ass X Information Technology Code(402) Unit 1 Digital Documentation (Important Questions) Q.1. What are Styles ?. What are the advantages of using styles Ans: A style is a set of formats that you can apply to selected pages, text, frames, and other elements in your document to quickly change their appearance. Styles are logical attributes. Using styles means that you stop saying “font size 14pt, Times New Roman, bold, centered”, and you start saying “Title” because you have defined the “Title” style to have those characteristics. Advantages of using styles 1. Styles help improve consistency in a document. 2. They also make major formatting changes easy. 3. For example, you may decide to change the indentation of all paragraphs, or change the font of all titles. 4. For along document, this simple task can be prohibitive. 5. Styles make the task easy. Q.2. Give any four styles supported by OpenOffice.org. Ans: Four styles supported by OpenOffice.org are following: 1. Page styles include margins, headers and footers, borders and backgrounds. In Calc, page styles also include the sequence for printing sheets. 2. Paragraph styles control all aspects of a paragraph’s appearance, such as text alignment, tab stops, line spacing, and borders, and can include character formatting. 3. Character styles affect selected text within a paragraph, such as the font and size of text, or bold and italic formats. 4, Frame styles are used to format graphic and text frames, including wrapping type, borders, backgrounds, and columns. Q3. How can we create our own styles ? Ans: Creating a new style from a selection You can create a new style by copying an existing manual format.This new style applies only to this document; it will not be saved in the template. 1. Open the Styles and Formatting window and choose the type of style you want to create. 2. In the document, select the item you want to save as a style. 3. In the Styles and Formatting window, click on the New Style from Selection icon. 4, In the Create Style dialog, type a name for the new style. The list shows the names of existing custom styles of the selected type. Click OK to save the new style. Q4, Explain any four Graphic filters. Invert Inverts the color values of a color image or the brightness values of a grayscale image. Smooth - Softens the contrast of an image. Sharpen - Increases the contrast of an image. Remove noise - Removes single pixels from an image. Solarization Mimics the effects of too much light in a picture. A further dialog box opens to adjust the parameters. Aging - Simulates the effects of time on a picture. Can be applied several times. Afurther dialog box opens to adjust the aging level. Posterize - Makes a picture appear like a painting by reducing the number of colors used. Q5. Explain Image Cropping Ans : Cropping Images - When you are only interested in a section of the image for the purpose of your document, you may wish to crop (cut off) parts of it. To start cropping the image, right click on it and select Picture from the pop-up menu. In the Picture dialog box, select the CropQ6. List any three methods of inserting images in a text document. Ans : Inserting An Image From The Clipboard Using the clipboard, you can copy images into an Open Office document from another Open Office document and from other programs. To do this: 1. Open both the source document and the target document. 2. In the source document, select the image to be copied. Inserting An Image Using A Scanner - If a scanner is connected to your computer, Open Office can call the scanning application and inserted the scanned item into the Open Office document as an image. To start this procedure, click where you want the graphic to be inserted and select Insert > Picture > Scan > Select Source. Inserting An Image From The Gallery - The Gallery provides a convenient way to group reusable objects such as graphics and sounds that you can insert into your documents. The Gallery is available in all components of Open Office. It does not come with many graphics, but you can add your own pictures or find extensions containing more graphics. To insert a Gallery image into a Writer document. Q7. What do you understand by the terms: a. Text Wrapping Text wrapping refers to the relation of graphics to the surrounding text, which may wrap around the graphic on one or both sides, be overprinted behind or in front of the graphic, or treat the graphic as a separate paragraph or character. b. Anchoring Anchoring refers to the reference point for the graphics. This point could be the page, or frame where the object is, a paragraph, or even a character. An image always has an anchor point. What are templates? What are the advantages of using templates?Q8. What is the difference between styles and templates? Ans : Templates can contain anything that regular documents can contain, such as text, graphics, a set of styles, and user-specific setup information such as. measurement units, language, the default printer, and toolbar and menu customization. 1. you have the option of creating a new document from your template. 2. manually changing the template 3. For future documents, you can reuse the template created by the wizard, just as you would use any other template. 4, Templates can also contain predefined text, saving you from having to type it every time you create a new document. 5. you can create a template for business reports that has your company’s logo on the first page. 6. Saving time for create a new document Q9. Steps to create Template from document. Ans: Creating A Template From A Document To create a template from a document: 1. Open a new or existing document of the type you want to make into a template (text document, spreadsheet, drawing, presentation). 2. Add the content and styles that you want. 3, From the main menu, choose File > Templates > Save. 1. Explain Mail Merge. Q.10. What are advantages of Mail Merge? Ans: A mail merge is a way to take a letter you've written and send it toa whole bunch of people, personalizing it with information about them so they might think that you typed that letter personally for them. A mail merge can also be a quick way to take a list of people’s mailing addresses and generate labels or envelopes with the address fora different person on each label or envelope. It’s essential for any person or organization that has a lot of clients, partners, parents and children, or other people to communicate with.