remove a worksheet:

Step 1) Right click on the desired sheet tab and select Delete sheet option.
Step 2) Click Yes for confirmation.
SESSION: 2
A. Multiple Choice Questions:
A.1 (b) texts
A.2 (b) Up Arrow 
A.3 (c) Absolute
A.4 (b) -
A.5 (b) *
A.6 (a) space

B. Answer the following:

Ans: 1) You can delete the content of the cell by selecting it and pressing the Delete
key.

Ans: 2) Input line is used to enter data in a cell.

Ans: 3) Cell referencing is a term used with the behaviour of cell address in the
formulae when they are copied from one cell to the other.

Ans: 4) Mixed referencing.

Ans: 5) To subtract data, follow the given steps:

Step 1) Enter the data in A1 and A2 as 12 and 4 respectively.
Step 2) Select the cell A3 to enter formula.
Step 3) Type the formula =A2 – A1 and press the Enter key.

Ans: 6) (a) = 27 - 13
(b) = 282.3 – 92.5
(c) =A3 – G3

Ans: 7) To multiply data, follow the give steps:

Step 1) Enter the data in A1, A2 and A3 as 12, 48 and 8 respectively.
Step 2) Select the cell A4 to enter formula.
Step 3) Type the formula =A1*A2*A3 and press the enter key.

Ans: 8) To add data, follow the give steps:

Step 1) Enter the data in A1, A2 and A3 as 52, 94 and 87 respectively.
Step 2) Select the cell A4 to enter formula.
 Step 3) Type the formula =A1+A2+A3 and press the enter key.

Ans: 9) (a) =98 + 37

(b) =92.5 + 35.6
(c) = C5 + D10

Ans: 10) To devide data, follow the give steps:

Step 1) Enter the data in A1, A2 as 12 and 4 respectively.
Step 2) Select the cell A3 to enter formula.
Step 3) Type the formula =A1/A2 and press the enter key.

Ans: 11) (a) =371/21

(b) =42.53/24.22
(c) =B5/D10

Ans: 12) Function wizard is used to perform calculations. Calc has a magic wizard
which can help you to write functions.

Ans: 13) Steps to insert new cells

Step 1) Position the cell pointer at the place you want new cell to be inserted.
Step 2) Click Insert  Cells.
Step 3) Now choose the required option from the dialog box and click OK.

SESSION: 3
A. Multiple Choice Questions:
A.1 (b) Wrap text
A.2 (c) Format
B. Answer the following:
Ans: 1) To apply borders, follow the given steps:
Step 1) Select the cells.
Step 2) Click Format  Cells
Step 3) Select the Borders tab.
Step 4) Select the type of border from the style section and colour from the
color section.
Step 5) Click OK button.

Ans: 2) To align the cell content, follow the given steps:

Step 1) Select the cells.
 Step 2) Click on Format menu  Cells.
Step 3) Click on the Alignment tab and select the alignment
(Horizontal/Vertical) as per your choice.

Ans: 3) To format numbers, follow the given steps:

Step 1) Select the cells to be formatted.
Step 2) Click Format  Cells.
Step 3) Click on the Numbers tab and select the Number option from the
Category section.
Step 4) Choose the desired number format from the list and click on OK button

To format date, follow the given steps:

Step 1) Select the cells to be formatted.
Step 2) Click Format  Cells.
Step 3) Click on the Numbers tab and select the Date option from the
Category section.
Step 4) Select the date format from the Format list and click on OK button.

Ans: 4) Step 1) Select the cells to be formatted.

Step 2) Click Format  Cells.
Step 3) Click on the Numbers tab and select the Date option from the
Category section.
Step 4) Select the date format from the Format list DD MMMM YYYY and
click on OK button.

Ans: 5) Step 1) Select the cells to be formatted.

Step 2) Click Format  Cells.
Step 3) Click on the Numbers tab and select the Currency option from the
Category section.
Step 4) Select the currency format from the Format list and click on OK button.

SESSION: 4
A. Multiple Choice Questions:
A.1 (d) both (b) and (c)
A.2 (b) Line chart
A.3 (a) Chart wizard
B. Answer the following:
Ans: 1) The various components of a chart are: Chart Area, Plot Area, X-axis, Y-axis,
Data Series, Chart Title, Axes Titles, Legend, Data Labels, Gridlines.

Ans: 2) Types of charts available in calc are: Column chart, Line chart, Pie chart, Bar
chart, Area chart, X-Y(Scatter) chart, Stock chart, Net chart, Column and Line
chart, Bubble chart,

Ans: 3) Step 1) Select the data to be included in the chart.

Step 2) Click the Chart icon on the standard toolbar.
Step 3) Select the required chart type and click on Finish button.

Ans: 4) To move the chart, select the chart and place the mouse pointer on the chart
area. The mouse changes to a four headed arrow. Now press and drag it to the
desired location.
To resize a chart, click on the chart. The green square dots appear at the
border of the chart area. Now, move the mouse pointer to any of the resizing
handles at the corner of borders of the chart until it changes to a double headed
arrow. Drag the handle in the desire direction to change its size.

EXERCISES
SECTION – A
MCQS:
A.1) (b) VisiCalc
A.2) (c) Ctrl + Home
A.3) (c) Spelling
A.4) (c) Cell Pointer
A.5) (b) =
A.6) (b) Orientation
A.7) (d) row header
A.8) (a) gridlines
A.9) (d) /
A.10) (a) Function (Arguments)
A.11) (d) COUNT
A.12) (b) select

SECTION – B
A.1) Ans: Active cell: The cell at the cell pointer position is called an active cell. The content
of this cell are displayed on the formula bar.
Range of cells: a group of cells in continuous location is called a range of cells. A range is
specified by giving the address of the first cell and the last cell.

A.2) Numbers, Text, Formula, Date and Times.

A.4) Number, Currency, Date, Time, Percent, Scientific, Fraction, Test, Boolean value, etc.

A.5) Charts are pictorial or graphical representation of mathematical information in

worksheet. They are superb tools for analysing numeric data.

A.6) The mathematical symbols are used to specify the type of calculation that you want to
perform on elements or operands in a formula is called operators.

A.7) Example of Relative reference: B2=A2*2

Example of Absolute reference: B2=$A$2*2

SECTION – C
A.3) Functions are inbuilt commands that act on a cell or a range of cells and perform some
particular operations quickly. SUM, AVERAGE, MIN, MAX, COUNT.

A.4) Header and footer feature is used to place the common text on top and bottom of each
page in the worksheet.

A.5) (a) AVERAGE: It returns the average of the arguments specified within the list.
Syntax: =AVERAGE (number1; number2; ....)
(b) MAX: It returns the largest value from a specified set of values.
Syntax: =MAX (number1; number2; ...)

A.6) The facility where Calc will automatically fill contiguous cells with specified values is
called the auto fill feature.

A.9) Mixed referencing: When one part of the cell address is relative and the other s absolute.
It means that either column or the row number should have a $ along it. For example $A2
means that the column number is fixed to A.
Absolute referencing: An absolute reference is specified by using the $ sing along with the
column and the row number in the cell. Using $ means fixed to a specific location. If the
position of the cell that contains the formula changes, the absolute reference remains
unchanged.

A.13) To delete a cell/row/column, follow the given steps:

Step 1) Select the cell/row/column which you wish to delete.
 Step 2) Click Edit menu  Delete cell.
Step 3) Choose your selection among the options.
Step 4) Click OK button.

SECTION – D
A.1)

A.2) SUM: It adds all the numbers in a specified range of cells.

Syntax: =SUM(number1; number2; ...)
Example: =SUM(12,23,34) =SUM(A1:A5)
COUNT: It counts the number of cells that contain numbers.
Syntax: =COUNT(value1; value2; ...)
Example: =COUNT(12,23,3) =COUNT(A1:A7)
MIN: It returns the smallest value from ta specified set of values.
Syntax: =MIN(number1; number2; ...)
Example: =MIN(109,23,3) =MIN (A1:A6)

A.3) To print a worksheet follow the given steps:

Step 1) Click on File menu.
Step 2) Click on Print option.
Step 3) Select the printer from printer option.
Step 4) Click on Print button.

A.4) When we copy a range of cells, we create a duplicate copy of the selected cells. The
original cells remain at their original location, and a copy is placed elsewhere in the
worksheet.
When we move a range of cells, we are relocating the selected cells from their original
location to a new location. The original cells are deleted from their original position and
placed at the new location.