PSM Report Writing Format 2010
PSM Report Writing Format 2010
TABLE OF CONTENT
1. REPORT CONTENT 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10 1.11 Hard Bound Face and Spine Title Page Borang Pengesahan Status Laporan PSM Declaration Approval Abstract Acknowledgement Table of Content Lists of Tables and Figures (Illustrations / Photographs) Lists of Abbreviations, Symbols and Specialized Nomenclature Main Text of the Report
1 1 1 1 2 2 2 2 3 3 3 3 5 5 5 6 6 7 7 8 9 9 10 10 12 12 12
2. REPORT FORMAT 2.1 2.2 2.3 2.4 2.5 2.6 7 2.7 2.8 2.9 2.10 Language Font Title and Subtitle Numbering Line / Body Text Spacing Tables, Figures and Captions Margins Pagination Printing Paper Others
3. REFERENCE STYLE 3.1 3.2 Citation and Referencing Reference Writing 3.2.1. 3.2.2. Journal Book
12 13 13 13
APPENDICES A B C D E F G H I J K L M N O P Q Hard Bound Face Hard Bound Spine Title Page Borang Pengesahan Status PSM Surat Laporan Sulit / Terhad (Conditional) Declaration Approval Form for One Supervisor Approval Form for Two Supervisors Abstrak Abstract Acknowledgement Table of Content List of Tables List of Figures List of Abbreviations, Symbols and Nomenclature Font / Title and Subtitle / Numbering / Line / Body Text Spacing / Margins References
CHAPTER 1
REPORT CONTENT
This section basically guides the author in preparing the entire report content including the graphical illustrations which can be found in appendices. The REPORT CONTENT should be divided into appropriate chapters and they are show here.
1.1
1.2
Title Page
The title page is put inside the report with UTeM logo. See Appendix C for the format of the title page.
1.3
1.4
Declaration
See Appendix F.
1.5
Approval
1.6
Abstract
The abstract should be written in Malay in one paragraph within a page with its translation in English on another page. See Appendix I and Appendix J.
1.7
Acknowledgement
Most reports will include a brief statement of thanks in recognition of special assistance (including financial) and guidance given by individuals, institutions or government bodies. See Appendix K.
1.8
Table of Content
See Appendix L.
1.9
These lists consist of the exact titles (including numbering) of all tables and figures that appear in the report. See Appendix M and Appendix N.
1.10
This list is non-compulsory, depending on the subject of the report. All scientific symbols and Nomenclature should follow the standard of SI-system. All symbols or abbreviations, notations or terminology found in the text should be listed on this page. They are listed in the alphabetical order. See Appendix O.
1.11
The main body of the report is usually arranged into consecutively numbered chapters or sections. The internal organization of the report is the responsibility of the student in consultation with the Supervisor(s). The report will often include the following chapters, but students need to consult their respective supervisors as the contents of the report will differ based on the majoring/nature of the project. Please refer table below or the detailed section.
Table 1.1: The general and specific criteria of report content according to departments/majoring.
CHAPTER 2
REPORT FORMAT
This Report Format section contains the guideline for the entire report writing including the font type, texts, paragraph and figures including the illustrations in the appendices.
2.1
Language
The report must be written in UK English. The language used should be simple and direct to the subject.
2.2
Font
Refer to Appendix P for the details.
2.3
All titles and subtitles must be clearly numbered and bold. The chapters are numbered numerically, i.e. Chapter 1, Chapter 2, Chapter 3, and so on. The Subtitles should be indented and arranged in a structured manner not more than four levels as follow:
1.1
1.1.1 1.1.1.1
Third level (Title of the sub-subtopic) level 2 Fourth level (Title of the sub-sub-subtopic) level 3
Sub-topics beyond level three are not allowed. Hence, should be labeled using alphabets and Romans. Refer to section 2.4 below for details.
2.4
Numbering
An example of numbering is shown in Appendix P. Note: (a) Numbering using alphabet (a, b, c, ) is only allowed after sub-sub-sub-title. (b) Numbering using Roman style (i, ii, iii, .) is only allowed after the alphabets have been used. Example:1.1.1.1 ...... (a) ...... (i) (ii) (b) .......
2.5
Use JUSTIFY alignment with 1.5 spacing for the entire body text throughout the report. The gap between the subtitles to text should be closer as compared to the distance from text end of the previous subtitle to the current subtitle. Please refer to Appendix P. For the body text, hit the enter key twice before stating the following
new paragraph. The introductory text for each chapter should be in one paragraph without heading. There should be no indent for each paragraph.
2.6
Use CENTRE alignment with SINGLE SPACING for legends, captions of figures and tables with Times New Roman font, size 10. The captions for tables should be on top and at the bottom for the figures to the width of the entire margin and prevent more than a line caption (set it justified if it exceeds more than a line refer Figure 2.1). The source of the table / figure is to be included in the caption. The caption should be very little spaced from the table and figure. The full word of Figure and Table need to be typed at the beginning of the caption. The figures and tables are to be placed horizontally centre of the page and no text is allowed on their left and right sides. Sample of caption for table is shown by Table 1.1 at Chapter 1.1.1.
Figure 2.1: Parts of an arbor with nut is clearly shown together with the milling tool attached for the use of pneumatic clamping on CNC machine (Hasley 2007).
2.7
Margins
2.8
Pagination
The preliminary pages should carry page numbers in small Roman numerals (i, ii, iii, etc.) followed by the Arabic page number 1 which only begin with the first page of Chapter 1. Pages should be numbered consecutively throughout the report, including pages of figures and tables.
Table 2.1: Arrangement of preliminary pages for PSM report.
No a. b. c. d. e. f. g. h. i. j. k. l. m.
Subject Title Page Borang Pengesahan Status PSM Surat Laporan Sulit / Terhad (Conditional) Declaration Approval Form for ONE SUPERVISOR Approval Form for TWO SUPERVISORS Abstrak Abstract Acknowledgement Table of Content List of Tables List of Figures List of Abbreviations, Symbols & Nomenclature
Example Appendix C Appendix D Appendix E Appendix F Appendix G Appendix H Appendix I Appendix J Appendix K Appendix L Appendix M Appendix N Appendix O
Page Number without page number without page number without page number without page number without page number without page number i ii Roman numeric (if any) Roman numeric Roman numeric Roman numeric Roman numeric
Note: The item c: Is only to be attached if the report is classified as Sulit / Terhad in Borang Pengesahan Status PSM. The item e or f: Only one of the forms to be attached based on number of supervisor(s) guiding the PSM. Page numbers should be at the bottom right of the page (even for landscape page layout) and the page numbers should appear by themselves and are not to be enclosed in parentheses, hyphens, etc. Each appendix should be identified in sequence separately in alphabetical order (Appendix A, Appendix B, . etc.). Do not provide page number for the appendices and they should be placed at the end part of report.
2.9
Printing Paper
(a) PLAIN white A4 (210mm x 297mm) PAPER (b) Good-quality with at least 80 gms. (c) Photographic illustration must be printed in good quality and high-resolution mode.
2.10
Others
All figures (picture, chart, diagram, etc.) must be clear. Scanned figures are allowed, but, must be in high resolution mode with fine cropping.
CHAPTER 3
REFERENCE STYLE
Any report which makes use of others work, either in direct quotation or by reference, must contains a bibliography listing of all the sources. Only work directly cited or quoted in the text should be included in the bibliography.
3.1
UTeM follows the Harvard System for literature citation and referencing style. This style must be used consistently throughout the report. References are made by giving the author's surname together with the year of publication. In the text, the year of publication appears within parentheses after the author's surname if the latter forms as part of a sentence. Examples are as follows:(a) If the name of an author is written as part of a sentence, the year published should be written in parentheses, for example: Masterson (1985) classifies robots into two main categories that are servos and non-servo robots. (b) If there are two authors cited as a part of a sentence, use for example: Azis and Harrison (1987) classify robots into two main categories that are servos and nonservo robots. (c) For more than two authors for a cited reference, use et al. after the name of the first author, for example: Chandra et al. (1986) classify robots into two main categories that are servos and non-servo robots. (d) If several papers by the same author(s) and from the same year are cited, the letters a, b, c, etc. should be put after the year of publication; for example Chazdon and Ibrahim (1988a).
(e) Reference from authorless articles is not allowed. (f) Reference from official publications of international bodies/agencies should be written as thus: WHO (1984) (g) References from internet:
Robots are classified into two main categories that are servos and non-servo robots as viewed in Robot Magazine website at <http://www.botmag.com/articles/issue22.shtml>
Or Robots are classified into two main categories that are servos and non-servo robots (Robot Magazine 2009)
(h) In referencing, the publications should be cited in chronological order from the most past to the current years, so that, the development of the related work can be tracked down. At the end of the report, all the references cited are listed in alphabetical order of the principal author. See Appendix Q.
3.2
Reference Writing
This section shows how to write the references at the end of the report. The following bibliographic style is to be followed:
3.2.1
Journal
The authors last name, comma, followed by initials then followed by the year of publication (in brackets) and full stop (dot). full title of the work in inverted commas and dot. Journal Name in italic and dot. volume, article number and page number. The entire bibliography has to be title case except for vol., no. pp. Sample is shown below. Kalotas, T.M. and Lee, A.R. (1990). A Simple Device to Illustrate Angular Momentum Conservation and Instability. American Journal of Physics. vol. 5, no. 2, pp. 80 81.
3.2.2
Book
The authors name, year in bracket. Title in inverted comma and dot. Published place: Publisher, page number. Sample is shown below. Bloggs, J. (2004). Having Fun with Harvard Referencing. London: Nosuch Press, pp. 21-25.
3.2.3
Patent
Inventors name, year in bracket. Title in inverted comma and dot. Patent numberitalic. Sample is shown below. Gammack and David, P. (2004). Apparatus for Separating Particles from Fluid Flow. U. S. Pat. 6,835,222. 3.2.4 Conference Paper Author of paper (Year of publication). Title of Paper. Title of Conference, date and place in bracket, page number. Sample is shown below. Singh, K. (2007). Artificial Intelligence Modeling of Kerf Edge Quality in Laser Machining by Adaptive Neuro-Fuzzy Inference System. International Conference on Intelligent & Advanced Systems - ICIAS2007 (25-28 November 2007 Kuala Lumpur Convention Centre), pp. 87-92.
3.2.5
Author (Year of submission). Title of Thesis. Degree statement, Degree-awarding body. Sample is shown below. Hounsome, I. W. (2001). Factors Affecting the Design and Performance of Flexible Ducts in Trench Reinstatements. Unpublished Ph.D. Thesis, Napier University.
3.2.6
Website
Author (Year of publication). Title of Book. Name of e-book supplier [Online]. Available at: URL (Date accessed). Krug, B and White, S. E. (2004). EBay Secrets: How to Create Internet Auction Listings that Make 30% More Money While Selling Every Item You List. Amazon [Online]. Available at: http://www.amazon.com/exec/obidos/tg/detail/ (Accessed: 16 August 2004).
APPENDIX A
3 Rows; font 12 1.5 Spacing
APPENDIX B
X cm Matrix Number
BACHELOR OF MANUFACTURING ENGINEERING (MANUFACTURING PROCESS) BACHELOR OF MANUFACTURING ENGINEERING (MANUFACTURING DESIGN) BACHELOR OF MANUFACTURING ENGINEERING (ROBOTIC & AUTOMATION) BACHELOR OF MANUFACTURING ENGINEERING (ENGINEERING MATERIALS) BACHELOR OF MANUFACTURING ENGINEERING (MANUFACTURING MANAGEMENT)
Majoring / Pengkhususan
Publishing Year
X cm
2.5 cm
APPENDIX C
3 Rows; Font 12 1.5 Spacing
This report submitted in accordance with requirement of the Universiti Teknikal Malaysia Melaka (UTeM) for the Bachelor Degree of Manufacturing Engineering (Type your Departments name here)
3 Rows; Font 12 1.5 Spacing
by
3 Rows; Font 12 1.5 Spacing
STUDENT NAME (Font Size, 12; Times New Roman; Bold) MATRIX NUMBER (Font Size, 12; Times New Roman; Bold)
3 Rows; Font 12 1.5 Spacing
APPENDIX D
(Mengandungi maklumat yang berdarjah keselamatan atau kepentingan Malaysia yang termaktub di dalam AKTA RAHSIA RASMI 1972) (Mengandungi maklumat TERHAD yang telah ditentukan oleh organisasi/badan di mana penyelidikan dijalankan) Disahkan oleh:
(TANDATANGAN PENULIS) Alamat Tetap: NO. 1 Jalan 2, Lorong 3/4 Kampung Atap Genting Cameron Highlands, Pahang Tarikh: _________________________
Tarikh: _______________________
** Jika Laporan PSM ini SULIT atau TERHAD, sila lampirkan surat daripada pihak berkuasa/organisasi berkenaan dengan menyatakan sekali sebab dan tempoh laporan PSM ini perlu dikelaskan sebagai SULIT atau TERHAD.
Pustakawan Perpustakaan UTeM Universiti Teknikal Malaysia Melaka Hang Tuah Jaya, 75450, Melaka Saudara,
17 Jun 2008
PENGKELASAN LAPORAN PSM SEBAGAI SULIT/TERHAD LAPORAN PROJEK SARJANA MUDA KEJURUTERAAN PEMBUATAN (MANUFACTURING PROCESS): ARJIT SINGH Sukacita dimaklumkan bahawa Laporan PSM yang tersebut di atas bertajuk Quality and Performance Investigation of TiAlN Coated Drill Tools mohon dikelaskan sebagai SULIT / TERHAD untuk tempoh LIMA tahun dari tarikh surat ini. 2. Hal ini adalah kerana IANYA MERUPAKAN PROJEK YANG DITAJA OLEH SYARIKAT LUAR DAN HASIL KAJIANNYA ADALAH SULIT. Sekian dimaklumkan. Terima kasih.
NOTA: BORANG INI HANYA DIISI JIKA DIKLASIFIKASIKAN SEBAGAI SULIT DAN TERHAD. JIKA LAPORAN DIKELASKAN SEBAGAI TIDAK TERHAD, MAKA BORANG INI TIDAK PERLU DISERTAKAN DALAM LAPORAN PSM.
2.5 cm
APPENDIX F
3 Rows; Font 12 1.5 Spacing
DECLARATION
3 Rows; Font 12 1.5 Spacing
I hereby, declared this report entitled PSM Title is the results of my own research except as cited in references.
3 Rows; Font 12 1.5 Spacing
Signature
4 cm
: : :
.
2.5 cm
3 cm
2.5 cm
APPENDIX G
3 Rows; Font 12 1.5 Spacing
APPROVAL
3 Rows; Font 12 1.5 Spacing
This report is submitted to the Faculty of Manufacturing Engineering of UTeM as a partial fulfillment of the requirements for the degree of Bachelor of Manufacturing Engineering (Type your departments name here). The member of the supervisory committee is as follow:
2.5 cm 4 cm
3 cm
2.5 cm
APPENDIX H
3 Rows; Font 12 1.5 Spacing
APPROVAL
3 Rows; Font 12 1.5 Spacing
This report is submitted to the Faculty of Manufacturing Engineering of UTeM as a partial fulfillment of the requirements for the degree of Bachelor of Manufacturing Engineering (Type your departments name here). The members of the supervisory committee are as follow:
2.5 cm 4 cm
3 cm
APPENDIX I
2.5 cm 3 Rows; font 12 1.5 Spacing
ABSTRAK
3 Rows; Font 12 1.5 Spacing
Tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis
4 cm
tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis 2.5 cm tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis.tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis tulis
2.5 cm 3 cm
APPENDIX J
ABSTRACT
3 Rows; Font 12 1.5 Spacing
Text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text texttext text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text
4 cm
text text text text text text text text text text text text text text text text text text text 2.5 cm text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text texttext text..
3 cm
2.5 cm
APPENDIX K
3 Rows; Font 12 1.5 Spacing
ACKNOWLEDGEMENT
3 Rows; 1.5 Spacing
4 cm
2.5 cm
3 cm
2.5 cm
APPENDIX L
TABLE OF CONTENT
2 Rows; font 12 1.5 Spacing
Abstrak Abstract Acknowledgement Table of Content List of Tables List of Figures List Abbreviations 1. TITLE 1 1.1 Subtitle 2
4 cm 1 Row; font 12 1.5 Spacing
i ii iii iv v vi vii
1.2 Subtitle 3 1.2.1 4 1.2.1.1 1.3 Subtitle 6 2. TITLE 7 2.1 8 2.2 9 REFERENCES 12
2 Rows; font 12 1.5 Spacing 1 Row; font 12 1.5 Spacing
2.5 cm
Sub-Subtitle Sub-Sub-Subtitle 5
Subtitle Subtitle
1 Row; font 12 1.5 Spacing
3 cm
2.5 cm
APPENDIX M
LIST OF TABLES
2 Rows; font 12 1.5 Spacing
1.1 2.1 3.1 3.2 3.3 3.4 3.5a 3.5b 3.6a 3.6b
Text Text Text Text Text Text Text Text Text Text Text Text Text Text
1 Row; font 12 1.5 Spacing 1 Row; font 12 1.5 Spacing
3 9 12 15 21 23 26 28 29 30
2.5 cm Separate by chapter
Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text
4 cm
3 cm
3 cm
2.5 cm
APPENDIX N
LIST OF FIGURES
2 Rows; font 12 1.5 Spacing
Text Text Text Text Text Text Text Text Text Text Text Text Text Text
18
1 Row; font 12 1.5 Spacing
Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text
1 Row; font 12 1.5 Spacing
19 21 22 Separate by
chapter
23
4 cm
Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text Text
31 33 34 35
2.5 cm
3 cm
3 cm
2.5 cm
APPENDIX O
LIST OF ABBREVIATIONS
2 Rows; font 12 1.5 Spacing
Analysis of Variance Association of Southeast Asian Nations Annual Turnover F Test (ANOVA) Federation of Malaysian Manufacturers H Test (Kruskal Wallis Test) Highly Used Information Technology Least Used Million Moderately Used Number of Years in Operations Number of Employees Not Used Melaka International Trade Centre Multinational Company Malaysian Ringgit Standard Deviations Small Medium Enterprise U Test (Mann Whitney Test)
2.5 cm
3 cm
3 cm
2.5 cm
APPENDIX P
3 Rows; Font 12 1.5 Spacing
CHAPTER 1
TITLE
3 Rows; Font 12 1.5 Spacing
Introductory Texts (font 12; Times New Roman; 1.5 Spacing; Justify Alignment)
2 Rows; font 12 1.5 Spacing 1 Row; font 12 1.5 Spacing
1.1 Sub-Title (font 13; Times New Roman; Bold; Indent Left 1.14 cm) Texts (font 12; Times New Roman; 1.5 Spacing; Justify Alignment)
4 cm 2 Row; font 12 1.5 Spacing
2.5 cm
1.1.1
Sub-Sub Title (font 12; Times New Roman; Bold; Indent Left 1.91 cm)
1 Row; font 12 1.5 Spacing
Texts (font 12; Times New Roman; 1.5 Spacing; Justify Alignment)
2 Rows; font 12 1.5 Spacing
1.1.2 1.1.2.1
Sub-Sub-Title (font 12; Times New Roman; Bold; Indent Left 1.91 cm) Sub-Sub-Sub-Title (font 12; Times New Roman; Bold; Indent Left 2.54 cm)
1 Row; font 12 1.5 Spacing 1 Row; font 12 1.5 Spacing
(a) (font 12; Times New Roman; Bold; Indent Left 3.18 cm) (i) (ii) (font 12; Times New Roman; Bold; Indent Left 3.81 cm) (font 12; Times New Roman; Bold; Indent Left 3.81 cm)
(iii)
(font 12; Times New Roman; Bold; Indent Left 3.81 cm)
(b) (font 12; Times New Roman; Bold; Indent Left 3.18 cm)
2.5 cm 3 cm
APPENDIX Q
REFERENCES
2 Rows; font 12 1.5 Spacing
Campbell, W.G. (1986). Form and Style: Thesis, Reports, Term Papers. Boston, Mass: Houghton Mifflin.
1 Row; font 12 1.5 Spacing
Reynolds, M.M. (1985). Guide to Thesis and Dissertations: An International Bibliography of Bibliographies. Phoenix, Ariz.: Onyx Press.
1 Row; font 12 1.5 Spacing
Turabian, K.L. (1982). A Manual for Writers of Tom Papers, Thesis, and Dissertations. London: Longman. Bakar, Z.A. (1983). Teknik Menulis Tesis. Kuala Lumpur: Eastview Production.
4 cm 2.5 cm
3 cm