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EVALUATED RECEIPT SETTLEMENTS in SAP

Evaluated Receipt Settlement (ERS) allows invoices to be automatically generated in SAP based on goods receipts, reducing paperwork and errors. The ERS process involves creating a purchase order, receiving goods, and then using transaction MRRL to generate an automatic invoice. Prerequisites include enabling ERS indicators in the vendor and purchase order master data. Once goods are received, MRRL settles the receipt and automatically posts the invoice without the vendor submitting an invoice. ERS can also generate credit memos through similar transactions for goods returns.

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Mounir Chadouli
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150 views13 pages

EVALUATED RECEIPT SETTLEMENTS in SAP

Evaluated Receipt Settlement (ERS) allows invoices to be automatically generated in SAP based on goods receipts, reducing paperwork and errors. The ERS process involves creating a purchase order, receiving goods, and then using transaction MRRL to generate an automatic invoice. Prerequisites include enabling ERS indicators in the vendor and purchase order master data. Once goods are received, MRRL settles the receipt and automatically posts the invoice without the vendor submitting an invoice. ERS can also generate credit memos through similar transactions for goods returns.

Uploaded by

Mounir Chadouli
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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EVALUATED
RECEIPT
SETTLEMENTS
IN SAP

Phone/Whatsapp: +1 (515) 309-7846


Email: [email protected]
Website: www.zarantech.com
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EVALUATED RECEIPT SETTLEMENTS (ERS)

(Automatic MIRO transaction based on Goods Receipts)


It’s automatically posts invoices after the goods receipt is done. This effectively reduces paperwork and data
entry errors.
In this scenario, the vendor doesn’t send invoices. Invoice verification is not take place. The system
uses the prices and discount conditions from the PO, and settlement information is sent to the vendor
via messages generated at the time of settlement.
ERS Process:

Purchase Goods ERS Auto Inv.


Order Receipts Generate Posted

ME21N MIGO MRRL MIR5 (To view/Display)

Prerequisites in Master Data:


1. Vendor Master: In Purchasing data tab - To enable the Check box for given these fields,

2. Purchasing Info Record: Maintain PIR for required combination of Supplier and Material.
3. Maintain Condition Record for ERS Output type with key combination.

S1: Vendor Creation – BP


In BP, Click on the purchasing views

Phone/Whatsapp: +1 (515) 309-7846 || [email protected]


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Select thePurchasing data tab and maintain the Payment terms.

And enable the required Indicators,

This indicator specifying that provision has been goods-receipt-based invoice verification
made for for a purchase order item or invoice item.

Phone/Whatsapp: +1 (515) 309-7846 || [email protected]


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Automatic evaluated receipt settlement for return items

automatic evaluated receipt settlement


Indicates that of return items is possible for this vendor or
this document item.

Evaluated Receipt Settlement (ERS)

Set this indicator, if you do not expect the supplier to send you an invoice. Instead, the
invoice is to be generated by the system based on the data available in the purchase order
and the goods receipt document.
Once enable the mandatories indicators, click on Save.

Phone/Whatsapp: +1 (515) 309-7846 || [email protected]


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S2: Maintain Purchase info record – ME11

Here enable the GR-Based IV indicator, No need to No ERS indicator.


enable the You should maintain the tax code and Click on
Save.

S3: Maintain Output Condition record – MRM1

Select the Output type and key combination.

Phone/Whatsapp: +1 (515) 309-7846 || [email protected]


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Here maintain the conditon , Enter the Vendor and required fields

And Click on Save.


S4: Purchase Order creation– ME21N

Enter the Required fields in header and item levels.

Phone/Whatsapp: +1 (515) 309-7846 || [email protected]


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In item details, Invoice tab- Enable the ERS indicator and Click on Save
.

S5: Goods Receipts – MIGO

Enter the required fields, Check and Click Save


on .

Phone/Whatsapp: +1 (515) 309-7846 || [email protected]


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S6: Evaluated Receipt Settlement - MRRL

Enter the Company code, Plant and Supplier.


Before the settlement, check the Status whether its line item is
error-free. So, Enable the Test run indicator and Click on Execute.

There is no error appear in line item.

Phone/Whatsapp: +1 (515) 309-7846 || [email protected]


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Again, Go to initial screen and Click on


Execute.

Here its Invoice document is created automatically by MRRL transaction. We can see
that FI document too.

Phone/Whatsapp: +1 (515) 309-7846 || [email protected]


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Invoice Display

Invoice document is created successfully.

For Credit Memo Process by ERS:


S1: Return Delivery – MIGO

Return delivery against the Material document

Enter the required fields for return delivery to vendor, Check and click on Save.

Phone/Whatsapp: +1 (515) 309-7846 || [email protected]


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S2: Evalauted Receipt Settlement


- MRRL

Here, its credit memo document is generated automatically by MRRL transaction.

Phone/Whatsapp: +1 (515) 309-7846 || [email protected]


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Credit memo Display

Credit memo document is created successfully.

Phone/Whatsapp: +1 (515) 309-7846 || [email protected]


THANK YOU

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Phone/Whatsapp: +1 (515) 309-7846


Email: [email protected]
www.zarantech.com

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