OFFICE PRODUCTIVITY

APPLICATIONS
 OFFICE PRODUCTIVITY APPLICATIONS
Office Productivity Application is a programs, that help
users to produce things such as:

• documents
• Databases
• Graphs
• Worksheets
• presentations.

• OpenOffice
• Microsoft Office
 TYPES OF OFFICE PRODUCTIVITY TOOLS
• Word processing
• Microsoft word, Google docs, Pages(Apple), AbiWord
• Spread Sheet
• MS Excel, Calc (openoffice), Number(Apple), Sheets(Google
docs)
• Presentation
• MS PowerPoint, Prezi, keynote(Apple), Impress (Open office)
• Database Management
• MS Access, SQL server, Oracal, My SQL
 LIST OF OFFICE PRODUCTIVITY TOOLS

• Free:
• Libre office
• Open Office

• Paid:
• MS Office
• King soft
• Word Perfect Office
 WHAT IS WORD PROCESSING?

• The most commonly used application

• It is the method by which documents are
• Created
• Edited
• Formatted
• printed.
 What is Word Processor
• Word processor is a software package that enables
you to.
• Create
• Edit
• Format
• Save Document
• Print
• Future retrieval and reference
 ADVANTAGES OF WORD PROCESSOR

• Quick and Easy

• Stored electronically
• Can make any changes to a document
APPLICATION AREAS OF WORD PROCESSING
Business
• Legal Copies, Letterheads, Letters, Memos,
Circulars etc.
Education
• To develop word processing skills from the very
beginning
Home
• Dealing with assignments and home works
 DOCUMENT CYCLE
• Word processing software performs the following
activities:

• Entering
• Editing
• Formatting
• Saving
• Printing
• Ex:
• Letters
• Faxes
• Reports
• Email
• Memorandums
WORD INTERFACE
 ELEMENTS IN WORD WINDOW
• Ribbon – Provides access to commands that are grouped
according to the tasks you perform in word.
• Tabs – provide one-click access to the group of commands
on the ribbon.
• Quick Access tool bar – Provides access to common
commands you use frequently.
• Ruler – Show page margins, tab stops , row heights and
columns widths.
 DOCUMENT VIEWS
There are many ways to view a document in Word.

• Read Mode : This is a view of the document it makes the

document reading easier and quicker.
• Print Layout: This is a view of the document as it would appear
when printed. It includes all tables, text, graphics, and
images.
• Web Layout: This is a view of the document as it would
appear in a web browser.
 TABS - FILE
▪ The File Tab menu contains the commands most
commonly associated with the file.

▪ New
▪ Save
▪ Save as
▪ Print
▪ share
 HOME TAB
• It is contain the commands most commonly
associated with the formatting and editing of text

• Clipboard
• Fonts
• Paragraphs
• Styles
• Editing
 INSERT TAB
• It is contain the commands associated with adding something to the
document.
• Pages
• Tables
• Illustrations
• Add-ins
• Media
• Links
• Header & Footer
• Text
• Symbols
 DESIGN TAB
• It is contain the commands associated with design for the
Document
• Document Formatting
• Page background
 PAGE LAYOUT
• It contains the commands associated with
settings that would affect the entire page or
document.
• Page Setup
• Paragraph
• Arrange
 REFERENCES
• It contains the commands associated with writing a
research paper, essay, term paper or similarly formal
documents.
• Table of Contents
• Footnotes
• Research
• Citations & Bibliography
• Captions
• Index
• Table of Authorities
 MAILINGS TAB
• It contains the commands most commonly associated with
documents and files created for mass mailing.
• Create
• Start Mail Merge
• Write & insert fields
• preview Results
• Finish
 REVIEW TABS
• It contains the commands associated with documents which are shared or being
prepared for publication.
• Proofing
• Accessibility
• Language
• Comments
• Tracking
• Changes
• Compare
• Protect
• Ink
 VIEW TAB
• It contains the commands associated with the variety of
ways you can “look at” a document or documents.
• Views
• Page Movements
• Show
• Zoom
• Window
• Macros
• Share Points
 HELP TAB
• It contains the information associated with the help
• Help
 SOME COMMANDS IN MS WORD
FORMATTING TEXT
• In the Font dialog box, you can make changes to
the type, style, size, and color of font used in the
document.

• Size
• Font
• Font style
• Effects
 ALIGNMENT
• specify the arrangement of objects, text, and
graphics, in predetermined positions using the
alignment settings.

• align the selected text to the left, right, or center by

using the left, right, and center alignment buttons.
 BULLETS AND NUMBERING
• bullet or numbering options is used to organize information
into lists.

Bullets Numbering
• Animals • Animals
• Butterfly • Butterfly
• fish • fish
• Cars • Cars
 INDENTING AND SPACING
• Use indentation to offset text away from the margin or bring
it closer again.
 SHADING
• Change the color behind the selected text,
paragraph or table cell.
 STYLE
• Create a style based on the formatting of the selected text.

COMMENT
• Add a note about this part of the document.
 FIND, REPLACE & GOTO
• Locate specific words or phrases. Has the ability to search
through a document and find a particular section of text or
‘string’ and Replace it with another.

• Select find from the edit menu bar

• Enter the text you want to search for in the dialog box
• Click find Next….
 WORDART
• Add some artistic flair to your
document using a WordArt text box.

Drop Cap
• Create a large capital letter at the
beginning of a paragraph.
 LINKS
• Hyperlink
• Create a link in your document for quick access to
webpages and files.
• Bookmark
• Bookmarks work with hyperlinks to let you jump to a
specific place in your document.
• Cross-reference
• Refer to specific places in your document, such as
headings, figures, and tables.
 MAIL MERGE
• Mail merge is a useful tool that will allow you to easily produce
multiple letters, labels, envelopes, email messages, directory and
send it to a group of people.
• You can personalize the letter that each person receives.
• To Use Mail Merge:
• Select the Mailings on the Ribbon.
• Select the Start Mail Merge command.
• Select Step by Step Mail Merge Wizard.
• Select Document Type.
• Select Recipient List.
• Write or Type Document.
• Preview the Document.
• Complete the Merge.
 TABLES
• A table is made up of rows and columns of
cells.
• Can align numbers in columns and then sort
and perform calculations on them.
 CHARTS
• A chart is a graphical representation of data on a worksheet.
• It is created as an object that has its own frame or box, and
can be independently
• selected,
• moved,
• copied,
• sized and
• formatted
• Charts are created from cell values in the worksheet .
• Each data series may be created from a row or column in the
worksheet.
 Chart Title
CHART EXAMPLE
Chart Legend

Value Axis

Value Axis
Title

Plot Area

Data Labels (Possibly Category Axis Title

 COMPONENTS OF A CHART
• Chart Title is simply the charts name
• Legend tells what each color or symbol in the charts data
series represents
• Data Series is a range of values in a worksheet
• Notes are brief descriptors or explanations of the data in the
chart
• Data Labels are names that appear along the vertical and
horizontal axes to describe the data in the chart