Business and Administration

within the Business Skills suite

Unit Title: Design and produce documents in a business

environment
OCR unit number: 32A
Unit reference number: M/601/2531
Level: 3
Credit value: 4
Guided learning hours: 25

Unit purpose and aim

This unit is about designing and preparing high quality and attractive documents to agreed layouts,
formats and styles.

Learning Outcomes Assessment Criteria Exemplification

The learner will: The learner can:
1. Understand the purpose 1.1 Describe different types of Learning outcomes 1, 2 and 3
and value of designing and documents that may be must be assessed using
producing high quality and designed and produced methods appropriate to the
attractive documents and the different styles assessment of knowledge and
that could be used understanding. A holistic
approach to assessment
1.2 Describe different formats should be adopted so that one
in which text may be piece of evidence covers more
presented than one learning outcome and
1.3 Explain the purpose and several assessment criteria
benefits of designing and and where appropriate, can be
producing high quality and evidenced across units
attractive documents
2. Know the resources 2.1 Describe the types of
available to design and resources needed to
produce documents and design and produce high
how to use them quality and attractive
documents
2.2 Explain the purpose and
benefits of using different
types of resource to
design and produce high
quality and attractive
documents
2.3 Describe different types of
technology available for
inputting, formatting and
editing text, and their main
features

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Learning Outcomes Assessment Criteria Exemplification
The learner will: The learner can:
3. Understand the purpose 3.1 Explain the value and
and value of following benefits of agreeing the
procedures when designing purpose, content, style,
and producing documents and deadlines for the
design and production of
documents
3.2 Describe ways of
researching and
organising content needed
for documents
3.3 Describe ways of
integrating and laying out
text and non-text
3.4 Describe ways of checking
finished documents for
accuracy – including
spelling, grammar and
punctuation – and
correctness, and the
purpose of doing so
3.5 Explain the purpose of
storing documents safely
and securely, and ways of
doing so
3.6 Explain the purpose of
confidentiality and data
protection when preparing
documents
3.7 Explain the purpose and
benefits of meeting
deadlines
4. Be able to design and 4.1 Agree the purpose, Assessment should be planned
produce documents to content, style and to maximise the opportunities
for the candidate to
agreed specifications deadlines for documents
demonstrate their ability to
4.2 Identify and prepare design and produce
resources needed to documents in a business
design and produce environment
documents
4.3 Research and organise the
content required for
documents
4.4 Make appropriate and
efficient use of technology,
as required
4.5 Design, format and
produce documents to an
agreed style

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Learning Outcomes Assessment Criteria Exemplification
The learner will: The learner can:
4.6 Integrate non-text objects
into an agreed layout, if
required
4.7 Check texts and objects for
accuracy
4.8 Edit and correct texts and
objects as required
4.9 Clarify document
requirements, if necessary
4.10 Store documents safely
and securely following
organisational procedures
4.11 Present documents to the
required format, and
within the agreed
deadlines

Assessment
This unit is centre assessed and externally verified. Your assessor will use a range of assessment
methods which may include:
 observation of performance in the work environment
 examination work products
 questioning the learner
 discussing with the learner
 use of others (witness testimony)
 looking at learner statements
 recognising prior learning

Evidence requirements
A range of evidence should be gathered to cover the Learning Outcomes and Assessment Criteria.
Examples may include:
 Work requests
 Work plans including resources and deadline details
 Records of research undertaken
 Draft documents
 Completed documents which meet organisational requirements
 Screen prints
 Records of where clarification was sought

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Barred combinations: Business Skills suite

Candidates can claim only one of the following units towards a Business Skills qualification:
15A Level 2 Produce documents in a business environment (T/601/2482),
00004 – L1 Text Production – Screen Reader (A/501/5812)
00005 – L2 Text Production – Screen Reader (Y/501/6322)
00007 – L3 Text Production – Screen Reader (Y/501/5820)
03932 – L3 Text Production (A/501/4210)
03934 – Level 3 Document Presentation (K/501/4218)
03938 – Level 3 Word Processing (M/501/4219)
06966 – L1 Text Production (J/501/4081)
06974 – Level 1 Word Processing (Y/501/4070)
06975 – L2 Text Production (R/501/6318)
06978 – Level 2 Document Presentation (Y/501/4232)
06999 – Level 2 Word Processing (A/501/4224)

Please note that not all units are available at each level within the Business Skills suite; see the
OCR Business Skills Centre Handbook for a list of units and the rules of combination.

Exemptions and equivalencies: Business Skills suite

There are no exemptions or equivalencies for this unit.

Guidance on assessment and evidence requirements

Refer to sections on Assessment and Evidence requirements above. You should also refer to the
OCR QCF Business and Administration Level 3 NVQ Centre Handbook, which can be downloaded
from the OCR website: www.ocr.org.uk).

National Occupational Standards (NOS) mapping/signposting

This unit is based on the BAA212 Design and produce documents in a business environment.

Functional skills signposting

This section indicates where candidates may have an opportunity to develop their functional skills.

Functional Skills Standards

English Mathematics ICT
Speaking and Representing Use ICT systems 
Listening
Reading  Analysing Find and select information 
Writing  Interpreting Develop, present and 
communicate information

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Resources

Access to a working environment with associated equipment and resources

Additional information

For further information regarding administration for this qualification, please refer to the OCR
document ‘Admin Guide: Vocational Qualifications’ (A850) on the OCR website www.ocr.org.uk.

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