Attendance Standalone

User's Manual

V1.0.1
 Foreword

General
This manual introduces the functions and operations of the Attendance Standalone (hereinafter
referred to as the "Device"). Read carefully before using the device, and keep the manual safe for
future reference.

Safety Instructions
The following signal words might appear in the manual.
Signal Words Meaning

Indicates a high potential hazard which, if not avoided, will result in

death or serious injury.

Indicates a medium or low potential hazard which, if not avoided,

could result in slight or moderate injury.
Indicates a potential risk which, if not avoided, could result in
property damage, data loss, reductions in performance, or
unpredictable results.

Provides methods to help you solve a problem or save time.

Provides additional information as a supplement to the text.

Revision History
Version Revision Content Release Time
V1.0.1 Updated “2.8 USB Management”. July 2023
V1.0.0 First Release. December 2022

Privacy Protection Notice

As the device user or data controller, you might collect the personal data of others such as their face,
fingerprints, and license plate number. You need to be in compliance with your local privacy
protection laws and regulations to protect the legitimate rights and interests of other people by
implementing measures which include but are not limited: Providing clear and visible identification
to inform people of the existence of the surveillance area and provide required contact information.

About the Manual

● The manual is for reference only. Slight differences might be found between the manual and the
product.
● We are not liable for losses incurred due to operating the product in ways that are not in
compliance with the manual.
● The manual will be updated according to the latest laws and regulations of related jurisdictions.
For detailed information, see the paper user’s manual, use our CD-ROM, scan the QR code or visit
our official website. The manual is for reference only. Slight differences might be found between
the electronic version and the paper version.

I
● All designs and software are subject to change without prior written notice. Product updates
might result in some differences appearing between the actual product and the manual. Please
contact customer service for the latest program and supplementary documentation.
● There might be errors in the print or deviations in the description of the functions, operations
and technical data. If there is any doubt or dispute, we reserve the right of final explanation.
● Upgrade the reader software or try other mainstream reader software if the manual (in PDF
format) cannot be opened.
● All trademarks, registered trademarks and company names in the manual are properties of their
respective owners.
● Please visit our website, contact the supplier or customer service if any problems occur while
using the device.
● If there is any uncertainty or controversy, we reserve the right of final explanation.

II
 Important Safeguards and Warnings

This section introduces content covering the proper handling of the Device, hazard prevention, and
prevention of property damage. Read carefully before using the Device, and comply with the
guidelines when using it.

Transportation Requirement

Transport, use and store the Device under allowed humidity and temperature conditions.

Storage Requirement

Store the Device under allowed humidity and temperature conditions.

Installation Requirements

● Do not connect the power adapter to the Device while the adapter is powered on.
● Strictly comply with the local electric safety code and standards. Make sure the ambient voltage
is stable and meets the power supply requirements of the Device.
● Do not connect the Device to two or more kinds of power supplies, to avoid damage to the
Device.
● Improper use of the battery might result in a fire or explosion.

● Personnel working at heights must take all necessary measures to ensure personal safety
including wearing a helmet and safety belts.
● Do not place the Device in a place exposed to sunlight or near heat sources.
● Keep the Device away from dampness, dust, and soot.
● Install the Device on a stable surface to prevent it from falling.
● Install the Device in a well-ventilated place, and do not block its ventilation.
● Use an adapter or cabinet power supply provided by the manufacturer.
● Use the power cords that are recommended for the region and conform to the rated power
specifications.
● The power supply must conform to the requirements of ES1 in IEC 62368-1 standard and be no
higher than PS2. Please note that the power supply requirements are subject to the Device label.
● The Device is a class I electrical appliance. Make sure that the power supply of the Device is
connected to a power socket with protective earthing.

Operation Requirements

● Check whether the power supply is correct before use.

● Do not unplug the power cord on the side of the Device while the adapter is powered on.
● Operate the Device within the rated range of power input and output.

III
● Use the Device under allowed humidity and temperature conditions.
● Do not drop or splash liquid onto the Device, and make sure that there is no object filled with
liquid on the Device to prevent liquid from flowing into it.
● Do not disassemble the Device without professional instruction.
● This product is professional equipment.
● This equipment is not suitable for use in locations where children are likely to be present.

IV
 Table of Contents
Foreword ........................................................................................................................................................................................................I
Important Safeguards and Warnings............................................................................................................................................ III
1 Product Overview ................................................................................................................................................................................. 1
2 Local Operations ................................................................................................................................................................................... 2
2.1 Keypad Introduction ................................................................................................................................................................ 2
2.2 Powering On................................................................................................................................................................................. 5
2.3 Creating Administrator Account........................................................................................................................................ 5
2.4 Logging In...................................................................................................................................................................................... 6
2.5 User Management ..................................................................................................................................................................... 6
2.5.1 Add New Users ................................................................................................................................................................. 6
2.5.1.1 Adding One by One............................................................................................................................................. 6
2.5.1.2 Adding in Batches................................................................................................................................................ 8
2.5.2 Viewing User Information .......................................................................................................................................... 9
2.5.3 Adding Departments .................................................................................................................................................... 9
2.6 Attendance Logs Management ........................................................................................................................................10
2.6.1 Searching for Attendance Records ......................................................................................................................10
2.6.2 Exporting Attendance Log ....................................................................................................................................... 11
2.7 Configuring the Attendance Time................................................................................................................................... 11
2.7.1 Configuring Shifts ........................................................................................................................................................11
2.7.2 Configuring Schedules ...............................................................................................................................................12
2.7.3 Configuring Late-in and Early-out Time............................................................................................................14
2.8 USB Management .................................................................................................................................................................... 14
2.8.1 Importing/Exporting User Information .............................................................................................................14
2.8.2 Importing/Exporting User Fingerprint ..............................................................................................................15
2.8.3 Importing/Exporting Bell Information...............................................................................................................15
2.8.4 Importing/Exporting Auto Switch Time ............................................................................................................15
2.9 Configuring Time ..................................................................................................................................................................... 16
2.10 Configuring Network Communication.......................................................................................................................16
2.11 Configuring Features ..........................................................................................................................................................17
2.11.1 Configuring Bell Time ..............................................................................................................................................17
2.11.2 Configuring Recheck Interval ..............................................................................................................................18
2.11.3 Configuring Attendance Method .......................................................................................................................18
2.11.4 Configuring the System Automatic Test ........................................................................................................19
2.11.5 Configuring the Attendance Event Mode ...................................................................................................... 19
2.11.6 Configuring State Switch Time............................................................................................................................20

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 2.12 Configuring the System .....................................................................................................................................................20
2.13 Viewing the System Information .................................................................................................................................. 21
2.14 Checking Attendance..........................................................................................................................................................21
2.15 Attendance Rules .................................................................................................................................................................. 21
2.16 Working Hours Calculation ..............................................................................................................................................22
3 SmartPSS Lite Operations ..............................................................................................................................................................24
3.1 Installation ..................................................................................................................................................................................24
3.2 Initialization ...............................................................................................................................................................................24
3.3 Logging In....................................................................................................................................................................................25
3.4 Adding Devices .........................................................................................................................................................................26
3.5 Department Management ..................................................................................................................................................27
3.6 Adding Staff ...............................................................................................................................................................................28
3.6.1 Adding Staff One by One Manually .....................................................................................................................28
3.6.2 Adding Staff in Batches .............................................................................................................................................32
3.7 Permission Configuration ...................................................................................................................................................34
3.7.1 Adding Permission Group ........................................................................................................................................34
3.7.2 Assigning Permissions ...............................................................................................................................................35
3.8 Adding Attendance Period .................................................................................................................................................36
3.9 Adding Attendance Shift .....................................................................................................................................................40
Appendix 1 Important Points of Fingerprint Registration Instructions ..................................................................... 42
Appendix 2 Input Method.................................................................................................................................................................. 44
Appendix 3 FAQ ......................................................................................................................................................................................45
Appendix 4 Cybersecurity Recommendations ........................................................................................................................46

VI
 1 Product Overview

The Device can be used to track attendance of people. People can clock in/out through fingerprint,
password, and card. Card swiping is only available on select models.

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 2 Local Operations

The keypad is slightly different depending on the models of the Device. This section uses the GL
model as an example.

2.1 Keypad Introduction

Figure 2-1 Appearance (GL)

Table 2-1 Parameters description

Parameter Description
0–9 Number keys to input numbers and letters.
● Exit or go to the previous screen.
ESC/F1
● Tap it on the standby screen to clock in.
● Tap it on the standby screen, BREAK OUT will be displayed on the screen.
∧/F2
● Tap to go up the options.
● Tap it on the standby screen, and BREAK IN will be displayed on the screen.
∨/F3
● Tap it to go down through the options.
● Confirm your settings.
OK/F4
● On the standby screen, tap it to clock out.

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Parameter Description
● Delete.
#
● Shortcut for reviewing records.
● Press and hold it for over 3 seconds to turn the Device off/on.
● On the standby screen, tap it to enter the main menu by fingerprints,
passwords or cards.

Only administrators can enter the main menu.

● Tap it to change the input types (numbers, letters and symbols).

Figure 2-2 Appearance (Model E)

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 Figure 2-3 Appearance (Model E-S)

Table 2-2 Parameters description

Paramet
Description
er
0～9 Number key to input numbers and letters.
ESC Go back or exit.

∧ Tap it to go up the options.

∨ Tap it to go down through the options.

OK Enter or confirm
# Backspace
Enter the main menu or switch input method.

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2.2 Powering On
After the Device is powered on, the standby screen is displayed.

Figure 2-4 Standby screen

● indicates that the network is disconnected.

● indicates that the network is connected.
● indicates the battery status. When the Device starts for the first time, the battery level is 25%
(can last for about 1 hour).

2.3 Creating Administrator Account

When the Device is started for the first time, anyone can enter the main menu and configure the
Device. For the account security, we recommend you create the administrator account first, and then
only administrators can enter the main menu.

Procedure
Step 1 Tap to enter the main menu screen.
Step 2 Select 1 User > Add New User
Step 3 Enter the user information.
Step 4 Select Administrator from User Level.
1. Select User Level, and then tap OK/F4.
2. Select∧/F2 or∨/F3 to select Administrator.
3. Tap OK/F4.

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2.4 Logging In
After the admin account is created, you can enter the main menu after you have verified your
identifications through fingerprint, password or card.

The card swiping function is only available on select models.

Figure 2-5 Main Menu

Tap , and then enter the main menu after your identity has been verified.
● Place your finger on the fingerprint sensor.
● Enter the administrator’s ID and password.
● Swipe the card on the card reader.

2.5 User Management

On the main menu, select 1 User, and then you can add new users.

2.5.1 Add New Users

Add users to the Device.

2.5.1.1 Adding One by One

Procedure
Step 1 On the main menu, select 1 User > Add New User.

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 Figure 2-6 Adding new user

Step 2 Enter the user information.

Table 2-3 Parameters description

Parameter Description
Maximum user ID length is 8 digits (the user ID length
User ID
range can be 1–99999999).
Name Maximum user name length is 16 letters.
Register fingerprints. A user can register up to 3
FP
fingerprints.
A user can register five cards at most. Swipe your card, and
then the card information will be read by the Device.
Card

Card function is only available on select models.

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 Parameter Description
Enter the user password. The maximum length of the
password is 8 digits.

PWD
0 alone cannot be set as password and cannot be the first
number of a password.

Dept. Set departments.

● Department: Configure department schedules.
Schedule Mode
● Personal: Configure personal schedules..
● User: General users can only check their attendance.
User Level ● Administrator: Administrator account can check
attendance and enter the main menu.

2.5.1.2 Adding in Batches

Adding through cards

Adding users through cards is only available on select models.

1. On the main menu, select 1 User > Add Cards in Batch.

Figure 2-7 Adding users through cards

2. Swipe cards on the card reader.

User ID and card number will be automatically read by the Device.
3. Enter the user names, add fingerprints and passwords separately.

Adding through USB

Excel charts with special format are stored in the USB. Export the excel chart first, and then enter user
information (including user ID, user name, password, card number, department, user level and
schedule mode) into the charts, and then import the charts to the Device. User information with the

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 same User ID will be overwritten.
1. On the main menu, select 4 USB > Import User Info.
2. Select Confirm-OK.
The user information will be imported.

2.5.2 Viewing User Information

Procedure
Step 1 On the main menu, select 1 User > Query & Edit User.
Step 2 Press OK/F4.

Figure 2-8 Query & edit users

Step 3 Tap∧/F2 or∨/F3 to select a user.

Step 4 Tap OK/F4.
Information on the user is displayed.
Step 5 (Optional) Tap OK/4 to edit the information of the user.

2.5.3 Adding Departments

Procedure
Step 1 On the main menu, select 1 User > Edit Dept.
Step 2 Tap OK/F4.

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 Figure 2-9 Edit department

Step 3 Tap∧/F2 or∨/F3 to select a department ID, and then Tap OK/F4.
Step 4 Enter the name of the department, and then tap OK/F4.

● The Device supports 20 departments, and they cannot be deleted.

● Department names cannot be empty.

2.6 Attendance Logs Management

2.6.1 Searching for Attendance Records

Procedure
Step 1 On the main menu, select 2 Data > Query User ATT. Record, and then tap OK/F4.
Step 2 Enter the User ID.
The user name is displayed automatically.

Figure 2-10 Enter user ID

Step 3 Tap OK/F4.

The attendance log of the user is displayed.

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2.6.2 Exporting Attendance Log
Before you export attendance record, make sure the USB is inserted. During exporting, do not
remove the USB or operate the Device, otherwise the exporting will fail and system malfunction will
occur.

Procedure
Step 1 On the main menu, select 2 Data, and then select Export Monthly ATT. Record or Export
Monthly ATT. Report, and then tap OK/F4.
Step 2 Select the date, and then tap OK/F4.
Step 3 Tap .
The log is exported.

2.7 Configuring the Attendance Time

2.7.1 Configuring Shifts

Configure shifts to define time attendance rules. Employee need to come to work at the scheduled
shift start time, and leave at the scheduled shift end time except when they work overtime. You can
set up to 24 shifts.

Procedure
Step 1 On the main menu, select 3 Shift > Shift Setup > Shift.
Step 2 Select the number of the shift, and then tap OK/F4.
Step 3 Configure the parameters of the shift.

Figure 2-11 Shift setting

Table 2-4 Shift parameters description

Parameter Description
Duty T1 Set the time attendance periods. If you set 08:00 —17:00, you

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 Parameter Description
need to clock in before 08:00 or earlier, and punch out at 17:00
or later, otherwise the abnormal attendance is abnormal.

If you clock in for more than once, the earliest punch-in is

Duty T2 effective; if you clock out for more than once, the latest punch-
out is effective.
You can set 2 periods at the same time, the 2 periods cannot
overlap. People must clock in and clock out in the both defined
periods, and make sure their attendance is normal.
People who clock in/out in the defined overtime period works
Overtime Session
beyond normal working hours.

Related Operations
● Export Shift: When the shifts are configured, you can export the shift settings to other Devices
through the USB.

The exported file is name after "Import&export_00001". The number indicates the number of the
Device.
● Import Shift: Before you import shifts, make sure the USB is inserted to the Device. To avoid
failure or system malfunction, do not remove the USB or operate the Device during importing.

Make sure the number of the file name is same to the number of the Device that you will be
import to.

2.7.2 Configuring Schedules

A work schedule generally refers to the days per month and the hours per day that an employee is
expected to be at their job. You can create different types of work schedules based on different
individuals or departments, and then employees must follow the established work schedules.

Procedure
Step 1 On the main menu, select Shift > Schedule Setup > Users Schedule, and then tap OK/F4.
Step 2 Set works schedules for individuals.
1. Select User Schedule, and then tap OK/F4.
2. Enter the ID of an existing user.
The user name and department is displayed automatically.
3. Tap OK/F4.
4. On the calendar, select a date, and then tap OK/F4.

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 Figure 2-12 User schedule

5. Tap∧/F2 or∨/F3 to select the schedule, and then tap OK/F4.

● 0 indicates break.
● 1 to 24 indicates the number of the pre-defined shifts. For how to configure shifts,
see "2.7.1 Configuring Shifts".
● 25 indicates the business trip.
● 26 indicates the leave of absence.
Step 3 Set works schedules for the department.
1. Select Department, and then tap OK/F4.
2. Select a department, and then tap OK/F4.
3. On the calendar, select a date, and then tap OK/F4.
4. Tap∧/F2 or∨/F3 to select the schedule, and then tap OK/F4.
● 0 indicates break.
● 1 to 24 indicates the number of the pre-defined shifts. For how to configure shifts,
For how to configure shifts, see "2.7.1 Configuring Shifts".
● 25 indicates the business trip.
● 26 indicates the leave of absence.

Figure 2-13 Department schedule

Related Operations
● Export Schedule: When the schedules are configured, you can export the schedules settings to
other Devices through the USB.

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 The exported file is name after "Import&export_00001". The number means indicates the number
of the Device.
● Import Schedule: Before you import schedules, make sure the USB is inserted to the Device. To
avoid failure or system malfunction, do not remove the USB or operate the Device during
importing.

Make sure the number of the file name is same to the number of the Device that you will be
import to.

2.7.3 Configuring Late-in and Early-out Time

The late-in and early-out allowed time is used mainly to give the employee a little flexibility to come
a little late or leave a little early from work. For example, if the normal punch-in time is 8:00, and the
late-in allowed time is set to 5 minutes, the employee who arrives at 8: 06 AM will be marked late by
1 minute. If the normal punch-out time is 17:30, and the early-out allowed time is 5 minute, the
employee who clock out at 17:25 will be not be considered as an early leave.

Procedure
Step 1 On the main menu, select Shift, and then tap OK/F4.
Step 2 Tap Late Time Setup or Early Leave Time Setup, and then tap OK/F4.
Step 3 Tap∧/F2 or∨/F3 to set the time, and then tap OK/F4.

2.8 USB Management

We recommend you use the USB as recommended below. The product also supports other types of
USB with the capacity ≥ 8 GB.

Table 2-5 Applicable USB models

Brand Model
Sandisk CZ600 32 GB
● P8 16 GB
BanQ ● P9 8 GB
● P9 16 GB
Aigo U350 64 GB
Hewlett Packard V220W 16 GB

2.8.1 Importing/Exporting User Information

Excel charts with special format are stored in the USB. You can enter user information (including user
ID, user name, password, card number, department, user level and shifts) into the charts, and then

14
 import/export the charts to/from the Device.

Procedure
Step 1 On the main menu, select 4 USB, and then tap OK/F4.
Step 2 Select Import User Info or Export User Info, and then tap OK/F4.
Step 3 Import or export the user information.
The existing user information with the same user ID will be overwritten if you export user
information to the Device.

2.8.2 Importing/Exporting User Fingerprint

Procedure
Step 1 On the main menu, select 4 USB, and then tap OK/F4.
Step 2 Select Import User FP or Export User FP, and then tap OK/F4.
Step 3 Import or export the user fingerprint.
The existing user information will be overwritten if you export user information to the
Device.

2.8.3 Importing/Exporting Bell Information

Bell information can be imported to and exported from the Device. The bell will ring during the
defined period.

Procedure
Step 1 On the main menu, select 4 USB, and then tap OK/F4.
Step 2 Select Import Bell Info or Export Bell Info, and then tap OK/F4.
Step 3 Import or export the bell information.
The existing user information will be overwritten if you export user information to the
Device.

2.8.4 Importing/Exporting Auto Switch Time

Auto switch time can be imported and exported to/from the Device. Check in, Break out, Break in,
Check out, OT-In, and OT-Out will be displayed on the screen during the defined period.

Procedure
Step 1 On the main menu, select 4 USB, and then tap OK/F4.
Step 2 Select Import Auto Switch Time or Export Auto Switch Time, and then tap OK/F4.
Step 3 Import or export the bell information.
If the existing user information will be overwritten if you export user information to the
Device.

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2.9 Configuring Time
Procedure
Step 1 On the main menu, select 5 Features > Date & Time, and then tap OK/F4.
Step 2 Configure the date.

Table 2-6 Description of time parameters

Parameter Description
Select a date format.

Date Format
Y stands for the year. M stands for the month. D stands for the
day.

Date Setup Set up the date and the time for the Device. The date and time
Time Setup will be displayed on the standby screen.

Set time zone for the Device. The time zone range is GMT–12:00
Time Zone
to GMT+13:00.
1. Tap DST, and then tap OK/F4.
2. Tap OK/F4 to turn on the DST function.
DST
3. Select By Date or By Week from the DST mode list.
4. Enter start time and end time, and then tap OK/F4.
A network time protocol (NTP) server is a machine dedicated as
the time sync server for all client computers. If your computer is
set to sync with a time server on the network, your clock will
show the same time as the server. When the administrator
changes the time (for daylight savings), all client machines on
the network will also update.
NTP Setup
1. Tap NTP Setup, and then tap OK/F4.
2. Tap OK/F4 to turn on the NTP function.
This function is only available
3. Configure the parameters.
on select models.
● IP: Enter the IP address of the NTP server, and the Device
will automatically sync time with NTP server.
● Port: Enter the port of the NTP server.
● Update Period(min): Enter the time synchronization
interval.

2.10 Configuring Network Communication

Configure the network communication of the Device. This function is only available on select
models.

Procedure
Step 1 On the main menu, select 5 Features > Communication, and then tap OK/F4.
Step 2 Configure the parameters.

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 Figure 2-14 Communication

Table 2-7 Communication Parameters

Parameter Description
IP It is 192.168.1.108 by default.
Mask It is 255.255.255.0 by default.
Gateway It is 192.168.1.1 by default.
MAC MAC address of the Device, and it cannot be changed.
Port Port number of the Device.

2.11 Configuring Features

Select 5 Feature > Features, and then you can set state switch time, bell time, recheck interval,
verification method, system auto test, attendance event mode, fixed mode setup, and open door
keep time.

2.11.1 Configuring Bell Time

Configure the time when the bell rings as a reminder.

Procedure
Step 1 On the main menu, select 5 Features > Features, and then tap OK/F4.
Step 2 Select Bell Time, and then tap OK/F4.
Step 3 Configure the time when the bell rings.

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 Figure 2-15 Bell time

Table 2-8 Parameters description

Parameter Description
Time The time when the bell rings.
The bell rings in a cycle. For example, if you set cycle to
Cycle
Monday, the bell rings every Monday.
Duration The ring duration.

2.11.2 Configuring Recheck Interval

Recheck interval is used to set the interval in which you can get your attendance checked. For
example, if the interval is set to 3, and you clock in/out for more than once in 3 minutes, the Device
will prompt repeat clock in/out.

Procedure
Step 1 On the main menu, select 5 Features > Features, and then tap OK/F4.
Step 2 Select Recheck Interval, and then tap OK/F4.
Step 3 Enter the number or tap∧/F2 or∨/F3 to select the time.
The time interval only supports 0, 1, 2, 3, 4, 5, 6, 7, 8, and 9.

2.11.3 Configuring Attendance Method

Set attendance methods, and people can clock in/out by using fingerprint and password and or
card.

Procedure
Step 1 On the main menu, select 5 Features > Features, and then tap OK/F4.
Step 2 Select Verification Method, and then tap OK/F4.
Step 3 Tap∧/F2 or∨/F3 to select the attendance method, and then tap OK/F4.
● FP: clock in/out through fingerprint.
● PWD: clock in/out through password.
● Card: clock in/out by swiping card.

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 Card swiping function is only available on select models.
● FP or PWD or Card: clock in/out through fingerprint or password or card.
● FP or PWD: clock in/out through fingerprint or password.

FP or PWD is only available on select models.

2.11.4 Configuring the System Automatic Test

Run the self-test of the system to make sure the Device can work properly.

Procedure
Step 1 On the main menu, select 5 Features > Features, and then tap OK/F4.
Step 2 Select System self check, and then tap OK/F4.
Step 3 Tap∧/F2 or∨/F3 to select a self-check item , and then tap OK/F4.

Table 2-9 Self-test

Parameter Description
The system automatically perform the self-test of fingerprint
Auto self-check
enrollment, display, voice, keypad, USB in sequence.
Place you finger on the sensor to check whether the fingerprint
FP self-check
is displayed on the screen.
Display self-check The screen displays red, green and blue in sequence.
Voice self-check The Device gives voice prompt.
Key self-check Tap the button to check whether the keypad functions well.
Insert a USB to the Device to check whether the Device can
USB self-check
recognize the USB.

2.11.5 Configuring the Attendance Event Mode

When you clock in or clock out, you can set the attendance modes to define the time attendance
status.

Procedure
Step 1 On the main menu, select 5 Features > Features, and then tap OK/F4.
Step 2 Select Att. Event Mode, and then tap OK/F4.
Step 3 Tap∧/F2 or∨/F3 to select attendance mode , and then tap OK/F4.

Table 2-10 Attendance mode

Parameter Description
After you clock in/out, the screen displays the time attendance status
Auto/Manual Mode
automatically, and you can manually change the attendance status.
After you clock in/out, tap Attendance status to manually select the
Forced Mode
attendance status.

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 Parameter Description
Select an attendance status for Fixed Mode Setup, and the screen
Fixed Mode will displays the pre-defined attendance status all the time when you
punch in/out.
The door is held open for a defined time (0 s–600 s.) after you
successfully clock in/out.
Keep Door Open for (sec)

This function is only available on select models.

2.11.6 Configuring State Switch Time

If you have set manual/auto attendance mode, you can set the state switch time to define the
attendance status during different time periods. You can configure up to 24 state switch time.

Prerequisites
The attendance mode was set to Auto/Manual. For details, see "2.11.5 Configuring the Attendance
Event Mode".

Procedure
Step 1 On the main menu, select 5 Features > Features, and then tap OK/F4.
Step 2 Select State Switch Time, and then configure the time and state.

Figure 2-16 State switch time

Result
For example, if you set the time to 08:00 and the state to Check In for No 1, and set the time to 17:30
and the state to Check Out for No.2, it means from 08:00 to 17:30, the Device automatically displays
Check In when you clock in, and you can also manually change your attendance status.

2.12 Configuring the System

Procedure
Step 1 On the main menu, select 5 Features > System, and then tap OK/F4.
Step 2 Configure the system parameters.

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2.13 Viewing the System Information
On the main menu, select 6 SysInfo, and then tap OK/F4, you can the information on the system.

Table 2-12 Parameters description

Parameters Description
View or change the user information of administrator
Admin Level Management
account.
Enter the ID of the user, and then tap OK/F4, and then
Management
you can view the operation logs of administrator.
The storage capacity of the Device, such as users,
Registration Info
fingerprints, and more.
View the information of the Device, such as the
Device Info
version, ID, and more.
Open Source Software Notice View the open source software notice of the Device.

2.14 Checking Attendance

Check attendance through password, fingerprint, or card.
● Attendance through password:
1. On the standby screen, enter the User ID on the keypad, and tap OK/F4.
2. Enter the password, and then tap OK/F4.
● Attendance through fingerprint: On the standby screen, place your finger on the sensor of the
scanner.
● Attendance through card: On the standby screen, swipe the card on the card reader area.

Card swiping function is only available on select models.

2.15 Attendance Rules

This section uses the configured shifts below as an example.

Table 2-13 Shifts (example)

Shifts Time
Period 1 9:00–12:00
Period 2 14:00–17:30
Overtime Session 18:45–20:00
late-in allowed time 5 minutes
early-out allowed time 5 minutes

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 For details on how to configure shifts, see "2.7.1 Configuring Shifts".

Clock In/Out Time

If 2 time periods are configured, the middle point of the interval is the division of the 2 time periods.
● If the interval of 2 periods is an even number, for example, period 1 is 9:00–12:00, and period 2 is
14:00–17:30, the interval between the 2 periods is 120 minutes, the allowed punch-out time for
period 1 is 12:00–12:59, and the allowed punch-in time for period 2 is 13:00–14:00.
● If the interval of 2 periods is an odd number, for example, the period 2 is 14:00–17:30 and the
over-time period is 18:45–20:00, the interval is 75. The allowed punch-out time is 17:30–18:07,
and the allowed punch-in time of the overtime period is 18:08–18:45.

● If you clock in for multiple times during the allowed punch-in time, the earliest punch-in is
effective.
● If you clock out for multiple times during the allowed punch-out time, the last time punch-out is
effective.
● There is no late-in or early-out status in the overtime period. The time between the punch-in and
punch-out is the overtime.

Table 2-14 Normal Attendance

Period Normal Punch-in Time Normal Punch-out Time
00:00–9:05

Period 1 The attendance time is precise to 11:55–12:59

seconds. For example, 9:05:000–
9:05:59 is the normal punch-in time.

Period 2 13:00–13:05 17:25–18:07

Abnormal Attendance
One time period indicates 0.5 day. Each period requires both punch-in and punch-out record,
otherwise 0.5 day absence is recorded.
According to Table 2-14, if a person checks the attendance at 9:05, 11:54, and 17:00, it be marked as
an early leave by 1 minute in the first period, and 0.5 day absence from work because there is no
punch-out in the second period.

2.16 Working Hours Calculation

Actual Working Hours
The total working hours of a day = The working hours of period 1 + The working hours of period 2.
For example, the period 1 is 9:00–12:00 and the period 2 is 14:00–17:30, and the normal working
hours for a day is 6.5 hours. If a person checks the attendance at 8:00, 12:30, 15:00 and 17:00, the
working hours are 3 hours in the period 1, and the working hours are 2 hours in the period 2, and the
total working hours are 5 hours.

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 The working hours are precise down to one decimal place.

Overtime Working Hours

The total overtime = Punch-in time in the overtime period－ Punch-out time in the overtime period
For example, if a person punches in at 18:20 and punches out at 19:30 during the overtime period,
the total overtime working hours are 1.1 hours.

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 3 SmartPSS Lite Operations

Only certain models support configurations on SmartPSS Lite. For details, see the user's manual of
SmartPSS Lite.

3.1 Installation
Contact technical support or download ToolBox to get SmartPSS Lite.
● If you get the software package of SmartPSS Lite, install and run the software according to page
instructions.
● If you get the software by the ToolBox, run SmartPSS Lite according to the instructions on the
page.

3.2 Initialization
Initialize SmartPSS Lite when you log in for the first time. You will need to set a password for login
and your security questions for resetting the password.

Procedure
Step 1 Double-click SmartPSSLite.exe, or click Open next to the software icon in the ToolBox.
Step 2 Select the language from the drop-down list, select I have read and agree the software
agreement, and then click Next.
Step 3 Click Browse to select the installation path, and then click Install.
Step 4 Click Finish to complete the installation.

Select Run SmartPSSLite to start SmartPSS Lite.

Step 5 Select the application scenes you want to add, and then click OK.

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 Figure 3-1 Select application scenes

Step 6 Click Agree and Continue to agree Software License Agreement and Product Privacy
Policy.
Step 7 Set password on the Initialization page, and then click Next.

Table 3-1 Initialization parameters

Parameter Description
The password must consist of 8 to 32 non-blank characters and
Password contain at least 2 types of characters including uppercase letters,
lowercase letters, numbers and special characters
Displays the strength of a password against being guessed and
brute-force attacks. Green means the password is strong, and red
Password Strength
means it is too weak. Set a high security password using the
password strength prompt to assist you.
Confirm Password Enter the password again to confirm the password.
Enable Auto Login after Registration so that SmartPSS Lite will
Auto Login after Registration log in automatically after initialization; otherwise the login page
is displayed.
Step 8 Set security questions, and then click Finish.

3.3 Logging In
Procedure
Step 1 Double-click SmartPSSLite.exe, or click Open next to the software icon in the ToolBox.
Step 2 Enter the username and password, and then click Login.

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 Table 3-2 Parameters of login
Parameter Description
Remember Enable Remember Password so that you do not need to enter the password
Password again when you log in next time.
Enable Auto Login so that the SmartPSS Lite will log in automatically the
Auto Login
next time when you use the same account.
Forgot Click Forgot password? to reset the password when you forget the
password? password.

3.4 Adding Devices

We recommend you add devices manually when you need to add one single device with certain IP
address or domain name.

Procedure
Step 1 Select Add on the Device Manager page.
Step 2 Set device parameters.
● Add devices through IP/Domain.

Figure 3-2 Add device manually

Table 3-3 Parameters of IP adding

Parameter Description
We recommend you name devices with the monitoring area for easy
Device Name
identification.
Method to add Select IP/Domain.

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 Parameter Description
IP/Domain Enter the IP address or domain name of the device.
Enter the port number, and the port number is 37777 by default. The
Port
actual port number might differ according to different models.
User Name Enter the login user name.
Password Enter the login password.
● Add devices through SN.

Figure 3-3 Add devices through SN

Table 3-4 Parameters of SN adding

Parameter Description
Method to add Select SN (For Device Support P2P).
SN Enter the serial number of the device.
Step 3 Click Add to add the device, and then close the Add Device page; or click Add and
Continue to add the device and stay on the Add Device page so that you can add another
device conveniently.

3.5 Department Management

You can add, modify or delete department. Here uses the department adding as an example.

Procedure
Step 1 Select Personnel > User Management.
Step 2 Click in the Department List to add.
Step 3 Select a superior department, and then add a new sub-department.

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 Step 4 Click OK to confirm.

Figure 3-4 Add department

Figure 3-5 Add department information

3.6 Adding Staff

Background Information
Select one of the methods to add staff.
● Add staff one by one manually.
● Add staff in batches.

3.6.1 Adding Staff One by One Manually

Procedure
Step 1 Select Personnel > User Management > Add.
Step 2 Enter basic information of staff.
1) Select Basic Info.
2) Add basic information of staff.
3) Take snapshot or upload picture, and then click Finish.

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● The card number can be read automatically or filled in manually. To automatically
read card number, select the card reader next to Card No., and then place the card
on the card reader. The card number will be read automatically.
● You can select multiple USB cameras to snap pictures.
● Set password
Click Add to add the password. For second-generation access controllers, set
person passwords; for other devices, set card passwords. New passwords must
consist of 6-8 digits.
● Configure card
1. Click to select Device or Card issuer as card reader.
2. Add card. The card number must be added if the non-second generation access
controller is used.
3. After adding, you can select the card as main card or duress card, or replace the
card with a new one, or delete the card.
4. Click to display the QR code of the card.

Only 8-digit card number in hexadecimal mode can display the QR code of the
card.
● Configure fingerprint
1. Click to select Device or Fingerprint Scanner as the fingerprint collector.
2. Add fingerprint. Select Add > Add Fingerprint, and then press finger on the
scanner for three times continuously.

29
 Figure 3-6 Add basic information

Step 3 Select Personnel > User Management > Add > Certification to add the extended
information of the staff, and then click Finish to save.

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 Figure 3-7 Add extended information

Step 4 Configure permissions.

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 Figure 3-8 Permission configuration

Step 5 Click Finish.

3.6.2 Adding Staff in Batches

Procedure
Step 1 Select Personnel > User Management > Batch Update > Batch Add.
Step 2 Select card reader and the department of staff. Set the start number, number of card,
effective time and expired time of card.
Step 3 Click Read Card No., and then the card number will be read automatically.
Step 4 Click OK.

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 Figure 3-9 Add staff in batches

Step 5 In the list of staff, click to modify information or add details of staff.

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3.7 Permission Configuration

3.7.1 Adding Permission Group

Procedure
Step 1 Select Personnel > Permission Configuration.
Step 2 Click to add a permission group.
Step 3 Set permission parameters.
1) Enter group name and remark.
2) Select the needed time template.

For details on time template setting, see SmartPSS-Lite_Access Control Solution_User's

Manual.
3) Select the verification method.
4) Select the corresponding device, such as door 1.

Figure 3-10 Add permission group (1)

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 Figure 3-11 Add permission group (2)

Step 4 Click OK to save operations.

3.7.2 Assigning Permissions

Associate users with the permission group so that users can check attendance on the Device.

Procedure
Step 1 Select Personnel > Permission Configuration.
Step 2 Click , and select users or you can select a whole department.
Step 3 Click OK.

35
 Figure 3-12 Assign permissions

Step 4 Click OK.

3.8 Adding Attendance Period

Procedure
Step 1 Select Attendance > Attendance Period.
Step 2 Click Add, and then set the basic information on the period, attendance period and
attendance rule.

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 Figure 3-13 Add attendance periods

Step 3 Configure attendance period parameters.

● You can mark the attendance period in color. When you arrange and apply shifts, the
color will be displayed in the calendar.
● Start work time of the current period must not be earlier than end work time of the
previous period.
● After enabling Use First Check-In and Last Check-Out Only, the attendance record
will only take the earliest and latest record within the valid check-in and check-out time
range. Otherwise, multiple working periods will appear by pairing records according to
the valid check-in and check-out time range.
● Fixed type: Set the working hour, valid check-in time, valid check-out time and more.
The attendance period is fixed. For fixed type, you can add up to 8 attendance periods.
For the fixed type, you can add a rest period, and you can add up to 7 rest periods. Click
Configure Rest Period to set the rest periods, and then click Add to add the rest period to
the list.

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● Figure 3-14 Set attendance period (fixed type)

Figure 3-15 Rest period

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 Figure 3-16 Set rest periods

● Flexible type: Set the required working hour of a day. The checking time is flexible.

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 Figure 3-17 Set attendance period (flexible type)

Step 4 Click Save.

3.9 Adding Attendance Shift

You can arrange shift by day or week. Here uses the weekly shift as an example.

Procedure
Step 1 Select Attendance > Attendance Shift.
Step 2 Click Add on the upper-left corner of page.
Step 3 Set the shift name, start date, cycle mode and cycle period, and then drag the period to the
calendar to arrange the shift.
Click Clear All to clear all the settings.

40
 Figure 3-18 Set attendance shift

Step 4 Click Save, and then click OK to confirm operation.

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 Appendix 1 Important Points of Fingerprint
Registration Instructions

When you register the fingerprint, pay attention to the following points:
● Make sure that your fingers and the scanner surface are clean and dry.
● Press your finger on the center of the fingerprint scanner.
● Do not put the fingerprint sensor in a place with intense light, high temperature, and high
humidity.
● If your fingerprints are unclear, use other unlocking methods.

Fingers Recommended
Forefingers, middle fingers, and ring fingers are recommended. Thumbs and little fingers cannot be
put at the recording center easily.

Appendix Figure 1-1 Recommended fingers

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How to Press Your Fingerprint on the Scanner
Appendix Figure 1-2 Correct placement

Appendix Figure 1-3 Wrong placement

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 Appendix 2 Input Method

You can type English letters, numbers and symbols.

Numbers
1. Tap to switch input methods until 123 is displayed on the screen.
2. Enter numbers.
3. Tap OK/F4 to confirm.

Letters
1. Tap to switch input methods until ABC is displayed on the screen.
2. Enter letters.
3. Tap OK/F4 to confirm.

Symbols
1. Tap to switch input methods until :-) is displayed on the screen.
2. Tap∧/F2 or∨/F3 to select symbols.
3. Tap OK/F4 to confirm.

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 Appendix 3 FAQ

● Q: The Device prompts me to do it again after I have placed my finger on the sensor.
A: Check if your fingerprints have been registered.
● Q: The bell does not ring.
A: Check if bell ring is set successfully and the broadcast volume switch is on.
● Q: I cannot update the Device through the USB.
A: Check if the Device is successfully recognized by the Device, and check the update file name.
● Q: Failed to export by USB flash drive.
A: Use USB in FAT32 format.
● Q: I forget administrator password.
A: Contact the manufacturer.
● Q: How to search for user attendance record?
A: On the standby screen, tap #, and then place your finger on the fingerprint sensor, or enter the
user ID and password, or swipe the card.

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Appendix 4 Cybersecurity Recommendations

Mandatory actions to be taken for basic equipment network security:

1. Use Strong Passwords
Please refer to the following suggestions to set passwords:
● The length should not be less than 8 characters.
● Include at least two types of characters; character types include upper and lower case letters,
numbers and symbols.
● Do not contain the account name or the account name in reverse order.
● Do not use continuous characters, such as 123, abc, etc.
● Do not use overlapped characters, such as 111, aaa, etc.
2. Update Firmware and Client Software in Time
● According to the standard procedure in Tech-industry, we recommend to keep your
equipment (such as NVR, DVR, IP camera, etc.) firmware up-to-date to ensure the system is
equipped with the latest security patches and fixes. When the equipment is connected to the
public network, it is recommended to enable the“auto-check for updates” function to obtain
timely information of firmware updates released by the manufacturer.
● We suggest that you download and use the latest version of client software.
"Nice to have" recommendations to improve your equipment network security:
1. Physical Protection
We suggest that you perform physical protection to equipment, especially storage devices. For
example, place the equipment in a special computer room and cabinet, and implement well-
done access control permission and key management to prevent unauthorized personnel from
carrying out physical contacts such as damaging hardware, unauthorized connection of
removable equipment (such as USB flash disk, serial port), etc.
2. Change Passwords Regularly
We suggest that you change passwords regularly to reduce the risk of being guessed or cracked.
3. Set and Update Passwords Reset Information Timely
The device supports password reset function. Please set up related information for password
reset in time, including the end user’s mailbox and password protection questions. If the
information changes, please modify it in time. When setting password protection questions, it is
suggested not to use those that can be easily guessed.
4. Enable Account Lock
The account lock feature is enabled by default, and we recommend you to keep it on to
guarantee the account security. If an attacker attempts to log in with the wrong password several
times, the corresponding account and the source IP address will be locked.
5. Change Default HTTP and Other Service Ports
We suggest you to change default HTTP and other service ports into any set of numbers between
1024–65535, reducing the risk of outsiders being able to guess which ports you are using.
6. Enable HTTPS
We suggest you to enable HTTPS, so that you visit Web service through a secure communication
channel.
7. MAC Address Binding
We recommend you to bind the IP and MAC address of the gateway to the equipment, thus

46
 reducing the risk of ARP spoofing.
8. Assign Accounts and Privileges Reasonably
According to business and management requirements, reasonably add users and assign a
minimum set of permissions to them.
9. Disable Unnecessary Services and Choose Secure Modes
If not needed, it is recommended to turn off some services such as SNMP, SMTP, UPnP, etc., to
reduce risks.
If necessary, it is highly recommended that you use safe modes, including but not limited to the
following services:
● SNMP: Choose SNMP v3, and set up strong encryption passwords and authentication
passwords.
● SMTP: Choose TLS to access mailbox server.
● FTP: Choose SFTP, and set up strong passwords.
● AP hotspot: Choose WPA2-PSK encryption mode, and set up strong passwords.
10. Audio and Video Encrypted Transmission
If your audio and video data contents are very important or sensitive, we recommend that you
use encrypted transmission function, to reduce the risk of audio and video data being stolen
during transmission.
Reminder: encrypted transmission will cause some loss in transmission efficiency.
11. Secure Auditing
● Check online users: we suggest that you check online users regularly to see if the device is
logged in without authorization.
● Check equipment log: By viewing the logs, you can know the IP addresses that were used to
log in to your devices and their key operations.
12. Network Log
Due to the limited storage capacity of the equipment, the stored log is limited. If you need to
save the log for a long time, it is recommended that you enable the network log function to
ensure that the critical logs are synchronized to the network log server for tracing.
13. Construct a Safe Network Environment
In order to better ensure the safety of equipment and reduce potential cyber risks, we
recommend:
● Disable the port mapping function of the router to avoid direct access to the intranet devices
from external network.
● The network should be partitioned and isolated according to the actual network needs. If
there are no communication requirements between two sub networks, it is suggested to use
VLAN, network GAP and other technologies to partition the network, so as to achieve the
network isolation effect.
● Establish the 802.1x access authentication system to reduce the risk of unauthorized access to
private networks.
● Enable IP/MAC address filtering function to limit the range of hosts allowed to access the
device.

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