digital declutter checklist

Step 1
Decluttering and organizing your digital files might seem like a tall task and be very time-consuming.
But, once you conquer your mountain of files, it will be easier to stay on top of it over time.

Go through all of your folders, files, and cloud storage sites. Click on the file and see what it is.
Downloads folder
Documents folder
Desktop
iCloud
Google Drive
Dropbox, Box, OneDrive, etc.
Recently deleted folder
Photos
Trash bin

Need it? Cool. Rename it something more straight-forward.

TIP! Use a string of keywords you might search to find later. Example: travel, receipt, Maui

Don't need it? Trash it.

Clear your trash bin and 'recently deleted' folders

Resource from KDIGITALSTUDIO.COM. Do not share, distribute, or sell without permission.

 digital declutter checklist

Step 2
It is likely you already have a number of file management solutions. After decluttering them, come up
with a system for each.

Secondary hard drives

Google Drive

iCloud

OneDrive, Dropbox, Box, etc.

Here's how I use my file management solutions:

Secondary hard drives

I store all my large, heavy video files for YouTube across multiple drives

Google Drive
I have several Gmail accounts, personal and business
I store only collaborative and archived files (that I might want later, but don't need now)

iCloud
Everything else is stored in the Cloud
Backups, digital stickers, photographs, documents, Adobe files, etc.

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 digital declutter checklist

Step 3
Now that you have decided on the file management solutions you are going to use (or decluttered the
ones you already have), you'll create a hierarchy to organize all of your files. I recommend keeping the
same or similar hierarchy across all solutions for consistency.

Hierarchy ideas that your system can already accomplish: date created, date edited, date added,
type, kind, name, etc.

'Folder within a folder" technique, or branching technique

Here's how I use my file management solutions:

Main folder name; example: Stickers

Sub-folder name; example: Snowflakes, Christmas, Flowers

Secondary sub-folder name; example: Individual PNGs, GoodNotes files
More secondary sub-folders

Step 4
Once you have settled on a hierarchy for your files, it is now time to actually organize your files into
those main, sub, and secondary-sub folders.

Get your files into the right folders and the sub-folders into the right folders

Add this digital declutter checklist to your weekly routine

TIP! Incorporate this into your weekly routine (a great checklist to add if you do a reset each week); you'll
get faster at it over time with less to manage

Resource from KDIGITALSTUDIO.COM. Do not share, distribute, or sell without permission.

 digital declutter checklist

Stickers
I wanted to share more specifics on how I organize my digital stickers since I know many of you might
feel torn on the best solutions to declutter your digital sticker collection.

Main folder in GoodNotes named 'Stickers'

Main folder in iCloud named whatever that

sticker set is called

Precropped sticker files stored in the main

folder in GoodNotes 'Stickers'

Most used stickers also stored in Elements

Individual sticker files and backup precropped

GoodNotes sticker sheet stored in main folder
of iCloud

This means I have my stickers stored in 2 (technically 3) locations:

within a GoodNotes folder, inside Elements, and in an iCloud folder
(back-ups and multiple locations is super important!)

Resource from KDIGITALSTUDIO.COM. Do not share, distribute, or sell without permission.