FY2023 Alumni Small Grants Competition Budget Form

Country(ies): (enter below) Project title: (enter below)

Total Funds Requested: $ -

ASGC Funds Requested

Activity/Item Description Cost ($USD) Quantity Total ($USD)
1 Venue costs
1.1 Test $ -
1.2 $ -
1.3 $ -
1.4 $ -
1.5 $ -
1.6 $ -
1.7 $ -
1.8 $ -
1.9 $ -
Subtotal $ -
Budget Justification: Enter a description in the box below of the funds requested. Please consult the Budget Guid
tab. Costs need to be itemized.

2 Promotional Items & Advertising

2.1 $ -
2.2 $ -
2.3 $ -
2.4 $ -
2.5 $ -
2.6 $ -
2.7 $ -
2.8 $ -
2.9 $ -
Subtotal $ -
Budget Justification: Enter a description in the box below of the funds requested. Please consult the Budget Guid
tab. Costs need to be itemized.

3 Meals & Beverage

3.1 $ -
3.2 $ -
3.3 $ -
3.4 $ -
3.5 $ -
3.6 $ -
3.7 $ -
3.8 $ -
3.9 $ -
Subtotal $ -
Budget Justification: Enter a description in the box below of the funds requested. Please consult the Budget Guid
tab. Costs need to be itemized.

4 Speaker/Consultant/Training Fees
4.1 $ -
4.2 $ -
4.3 $ -
4.4 $ -
4.5 $ -
4.6 $ -
4.7 $ -
4.8 $ -
4.9 $ -
Subtotal $ -
Budget Justification: Enter a description in the box below of the funds requested. Please consult the Budget Guid
tab. Costs need to be itemized.

5 Lodging & Per Diem

5.1 $ -
5.2 $ -
5.3 $ -
5.4 $ -
5.5 $ -
5.6 $ -
5.7 $ -
5.8 $ -
5.9 $ -
 Subtotal $ -
Budget Justification: Enter a description in the box below of the funds requested. Please consult the Budget Guid
tab. Costs need to be itemized.

6 Travel
6.1 $ -
6.2 $ -
6.3 $ -
6.4 $ -
6.5 $ -
6.6 $ -
6.7 $ -
6.8 $ -
6.9 $ -
Subtotal $ -
Budget Justification: Enter a description in the box below of the funds requested. Please consult the Budget Guid
tab. Costs need to be itemized.

7 Supplies/Materials/Equipment
7.1 $ -
7.2 $ -
7.3 $ -
7.4 $ -
7.5 $ -
7.6 $ -
7.7 $ -
7.8 $ -
7.9 $ -
Subtotal $ -
Budget Justification: Enter a description in the box below of the funds requested. Please consult the Budget Guid
tab. Costs need to be itemized.

8 Other (please specify)

8.1 $ -
8.2 $ -
8.3 $ -
8.4 $ -
8.5 $ -
Subtotal $ -
Budget Justification: Enter a description in the box below of the funds requested. Please consult the Budget Guid
tab. Costs need to be itemized.

Project Costs ($USD) $ -

Overall Total Project Costs $
tition Budget Form
roject title: (enter below)

Total Cost Share: $0.00

Cost Share or In-Kind Support

Cost ($USD) Quantity Total ($USD)

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$0.00
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 Budget Guidelines
These budget guidelines were established by the Alumi Affairs Office for the Alumni Engagement Innovation Fund
competition and include directions on allowable costs and how to apply them reasonably in support of project goals
objectives.

This section includes costs for renting space for project-related activities such as workshops or oth
training activities. Look for donated space first—consider reaching out to your Alumni Coordinato
if you may be able to reserve space at a U.S. Embassy/Consulate facility or an American Space.
Universities or educational institutions also often donate space. If donated space is not possible,
Venue Costs should be reasonable based on the local environment. Consider trying to negotiate deals to inclu
breaks, lunch, presentation equipment, or modest supplies. In the justification, indicate what is in
for the negotiated cost and the length of time covered by the venue rental. Please provide a deta
description and cost break-out in the budget justification section.

These items aim to amplify the AEIF project. All requests should be reasonable and relevant to th
program. In the justification, provide details about what promotional items will be used for (i.e. t
be worn by program participants on a day of service). Break down promotion and advertising, cle
Promotional Items & indicating what you will get in return for costs incurred (i.e. number of ads, on which platforms, a
Advertising which times). Consider cost share or free online tools for graphic design work. Funding used for
creation of websites will need to be strongly justified. What happens to the website after the pro
Who maintains it? Is there a better way to promote your project? Please provide a detailed desc
and cost break-out in the budget justification section.

Speaker/Consultant Speaker: Maximum of $250 per day for a full day of programming. Please provide a detailed des
& Training Fees and cost break-out in the budget justification section.

Trainer: Maximum $250 per full day or $30 per hour not to exceed the daily maximum of $250. A
Speaker/Consultant &
preparation and follow-up costs are acceptable and should be itemized at the same rate. Conside
Training Fees should not
your fellow alumni with expertise to cost share speaker/training fees. Reach out to your alumni
exceed 30% of your total
coordinator if you are seeking a certain area of expertise—they may be able to suggest fellow alu
requested budget
Please provide a detailed description and cost break-out in the budget justification section.

Consultant: A reasonable consultant fee can be included by the alumni for project management
oversight. However, consider cost-sharing as the AEIF cannot provide a salary for your involveme
Please provide a detailed description and cost break-out in the budget justification section.
 List per diem rates and hotel costs which directly support the implementation for your project suc
lodging for a speaker or trainer to conduct a session away from the main location of your project.
to explain if lodging is single or dual occupancy and the duration of stay. Per diem rates should b
Lodging & Per Diem calculated according to US government allowable rates (please consult with your U.S. Embassy/Co
or be adjusted to local prices if appropriate. Please provide a detailed description and cost brea
the budget justification section.

Describe in-country and intraregional air fare or local travel costs (via car, bus, train, etc.) required
actual implementation of the project. For example, is the person traveling to execute a training
workshop? Please specify the mode of transportation, who will travel, the destination/arrival poin
the cost covers round-trip or one-way travel. If you require intraregional travel, please consider th
economical way. Can you take a train/bus instead of traveling by air? For air travel, research the
Travel economical route. The AEIF does not support travel in business class or higher. Please provide a
description and cost break-out in the budget justification section.

Supplies include general office supplies, computer software, consumable automotive supplies (i.e
small equipment such as laptops, projector, etc., and expendable material (i.e. paint or paper). Re
Supplies/Materials equipment rather than purchase if it is more cost-efficient. If purchase of equipment is required,
Equipment what will happen to the equipment after the project concludes. Will it be donated to a communi
to use for follow-on activities? Please provide a detailed description and cost break-out in the b
justification section.

If you have any items that do not apply to the categories above, list them separately here. Be spe
Commonly cited items are grants management (organizations only) and monitoring and evaluatio
Provide cost breakdown. What will these costs include? Are those costs necessary to successfull
implement your project? F.ex.: if you need to hire an accountant, please justify why. An accounta
Other up to $500 is allowable to guarantee proper financial management of your funds. In terms of mo
and evaluation, what will be monitored and evaluated? When? By whom? If any reports will be
provide relevant details. Do not include any speaker, training or consultant fees in this section.
provide a detailed description and cost break-out in the budget justification section.
 Not Supported Activities and Costs
Engagement Innovation Fund
ably in support of project goals and AEIF 2023 will not support the following budget items:

activities such as workshops or other

ing out to your Alumni Coordinator to see
e facility or an American Space.
If donated space is not possible, costs
r trying to negotiate deals to include coffee
the justification, indicate what is included
enue rental. Please provide a detailed · Staff salaries, office space, and overhead/operational expenses
on.
· Large items of durable equipment or construction programs

· Alcohol, excessive meals, refreshments not integral to the project, or

d be reasonable and relevant to the

tional items will be used for (i.e. t-shirts to · Any airfare to/from the United States and its territories
wn promotion and advertising, clearly
mber of ads, on which platforms, and at · Activities that take place in the United States and its territories
ic design work. Funding used for the
ppens to the website after the project?
ct? Please provide a detailed description · Academic or scientific research

· Charitable or development activities

· Provision of direct social services to a population

ng. Please provide a detailed description
· Individual scholarships

eed the daily maximum of $250. Associated · Social travel/visits

emized at the same rate. Consider asking
g fees. Reach out to your alumni
may be able to suggest fellow alumni. · Gifts or prizes
budget justification section.
· Duplication of existing programs

e alumni for project management and · Institutional development of an organization

rovide a salary for your involvement.
budget justification section.
· Venture capital, for-profit endeavors, or charging a fee for participati

· Support for specific religious activities

· Fund-raising campaigns

· Support or opposition of partisan political activity or lobbying for spec

 · Institutional development of an organization

· Venture capital, for-profit endeavors, or charging a fee for participati

· Support for specific religious activities

mplementation for your project such as
the main location of your project. Be sure
n of stay. Per diem rates should be · Fund-raising campaigns
consult with your U.S. Embassy/Consulate)
etailed description and cost break-out in · Support or opposition of partisan political activity or lobbying for spec

ts (via car, bus, train, etc.) required for

n traveling to execute a training
travel, the destination/arrival points, and if
aregional travel, please consider the most
by air? For air travel, research the most
class or higher. Please provide a detailed
on.

nsumable automotive supplies (i.e. fuel),

e material (i.e. paint or paper). Rent
urchase of equipment is required, indicate
Will it be donated to a community center
iption and cost break-out in the budget

list them separately here. Be specific!

nly) and monitoring and evaluation.
ose costs necessary to successfully
t, please justify why. An accountant fee of
ent of your funds. In terms of monitoring
By whom? If any reports will be issued,
r consultant fees in this section. Please
t justification section.
and Costs

g budget items:

d/operational expenses

nstruction programs

not integral to the project, or entertainment

nd its territories

tates and its territories

pulation

ation

charging a fee for participation in the project

al activity or lobbying for specific legislation

ation

charging a fee for participation in the project

al activity or lobbying for specific legislation