Class-10

Subject-Information Technology(402)
Unit:1 Digital Documentation
Fillups
1. A document is a paper with written contents.
2. The process of preparing a document is called Documentation
3. Word processing is the use of computer software to enter, edit, format, store, retrieve and
print the document.
4. A Word Processor is a computer application used for edit, format, store, retrieve and print the
document.
5. FOSS stands for Free and Open Source Software
6. In Writer the default name of the document is Untitled1
7. Header is the section of the document that appears at the top Margin.

Question Answers
1Q.Write the extension of Open Office Writer:
Ans: .odt.
2Q List the shortcut keys of the following:
Cut: Ctrl+X
Copy: Ctrl+ C
Paste: Ctrl+ V
Select All: Ctrl+ A
Save: Ctrl+S
Print: Ctrl+P
Find: Ctrl+ F
Replace: Ctrl+ H
Style & Formatting: F11
Bold: Ctrl+B
Italic: Ctrl+I
Underline: Ctrl+U

3Q List any four items that can be added in the Header area?
Ans: Title, Logo, Heading, Page Number and date.

4Q What are Styles ? What are the advantages of using styles?

Ans. A style is a set of formats that you can apply to selected pages, text, frames, and other
elements in your document to quickly change their appearance.
Advantages of using styles are :
Styles help us to apply consistent formatting to the documents.
Using styles we can easily change the existing format.
Styles makes major formatting changes simple.

5Q Name the styles supported by OpenOffice.org

Ans :1.Page styles include margins, headers and footers, borders and backgrounds. In Calc, page
styles also include the sequence for printing sheets.
2. Paragraph styles control all aspects of a paragraph’s appearance, such as text alignment, tab
stops, line spacing, and borders, and can include character formatting.
3. Character styles affect selected text within a paragraph, such as the font and size of text, or
bold and italic formats.
4. Frame styles are used to format graphic and text frames, including wrapping type, borders,
backgrounds, and columns.
5. Numbering styles apply similar alignment, numbering or bullet characters, and fonts to
numbered or bulleted lists.
6. Cell styles include fonts, alignment, borders, background, number formats (for example,
currency, date, number), and cell protection.
7. Graphics styles in drawings and presentations include line, area, shadowing, transparency,
font, connectors, dimensions, and other attributes.
8. Presentation styles include attributes for font, indents, spacing, alignment, and tabs.

6Q. How can we create our own styles?

Ans. We can create new styles by following two ways :
Creating new styles from selection.
Dragging And Dropping To Create A Style.

7Q. Explain how to update a style?

Answer: To update a style from a selection in Open Office Writer, follow this:
1. Open the Styles and Formatting window.
2. In the document, select an item that has the format you want to adopt as a style.
3. In the Styles and Formatting window, select the style you want to update (single click and not
double-click), then long-click on the arrow next to the New Style from
4. Selection icon and click on Update Style
8Q: How do you draw objects in Writer?
Ans: Writer drawing tools are used to draw graphics like rectangles, Circles, lines, text and other
predefined shapes.. You can also group several drawing objects to make sure they maintain their
relative position and proportion.

9Q:Explain any four Graphic filters.

Ans. Four graphic filters are :
Invert : Inverts the color values of a color image or the brightness values of a grayscale image.
Smooth : Softens the contrast of an image.
Sharpen : Increases the contrast of an image.
Posterize : Makes a picture appear like a painting.

10Q:Explain Image Cropping.

Ans. When you are interested in a section of the image for the purpose of your document, you may
wish to crop (cut off) parts of it. Right click on image and select Picture from the pop-up menu. In
the Picture dialog box, select the Crop page and select the part from left, right, top and bottom
which you want to remove.

11Q:List the methods of inserting images in a text document.

Drag and Drop
1. Open a file browser window and locate the image you want to insert.
2. Drag the image into the Writer document and drop it where you want it to appear.
Insert Picture Dialog
1. Click in the Open Office document where you want the image to appear.
2. Choose Insert > Picture > From File from the menu bar. On the Insert Picture dialog, navigate to
the file to be inserted, select it, and click Open.
Inserting An Image From The Clipboard
Using the clipboard, you can copy images into an Open Office document from another Open Office
document and from other programs.
Inserting An Image Using A Scanner
If a scanner is connected to your computer, Open Office can call the scanning application and
inserted the scanned item into the Open Office document as an image.
To start this procedure, click where you want the graphic to be inserted and select
Insert > Picture > Scan > Select Source.
Inserting An Image From The Gallery
To open the Gallery, click on the Gallery icon (located in the right side of the Standard toolbar) or
choose Tools > Gallery from the menu bar.
Navigate through the Gallery to find the desired picture.
To insert the picture, click and drag it from the Gallery into the Writer document. You can also
right-click on the picture and choose Insert>Copy.
12Q. Explain:
(a) Graphics Mode
(b) Flip vertically or horizontally
(c) Filters
(d) Transparency
Answer
Graphics Mode
You can change color images to grayscale by selecting the image and then selecting Grayscale from
the Graphics mode list.
Flip vertically or horizontally
To flip an image vertically or horizontally, select the image, and then click the relevant icon.
Filters is the tool used on image for giving them some kind of identity and editing. It includes
filters like Invert, Smooth etc.
Transparent
Modify the percentage value in the Transparency box on the Picture toolbar to make the image
more transparent. This is particularly useful when creating a watermark or when wrapping the
image in the background.
13Q. Explain following terms for positioning of graphic:
(a) Arrangement
(b) Alignment
(c) Anchoring
(d) Text Wrapping
Answers: Positioning of a graphic is controlled by four settings:
Arrangement refers to the placement of a graphic on an imaginary vertical axis. Arrangement
controls how graphics are stacked upon each other or relative to the text.
Alignment refers to the vertical or horizontal placement of a graphic in relation to the chosen
anchor point.
Anchoring refers to the reference point for the graphics. This point could be the page, or frame
where the object is, a paragraph, or even a character. An image always has an anchor point.
Text wrapping refers to the relation of graphics to the surrounding text, which may wrap around
the graphic on one or both sides, be overprinted behind or in front of the graphic, or treat the
graphic as a separate paragraph or character. It is available under FORMAT Tab. Its option are:
Wrap Off, Page Wrap, Optimal Page Wrap, Wrap Through, In Background.

14 Q. What is the use of shift button in image resizing and image rotation?
Answer : Image resizing: resize with ratio (in proportion) Image rotation: To restrict the rotation
angle to some angles (eg. multiples of 15 degrees)keep the Shift key pressed while rotating the
image.

15Q. What are templates? What are the advantages of using templates?
Ans. A template is a model that you use to create other documents. For example, you can create a
template for business reports that has your company’s logo on the first page. When you create a
new documents from this template will all have your company’s logo on the first page.
One of the major advantages of using templates is the ease of updating styles in more than one
document. Another advantage is that it also saves your time.

16Q. What is the difference between styles and templates?

Ans:
Style Template
A style is a set of formats that you can apply to A template is a model that you use to create
selected pages, text, frames, and other elements other documents.
in your document to quickly change their
appearance.
Styles help to keep formatting consistent in the Templates help to keep formatting consistent
entire document across multiple documents

17Q. Explain different ways of creating a template

Ans. Templates can be created in the following two ways

1. Creating A Template From A Document

To create a template from a document:
a. Open a new or existing document of the type you want to make into a template
b. Add the content and styles that you want.
c. From the main menu, choose
File > Templates > Save.
d. The template dialog box open.
e. Type the name of the template.
f. Click OK to save the new template

2. Creating A Template Using A Wizard

a. From the main menu, choose File > Wizards >[type of template required]
b. Follow the instructions on the pages of the wizard.
In the last section of the wizard, you can specify the name and location for saving the template.
18Q. What is Table of Contents/index/TOC? Write on the basis of Digital Documentation.
Answers:
Writer’s table of contents feature lets you build an automated table of contents from the headings
in your document.
19Q. Write the use of following with context to TOC.
E#
E
T
#
LS
LE
Answers: The E# button represents the chapter number.
The E button represents the entry text.
The T button represents a tab stop.
The # button represents the page number.
The LS button represents the start of a hyperlink. (This button doesn’t appear on the default
Structure line.)
The LE button represents the end of a hyperlink. (This button doesn’t appear on the default
Structure line.)

20 Q. Write four characteristics of a good table of contents.

Ans: a) It should be easy to read and simple to use.
b) It should be organised and formatted properly.
c) It must be accurate and easily accessible.
d) It should be given after the title and copyright page.

21Q: What do you understand by Mail Merge? Explain

Ans: Mail Merge is a feature that lets you create and distribute multiple copies of the same
document to different recipients. While the core content of the document remains the same, you
might want each copy of the document to be specifically addressed to each recipient. It is used
when you want to send a document to multiple addresses.
The steps in performing Mail Merge are as follows:
 Creating a main document- The main document contains the text and graphics that are the
same for each version of the merged document. For example, the return address or greeting in a
form of letter.
 Connect the document to a data source: A data source is a file that contains the information to
be merged into a document, For example, the name and addresses of the recipients of a letter.
 Add placeholders, called mail merge fields , to the document: When you perform the mail
merge the mail merge fields are filled in the main document file.
 Merging and printing the data source with main document: Mail Merge is performed and
you can see the output document after mail merge.

22Q. What are advantages of Mail Merge?

Ans. Advantages of mail merge are :
 It saves our time and efforts.
 It helps to create multiple personalized letters in a very less time.
 It also help to keep the formatting consistent in all the letters.

23Q. Give examples of databases in which the Data Source can be created.
Ans. Databases in which the Data Source can be created are:
1. MySQL
2. MS – Access
3. Open Office base
4. Oracle