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8 Journal

The document outlines steps for writing an email to a medical journal editor requesting an extension of a submission deadline. It details prewriting, drafting, revising, editing, and finalizing the email to ensure a clear, succinct, and respectful tone is used when making the request.

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36 views

8 Journal

The document outlines steps for writing an email to a medical journal editor requesting an extension of a submission deadline. It details prewriting, drafting, revising, editing, and finalizing the email to ensure a clear, succinct, and respectful tone is used when making the request.

Uploaded by

sayenshan0205
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Scenario: Writing an Email to a Medical Journal Editor

Step 1: Prewriting
Prior to writing the email, I must clearly define my goals. In this instance, I would want
to ask for a postponement of the submission of medical content. I will therefore start by
summarizing the main issues I must address:

Overview and background


Requesting a postponement
Justification for the prolongation
Changed deadline suggestion
Gratitude expression

Step 2: Drafting

I'll begin writing the email while keeping the important details in mind. It's critical to
keep your tone courteous and professional at all times. This is the first draft:
Dear [Editor's Name],
I trust this email finds you in good health. I'm writing to ask for an extension of the deadline for
submitting my article, "[Article Title]." I am requesting a brief extension because of [Brief
Explanation of the Reason for Extension], and the original deadline was [Current Deadline].

In the medical industry, meeting deadlines is crucial, therefore I take my responsibilities


seriously. But [Explain the Circumstances] have emerged, making it difficult for me to fulfill the
initial deadline.

I respectfully ask for an extension of [Proposed New Deadline] so that I can make sure the
content is accurate and of high quality. I am committed to delivering a well-researched and
thoroughly reviewed article.
Regarding this, I sincerely appreciate your support and understanding. Do not hesitate to get in
touch with me if you have any questions or need any more information.
I am grateful for your thoughtfulness.

Regards, [My Name]

Step 3: Revising

I will go over the document again for efficacy and clarity during the revision phase. I'll
make sure my request for an extension is understandable and backed up by a good explanation.
Additionally, I'll proofread the message for any typos or grammar that would detract from its
professional tone.

Step 4: Editing
I'll proofread the email while it's being edited to identify any last mistakes or strange
wording. It is imperative that the email be brief and devoid of annoying errors. Additionally, I'll
see to it that the email complies with any formatting or style guidelines the magazine may have.

Step 5: Making a final


I'll finish editing and send off the email. This entails going over the email again to make
sure the tone is still professional and courteous while expressing gratitude. Additionally, I'll
confirm that the email is prepared for submission and that the suggested new deadline is
reasonable.

I may write an email to the editor of a medical journal that expresses my desire for an
extension in a clear, succinct, and respectful manner by following these writing process stages.
Using this strategy increases the possibility that my request will be granted.

I faced a number of obstacles in my quest for writing clarity as a part-time content writer
in the medical industry. It could be challenging to find the ideal balance between intricacy and
readability in medical writing because of the intricate medical jargon and the requirement for
precise and correct information. I created a methodical strategy to get past this obstacle. By
doing a lot of research, I made sure that I fully grasped the topic. To further improve my writing,
I routinely asked editors and more seasoned colleagues for their opinions. Through this
procedure, even for those who are not medical professionals, I was able to progressively acquire
the knowledge and confidence necessary to communicate medical information in an eloquent and
comprehensible way. It was a learning experience, but by tackling the difficulties head-on and
aiming for constant development, I was able to write more clearly about medicine.

Word count – 600


Reference
Zhang, R., & Tetreault, J. (2019). This Email Could Save Your Life: Introducing the Task of
Email Subject Line Generation. ArXiv, abs/1906.03497. https://doi.org/10.18653/v1/P19-1043.
Lichtenstein, S. (2004). Knowledge development and creation in email. 37th Annual Hawaii
International Conference on System Sciences, 2004. Proceedings of the, 10 pp.-.
https://doi.org/10.1109/HICSS.2004.1265591.

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