MGMT2004: Computer Applications

Grade Book Exercise1

Objectives:
After successfully completing this exercise you will be able to:

1. Create, name and save a new workbook.

2. Add, name and rename worksheets.
3. Insert and delete rows and columns of a worksheet.
4. Copy and/or move cells within a worksheet.
5. Differentiate between relative and absolute addressing.
6. Create PIVOT reports (table & chart).
7. Create and reference inputs.
8. Name a range.
9. Enter constants (labels & values).
10. Create formulas.
11. Create calculations using the AVERAGE, IF and VLOOKUP functions.
12. Use Auto Filter to select data.

Scenario:
Currently, a Professor records grades by hand in a notebook. While this system has been adequate in the
past, it has become problematic in recent years due to the increase in student population as well as the
need to recompute grades on an as needed basis. The Professor now decides to use a workbook to record
grades and has asked you for assistance. The Professor provides you with some sample grades in the
“MGMT2004_Grade_Book_Data” workbook on OurVLE.

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Adapted from: Grauer & Barber (2002) & Graham (2012).
Step 1: Enter and format data, create formula, create a calculation using a function, relative
addressing and rename worksheet.
Using the data given in MGMT2004_Grade_Book_Data Sheet1:

 Enter the following scores for Harriet Brown: 65, 72, 70.
 Calculate the average grade for each student using a FORMULA. Format to one decimal
place. Copy the FORMULA to the other relevant cells.
 Calculate the average grade for each course component using a FUNCTION. Format to
one decimal place. Copy the FUNCTION to the other relevant cells.
 Adjust column widths so that all contents are visible.
 Align column headings.
 Rename the worksheet Step(1).

student

Enter grades

Worksheet
name

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Step 2: Delete and insert row, insert column, copy data and rename worksheet.
Using the data given in MGMT2004_Grade_Book_Data Step(1):

 Copy worksheet Step(1), name it Step(2), and make the following changes to Step(2).
 Derrick Lee has dropped the class – delete his row.
 Peter Vernon and Drew Charles are new additions to the course. Insert rows for them
(between Williams, Michelle & Dundas, Jeffery) and enter their scores: 45, 67, 60 and 78,
83, 82 respectively. Note what happens to the Average for each student.
 Insert and populate the MAJOR column. (Use the data given in
MGMT2004_Grade_Book_Data Sheet2).

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Step 3: Insert rows, enter data, format data, absolute cell referencing, create inputs, name
a range, create calculations using the IF and VLOOKUP functions, rename
worksheet, use Filter tool, .
Using the data given in MGMT2004_Grade_Book_Data Step(2):

 Copy worksheet Step(2), name it Step(3), and make the following changes to Step(3).
 Re-name the Average column NUMBER GRADE.
 Course components are weighted. Test 1 and Test 2 are worth 25% each and the Final
50%. Calculate student grades using a WEIGHTED average. Create an input section below
the data with the weights.
 Add a new column entitled LETTER GRADE.
 Use a VLOOKUP function to determine letter grade as follows: A: 80 – 100, B: 70 – 79, C:
60 – 69, D: 50 – 59, and F: below 50.
 Add a new column entitled PASS/FAIL.
 Use an IF function to determine “Pass” or “Fail”.
 Insert 3 rows for headings: In row 1, merge and center MS18A – Introduction to
Computers, in row 2, merge and center SEMESTER 2, 2018.
 In a new worksheet use Filter to determine the top 5 students. Name the worksheet Top5.
 In a new worksheet use Filter to determine which students FAILED the course. Name the
worksheet Failures.
 Create a Pivot Table showing the average number grade by Major. Name the worksheet
AvgByMajor.
 Create a Pivot Chart showing the number of students in each letter grade category. Name
the worksheet StudentsByGrade.

HOMEWORK: “Whatif  MGMT2004”

Step 4: A MGMT2004 Grade Book (Weights)

 Copy and edit Step(3) ( now Step(4)) so that these are the following course components
and their associated weights: (Reference your course outline and complete the table).

Course Component Weight

Tutorials 2%
SS Quiz 10%
DB Quiz 10%
Group Project 10%
etc… .
. .

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  Assume that each component is graded out of 100 and you are the only student in this
worksheet (i.e. delete all the other students, and have only your name remaining), decide
your score for each component.
 Calculate your weighted average i.e. your course grade.

Step 5: A MGMT2004 Grade Book (Weights & Points)

 Copy and edit Step(4) ( now Step(5)) so that these are the following course components,
their associated weights and their respective points.

Course Component Weight Points

Tutorials 2% 2
SS Quiz 10% 40
DB Quiz 10% 40
Case Leadership 8% 8
Group Project . 150
Final Exam . 60

 Assume that components have varying marks (i.e. they are not all graded out of 100),
calculate your weighted average/course grade. Display as a percentage.

Notes
Get into the habit of creating an Assumptions worksheet for each workbook. This should explain the
rules and inputs used to derive a particular spreadsheet solution.

For example:

Step 1 Assumptions:
 All course components are equally weighted
 All course components are graded out of 100

Step 2 Assumptions:
 Same as those of Step 1