I N S T R U C T I O N S

1) Processing of documents commence only upon submission of COMPLETE DOCUMENTS.

2) Attach original supporting documents, bills, invoices, purchase orders, etc., to the voucher.
3) Mark "✓" for submitted documents and "✘" for lacking documents.
4) Paid vouchers, including its supporting documents, shall be perforated and conspicuosly stamped PAID.
5) Purchase Order shall also require a stamped RECEIVED by the Commission on Audit (COA).

CHECKLIST: DOCUMENTARY REQUIREMENTS FOR DISBURSEMENTS

TRAVEL Remarks REPAIR AND MAINTENANCE

Local Travel Maintenance Supplies Remarks
Travel Order/Travel Authority Pre-inspection Report
Memorandum/Guidelines for the travel Purchase Request
Driver's Trip Ticket (if applicable) Philgeps Registration Number
Accomplished Itinerary of Travel Post-inspection Report
Certificate of Travel Completed Request for Quotation
Certificate/s of Appearance Abstract of Canvass
Bus/Boat/Plane Ticket/s/Boarding Pass Purchase Order
Certification of expenses not requiring receipts (P300 and below) Pictures of complete purchased supplies
Reimbursement Expense Receipt (RER) (above P300) Letter Request for Inspection to COA
Office Receipt for Registration (if applicable) Mayor's/Business Permit
Bank Account Number (if applicable) Business/Income Tax Return ( For ABC P500K)
Omnibus Sworn Statement (For ABC 50K)
TRAINING (MEALS) Remarks Official Receipt/Sales Invoice/Collection Receipt
Official Receipt/Sales Invoice/Collection Receipt
Purchase Order REPAIR AND MAINTENANCE Remarks

Abstract of Canvass Labor-Minor Repair

Request for Quotation Certificate of Completion
BAC Resolution Pakyaw Labor Agreement/Payroll
Purchase Request Abstract
Attendance Sheet Canvasses or Labor Quotations
ApprovedTraining Matrix Approved Program of Works
Project Procurement Management Plan Approved Work Plans
Released National/Regional/Division Memo/ Purchase Request
Mayor's/Business Permit
Philgeps Registration Number REPAIR AND MAINTENANCE Remarks
Business/Income Tax Return ( For ABC P500K) Materials
Omnibus Sworn Statement (For ABC 50K) Inspection & Acceptance Report
Purchase Order
SEMI-EXPENDABLE EXPENSES Remarks Abstract of Canvass
Official Receipt/Sales Invoice/Collection Receipt Request for Quotation
Inventory Custodian Slip Purchase Request
Inspection & Acceptance Report Approved Program of Works
Purchase Order Approved Work Plans
Abstract of Canvass Pictures of purchased materials
Request for Quotation Letter Request for Inspection to COA
Purchase Request Mayor's/Business Permit
BAC Resolution Philgeps Registration Number
Letter Request for Inspection to COA Business/Income Tax Return ( For ABC P500K)
Pictures of purchased supplies Omnibus Sworn Statement (For ABC 50K)
Mayor's/Business Permit Official Receipt/Sales Invoice/Collection Receipt
Philgeps Registration Number
Business/Income Tax Return ( For ABC P500K) REPAIR AND MAINTENANCE Remarks
Omnibus Sworn Statement (For ABC 50K) Equipment
Pre-inspection Report
PURCHASE OF COMMONLY-USED SUPPLIES @DBM Remarks Post-inspection Report
Purchase Request Purchase Request
Purchase Order Request for Quotation
Requisition and Issue Slip Abstract of Canvass
Inventory Custodian Slip Philgeps Registration Number
Inspection & Acceptance Report Mayor's/Business Permit
Delivery Receipt Business/Income Tax Return ( For ABC P500K)
Letter Request for Inspection to COA Omnibus Sworn Statement (For ABC 50K)
Pictures of purchased supplies Official Receipt/Sales Invoice/Collection Receipt
Final Agency Procurement Request
DBM-PS Stock Certification REPAIR AND MAINTENANCE Remarks
Service Repair
COMMONLY-USED SUPPLIES NOT AVAILABLE @DBM Remarks Pre-inspection Report
Official Receipt/Sales Invoice/Collection Receipt Post-inspection Report
Requisition and Issue Slip Purchase Request
Inventory Custodian Slip Approved Contract
Inspection & Acceptance Report
Purchase Order FIDELITY BOND Remarks
Abstract of Canvass Oncoll Payment Slip
Request for Quotation Authority to Accept Payment (ATAP)
BAC Resolution
Purchase Request TELEPHONE EXPENSES-MOBILE Remarks
Letter Request for Inspection to COA Statement of Account/Bill
Pictures of purchased supplies Payroll
Agency Procurement Request (NOT available at PS-DBM) Invoice/Official Receipt or machine validated statement of account
 Mayor's/Business Permit
Philgeps Registration Number INTERNET SUBSCRIPTION EXPENSES - LOAD CARDS Remarks
Business/Income Tax Return ( For ABC P500K) Official Receipt/Sales Invoice/Collection Receipt
Omnibus Sworn Statement (For ABC 50K) Purchase Request
Requisition and Issue Slip
NON-COMMONLY-USED SUPPLIES Remarks Inspection & Acceptance Report
*PRINTING & PUBLICATION **MEDICAL, DENTAL & LABORATORY SUPPLIES ***DRUGS & MEDICINES Purchase Order
Official Receipt/Sales Invoice/Collection Receipt Abstract of Canvass
Requisition and Issue Slip Request for Quotation
Inventory Custodian Slip BAC Resolution
Inspection & Acceptance Report Mayor's/Business Permit
Purchase Order Philgeps Registration Number
Abstract of Canvass Business/Income Tax Return ( For ABC P500K)
Request for Quotation Omnibus Sworn Statement (For ABC 50K)
BAC Resolution
Purchase Request UTILITY EXPENSES Remarks
Letter Request for Inspection to COA *WATER **ELECTRICITY ***POSTAGE & COURIER ****INTERNET POSTPAID *****FUEL & OIL

Pictures of purchased supplies Statement of Account/Bill

Mayor's/Business Permit Invoice/Official Receipt or machine validated statement of account
Philgeps Registration Number
Business/Income Tax Return ( For ABC P500K) LEGAL SERVICES Remarks
Omnibus Sworn Statement (For ABC 50K) Receipts and/or other documents evidencing disbursement

SECURITY/JANITORIAL SERVICES/JOB ORDER Remarks EXTRAORDINARY AND MISCELLANEOUS EXPENSES Remarks

Approved Contract Purchase Request
TIN Card Inspection Report
DTR Delivery Receipt
Invoice/Official Receipt or machine validated statement of account
TRANSPORTATION & DELIVERY EXPENSES Remarks
Approved Contract/Payroll RENTAL OF MACHINES Remarks
Inspection & Acceptance Report Approved Contract
Purchase Request Approved Program of Works
Delivery Receipt/Distribution List Official Receipt of Fuel Consumption
TIN Card Purchase Request

SCHOOL TITLING Remarks ACCOUNTABLE FORMS/CHECKBOOK Remarks

IF REGISTERED LAND and PORTION OF LOT is acquired: Official Receipt
Certified Photocopy of Transfer Certificate of Title (TCT) Requisition and Issue Slip
Certified Photocopy of Tax Declaration in the name of the Inspection & Acceptance Report
procuring entity or previous owner with annotation of the Purchase Request
sale
IF REGISTERED LAND and WHOLE LOT is acquired: FOOD SUPPLIES EXPENSE Remarks
Transfer Certificate of Title (TCT)/ Certificate of Land Ownership Purchase Request
Award/ Original Certificate Title/ Emancipation Patent (CLOA/OCT/EP) Request for Quotation
certified as true copy by the Register of Deeds Abstract of Canvass
Tax Declaration certified as true copy by the Assessor's Office in the Delivery Receipt
name of the procuring entity or previous owner depending on the Inspection & Acceptance Report
provisions of the sale Purchase Order
BAC Resolution
Mayor's/Business Permit
ORIGINAL LAND SURVEY/RESURVEY Remarks Philgeps Registration Number
Copy of Tax Declaration Business/Income Tax Return ( For ABC P500K)
Copy of Land Title Omnibus Sworn Statement (For ABC 50K)
Deed of Conveyance (if applicable) Official Receipt/Sales Invoice/Collection Receipt
Sketch Plan signed & verified by a Licensed Geodetic Engineer
Technical Description signed & verified by a Licensed Geodetic Engineer
Placement of concrete monuments (mohon) on the corners of established boundaries
Approved Original Plan/Resurvey Plan in Sepia
Approved Original Plan/Resurvey Plan in Blueprint
Technical Description of Approved Original Plan/Approved Resurvey Plan

ORDER OF LIQUIDATION REPORT

Journal Entry Voucher (JEV)
Cash in Bank Register (CBR)
Encoded Monthly Alphalist of Payee (MAP)
Bank Reconciliation Statement/Snapshot
Disbursement Voucher & Documentary Requirements
Photocopy of check/s issued
BIR Forms