Letter Writing

Letter- A letter is a written or printed communication, generally longer and

more formal than a note. It is usually sent to the recipient via mail or post in an
envelope. Any such message that is transferred via post is a letter, a written
conversation between two parties.
 Types of Letters
There are broadly two types of letter, namely
1. Informal letters and 2. Formal Letters.
1. Informal Letters: These are personal letters. They need to follow a set pattern
or adhere to certain formalities. They contain personal information or a written
conversation. Informal letters are generally written to friends, acquaintances,
relatives, etc.
2. Formal Letters: These letters follow a certain pattern and formality. They are
strictly kept professional in nature and directly address the issues concerned.
Letters to firms, businessmen, authorities, applications, to the Editors of
Newspapers, etc. fall under this category.

 Forms of Letter
1. The Indented form
2. The Blocked form
3. Semi-blocked form

1. The Indented Form:

It is a traditional form of writing letters.

I) First include your address (the name of the city or town is written last,
with the pin code) and then the date. This information should be
located at the top right hand side of the page right at the beginning of
the letter or at the bottom left hand side at the end of the letter.

II) Write the Salutation or a courteous greeting on the left side below the
address.
III) When writing a letter using Indented form, indent each paragraph.
IV) Write the Subscription below the last line of the letter on the right hand side
and below the Subscription do the Signature on the right hand side as well.
 The Various Parts of a Letter

1. The Heading
a) It has the sender's address and the date. They are written at the top right hand
side corner of the letter. Each line of the address must not end with a comma.
b) The date is written below the address.
The date must be written like this-
05.03.2021
or,
5 March, 2021

2. The Salutation:
a) It is a form of address or greeting.
b) It is written just below the address on the left hand side corner of the page.
c) Its choice depends on the degree of intimacy the writer has with the
addressee.
Forms of Salutation
i) Friends
Dear Sumit,
Dear Rima,
ii) Blood relations
Dear Mother,
Dear Father,
Dear Grandfather,
Dear Grandmother,

3. The Body of the letter:

a) It is the main part of the letter and is the soul of the letter.
b) It must be divided into three paragraphs.

4) The Subscription:
a) It is the courteous closing of a letter.
b) This also happens on the degree of the relationship, that it must match the
salutation.
c) The Subscription is written below the last line of the body of the letter near
the right hand margin of the page.

Forms of Subscription:
Yours lovingly,
Yours affectionately,
Yours sincerely,

Note: An Apostrophe (') should never be put before 's' in Yours. It is wrong
to write Your's.
The correct spelling is Yours.

5. The Signature:
a) It is written below the subscription.
b) Sign your first name.
 6. Envelope:
a) Draw two rectangular boxes.
b) i) In one of them draw another box on the top right hand side corner and
write 'STAMP'
ii) Then write the name of the recipient. If the recipient is not an adult (under
the age of 18) then write the name of the guardian after writing:
C/O
iii) Then write the address of the recipient.

STAMP
Rini Das
C/o Rahul Das SPECIMEN 1
125, Hill Cart Road,
Shimla,
Himachal Pradesh
 Sender’s Address

159, KMC
Kalikapur Main Road
Kalika Sadan
Kolkata-700099
5 March, 2021
Salutation
Dear Joon,
Body of the Letter

Hope my letter finds you in good health. I am so glad that our

exams have finally came to an end. Now we have plenty of time to relax and
enjoy. I am writing this letter to invite you to my house to spend a weekend
with me.
My uncle had gifted me a video game on my birthday which I want to play
with you. We will also watch our favourite cartoons together. In the evening we
can also play badminton. My father has promised me to take us to Nicco Park
on Sunday. We'll have lots of fun together. My parents have also promised to
take us to a restaurant at night. Please ask your parents to grant you permission.
Here I end my letter. I'll look forward to your visit. Reply as soon as you
can. Regards for your parents best wishes and love for you.
Subscription

Yours lovingly,
Signature

Ranjabati
 SPECIMEN 1
Write a letter to your friend asking him/her to spend a weekend with you.

159, KMC
Kalikapur Main Road
Kalika Sadan
Kolkata-700099
5 March, 2021

Dear Joon,
Hope my letter finds you in good health. I am so glad that our
exams have finally come to an end. Now we have plenty of time to relax and
enjoy. I am writing this letter to invite you to my house to spend a weekend
with me.
My uncle had gifted me a video game on my birthday which I want to play
with you. We will also watch our favourite cartoons together. In the evening we
can also play badminton. My father has promised me to take us to Nicco Park
on Sunday. We'll have lots of fun together. My parents have also promised to
take us to a restaurant at night. Please ask your parents to grant you permission.
Here I end my letter. I'll look forward to your visit. Reply as soon as you
can. Regards for your parents, best wishes and love for you.
Yours lovingly,
Ranjabati
 SPECIMEN 2
Write a letter to your father telling him about your performance in the last
exam that you had.

159, KMC
Kalikapur Main Road
Kalika Sadan
Kolkata-700099
5 March, 2021

Dear father,
Today I got my report card of my First Unit Test. I am writing this
letter to inform you about how I have performed.
Our class teacher said to me that I have done fairly well, my
performance has been satisfactory. I have received 47 out of 50. In English I
have scored 44 and 46 in paper I and II respectively. In Bengali I have scored
40 and 42 in paper I and II respectively. In Life Science and Physical Science
I've scored 45 and 48 respectively. I have gained 38 in History and 41in
Geography. I am determined to score more marks in my Second Unit Test.
Here I end my letter. Please let me know whether you are pleased with my
performance or not. Regards and love for you. May you stay safe and healthy.
Yours affectionately,
Ranjabati
 SPECIMEN 3
Write a letter to your grandmother on hearing she is ill.
159, KMC
Kalikapur Main Road
Kalika Sadan
Kolkata-700099
5 March, 2021

Dear Grandmother,
I am extremely sad to receive the news of your ill health. I am praying day and
night for your speedy recovery.
You are the best Grandmother in the world and God will not let anything bad
happen to you. My parents have told me that your condition got critical but now
you are stable. I want you to stay that way. My parents have refused to take me
to the hospital but they have promised to deliver this letter to you. I am terribly
missing you and I wish for you to come back home as soon as possible.
Get well soon Grandma. May God give you the strength to fight. Regards and
love for you.
Yours lovingly,
Ranjabati
Home Assignments
1) Write a letter to your cousin telling him/her about your new boarding
school.
2) Write a letter to your cousin congratulating him/her for his/her excellent
performance in the Annual Examination of class 8.
3) Write a letter to your uncle telling him what gift you want from him for
your birthday.