PART- I

COMMON REGULATIONS APPLICABLE TO ALL COURSES

OFFERED BY THE UNIVERSITY

1.0 PRELIMINARY DEFINITION AND NOMENCLATURE

In this Regulation,

i) “Programme” means Degree Programme, for example B.Tech, BDS,

M.B.B.S, B.Pharm, B.Sc, B.Com, etc.
ii) “Discipline” means specialization or branch of Degree Programme,
like Engineering & Technology, Dental, Medical, Computer
Applications, Management Studies, Humanities & Sciences etc.
iii) “Course” means a theory or practical subject that is normally
studies in a semester like Mathematics, Physics, etc.
iv) “Registrar” means the authority of the University who is responsible
for all academic activities for implementation of relevant rules of
this Regulations pertaining to the Academic Programmes.
v) “Dean” means the Head of the Faculty.
vi) “Head of the Department” means Head of the Department
concerned.
vii) “Controller of Examinations” means the authority of the University
who is responsible for all activities of the University Examinations.
viii) “University” means Dr.M.G.R.Educational and Research Institute
Deemed to be University, Chennai.
ix) “Management” means President of Dr.M.G.R Educational and
Research Institute Deemed to be University.

2.0 ADMISSION POLICY

2.1 Admission to all the Programmes of all the Faculties (Except the Faculty of
Humanities and Sciences) will be done inviting applications from
candidates all over India and /or through Admission Tests by the
University. However, candidates who have appeared for other entrance
tests conducted by recognized agencies, approved by the Ministry of HRD
/ UGC, will also be considered for admission. Foreign students can be
admitted following the guidelines of MHRD and UGC.

2.2 For courses offered under Humanities & Sciences, the admission will be
done on an All India Basis based on the marks obtained in their qualifying
examinations.

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2.3 Admission will be done under Lateral Entry scheme for certain faculties
(See Regulations of respective faculties)

3.0 STRUCTURE & DURATION OF PROGRAMME

3.1 All courses offered by the University (Except the courses offered by the
Faculty of Dental Surgery and Faculty of Medicine and Faculty of Allied
Health Sciences) follow semester pattern.

3.1.1 Every program will have a curriculum with syllabi consisting of Core and
Elective Courses such as:

i) General Core Courses comprising Basic Sciences, Language Skills

and Humanities
ii) Departmental Core Courses to develop proficiency
iii) Elective Courses for specialization in related fields and broadening
utility based knowledge in peripheral and related areas. It shall
generally be interdisciplinary in character.
iv) Courses shall include lectures, tutorials, laboratory, seminar, project
work, practical training, report writing, tests, examinations, viva
voce, etc., to meet effective teaching/learning needs.

3.2 Except for Medical, Allied Health Sciences and Dental courses where credit
system is not followed now, each course is normally assigned certain
number of credits on the basis of 01 Credit per lecture period per week,
01 Credit per tutorial period per week, 01 Credit for 3 periods of
laboratories, Practical or seminar or project work per week and 01 Credit
for 4 weeks of industrial training during semester vacations. Each period is
approx. 55 minutes of instruction.

3.3 The University will permit transfer of credits on courses taken in other
recognized institutions. In addition, students from other institutions may
join this University by the same transfer of credits system by noting
equivalence of courses by duly constituted committee of the concerned
Department. It is applicable both for UG/PG programmes.

3.4 Each semester curriculum shall normally have a prescribed number of

courses. There are provisions both for fast learners and slow learners.

3.5 For the award of the degree, following credit pattern, a student has to
earn certain minimum total number of credits specified in curriculum of
the relevant branch of study (vide Sec. 26.1).

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3.6 The medium of instruction, including tests, examination and project report
shall be English, except for courses on languages other than English.

3.7 Duration of the programme (Refer respective programme details.)

4.0 REQUIREMENTS FOR COMPLETION OF A SEMESTER

4.1 A semester is defined as 15 weeks of instruction followed by a week of

preparation and Examination.

4.2 A candidate who has fulfilled the following conditions shall be deemed to
have satisfied the requirements for the completion of a semester:
i) He / She secures not less than 75% attendance in a given
semester taking into account the total number of periods in all
courses put together attended by the candidate, as against the
total number of periods in all courses offered during that semester
subjected to Sec. 26.0.
ii) He / She earn a progress certificate from the Controller of
Examination for having satisfactorily completed all the courses in
that semester, as prescribed from time to time with the knowledge
of the Departmental Head.
iii) His / Her conduct is considered to be satisfactory unless and
otherwise notified by the Head of the Department.

4.3 Candidates who do not complete the two semesters of an academic year
(as per Sec. 4.1), will not be permitted to write the end semester
examination and are not generally allowed to proceed to the next
academic year.
They are required to repeat the incomplete courses of the
semester in the next academic year.

5.0 ACADEMIC ADVISING

5.1 FACULTY ADVISER

To help the students in planning their courses of study and for general
advise on the academic programmes, the Head of the Department will
allocate a certain number of students to a teacher of the Department who
shall function as Faculty Adviser for those students throughout their
period of study. Such a Faculty Adviser shall advise the students, monitor
the courses taken by the students, check the attendance and progress of
the students attached to him/her and counsel them periodically. If
necessary, the Faculty Adviser may also discuss with or inform the parents

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 about the progress of the students through the concerned authorities
(progress of students will be posted in the website which can be accessed
by parents).

5.2 CLASS ADVISOR

There shall be a class advisor for each class. The class advisor will be one
among the course instructors of the class. He / She will be appointed by
the Head of the Department concerned. The class advisor is the ex-officio
member and the Convener of the class committee.

6.0 CLASS COMMITTEE

6.1 A Class Committee consists of teachers of the concerned class and student
representatives; will be chaired by a faculty member (preferably the year
incharge) to address the needs and improving the teaching-learning
process.

The functions of the Class Committee include:

 Attending to the problems experienced by students in the classroom
and in the laboratories

 Clarifying the regulations of the degree program and the details of

rules therein

 Informing the student representatives about the academic schedule

including the dates of assessments and the syllabus coverage for each
assessment

 Informing the student representatives about the details of regulations

regarding weightage used for each assessment. In the case of
Practical courses (laboratory / drawing / project work / seminar / etc.)
the break-up of marks for each experiment / exercise / module of
work, should be clearly discussed in the class committee meeting and
informed to the students

 Analyzing the performance of the students of the class after each test
and finding the ways and means of solving problems, if any

 Identifying weak students, if any, and requesting the teachers

concerned to provide some additional help or guidance or Coaching
such weak students

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  Generally maintaining a close relationship between the teachers and
the taught

6.2 The Class Committee for a class under a Particular branch is normally
constituted by the Head of the Department. However, if the students of
different branches are mixed in each class of the first semester, the Class
Committee is to be constituted by the respective Dean after consulting the
respective Head of the Department.

6.3 The Class Committee shall be constituted on the first working day of any
semester or earlier.

6.4 At least 5 student representatives shall be included in the Class

Committee.

6.5 The Chairperson of the Class Committee may inform and, if necessary,
invite the Faculty Adviser(s) and the Head of the Department to the
meeting of the Class Committee.

6.6 The Head of the Department may participate in any Class Committee of
the institution.

6.7 The Chairperson is required to prepare the minutes of every meeting,

submit the same to the Head of the Department within two days of the
meeting and arrange to circulate it among the concerned students and
teachers. The minutes of the class committee meeting will be reviewed by
the Dean of the Faculty for further action. If there are some points in the
minutes requiring action by the management, the same shall be brought
to the notice of the management by the Head of the Department.

7.0 COURSE COMMITTEE FOR COMMON COURSES

Each common theory course offered to more than one discipline or group
shall have a “Course Committee” comprising all the teachers teaching the
common course with one of them nominated as Course Coordinator. The
nomination of the Course Coordinator shall be made by the Head of the
Department /Dean depending upon whether all the teachers teaching the
common course belong to a single Department or to several Departments.
The ‘Course Committee’ shall meet as often as possible and ensure
uniform evaluation of the tests and arrive at a common scheme of
evaluation for the tests. Where feasible, the Course Committee may also
prepare a common question paper for the test(s).

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8.0 ATTENDANCE AND ASSESSMENT
8.1 Every faculty member has to maintain a log book to track the attendance
and assessment of the students for both theory and practical classes. This
should be submitted to the Head of Department periodically (at least three
times in a semester) for checking the syllabus coverage and the records of
test marks and attendance.

8.2 The Head of the department will put his/her signature and date after due
verification. At the end of the semester, the record should be verified by
the Dean of the Faculty. The University or any inspection team appointed
by the University may inspect the records of attendance and assessment
of both current and previous semesters.

8.3 The minimum attendance requirement for a student in each semester is

75% and he/she is entitled to use the balance 25% to account for
illnesses, permitted assignments such as job interviews, inter university
sports meets, inter-collegiate/inter-university competitions, accidents,
unforeseen emergencies etc.

8.4 An attendance of 75% in a course (except in cases governed by 6.6) is

considered to be the minimum required for a student to appear in the end
semester examinations. It is the responsibility of each and every student
to keep track / monitor his / her percentage of attendance for each
semester and ensure that he / she satisfies the attendance norms
prescribed by the universities. If the student finds any discrepancy / error
in the attendance status, he / she should immediately bring it to the
attention of the concerned faculty member and seek redressal.

8.5 Condonation of Attendance. In rare and genuine cases, a committee

consisting of Head of the Department of the concerned department and
Dean will examine the case, based on the documents submitted by the
student, facts and circumstances. Assessment will be done, by the
committee, on the merit of the case and spell out their recommendation
to the Board of Management. The Board of Management, based on the
recommendation of the committee may then give condonation of
attendance, only if it is found to be fit and deserving.

8.6 The Internal assessment will be done by way of conducting tests and
assignments. The CAT – 1 comprises of five Interactive Learning Modules
(ILM). ILM 1 – Open book test ILM 2 – Online Quiz, ILM 3 – Classroom
seminar/Debate/Discussion. ILM 4 – Group Activity and ILM 5 –
Participation in other Department / University activities. The average of
the five ILMs will be taken as CAT1 marks. CAT 2 will be a test for 50
marks and CAT 3 is the Pre University examination for 100 marks. The

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 Internal marks are generated, taking into account the CAT scores,
assignments and attendance. Continuous assessment procedure is
followed for practical labs also. There shall be three assessments (each
100 marks) during the semester, awarded by a review committee.
Constituted by the respective Head of the Department. The student shall
make a presentation on the progress made before the committee. The
total marks obtained in the three assessments shall be reduced to 50
marks and rounded off to the nearest integer. The end viva voce
examinations shall carry a maximum mark of 50. The student should
secure a minimum of 50 marks in the overall computation, both in internal
assessment and the viva voce exams, to declare a pass in project work
(Appropriate modification to this clause regarding the marks allocated for
internal and external valuation can be done depending on the Faculty).

9.0 END SEMESTER EXAMINATION

The End Semester examinations shall ordinarily be conducted during
November–December for the odd semesters and during April - May for
even semesters after 15 weeks of instruction and one week of preparation
for the end semester examination. The maximum marks for each course
(including the Project work and Viva Voce Examination in end semester)
shall be 100 comprising of marks for Internal Assessment and marks for
the end semester examinations, as per the scheme of evaluation. The end
semester examination for all courses of study shall be for theory as well as
Practical.

9.1 For all courses offered to Part Time students they will be evaluated in the
end semester examinations based on the same question paper set for the
Full Time courses.

9.2 The supplementary classes will be conducted in the month of May for 20
contact hours and the supplementary exams will be conducted during
June 1 – 15.

10.0 PROJECT WORK

There shall be three assessments (each 100 marks) during the semester,
awarded by a review committee constituted by the respective Head of the
Department. The student shall make a presentation on the progress made
before the committee. The total marks obtained in the three assessments
shall be reduced to 50 marks and rounded off to the nearest integer. The
end viva voce examinations shall carry a maximum mark of 50. The
student should secure a minimum of 50 marks in the overall computation,
both in internal assessment and the viva voce exams, to declare a pass in
project work (Appropriate modification to this clause regarding the marks

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 allocated for internal and external valuation can be done depending on
the branch of study).

Credits for UG and PG projects shall be given 10 and 15 respectively.

11.0 REQUIREMENTS FOR APPEARING IN SEMESTER EXAMINATIONS

A candidate shall normally be permitted to appear for the semester

examination of the current semester if he/she has satisfied the semester
completion requirements (vide Sec. 4) and has registered for examination
in all courses of that semester.

12.0 DECLARATION OF RESULTS

12.1 The marks obtained by the students in End Semester examinations are
referred to the Result Passing Board for the finalization of results.
Controller of Examinations assigns letter grades and announces the
results.

12.2 The grade acquired by the student will be indicated in the grade card of
the appropriate academic year with an indication of the month and the
year of passing of that course.

12.3 ‘F’ grade obtained by a student will be deleted in the consolidated grade
card once that course is successfully completed. The pass grade acquired
by the student will be indicated in the grade card of the appropriate year
with an indication of the month and the year of passing. The CGPA will be
accordingly revised.

12.4 PASSING REQUIREMENTS

(See Regulations of respective Faculties & Courses).
13.0 AWARD OF LETTER GRADES
{Not applicable to B.D.S., M.B.B.S., B.Sc. (Nursing), M.Sc. (Nursing) B.PT.
& M.PT. and B.Pharm courses}

13.1 Each student is awarded a final letter grade for each course at the end of
the semester based on the aggregate of marks obtained through internal
assessment and external assessment. The letter grades and the
corresponding grade points, as recommended by UGC, are a follows:

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 Letter Numerical Normalized Mark range
Grade
H 10 90 – 100
S 9 80 – 89
A 8 70 – 79
B 7 60 – 69
C 6 50 – 59
F - < 50 Failure due to poor performance
F* - < 50 * denotes failure in end semester examination
F** - < 50 ** denotes failure due to internal
I - Incomplete as per Section 22.1.6
W - With held
AB - Absent for the End semester examination

13.2 After results are declared, Grade Sheets will be issued to each student, which will
contain the following details:

i) The Faculty and the Department in which the candidate has studied

ii) The list of courses enrolled during the semester and the marks and grade
scored

iii) Grade Point Average (GPA) is computed for each semester.

The GPA, a measure of performance of the students in the semester to

which it refers, is calculated as follows:

GPA = --------

where ‘ ’ is the number of subjects registered for the semester, c i is the

number of credits allotted to a Particular subject, and gi is the grade
points carried by the letter corresponding to the grade awarded to the
student for the subject.

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iv) Cumulative Grade Point Average (CGPA) is computed at the end of every
semester from the 2nd semester onwards to which it refers, and will be
calculated as follows:

CGPA = ----------

where ‘ ’ is the total number of subjects the student has registered from
the first semester onwards upto and including the semester, just
completed. ‘ci’ is the number of credits allotted to a particular subject and
‘gi’ is the grade-points carried by the letter corresponding to the grade
awarded to the student for the subjects. CGPA will be rounded off to the
first place of decimal and recorded as such.

13.3 REVIEW OF ANSWER SCRIPTS

13.3.1 In case any student feels discrepancies on the final end semester result in
any course, the student shall apply for revaluation to the Controller of
Examinations, along with the prescribed fee, for the review of end
semester examination answer script, within the stipulated time after the
announcement of the results of the examinations. The Controller of
Examinations shall facilitate the review of the answer script. If any
discrepancy is noticed during review the same shall be rectified and the
originally awarded grade accordingly amended.

13.3.2 If a student still feels dissatisfied with the revaluation results, he / she can
apply for Paper scrutiny / verification in person by the student. An expert
committee constituted by the Vice Chancellor will review the paper and
the grade will be awarded by the CoE. A maximum of three papers per
semester will be taken up for review after revaluation for a student.

14.0 ELIGIBILITY FOR THE AWARD OF DEGREE

Refer respective programmes.

15.0 CLASSIFICATION OF THE DEGREE AWARDED

Also refer respective programmes for specific details. The general
classification of the degree awarded in credit system based education is
given below:

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 A candidate is said to have qualified for the award of degree when he /
she has completed and passed courses worth the minimum number of
Credits stipulated for that degree [vide Sec. 26.1]
15.1 A candidate who has qualified for the award of degree having passed the
examination in all the subjects of all semesters in his / her first
appearance securing not less than 9.00 CGPA shall be declared to have
passed in First class with Honours. (For B.Tech Refer Sec.29.1)

15.2 A candidate who has qualified for the award of degree having passed the
examination in all subjects of all semesters in his / her first appearance
securing not less than 8.00 CGPA but less than 9.00 CGPA shall be
declared to have passed in First class with distinction.

15.3 A candidate who has qualified for the award of degree having passed in
all
subjects at the end of the eighth semester with not less than a CGPA of
6.50 shall be declared to have passed in First Class.

15.4 All other candidates (not covered in Secs. 15.1, 15.2 and 15.3) who
have qualified for the award of degree shall be declared to have passed
the examination in Second class.

15.5 A candidate qualifies for the award of degree after having passed the
examination in all the subjects of the course within the maximum duration
as mentioned below:
S.No COURSES SEMESTERS
1. B.Tech. (FT) 12
2. B.Tech. (PT) 11
3. B.Tech. Lateral Entry (FT) 10
4. B.Sc. 10
5. B.C.A. 10
6. M.Tech. (FT) 08
7. M.Tech. (PT) 10
8. M.C.A. (FT) 10
9. M.C.A. (PT) 14
10. M.C.A. (Lateral Entry) (FT) 08
11. M.C.A. (Lateral Entry) (PT) 10
12. B.Arch. 14
13. M.Arch. (FT) 08
14. M.Arch. (PT) 10
15. B.Design 12
16. BBA 10
17. MBA (FT) 08
18. MBA (PT) 10

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 19. B.Com 10
20. M.Com 08
21. M.Phil (FT) 06
22. M.Phil (PT) 08

15.6 Reckoned from the commencement of study from first semester securing
a CGPA of not less than 6.50 a candidate shall be declared to have passed
the examination in First class. For this purpose of classification, the
authorized break of study will not be counted.

16.0 PROVISION FOR WITHDRAWAL FROM END SEMESTER

EXAMINATION

16.1 A candidate may, for valid reasons, be granted permission to withdraw

from appearing for the end semester examination in any two courses of
study during the entire duration of the degree programme in any given
semester.

A candidate may, for valid reasons, be granted permission to withdraw

from appearing for the final examination of not more than two courses in
a given semester.

16.2 Withdrawal of application shall be valid only if the candidate is otherwise

eligible to write the examination and if it is made within the prescribed
number of days prior to the commencement of the examination in that
course of study and also recommended by the Head of the Department
and the Dean concerned.

16.3 Withdrawal shall not affect the classification of “class” construed as an

appearance for the eligibility of a candidate for First Class with
Distinction (vide Sec. 15).

17.0 TEMPORARY BREAK OF STUDY FROM A PROGRAMME

17.1 A candidate is not normally permitted to temporarily avail break of study.

However, if a candidate intends to temporarily discontinue the programme in the
middle, for valid reasons (such as accident or hospitalization due to prolonged
illness) he/she shall apply in advance to the Head of the Institution for rejoining
the programme at a later semester, in any case, not later than the last date for
registering for the semester examinations of the semester in question, through
the Head of the Department and Head of the Institution stating the reasons
thereof.

17.2 The candidate permitted to rejoin the programme after the break shall be
governed by the rules and regulations in force at the time of rejoining.

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17.3 The duration of break of study for any programme, as approved by the
Dean, will be excluded from the calculation, of maximum number of
semesters allowed for the completion of a program (vide Sec. 15).

17.4 The total period for completion of the programme reckoned from the
commencement of the first semester to which the candidate was admitted shall
not exceed the maximum period stipulated for the respective program
irrespective of the period of break of study in order that he/she
may be eligible for the award of the degree (vide Sec. 14).

17.5 If any student is detained for want of requisite attendance, progress and
good conduct, the period spent in that semester shall not be considered as
permitted for ‘Break of Study’ and Sec. 17.3 is not applicable for this case.

18.0 PERSONALITY AND CHARACTER DEVELOPMENT

All students shall enroll, on admission, in any one of the personality and
character development programmes (the NSS/NSO) and undergo training for
about 40 hours and attend a camp of about five days. The training shall include
classes on hygiene and health awareness and also training in first aid.

National Service Scheme (NSS) will conduct social service activities in and around
the College/Institution.

National Sports Organization (NSO) will have Sports, Games, Drills and Physical
Exercises.

While the training activities will normally be during weekends, the camp will
normally be during vacation periods. Every student shall put in a minimum of
75% attendance in the training and attend the camp compulsorily. The training
and camp shall be completed during the first year of the programme. However,
for valid reasons, the Head of the Institution may permit a student to complete
this requirement in the second year. In the near future, this University will also
provide National Cadet Crops as part of the personality building exercise.

19.0 DISCIPLINE

Every student is required to observe discipline, decent and decorous

behavior both inside and outside the University and not to indulge in any
activity prejudicial to the prestige of the University.

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20.0 REVISION OF REGULATION AND CURRICULUM

The University may from time to time revise, amend or change the Regulations,
Scheme of Examinations and Syllabi, as may become necessary.

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