Tender No. NG17/A/Cs/G.CORS/2023-24/CA/01 Dated 06.12.

2023
__________________________________________________________________________________

_ भारतीय खाद्य निगम FOOD CORPORATION OF INDIA

मंडल कायाालय DIVISIONAL OFFICE: श्रीगंगािगर SRIGANGANAGAR

159 पी ब्लॉक P BLOCK श्रीगंगािगर SRIGANGANAGAR (राजस्थाि RAJASTHAN)

ई -टेंडर िोटटस सं. E- TENDER NOTICE

No. A/Cs/SGNR/2023-24/MTF-NIT Date: 06.12.2023

मंडल कायाालय श्रीगंगािगर के अंतगात CA की नियुनि के नलए ई-निनिदा

E-tender for appointment of CA under FCI DO Sriganganagar.

(के िल ऑिलाइि निनिदाएँ ही स्िीकार की जाएंगी। ऑफलाइि निनिदा स्िीकार िहीं की

जाएंगी।)
(ONLY ONLINE TENDERS WILL BE ACCEPTED. NO OFFLINE TENDERS/SUBMISSION OF
DOCUMENTS WILL BE CONSIDERED)
 For and on behalf of the Food Corporation of India (Hereinafter called the Corporation) the Divisional Manager,
Food Corporation of India, Divisional Office, Sriganganagar invites online tenders UNDER TWO BID SYSTEM at
Government E-Marketplace (GeM) Portal (URL https://gem.gov.in) from experienced sole proprietary concern or
Registered Partnership firm or a Private Limited Company or a Public Limited Company incorporated in India for
appointment of CA for Services regarding Tax Matters and others etc. for FY 2023-24 under FCI Divisional Office,
Sriganganagar . The details are as under:-Scope of Work: Period of Assignment

Period of assignment for the work to be undertaken by the Firm will be for the FY 2023-24 (starting from
the date of commencement mentioned in the letter of award) at the sole discretion of the Food
Corporation of India.

Direct Taxes Matters: -

1.1.1. Computation and depositing of Monthly TDS (Salary & non-Salary)
and reconciliation with the books of accounts. Filing of quarterly TDS returns such as
24 Q, 26 Q, etc. Downloading of TDS certificates from the TRACES and providing the
same to the concerned party under the record.
1.1.2. Carrying of corrections required in TDS returns relating to PANs,
challans etc. in TRACES and to provide the revised /corrected certificates to the parties
concerned.
1.1.3. Reconciliation of TDS returns filed with the books of accounts.
1.1.4. Computing the advance tax liability under the Income Tax Act and
suggesting the amount to be deposited before the applicable due date.
1.1.5. Periodical reconciliation of TDS deducted by client/customers/
vendors of FCI with Form 26 AS and to intimate the detail of parties whose taxes are not
reflecting in Form 26 AS to FCI for following up with the client.
1.1.6. To ensure filing of Annual Income Tax return, Annual Information
Report (AIR), Form-61 A (Statement of Financial Transactions) required to be filed and any
other return as required to be filed under the Income Tax Act 1961.
1.1.7. To update the amendments/changes brought in the Direct Taxes from
time to time to all the concerned. Any changes or updates to tax laws or regulations that
may impact the Quarterly TDS Return filing will be promptly communicated to us.
1.1.8. In case Assessment / Scrutiny of Income Tax/TDS, drafting of reply
and submission of the necessary details to the department to get the assessment /
scrutiny completed up to the Tribunal level.
1.1.9. Preparation of reply to Notices etc. & appearance before the
Department/ Authority and submitting of information with the prior discussion with FCI up
to the Tribunal Level.
1.1.10. Providing advice / opinion / update on Direct Tax Matters.
1.1.11. Any other compliance/ related work required to be conducted under
the Income Tax Act or asdirected by FCI from time to time based on its requirement.
1.1.12. The return and other Modifications needs to be filled only after
receiving official mail from FCI office and the inline E-Mail needs to be attached at the
time of claiming the Bill. No any private bill without documentary proof will not be
entertained.
1.1.13. 1. Your firm shall maintain strict confidentiality regarding our
financial information and shall not disclose any data to third parties without our prior
written consent.

Furthermore, any fee/charges applicable/ levied by the Tax Authorities

such as return uploading fees, appeal Filing fees or any other statutory filing fees
etc. which cannot be termed as “Service to FCI” shall be reimbursed to the firm
on actual basis i.e. on production of necessary proof of such payment.

It may be noted that except, as provided in this clause, no other

charges shall be paid by FCI from those quoted in the financial bid
duly accepted and approved by FCI.

Note:- The bidder firm shall attend to all the notices and cases
or any queries raised by Income Tax, Service Tax, VAT, GST or
any other tax authorities after awarding above contract up to
the tribunal level without charging any additional fees. It is
further clarified that the notices / cases / queries issued prior
to the appointment of the prospective bidder firm related to
various taxation matters will also be handled by the firm
except for the cases which have already been assigned to
various professionals i.e. Advocates/Consultant/Chartered
Accountant firms.
The following eligibility criteria are mandatory for participating in this Open tender.

(i) The Bidder must be either a sole proprietary concern or Registered Partnership firm or a Private Limited
Company or a Public Limited Company incorporated in India , or LLP and should have been in
consultation Accounting, Auditing and taxation services in India at least for the 5 years , LLP
Registration /Registered partnership deed required).
(ii) The Registered head office /Branch office of bidder must be in SRIGANGANAGAR
(Rajasthan). (Copy of registration certificate issued by the ICAI for details of Head
office and Branches required)
(iii) The bidder should have an experience of providing Indirect/ Direct taxation
consultancy services for minimum continuous period of one year in any of the last
five years to at least 2 clients of Ministry/Department of Central /State
Government, CPSUs, SPSUs(Experience certificate to be enclosed).
(iv) The bidder should have valid PAN & GST certificate.(If applicable)

Detail of Documents to be enclosed.

1. Registered Partnership deed/LLP Registration.

2. ICAI Registration certificate.

3. PAN Card & GST Registration Certificate(If applicable)

4. Experience certificate as per clause 5(III).

5. List of offices (HO & Branches) (Self-Certified)

6. List of qualified CA as partners.(Self-Certified)

7. Letter of undertaking as Annex. C & D. (Self-Certified)

8. Annual Turnover/ Receipts Certificate for last one financial year. (Self-Certified).
 General Information
Thus, rate for each component of the scope of work based on the PMR will be calculated as
below :-

Particulars Fees No. of estimate Estimated

enteries expenditure
Amount (in Rs.)

1 Form no.24Q (1 to 100 enteries) Rs. 1200/- Per Return 100 enteries 1200/-

In addition to above If more than Rs. 12/- Per Entry 40 enteries 480/-
100 enteries

2 Form no.26Q (1 to 100 enteries) Rs. 1200/- Per Return 100 enteries 1200/-

In addition to above If more than Rs. 12/- Per Entry 40 enteries 480/-
100 enteries

3 Form no.24 (annual data)(1 to 100 Rs. 1200/- Per Return 100 enteries 1200/-
enteries)

In addition to above If more than Rs. 18/- Per Entry 40 enteries 720/-
100 enteries

4 Form no.24Q (Revised Entry) Rs. 1200/- Per Return 4 enteries 1200/-

5 Form no.26Q (Revised Entry) Rs. 1200/- Per Return 4 enteries 1200/-

6 Form no. 16 Rs. 24/- Per Entry 140 enteries 3360/-

7 Form no. 16A Rs. 24/- Per Entry 140 enteries 3360/-

8 Reply of Notice Rs. 1200/- Per Return 1 Notice 1200/-

9 Consultation Fee Rs. 600/- 4 Consultations 2400/-

NSDL /CD /Other charges Rs.2,000/- 2000/-

Total 20000/-

The particulars given above are intended merely to help the tenderer to form his own idea of the
approximate quantum of work involved in this contract. No guarantee is given that all the items of work
shown above will be required to be performed.
 Methodology for offering/Quoting of Price Bid in respect of hiring the CA.

The prospective bidders are advised to follow the below given methodology for quoting rates
component wise i.r.o services needs to be provided. Out of the 10 different items (mentioned below)
involved in the work of CA, Bidder shall quote one single rate (in Rs.) in absolute terms. The rate of the
major items involved shall then be compared with schedule of rates (SOR/Rate per item), and percentage
increase shall be worked out and this SOR/BSOR/ASOR shall be made applicable to all the items
involved. Thus the rate putting through the GeM in absolute terms shall be almost similar to the existing
practice of quoting percentage of SOR.

Formula ASOR/BSOR % = ((Quoted amount – SOR amount)/SOR amount) * 100

a. In case percentage computed above is negative, it will be considered below SOR or BSOR

b. In case percentage computed is ZERO, it will equal to SOR.

c.In case percentage computed is positive, it will be considered above SOR or ASOR.

Thus, rate for each component of the scope of work based on the PMR will be calculated as below
illustration (To be treated only as example):-

Suppos, the average value of contract in terms of SOR (Quantitative SOR in absolute terms)(Rs.) for work
related to CA is Rs. 20000/-.

Description Example

BSOR Bidder shall Quote 18000/- in absolute terms then as per above formula for arriving the
percentage (%) =(( quoted amount i.e. 18000/- SOR amount i.e 20000/-) *100 i.e.(-) 10%. Since
percentage computed is negative, it will be considered Below SOR i.e. 10% BSOR. Accordingly,
payment will be made to the Bidder for all the applicable items as per 10% BSOR.

SOR Bidder shall Quote 20000/- in absolute terms then as per above formula for arriving the
percentage (%) =(( quoted amount i.e. 20000/- SOR amount i.e 20000/-) *100 i.e.(-) 0%. Since
percentage computed is ZERO, it will be considered equal to SOR. Accordingly, payment will be
made to the Bidder for all the applicable items as per SOR.

ASOR Bidder shall Quote 22000/- in absolute terms then as per above formula for arriving the
percentage (%) =(( quoted amount i.e. 22000/- SOR amount i.e 20000/-) *100 i.e.(+) 10%. Since
percentage computed is positive, it will be considered Above SOR i.e. 10% ASOR. Accordingly,
payment will be made to the Bidder for all the applicable items as per 10% ASOR.

Further, it is to submit that the ASOR/BSOR thus quoted by the bidder as illustrated above, shall be
made applicable to all 10 items of schedule of rates given above and bills will be regulated as per the SOR
and the percentage ASOR/SOR/BSOR received/Quoted by the bidders on actual work by the bidders on
actual basis, as per the terms.

Note :- The bidder has to quote the rate of total price value through GeM on the basis of Estimated
expenditure mentioned.
Annexure ‘C’

Letter of Undertaking
(On Firm/Company’s letterhead)
Date:

To,
Divisional Manger
Food Corporation of India
Divisional office Sriganganagar
Rajasthan

Subject: Letter of Undertaking for professionals.

Dear Sir,

This is with reference to the tender named as

We <Name of the Bidder> hereby confirm that I/My firm am/is having experience more than 5 years in the area of
consultancy /Taxation/Auditing & Accounting.

List of qualified professional along with qualification and year of experience is enclosed.

For (Name of the bidder Company)

Authorized Signatory (Seal & Stamp)

Annexure ‘D’

Letter of Undertaking
(On Firm/Company’s letterhead)
Date:

To,
Divisional Manger
Food Corporation of India
Divisional office Sriganganagar
Rajasthan

Subject: Letter of Undertaking for Experience in Litigations in Direct & Indirect Taxation.

Dear Sir,

This is with reference to the tender named as “We <Name of the Bidder> hereby confirm that we have experience
in litigations in the field of Direct and Indirect Taxation such as Income Tax, VAT, Excise Duty, Customs Duty and
Service Tax and Goods and Service Tax Act.

List of major litigations attended by our firm/company is enclosed.

For (Name of the Bidder Company)

Authorized Signatory (Seal & Stamp)

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Critical Date Section:-

1 Tender floating/ publishing date 02-01-2024 at 04:00 PM
2 Tender document download start date & time 02-01-2024 at 04:00 PM
3 Online Tender submission start date & time 02-01-2024 at 04:00 PM
4 Tender document download end date & time 15-01-2024 at 04:00 PM
5 Online Tender submission end date & time 15-01-2024 at 04:00 PM
6 Online Tender opening date & time 15-01-2024 at 04:30 PM
10-01-2024 at 02:00 PM at FCI DO 159-P BLOCK
7 pre bid meeting
SRIGANGANAGAR
8 Validity of Tender Enquiry (30+30 days) extendable to further 30 days.
If the date fixed for online opening of tenders is subsequently declared a holiday, the tenders will be opened on the next working day following the holiday but
there will be no change in the time for opening as indicated above.
NOTE:
1) Tender documents may be downloaded from Government E-Marketplace (GeM) Portal https://gem.gov.in/ . Suppliers who have not
enrolled/registered should enroll/register before participating through the website https://gem.gov.in/. Bidders are advised to go through instructions
provided on the GeM portal for submission of Bid.
2) Tenderers can access tender documents on the website, fill them all relevent information and submit the completed tender documents into electronic
tender on the website https://gem.gov.in/ .
3)
Tenders and supporting documents should be uploaded through GeM Portal. Hard copy of tender document will not be accepted.

4)
Corrigendum to the Tender Notice, if any, shall be issued/available online only. Prospective Bidders are requested to view website regularly.

Instructions for online Bid Submission

The bidders are required to submit their bid documents and supporting documents as per instruction on the GeM Portal. Instructions given below are meant to
assist the bidders in registering on the GeM Portal, prepare their bids in accordance with the requirement and submitting their bids online on the GeM Portal.

More information useful for submitting online bids on the GeM Portal may be obtained at: https://gem.gov.in/

REGISTRATION
1)
1. Bidders are required to register on the GeM e-Procurement module (URL https://sso.gem.gov.in ).

2)
As part of the enrollment process, the bidders will be required to choose a unique username and assign a password for their accounts.
3) Bidders are advised to register their valid E-mail address and mobile numbers as part of the registration process. These would be used for any
communication from the GeM Portal.
SEARCHING FOR TENDER DOCUMENTS
1)
A. There are various search options built in the GeM Portal, to facilitate bidders to search active tenders by several parameters. These parameters could
include Tender ID, organization name, location, date, value, etc. There is also an option of advanced search for tenders, wherein the bidders may
combine a number of search parameters such as organization name, form of contract, location, date, other keywords etc. to search for a tender
published on the GeM Portal.

2)
The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification/ help from the Helpdesk.

PREPARATION OF BIDS
1) Bidders should take into account any corrigendum published on the tender document before submitting their bids.
2)
Please go through the tender advertisement and the tender document carefully to understand the documents required to be submitted as part of the
bid. Please note the number of covers in which the bid documents have to be submitted, the number of documents - including the names and content
of each of the document that need to be submitted. Any deviations from these may lead to rejection of the bid.

3)
Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender document. Bid documents shall be scanned legibly
with 100 dpi with black and white option.

ASSISTANCE TO BIDDERS
1) Any query relating to the tender document and the terms and conditions contained therein should be addressed to [email protected] and
[email protected].
2) Any queries relating to the process of online bid submission or queries relating to GeM Portal in general may be directed to the GeM Portal Helpdesk.
The contact number for the helpdesk is 1800-419-3436.
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