Quarterly report on IT Security - Proforma for submission (by individual)

(Separate forms to be filled by each user for each official PC/Laptop issued to him/her)
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1. Name of Mission/Post:
2. Name of the official :
3. Designation & office/wing in which deployed:
4. Make and Model of PC/Laptop issued
5. MAC Address

6. IPv4 Address (in case of internet connected computer)

7. Operating System(OS) & version
(a) Date or month & year of last update of OS
8. Measures taken to enhance IT Security
(i) Password Protection (Note : Minimum length of all Yes/No
passwords should be 8 characters and the password should
be changed every months.)

(a) Is the PC/ Laptop protected by Power on/BIOS Yes/No

password?
If yes : Date or month & year of last change of BIOS
password
Yes/No
(b) (i) Is the PC/ Laptop protected by Login password?
If yes : Date or month & year of last change of Login
password
Yes/ No
(ii) In case of PCs running of Windows OS, has separate
user account(i.e. other than Administrator) been created and
used for all official work on said PC (For PCs running on
Fedora OS, users should ignore this part )
Yes/ No
(C) Is the PC/ Laptop protected by Screen saver·
password?
If yes : Date or month & year of last change of Screen
saver password
(ii) Removable media/devices & data protection
(a) Number of removable devices/media such as pen Pen/USB Drive…..
drives, smart Phones, digital camera etc. that were connected Smart Phone……….
to the PC/ Laptop during last six months/since the system Memory Card…….
issued to the present user Ext HDD………….
Dig Camera………
(b) Has any official Pen/ USB drive issued to you : Yes/ No
If yes, please furnish following details of such Pen/ USB Sr No Make & Storage
drives : Cap
1.
2.
(c) Auto run disabled for DVD/CD/ USB/ Pen drive and Yes/ No/NA
other removable media (For PCs running on Fedora OS,
user should tick NA.
(d) Was the CPU/ System was taken out of office by local Yes/ No
AMC vendor for repair etc.
If yes, was the HDD removed and retained in office Yes/ No
 (e) Is backup of important data being taken on regular Yes/ No
intervals
If yes • Date or month & year of last backup taken
(iii) Anti-virus software details (eScan for Windows/MAC OS
and Clamav for Linux/Fedora OS)
(a) ls Antivirus software recommended by the Ministry Yes/ No
installed on the PC/Laptop :
If yes, Date or month & year of last update of Anti-virus
software
If No, (i) Name of Anti-virus software installed ( in case anti-v
irus software other than those recommended i.e. Avira &
Clamav , installed) and reason for the same Date or month &
year of last update of this Antivirus software
(ii) Reason for not installing Anti-virus software (in case NO
anti-virus software installed)
(iv) Network information & security
(a) Has internet connection provided by the office for ? Yes/ No
(b) Was the PC/ Laptop connected to any WiFi Access Yes/ No
Point/Wi Fi enabled device using wireless technology
during last six months/ since the system allocated to the
present user . Yes/ No
(c) Firewall(available in the Operating System) is turned ON
(v) Use of open source Software
(a) Is Libre Office installed and used as default programme Yes/ No
instead of MS Office for official work
(b) Is Mozilla Firefox installed and is used as default Yes/ No
programme for browsing the internet instead of internet
explorer/opera/chrome
(c) If using email clients for accessing emails, is Thunderbird Yes/ No/ NA
installed and is used as default programme instead of
Windows Live mail/Outlook Express as email client
Email security
(a) ls email ID on @mea.gov .in domain created and being Yes/ No
used for all official communication
If yes : Date or month & year of last change of email Pwd
If No : reason for not using email ID on @mea.gov.in
domain
(b) Has the user received any email with suspicious/malicious Yes/ No
attachments
If yes, was the matter reported and the said suspicious email
forwarded to [email protected] for further examination Yes/ No

It is certified that the information provided above is true to best of my knowledge.

Signature:_____________________

Date:_________________________